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Commission on Higher Education Citizens Charter
Application for Government Authority(Permit and Recognit ion)
Clients:Private and locally funded colleges/universities
Requirements:A. For Newly Establ ished HEIs applying for government authori ty to operate degree program/s
1. Notarized and accomplished application2. SEC Registration (for private HEIs)3. Copy of the original Ordinance approving the establishment of the local college/university4. Copy of Budget Allocation/Annual Expenditure duly certified by the Budget Officer5. Copies of Transfer of Certificate of Title (TCT)/Lease Contract/Ownership of School
Building
6. Certificate of Occupancy of School Building7. Feasibility Study to include philosophy and goals, viability, statement on the location of the
school, schedule of tuition and other fees8. List of School Administrators and Teaching Staff
8.1. Spreadsheet form to include educational qualifications supported with certified true copyof transcript of records (TOR), position/designation, nature of appointment(permanent/temporary), status (full-time/part-time)
8.2. Notarized copy of appointment/contract of employment /letter of commitment withconfirmation
9. List of Non-Teaching Staff10. Copy of Retirement Plan duly registered with SEC
11. Curriculum to include distribution of subjects per semester/trimester, summary of units, coursedescription and course syllabi
12. Physical facilities (to include pictures)13. List of equipment and other instructional devices/aids14. List of Library Holdings including professional journals15. List of support facilities (auditorium, sports and recreational, canteen, faculty lounge, student
lounge, dormitories)16. Support services (guidance and counseling, placement, medical and dental)
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B. For Existing HEIs applying for government author ity to operate degree program/s
All of the above mentioned documents with updated information/data should be submitted excepitems 2, 3, 4, 6, 16 and instead, which should be replaced with the submission of the following:
1. Copy of TCT for additional site2. Document of ownership for additional building3. Certificate of occupancy for additional building4. Financial statement of the previous year duly certified by a Certified Public Accountant5. Copy of the latest tuition fee schedule6. Copy of the latest permit issued for application for renewal or recognition
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Commission on Higher Education Citizens Charter
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Schedule of Availability of Service:Monday to Friday8:00 am 5:00 pm
a. Private HEIs:
I. Permit Not later than J une 30 of the year preceding the intended year ofoperationII. Recognition Not later than the 1st working day of November of the school year to
that for which recognition is sought
b. Local HEIs - Three months before the intended year of operation
Fees:School Bond: Php 6,000Application Fee: Php 4,000 per program
Total/Maximum Duration of Process:Permit/Recognition shall be issued one (1) month prior to the opening of school year
How to Avail of the Service:
A. FOR NEW HEI
No. Applicant/ClientStep
Agency Action Off ice/Person inCharge
Location ofOffice
Duration oActivity
(under normacondition pertransaction)
1 Submits three(3) sets/foldersof dulyaccomplishedapplicationaccompaniedwithdocumentaryrequirements perprogram
Assesses the completeness of thedocuments submitted using theapplication checklist and affixesstamp Received on the transmittalletter and on the first page of thenotarized application
Receiving Staff CHEDROAdministrative Divisionand/or Technical
Division
20 minutes peapplication
2 Receives a copy
of the applicationfor their file
Assigns a routine slip/tracking slip
and forwards to the Office of theRegional Director (RD) forassignment
In-Charge CHEDROAdministrative Division
2 minutes peapplication
3Logs in application in the recordbook and forwards application to theSupervisor in-charge
In-Charge CHEDROOffice of theDirector IV
2 minutes peapplication
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No. Applicant/ClientStep
Agency Action Off ice/Person inCharge
Location ofOffice
Duration oActivity
(under normacondition pertransaction)
4Conducts documentary analysis of
the HEI application for all programs
If incomplete, preparesdeficiency letter for the RDssignature
If complete, coordinates withHEI regarding site visit by theRD and staff to determineacceptability of the proposedsite and building
Supervisor In-Charge
Supervisor In-Chargeand Regional Director
Regional Director andStaff
CHEDROTechnical Division
CHEDROTechnical Division
CHEDROTechnical Division &Office of the Director
1 Hour perprogram
30 minutes
5 If site and building are not
acceptable, issues disapprovalletter
If site and building areacceptable, follow steps 4 to 15for application for existing HEIsapplying for program offerings
Supervisor-in-Charge& Regional Director
Regional Director andStaff
CHEDROTechnical Division &Office of the Director
IV
30 minutes
6If disapproved,receives theletter
Releases letter of disapproval Records Officer CHEDROAdministrative Division
5 minutes
END OF TRANSACTION
B. FOR EXISTING HEI
No. Applicant/ClientStep
Agency Action Off ice/Person inCharge
Location ofOffice
Duration oActivity
(under normacondition pertransaction)
1 Submits three(3) folders ofapplication
accompaniedwithdocumentaryrequirements perprogram
Assesses the completeness of thedocuments submitted using theapplication checklist and affixes
stamp Received on the transmittalletter and on the first page of thenotarized application
Receiving Staff CHEDROAdministrative Division
and/or TechnicalDivision
20 minutes peapplication
2 Receives a copyof the applicationfor their file
Assigns a routine slip/tracking slipand forwards to the Office of theRegional Director for assignment
In-Charge CHEDROAdministrative Division
2 minutes peapplication
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No. Applicant/ClientStep
Agency Action Off ice/Person inCharge
Location ofOffice
Duration oActivity
(under normacondition pertransaction)
3 Logs in application in the record
book and forwards application to theSupervisor-in-charge
In-Charge CHEDROAdministrative Division
2 minutes peapplication
4 Conducts documentary analysis ofthe application
Supervisor-in-Charge CHEDROTechnical Division
30 minutes to1 hour perprogram
If not complete, preparesdeficiency letter
If complete:
a) gives and orients HEIregarding Evaluation form to
be accomplishedb) coordinates with the RQAT
(Regional QualityAssessment Team) andarrange visit to HEI
Supervisor-in-Charge CHEDROTechnical Division
1 Hour
30 minutes
30 minutes
5 Submitscompliance
Performs step 1
If not complete:Prepares letter of disapproval
Supervisor-in-Chargeand Regional Director
CHEDROTechnical Division
1 Hour
6 If disapproved,receives theletter
Releases letter of disapproval Records Officer CHEDROAdministrative Division
5 minutes
7 If complete, processes theapplication through steps 2 to 4
Same as step1 to 4
8 Conducts evaluation visit andsubmits report to CHEDRO within 5days after the visit
RQAT Members(2 per program)
CHEDROTechnical Division
1 day perprogram
9 Reviews the RQAT findings andrecommendations:
If with minor deficiencies,
prepares deficiency letter basedon RQAT report to HEI to complywithin the prescribed period(Note: If HEIs did not rectifydeficiencies noted within theprescribed period, the applicationis denied for the year applied for)
If favorably recommended,forwards the RQAT report andrecommendation to the RD forfinal review and approval
CEPS, SEPS,Supervisor-in-Charge
CHEDROTechnical Division
1 day
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No. Applicant/ClientStep
Agency Action Off ice/Person inCharge
Location ofOffice
Duration oActivity
(under normacondition pertransaction)
10 Receives the
deficiency letter
Releases deficiency letter Records Officer CHEDROAdministrative Division
5 minutes
11 Submitscompliance todeficiencies
Assesses completeness of submittedcompliance and forwards the sameto the RQAT for documentaryevaluation and/or ocular visit
Supervisor-in-Charge CHEDROTechnical Division
30 minutes to1 hour perprogram
12 a. If documentary evaluation issufficient, submits evaluationreport and recommendation toCHEDRO
b. If a re-visit is needed, conductsocular inspection and submitsevaluation report andrecommendation to CHEDRO
RQAT Members CHEDROTechnical Division
1 day
13 Conducts deliberation on theapplication of HEI andrecommendation of the RQAT:a. If in order, issues permit to HEIb. If deficiencies are not fully
complied by the HEI, denies theapplication for the school yearapplied for
Regional Director,CEPS, SEPS,
Supervisor-in-Charge
CHEDROOffice of the
Director IV & TechnicalDivision
30 minutes to Hour per
application
14 Receives thecertificate ofauthority
Releases to HEI permit to operatedegree program
Records Officer CHEDROAdministrative Division
5 minutes
END OF TRANSACTION
References:
CHED Memorandum Order 40, s 2008: Manual of Regulations for Private Higher Education of 2008
CHED Memorandum Order No. 32, s 2006: Policies, standards and Guidelines on the Establishment and Operation oLocal Colleges and Universities
CHED Memorandum Order No. 04, s 2007: Implementing Rules and Regulations (IRR) of CMO 32, s. 2006
Manual of procedures for Higher Education Institutions in the National Capital Region (For CHED-NCR Only)
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