Permit and Recognition

7/28/2019 Permit and Recognition

1/5

Commission on Higher Education Citizens Charter

Application for Government Authority(Permit and Recognit ion)

Clients:Private and locally funded colleges/universities

Requirements:A. For Newly Establ ished HEIs applying for government authori ty to operate degree program/s

1. Notarized and accomplished application2. SEC Registration (for private HEIs)3. Copy of the original Ordinance approving the establishment of the local college/university4. Copy of Budget Allocation/Annual Expenditure duly certified by the Budget Officer5. Copies of Transfer of Certificate of Title (TCT)/Lease Contract/Ownership of School

Building

6. Certificate of Occupancy of School Building7. Feasibility Study to include philosophy and goals, viability, statement on the location of the

school, schedule of tuition and other fees8. List of School Administrators and Teaching Staff

8.1. Spreadsheet form to include educational qualifications supported with certified true copyof transcript of records (TOR), position/designation, nature of appointment(permanent/temporary), status (full-time/part-time)

8.2. Notarized copy of appointment/contract of employment /letter of commitment withconfirmation

9. List of Non-Teaching Staff10. Copy of Retirement Plan duly registered with SEC

11. Curriculum to include distribution of subjects per semester/trimester, summary of units, coursedescription and course syllabi

12. Physical facilities (to include pictures)13. List of equipment and other instructional devices/aids14. List of Library Holdings including professional journals15. List of support facilities (auditorium, sports and recreational, canteen, faculty lounge, student

lounge, dormitories)16. Support services (guidance and counseling, placement, medical and dental)

8

B. For Existing HEIs applying for government author ity to operate degree program/s

All of the above mentioned documents with updated information/data should be submitted excepitems 2, 3, 4, 6, 16 and instead, which should be replaced with the submission of the following:

1. Copy of TCT for additional site2. Document of ownership for additional building3. Certificate of occupancy for additional building4. Financial statement of the previous year duly certified by a Certified Public Accountant5. Copy of the latest tuition fee schedule6. Copy of the latest permit issued for application for renewal or recognition


2/5


9

Schedule of Availability of Service:Monday to Friday8:00 am 5:00 pm

a. Private HEIs:

I. Permit Not later than J une 30 of the year preceding the intended year ofoperationII. Recognition Not later than the 1st working day of November of the school year to

that for which recognition is sought

b. Local HEIs - Three months before the intended year of operation

Fees:School Bond: Php 6,000Application Fee: Php 4,000 per program

Total/Maximum Duration of Process:Permit/Recognition shall be issued one (1) month prior to the opening of school year

How to Avail of the Service:

A. FOR NEW HEI

No. Applicant/ClientStep

Agency Action Off ice/Person inCharge

Location ofOffice

Duration oActivity

(under normacondition pertransaction)

1 Submits three(3) sets/foldersof dulyaccomplishedapplicationaccompaniedwithdocumentaryrequirements perprogram

Assesses the completeness of thedocuments submitted using theapplication checklist and affixesstamp Received on the transmittalletter and on the first page of thenotarized application

Receiving Staff CHEDROAdministrative Divisionand/or Technical

Division

20 minutes peapplication

2 Receives a copy

of the applicationfor their file

Assigns a routine slip/tracking slip

and forwards to the Office of theRegional Director (RD) forassignment

In-Charge CHEDROAdministrative Division


3Logs in application in the recordbook and forwards application to theSupervisor in-charge

In-Charge CHEDROOffice of theDirector IV



3/5


10



Location ofOffice

Duration oActivity


4Conducts documentary analysis of

the HEI application for all programs

If incomplete, preparesdeficiency letter for the RDssignature

If complete, coordinates withHEI regarding site visit by theRD and staff to determineacceptability of the proposedsite and building

Supervisor In-Charge

Supervisor In-Chargeand Regional Director

Regional Director andStaff

CHEDROTechnical Division


CHEDROTechnical Division &Office of the Director

1 Hour perprogram

30 minutes

5 If site and building are not

acceptable, issues disapprovalletter

If site and building areacceptable, follow steps 4 to 15for application for existing HEIsapplying for program offerings

Supervisor-in-Charge& Regional Director

Regional Director andStaff

CHEDROTechnical Division &Office of the Director

IV

30 minutes

6If disapproved,receives theletter

Releases letter of disapproval Records Officer CHEDROAdministrative Division

5 minutes

END OF TRANSACTION

B. FOR EXISTING HEI



Location ofOffice

Duration oActivity


1 Submits three(3) folders ofapplication

accompaniedwithdocumentaryrequirements perprogram

Assesses the completeness of thedocuments submitted using theapplication checklist and affixes

stamp Received on the transmittalletter and on the first page of thenotarized application

Receiving Staff CHEDROAdministrative Division

and/or TechnicalDivision


2 Receives a copyof the applicationfor their file

Assigns a routine slip/tracking slipand forwards to the Office of theRegional Director for assignment




4/5


11



Location ofOffice

Duration oActivity


3 Logs in application in the record

book and forwards application to theSupervisor-in-charge



4 Conducts documentary analysis ofthe application

Supervisor-in-Charge CHEDROTechnical Division

30 minutes to1 hour perprogram

If not complete, preparesdeficiency letter

If complete:

a) gives and orients HEIregarding Evaluation form to

be accomplishedb) coordinates with the RQAT

(Regional QualityAssessment Team) andarrange visit to HEI


1 Hour

30 minutes

30 minutes

5 Submitscompliance

Performs step 1

If not complete:Prepares letter of disapproval

Supervisor-in-Chargeand Regional Director


1 Hour

6 If disapproved,receives theletter

Releases letter of disapproval Records Officer CHEDROAdministrative Division

5 minutes

7 If complete, processes theapplication through steps 2 to 4

Same as step1 to 4

8 Conducts evaluation visit andsubmits report to CHEDRO within 5days after the visit

RQAT Members(2 per program)


1 day perprogram

9 Reviews the RQAT findings andrecommendations:

If with minor deficiencies,

prepares deficiency letter basedon RQAT report to HEI to complywithin the prescribed period(Note: If HEIs did not rectifydeficiencies noted within theprescribed period, the applicationis denied for the year applied for)

If favorably recommended,forwards the RQAT report andrecommendation to the RD forfinal review and approval

CEPS, SEPS,Supervisor-in-Charge


1 day


5/5


12



Location ofOffice

Duration oActivity


10 Receives the

deficiency letter

Releases deficiency letter Records Officer CHEDROAdministrative Division

5 minutes

11 Submitscompliance todeficiencies

Assesses completeness of submittedcompliance and forwards the sameto the RQAT for documentaryevaluation and/or ocular visit


30 minutes to1 hour perprogram

12 a. If documentary evaluation issufficient, submits evaluationreport and recommendation toCHEDRO

b. If a re-visit is needed, conductsocular inspection and submitsevaluation report andrecommendation to CHEDRO

RQAT Members CHEDROTechnical Division

1 day

13 Conducts deliberation on theapplication of HEI andrecommendation of the RQAT:a. If in order, issues permit to HEIb. If deficiencies are not fully

complied by the HEI, denies theapplication for the school yearapplied for

Regional Director,CEPS, SEPS,

Supervisor-in-Charge

CHEDROOffice of the

Director IV & TechnicalDivision

30 minutes to Hour per

application

14 Receives thecertificate ofauthority

Releases to HEI permit to operatedegree program

Records Officer CHEDROAdministrative Division

5 minutes

END OF TRANSACTION

References:

CHED Memorandum Order 40, s 2008: Manual of Regulations for Private Higher Education of 2008

CHED Memorandum Order No. 32, s 2006: Policies, standards and Guidelines on the Establishment and Operation oLocal Colleges and Universities

CHED Memorandum Order No. 04, s 2007: Implementing Rules and Regulations (IRR) of CMO 32, s. 2006

Manual of procedures for Higher Education Institutions in the National Capital Region (For CHED-NCR Only)

Permit and Recognition

Documents

Transcript of Permit and Recognition