ORISSA COMMUNITY TANK MANAGEMENT PROJECT
(OCTMP)
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Dated the 18th of July, 2008 ��
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Chapter Sub
Chapters
Subject Page
No
Introduction 1
1.1 What is a Manual and why it is needed 1
1.2 Who is this Manual for 1
1.3 What does the Pani Panchayat Manual tell us 1
1.4 What is a Tank 1
1.5 What is a Tank System 2
1.6 What is a Community Tank Management Project 2
1.7 Why do we need a Community Tank Management Project 2
1.8 Why do we need a manual for a Community Tank Management Project 3
1
1.9 How shall we use the Pani Panchayat Operational Manual 3
The Orissa Community Tank Management Project 4
2.1 What is our Orissa Community Tank Management Project all about 4
2.2 What are the objectives of our project 5
2.3 What are Community Level Institutions 5
2.4 What will we gain from the strengthening of community level institutions 5
2.5 What are Tank System Improvements 5
2.6 What will we gain from Tank System Improvements 6
2.7 What are Livelihoods support services 6
2.8 What will we gain from livelihoods support services 6
2.9 Who is this project for 6
2.10 How will this project help us 7
2.11 How should we participate in it 7
2.12 In general as a tank user/ stakeholder what is expected of us from the project 8
2.13 What are the phases of the Project 9
2.14 What are the contents of the phases in the Project Cycle of our Tank system 9
2
2.15 Who all will be involved in Managing the Project 11
Managing our Pani Panchayat ( As per Orissa Pani Panchayat Act
2002/___and Rules 2003)
14
3.1 How is our Pani Panchayat Formed 14
3.2 Membership in the Pani Panchayat 14
3.3 General Functions to be performed by our Pani Panchayat 14
3
3.4 General Body, Committees and Sub Committees 15
II
Chapter Sub
Chapters
Subject Page
No
3.4.1 Powers of the General Body 15
3.4.2 Powers of the Executive Committee Include 15
3.4.3 Membership in the Sub Committees and Powers of the Sub Committees 16
3.4.4 Functions of the Sub Committees 16
3.5 Records and Registers to be maintained 17
3
3.6 Managing the Pani Panchayat 18
Participation in the Orissa Community Tank Management Project 20
4.1 Why does the project needs to work with the Pani Panchayats 20
4.2 Who are our Project Partners and how they will assist us 20
4.3 Who are the other stakeholders of the tank 21
4.4 How is Community level group formation and strengthening done 21
4.5 Why do we need to work with women, fisher folk and tribal 21
4
4.6 How will the Pani Panchayat participate in the project 22
Our Tank Improvement Management Plan (TIMP) 25
5.1 What is a TIMP 25
5.2 Who will prepare the TIMP 25
5.3 What should be the contents of the TIMP 25
5.3.1 Civil works/ Renovation Activities 26
5.3.2 Resettlement Management Plan based on the Resettlement Policy Framework 26
5.3.3 Agriculture Livelihoods Development Plan (ALDP) 27
5.3.4 Tribal Development Plan 27
5.3.5 Environment Management Plan based on the Environment Management Framework
27
5.3.6 Institution strengthening activities and other interventions 28
5.3.7 Finance and Procurement Plan 28
5.3.8 Monitoring and Evaluation Plan 28
5.3.9 Operation and Maintenance Plan 28
5.3.10 Transparency, Accountability and Governance Action Plan 28
5.3.11 Dovetailing with Existing Government Schemes 28
5.3.12 Work Implementation 29
5.4 How should we prepare the TIMP 29
5.5 Who should we be involved in forming the Tank Improvement Management Plan 34
5.6 What needs to be done for consolidating the TIMP 34
5
5.7 Some Facts to remember while Planning the TIMP 35
III
Chapter Sub
Chapters
Subject Page
No
5.8 Why do we need a special programme for tribal 38
5.9 Approving the TIMP 38
5.9.1 What is the TIMP MoU and why do we need it? 38
5.9.2 How will the SO help us do it? 39
5.9.3 How will the DPU help us with it? 39
5
5.9.4 How should we finalize it? 39
Implementation of the TIMP 40 6
6.1 Implementing the TIMP 40
Managing our Procurement and Finance 42
7.1 Procurement by Pani Panchayats 42
7.2 Procurement Arrangements at Pani Panchayats 42
7.3 Procurement of Goods 46
7.4 Procurement of specialized works 48
7.5 Implementing physical works 48
7.5 Finance, Finance Management 49
7.6 a How will we get finance 49
7.6 b What are the bank accounts we need to maintain for the project 49
7.6 c Procedures for payment 49
7
7.6 d What should our accounts process be 50
Participatory Monitoring: How will we Monitor our Project 51
8.1 How will we monitor our work 51
8.2 What planning is required to maintain our tank system 51
8.3 How should we monitor our project activities 51
8
8.4 Transparency, Accountability and Governance 53
How will we ensure that our tank is maintained and serves our future
generations?
55
9.1 Who will maintain our tank system 55
9.2 What planning is required to maintain our tank system 55
9.3 Key Operation & Maintenance that can be taken up by us 55
9.4 How will we raise funds for O & M 56
9.5 Who will be Collecting Water Charges 56
9.6 How will we Monitoring Water Supply 56
9
9.7 What is Water Budgeting 56
IV
Chapter Sub
Chapters
Subject Page
No
9.8 Why is water budgeting needed
Steps to be taken before taking over the project for sustainability
57
9.9 What steps do we need to follow before taking over the project for operation and
maintenance
57
Annexures
Annexure 1 Project Cycle of our Tank system 58
Annexure 2 Yearly Annual Action Plan 62
Annexure 3 Process for formation of Institutions
62
Annexure 4 (a) Format for assessing community willingness to contribute 66
Annexure 4 (b) Format for analyzing Community Participation in Project Planning 67
Annexure 5 Process to be followed for identification of encroachers 67
Annexure 6 Entitlement Matrix for project affected families 69
Annexure 7 (a) Format for assessing capacity building needs of Pani Panchayats And Community Level Groups or Institutions
74
Annexure 7 (B) Format for Monthly/ Annual Capacity Building Plan for the project 74
Annexure 8 (A) General Risks Likely To Be Encountered And Mitigation Measures 75
Annexure 8 (B) Procurement Risks And Mitigation Plan For The Pani Panchayat 75
Annexure 8 (C) Table On Subject Of Disclosure By The Pani Panchayat And The District Project
Unit
77
Annexure 8 (D) Table On Grievance Handling 79
Annexure 8 (E) Feed Back Format From The Members Of The Pani Panchayats/ General Public 80
Annexure 9 Format For Tank Users Village Micro Plans 81
Annexure-10
Agreement Between The District Project Unit And The Pani Panchayats In Non
Scheduled Area
82
Annexure 11 (A) Annexure 11 A. For Ranking Socio Economic Status And Vulnerability In Terms
Of Water Usage From The Tank System And Being A Stakeholder
100
Annexure 11 (B) General PRA Format 101
Annexure 12 (A) Format For TIMP In Tank System In A Scheduled Area 104
Annexure 12 (B) Format For TIMP In Tank System In A Non Scheduled Area 105
Annexure 13 Social Audit Format 106
Annexure 14 Self Status Rating 110
Annexure 15 Agricultural Livelihoods Development Plan-A Participatory Livelihood Manual 112
Annexure 16 Assessing The Sequencing And Milestones Achievement 129
Annexure 17 Do’s And Don’t Of Normal Monitoring System 137
V
Chapter Sub
Chapters
Subject Page
No
Annexure 18 Roles And Responsibility Of Stakeholders For Environmental Management 137
Annexure 19 Environmental Check List For Selection Of Tanks For Rehabilitation Under
OCTMP Project
139
Annexure 20 (A) Assessment Of Financial Readiness Of Pani Panchayat For Orissa Community
Tank Management Project
141
Annexure 20 (B) Accounting manual for Pani Panchayats 144
Annexure 21. A Information Displayed On Charts 155
Annexure 21. B Chart II Details Of P.P 157
Annexure 21. C Chart No III - Details Of Irrigated Area (Tank) 158
Annexure 21. D Chart No IV – Capacity Building 159
Annexure 21. E Chart No V – O & M Arrangements 160
Annexure 21. F Chart VI 161
Pani Panchayat Operational Manual, Vol.5 - OCTMP
1
CHAPTER-1 Introduction
1.1 What is a Manual and why is it needed?
A manual is a reference book for all of us. It gives us information, instructions and guidelines. It
explains things to us. A manual tells us what we should do in our project, why we should do it, how we
should it, through whom we should do it and with whose support, therefore it is an important document for
us.
1.2 Who is this Manual for?
This manual is for the Pani Panchayats and institutions that are connected to the tank system and
for those who will be involved in the community tank management project directly or indirectly including the
District Project Units and Support Organisations.
1.3 What does a Pani Panchayat Manual tell us?
The Pani Panchayat Manual tells us the following:
• What is the project about and why we need it
• Who is the project for
• What all does the project include
• How should the project be carried out or implemented
• Who are our partners and how do we collaborate with them for our own benefit
• It defines roles, responsibilities
• It explains financial and procurement procedures needed for proper implementation
• It tells us about technical and civil works to be carried out
• It tells us we can institutionalise our Pani Panchayat and community level groups
• It tells us how we can improve our livelihoods
• It tells us how we can minimize losses by being sensitive, transparent and accountable
• It tells us how we can contribute and what the contributions of our partners will be.
1.4 What is a Tank?
A tank is a water body in the form of a pool, pond, reservoir the water from which may be utilized
for drinking, irrigation, livestock keeping, fishing, washing, for artistic work, making bricks, pottery and other
purposes.
In case the water is flowing from a stream or river a diversion weir is created. A diversion weir is a
structure created to raise, divert, regulate or measure water for irrigation and other purposes during
availability of water. Water cannot be stored at one place in this case.
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1.5 What is a Tank System?
A tank system comprises of a catchment area, the reservoir and the command area. The
catchment area is a continuous stretch along the upper end of the reservoir. Water flows from the catchment
area to the reservoir. The reservoir is the amassed water at a particular place. The command area is the
area that receives water for irrigation from the reservoir through various canals, channels and outlets.
1.6 What is a Community Tank Management Project?
A community for the purpose of drinking, irrigating, fishing, washing, and other livelihoods and so
also for bathing and cooking uses water from the tank. Since many people use it for many purposes, the
tank needs to be maintained properly to optimize usage. To optimize usage the physical structure needs to
be in good condition and everyone who is dependent on the tank’s water as a means of living or for personal
& daily use should have water through the year as far as possible and also should have access to it. For this
the physical structure and distribution of water should be well planned and managed by people themselves.
When the community manages the tank themselves through proper processes, planning and
implementing, benefiting every tank user, in a participative and collaborative mode, with
responsibility and ownership it is called the Community Tank Management Project.
1.7 Why do we need a Community Tank Management Project?
We need water for drinking, bathing and cooking. We also need water for irrigating our fields,
cleaning and feeding our livestock, for washing clothes, for making bricks, for dying, for artistic work, pottery
etc.
• But water has always been a scarce commodity for us! It is precious!! It is not available for all at all
times!!! We only have water for a few months in a year.
• We depend on rainwater for everything and even rainfall is erratic.
• Sometimes with heavy rainfall there is too much of water and we can’t control it so it destroys all our
crops and means of living.
• When we are unable to keep or manage water how do we meet all our daily needs and eke out a living,
as our livelihoods are so dependent on water itself?
• Without water, the vegetation around has begun to dry up. We see some of our own people hungry and
starving.
• Sometimes when water is available in the tank, we do not maintain the tank structure and there is a lot
of water that goes waste, which could have been used for our benefit. We sometimes do not care and
allow the tank and its channels to be filled with mud or weeds. Water flow is reduced. And we complain
of lack of water to fulfill our daily needs. At times we want water from the tank for ourselves and prevent
others from using it although every one has equal rights over it. We do not allow others to use our tank
water pushing them into an abyss of poverty and disadvantages. We fight over water and create an
atmosphere of unhappiness for all.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
3
• Although we need water, we never use it wisely.
• These are all our own issues and are issues of concern for us as they prevent us from improving our
own lives and livelihoods.
To solve all our above-mentioned issues, to ensure that water reaches everyone and is utilized by
all irrespective of gender, caste and class a proper plan is needed along with a proper implementation
strategy with the community’s participation and contribution. A community tank management project will
solve all these issues if we the Pani Panchayat members who are members of the community plan it
together with them, contribute towards it, manage it and own it. In the earlier days our forefathers built and
maintained ponds and tanks for all. Today we can also do the same by renovating, restoring and maintaining
our tank system and ensuring that everyone whose livelihoods is dependent on it participates and
contributes in the process and gains from it. If we are the users we should also be the ones to take
responsibility to maintain it!
1.8 Why do we need a manual for a Community Tank Management Project?
We need a manual for the Community Tank Management Project
• To help us understand concepts, norms, processes, roles, and responsibilities
• To manage our tank system better by maintaining its assets
• To facilitate in benefiting all tank users
• To remind us of how important it is to ourselves own participate and contribution for our own needs
• To inform us on what activities we might take up for the development of our people, community and
village
• To help us collaborate with others such as Government and Non Government agencies for our own
benefits.
1.9 How shall we use the Pani Panchayat Operational Manual?
We will use this manual as a reference booklet by:
• Reading each part of the manual from the beginning to the end individually or in groups. Sharing
information from it and discussing each topic amongst us and amongst all the tank users associated
with our tank system irrespective of what their caste, gender or class is.
• Explaining every bit of information from the manual to those who can’t read.
• Discussing with our partners and Referring to the table of contents for information on a specific topic
and using it as a guide or for giving us directions with regards to project planning, implementing and
monitoring
• Ensuring we have completed every activity mentioned in the manual to benefit of everyone’s
satisfaction.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
4
CHAPTER-2
The Orissa Community Tank Management Project
2.1 What is our Orissa Community Tank Management Project all about?
• The Orissa Community Tank Management Project (OCTMP) is about renovation and restoration of
some tank systems in our state. It also includes making our community and tank level groups and
institutions capable of carrying out development related activities by keeping every tank users benefit in
view. The project is about the tank user/ dependent communities of the selected tank systems
improving their livelihoods through better management processes with participation and contribution. It
is about inclusion and empowerment of every tank user for their benefits irrespective of class, caste and
gender. There are 900 tank systems identified for this development project. Our tank system is one of
them!
• This project is a collaboration between us (the Pani Panchayat), the District Project Unit, the
Department of Minor Irrigation, Water Resources of the Government of Orissa, the Government of India,
the World Bank and the Support Organisations. Any project for the benefit of a large tank system such
as ours, our villages coming under it and our population would require a lot of funds.
• We as the Pani Panchayat will come up with a Tank Improvement Management Plan and will contribute
only 10% of the cost of civil works that will be taken up as per the plan towards developing and
maintaining our tank system and improving the livelihoods of all our people who are tank users. We will
give 5% from this in the form of cash prior to coming up with the Tank Improvement Management Plan,
which will be deposited in our own O & M account so that when the project gets over we can use our
own money for renovating the tank system in future. The remaining 5% we will contribute while
implementing the plan in the form of cash or kind. (Further information on beneficiary contribution is on
page 25)
• The Department of Minor Irrigation, Water Resources of the Government of Orissa will contribute the
remaining cost for the project (90%) and will also build our capacities and skills to take up the operation
and maintenance works as well as skills for managing the Pani Panchayat and improving the
livelihoods. They will guide us on the renovation and restoration activities that we can carry out by
ourselves, guide us for all aspects of the project and will be our partners in development. For
implementing the project we will sign agreements with them.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
5
• The Support Organisation will help us understand the project, facilitate in formation of groups and
institutions, facilitate in mobilizing contributions, facilitate in tank users micro planning and tank
improvement and management plans, facilitate in implementing the project, train and build our
capacities so that we can manage the project ourselves and help us monitor and document the project.
2.2 What are the objectives of our project?
The objectives of our project are:
• Strengthening of community-based institutions to assume the responsibility for tank system
improvement and management
• Tank System Improvements
• Livelihoods support services for tank system users
• Project Management
2.3 What are Community Level Institutions?
An institution is a body of people with a common objective, which follows certain rules, regulations
and has well defined functions. For example, our Gram Panchayat is an institution that has a common
objective of welfare of people living in villages under the boundaries of the Panchayat. Similarly, at the tank
level the Pani Panchayat is a legal body, which has as one of its objective equitable distribution of water. At
the village level Self Help Groups are institutions, with the objective of carrying out development activities
and micro entrepreneurship. Some institutions are registered under legal acts some are informal institutions.
2.4 What will we gain from the strengthening of community level institutions?
• By the strengthening of institutions we will build our capacity to manage our community tank project,
implement and monitor its progress by our selves.
• We will gain knowledge, technical know how and skills. We will gain managerial skills and will be able
to execute functions with ease, skill and within time frames.
• We will be able to take responsibility of our own project and development as well as own the project for
our benefits.
2.5 What are Tank System Improvements?
The Tank System Improvements include physical investment in tank system in the form of
addressing deficiencies in the head works system, feeder channels, tank bed and structures, water drainage
systems and distribution system. The head works include renovation in the dam structure, head regulators,
surplus channels etc.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
6
2.6 What will we gain from Tank System Improvements?
By improvements in the tank system:
• We will be able to convert our derelict tank system into an asset benefiting all for a lifetime.
• We will have more water storage capacity and therefore more water available for our irrigation
purposes, livelihoods and daily needs.
• We will minimize our losses due to water loss and wastage and will be able to optimize our economic
gains.
• We will also learn to make minor renovations and restoration our selves and maintain it for our own
benefit in future.
2.7 What are Livelihoods support services?
Services that would support means of making a living through improved techniques, processes,
strategies and collaborations are Livelihoods Support Systems. This may include technical and scientific
inputs, knowledge, and convergence with various existing Government schemes, building marketing
linkages, sharing information or giving revolving funds for starting a livelihoods option for the most vulnerable
tank users such as those who are landless, below poverty line, women, tribal, marginalized farmers and
sharecroppers.
2.8 What will we gain from livelihoods support services?
• We will gain a better understanding of what our tank system linked livelihoods are and how we can
improve our income.
• We will expand our knowledge on our respective livelihoods on a scientific basis. We will add skills and
capacities for a sustained means of earning.
• We will get technical know how, knowledge of policies and schemes for our benefit.
• We will be able to market our products better.
• As a result of improved livelihoods through the support system we will be able to provide better food,
medical facilities and education for our families.
2.9 Who is this project for?
This project is for us the tank users whose income is dependent on the availability of water and
access to it. As a priority our project is for those of us who live in the margins, have no land, or have not
been allowed to use water for our livelihoods such as women, tribal, fisher folk, washer men, artisans and
potters, brick makers, sharecroppers and other. But we farmers who have land would benefit from our
project the most, as we will have more water available for irrigation. The focus of our project is impartial or
fair distribution of water irrespective of caste, class and gender so that all tank users benefit from it.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
7
2.10 How will this project help us?
2.11 How should we participate in it?
All of us from different villages under this tank system are direct or indirect beneficiaries of the tank. For
participation in this project we :
• Will form the Pani Panchayat which will be the institution at the tank level and will be the institution that
will plan and implement the project for the tank system as a whole and for individual villages coming
under it.
• We will plan out what needs to be done to improve our tank system, improve livelihoods and develop
our knowledge and skills through consultations with the community and with help from the support
organizations and District Project Units.
• Will form community level groups or networks in our village, with common objectives based on how we
are linked with the tank system.
• We at the district level will form a Water Users Network which would be an umbrella under which
representatives from OCTMP supported Pani Panchayats and Pani Panchayats or Water User
Associations supported by other projects could come together to share views, best practices, learn,
replicate, converge and grow.
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Pani Panchayat Operational Manual, Vol.5 - OCTMP
8
• For example we might form the following networks/forum and groups depending on who our tank users
are and what their livelihoods is at the community level:
� Women and Water Management forum
� Primary Fisheries Cooperatives or Farmer Interest Groups for Fisher Folk
� Farmer Interest Groups for Livestock Keepers
� Farmer Interest Groups for Farmers
� Common Interest Groups
� Self Help Groups
� Tribal Development Group
� Groups for other tank system/ water dependent communities
� Water Users Network
• Each village will have some such groups/forum or network from the above-mentioned categories based
on their common interests. These groups will have members from their respective communities as
members. The Women and Water Management forum will have Women Self Help Groups under it or
women from women headed households, women who are widowed etc. The Tribal Development Group
will be formed only if there is a tribal population present in the village and we need to have them in a
group for livelihoods intervention or to build their capacities. We might need to form groups for other
tank users comprising of artisans, washer men, sharecroppers, the landless, etc and the Farmer
Interest Groups other wise would include farmers.
• Implementation of livelihoods and institution building activities will be chanellised through these
community level groups/forum and networks.
• At the tank level the project will be planned and executed through the Pani Panchayat
• At the district or division level the Water Users Network will be the point of convergence of Pani
Panchayats supported by various schemes.
2.12 In general as a tank user/ stakeholder what is expected of us from the project?
• We should identify who amongst us are the tank users in the village and how dependent we are on the
tank for eking out our living.
• We should assist in organizing our selves into community level groups and networks. If groups already
exist we will help to strengthen them and tell them the objectives of our project.
• We will help in identifying issues and problems and discuss what could be likely solutions in terms of
renovating and restoring our tank and its system, livelihoods and building our skills and capacities.
Pani Panchayat Operational Manual, Vol.5 - OCTMP
9
• We will help in the formation of the Pani Panchayat, which will have representatives from all tank users
irrespective of class, caste and gender.
• We will help in the legal registration of the Pani Panchayat
• We will help the Pani Panchayat in coming up with a Tank Users Village Micro Plan (explained in
section 4).
• We will assist the Pani Panchayat to form a strategy for implementation of our project in terms of our
issues in the village micro plan. Our issues will be combined with issues from other villages under our
tank system. This combined strategy will be called the Tank Improvement Management Plan (explained
in section 6).
• We will assist the Pani Panchayat to mobilise our 10% contribution for the project.
• We will assist the Pani Panchayat to implement activities under the tank management improvement
plan in our village.
• We will sit others and discuss our project and its progress. We will also assist to monitor all the activities
and ensure that activities that are for our village in the tank improvement and management plan are
implemented without any hindrance and in the right way, in the right time.
• We will keep record of our tank users village micro plan, the tank improvement management plan and
our progress in our village.
• Since this project is for us
• We will help to maintain and manage things at the village level with responsibility
• We will meet regularly and ensure others attend meetings
If we do all the above mentioned on a regular and time bound manner it will indicate that we are
active participants of this project.
2.13 What are the phases of the Project?
(Project cycle of a Tank System is Annexed as 1)
• Identification Phase: This phase includes all such activities that needs to be carried out for
identification and selection of a tank system for project intervention based on hydrological,
technical and environmental norms.
• Pre Planning Phase: This phase includes all such activities that involve assessment of the
willingness of the Pani Panchayat to participate in the project and contribute to it in terms of
cash and kind as well as assess the capacities of the Pani Panchayat. Based on contribution
by the Pani Panchayat and their capacities, tanks will be selected for project intervention.
• Planning Phase: In this phase Tank Users Village Micro Plans will be prepared and
consolidated into the Tank Improvement Management Plan
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10
• Implementation Phase: In this phase the Tank Improvement Management Plan will be
implemented
• Post Implementation: In this phase all activities of the Tank Improvement Management
Plan will be completed and on satisfactory completion, the O&M of the Tank System will be
handed over to the Pani Panchayat. Future O &M plans will be made and an MoU with future
roles of the MI Department and Pani Panchayat will be signed.
Identification Phase
Handing Over of Project to the Pani Panchayat
-4 to 0 Months
4 Months
4 Months
1
2
3
Pre-Planning Phase
Planning Phase
Implementation Phase
Post Implementation Phase
Ownership of the Tank System and Responsible Operation and Maintenance by the Pani Panchayat after Handing Over
18 Months
10 Months
4
5
Pani Panchayat Operational Manual, Vol.5 - OCTMP
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2.15 Who all will be involved in Managing the Project?
Objectives, Roles and Responsibilities of Partnering Institutions and Community Level Groups Institution Objectives Function Farmer Interest Groups
Production and economic growth based on common interests
• Micro Planning in Tank System and the Tank Improvement Management Plan, implementation of the TIMP and operation and maintenance of the tanks system, crop planning, water budgeting, convergence with government schemes.
Primary Fisheries Cooperatives and Groups
Economic growth through fish production and sale
• Giving voice to the needs of fisher folk, participation in Micro Planning for preparation of the TIMP, implementing village level TIMP if any such activities have been identified for them, convergence with Government Schemes, fish production and sale, water management and equitable distribution.
Women and Water Management forums
Empower women to participate in Pani Panchayats and other development activities
• Gaining skills and knowledge of water management, budgeting and crop planning, participation in Micro Planning and TIMP and implementation of activities outlined for them, water management, sanitation, hygiene, activities for women and children, domestic use etc, participating in Pani Panchayat elections, and reducing drudgery convergence with other schemes for development of women and children.
Tribal Development Groups
Tribal Development • Participation in Micro Planning and TIMP preparation, ensure that if it is a scheduled tribal area, the Pani Panchayat has included Tribal development component in its TIMP in terms of livelihoods, trainings, capacity building etc., inclusion of activities for tribals based on the Tribal Development Plan, and implementation.
• Implementation of village level TIMP if any such activities have been identified specifically for tribal people or relating to maintenance of the tank system
• Create awareness regarding tribal people and their issues, sensitize people towards tribals and so also among the tribals themselves
• Convergence with relevant Government schemes • Look into issues of land acquisition in tribal areas for the tank system
Common Interest Groups for other tank users
Development of those who need to be resettled or are otherwise marginalized but not a part of other groups
• Participation in Micro Planning in Tank System process for issues and solutions to be included in TIMP
• Implementation of village level TIMP if any such activities have been identified specifically for artisans, landless, sharecroppers etc or relating to maintenance of the tank system
• Convergence with Government schemes where needed
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The Pani Panchayats
Taking responsibility of Operation and maintenance and execution of the Tank Improvement management plan
• Tank renovation, restoration and maintenance, crop programme preparation, Micro Planning in Tank systems for preparation of the Tank Improvement and Management Plan (TIMP), signing of MOU with the District Project Unit, water budgeting and regulation, economy in use of water, Conflict resolution/management, Mobilizing 10% contribution towards the OCTMP, collection of membership fees or tax as per the Act, conduct social auditing, Annual General Body meetings, general body meetings Govt. Non Govt agency- convergence and contact.
• Finance and accounting, Annual report preparation and presentation,
Fixation of tax structure for all the users, Maintain accounts, Bank account, keep an up to date copy of the Act and Rules, a map of the command area with details, list of its members, statement of assets and liabilities, minutes book, records relating to financial transactions, audit reports.
The Water Users Network
Sharing of best practices, knowledge, learning and experiences
• Pani Panchayats that are involved in execution of the OCTMP - Pani Panchayats supported or not supported by other schemes would be brought together on one common platform to share information, knowledge, experiences, learning and best practices.
• This would be done at the district or block level whichever depending on the situation and would be facilitated by a support organisation/s and the DPU.
Support Organisations
Capacity building and facilitation
• Community mobilization and formation of the Pani Panchayat, Conducting PRAs and micro planning, Assisting the formulation of the Tank Improvement Management Plan, ensuring beneficiaries contribution of 5% as upfront cash and 5% as labour, training and capacity building of the Pani Panchayat and the community level groups,
• Liaise and coordinate with line departments for support, ensuring Environmental safeguards and adherence to Tribal Development Plan and Land Acquisition Framework, Conflict resolution, reporting and documentation, Handholding and empowering the Pani Panchayat.
• Dissemination of all information and channel of communication between PP and SPU/DPU.
State and District project Units
Designing and implementing the project
• It will plan, designs, implement (execution, operation and maintenance) all activities involving minor irrigation with funds from word bank and looks into policy matters.
• Since the project relates to renovation and maintenance of the tank systems, Participatory Irrigation Management in terms of tank systems and the development/ empowerment of Pani Panchayats, which are envisaged as O & M partners in irrigation projects the Department of Water Resources, is one of the stakeholders in this project. • At the SPU - Project Director cum Additional Secretary OCTDMS,
Institution, Technical, Livelihoods, Project Management, Finance and Procurement and M & E Units will be responsible for overall performance of all the districts
• At the DPU- Headed by the District Project Director, Institution, Technical, Livelihoods, Project Management, Finance and Procurement and M & E Units and will be responsible for a number pf Pani Panchayats/ Tank Systems as well as SOs at the district level.
District Level Steering Committee
Selection of Support Organisations, Monitoring and Evaluation of the project, decision
• Chairperson will be the District Collector, Member Secretary will be the District Project Director ( Exe. Eng. MI), Line Departments and Zilla Parishad and will be responsible for Support Organisation selection, monitoring and evaluation of the Support Organisation, District Project Unit and Pani Panchayat’s performance, and assist in project planning
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making and implementation, coordination between line departments State Level Steering Committee
Policy decisions and overall planning
• Chaired by the Chief Secretary, APC, Principal Secretary and Project Director cum Additional Secretary OCTDMS and Line Departments and will be responsible for the entire project
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CHAPTER-3
Managing our Pani Panchayat
Before we look into what we should understand and do for our project, it is essential that we
understand our Pani Panchayat better, how we formed it or how it should be formed, what are the various
committees and sub committees within our Pani Panchayat or which need to be formed, our roles and
responsibilities, what records we should maintain, how we should conduct meetings, manage our Pani
Panchayats affairs and manage conflicts.
3.1 How is our Pani Panchayat Formed?
Our Pani Panchayat was/ will be legally formed by registration under the Orissa Pani Panchayat
Act 2002 / _____.The Act clearly defines the electoral process and the legal status of the institution. The
Orissa Pani Panchayat Rules 2003 defines the roles and Responsibilities of all the members and
committees of the Pani Panchayat.
3.2 Membership in the Pani Panchayat
Our Pani Panchayat shall consist of the following members as declared in the Orissa Pani Panchayat Act
2002/______________________.
• Farmers who have land
• Women (subject to approval of the amended Orissa Pani Panchayat Act)
• Fisher folk (subject to approval of the amended Orissa Pani Panchayat Act)
• Other water users who may be co-opted (subject to approval of the amended Orissa Pani
Panchayat Act)
3.3 General Functions to be performed by our Pani Panchayat
The general functions of our Pani Panchayat will include but not be limited to the following:
• Prepare the cropping programme
• Plan for maintenance of the irrigation system
• Regulate the use of water
• Ensure economy in use of water
• Collect water charges
• Raise resources for O & M
• Take responsibility of O & M
• Conduct water budgeting and crop planning
• Conduct periodic social auditing
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3.4 General Body, Committees and Sub Committees
Our Pani Panchayat will comprise of a General Body, Executive Committee and three sub committees
(Works, Finance and Water Management):
3.4.1 Powers of the General Body (As per Act and Rules)
(a) to approve the Operational Plan for each crop-season and review its implementation in the area of
operation;
(b) to allocate water amongst various main canals distributaries/ minors/ outlets, according to the operational
plan approved;
(c) to decide on the manner of regulation and distribution of water;
(d) to prepare annual and long-term financial and works plans and priorities works for maintenance / repairs /
upkeep, rehabilitation of the irrigation system;
(e) to approve annual financial budget and review performance of the previous years budget;
(f) to appoint auditors for the annual audit and / or concurrent audit and to fix fees for the same;
(g) to set up sub-committees of Members for various activities and functions of the Organisation;
(h) to create or / setup such fund as may be required for different activities / works;
(i) to entertain and dispose appeals against the orders of Executive Committee between water users;
(j) to levy, collect fees and water tax as provided under section 20 the Act;
(k) to take decisions on raising of resources as provided under section 22 of the Act; to invest surplus funds
in Banks or Government approved securities or as may be directed by Government from time to time for the
benefit of the organization;
(l) to take decision on collective marketing or agricultural produce, collective procurement of inputs, running
of Agro Service Centers, providing credit facilities and taking up post harvest activities including processing
of agricultural commodities.
(m) to decide on permissible administrative expenses with the ceilings prescribed, from time to time; and
(n) to carry out the recall proceedings as section 10 of the Act.
3.4.2 Powers of the Executive Committee Include (As per Act and Rules):
(a) to prepare and implement operational plan for each session in its area of operation;
(b) to prepare and implement khariff and Rabi plans for various crops to be grown;
(c) to prepare budget and allocate resources for various activities;
(d) to prepare and implement annual and long term plans for repairs, maintenance rehabilitation for
development of the irrigation and drainage systems and to accord administrative sanction taking up works as
per availability of resources on priority;
(e) to prepare or cause to be prepared annual accounts of income and expenditures, and assets and
liabilities;
(f) to ensure equitable distribution of water among various water users;
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(g) to evolve and implement systems of regulation control, monitoring and reporting of water use and land
use;
(h) to recommend appointment of auditors for annual audit or concurrent audit to General Body.
(i) to organize execution of works;
(j) to raise resources and determine its deployment for various activities / functions of the organization;
(k) to recommend formation of sub-committees to the General Body for undertaking various activities;
(l) to settle disputes amongst members of the Farmers’ Organisation;
(m) to elect one of its members as Secretary and one as Treasurer to operate the funds of the agriculture;
(n) to provide developmental services to the members related to irrigation and agriculture;
(o) to take up training programme for members;
(p) to prepare annual list of all Water Users and Members with voting rights;
(q) to assist the Revenue, Water Resources and Agriculture Department in preparation and maintenance of
basic records;
(r) to maintain and operate a Reserve Fund;
(s) to scrutinize the audit reports and rectify defects and report to the General Body;
(t) to carry out and implement all decisions of the General Body; and
(u) to establish a management information system and submit periodical report as may be specified by
Government.
3.4.3 Membership in the Sub Committees and Powers of the Sub Committees:
Section 22 (2) of the Rules gives details regarding composition of the sub committees. The
secretary of the Pani Panchayat will be the convener of the sub committees and members not more than 4,
from chak committees may be drawn to form sub committees.
3.4.4 Functions of the Sub Committees
(i)Functions of the Finance and Resource sub-committee shall be:-
(a) to mobilize and collect resources;
(b) to ensure collection of dues from members as levied under section 20 of the Act;
(c) to recommend to Executive Committee for the use and deployment of resources;
(d) to approve all expenditure once a month.
(ii) Functions of the Works sub-committee shall be :-
(a) to recommend estimate of works for administrative approval; and
(b) to supervise works and ensure quality control.
(iii) Functions of the Water Management sub-committee shall be:-
(a) to prepare a draft cropping plan in consultation with the Farmers and Agricultural Experts;
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(b) to carry out the decisions of the Executive Committee and of the General Body on water regulation,
schedule of water release;
(c) to organize patrolling of the Canal, Channels and regulate the use of the water in accordance with the
Operational Plan of Farmers’ Organisation;
(d) to check the irrigation and drainage system regularly;
(e) to record the water deliveries;
(f) to amicably resolve disputes regarding water sharing and to report to the Executive Committee , any
violations in the use of water; and
(g) to maintain records of land owners and water users.
Additionally the sub committees will be responsible for taking up the OCTMP activities.
3.5 Records and Registers to be maintained
• The Pani Panchayat shall maintain the following Registers: -
(a) Cash Book;
(b) Bill Registers;
(c) Receipt Books;
(d) Asset Register;
(e) Register of demand and collection of Water Rate;
(f) Register of Landholders; and
(g) Register for Repair and Maintenance of canal.
(h) All such registers and books that would be required for OCTMP.
• The Pani Panchayat shall maintain the following records:-
(i) An up-to-date copy of the Act, Rules, Directions and orders of the Commissioner/ Government;
(ii) A map showing the boundaries and jurisdiction of the water conveyance system, within the
boundaries of the association;
(iii) A register containing the list of land holders and water user along with their land holding in Form
-D;
(iv) A register showing the area irrigated and the demand of water rate user wise and collection
made every season in Form-E;
(v) A Bill Register showing the list of works taken up during a season along with their estimate and
expenditure in Form-F;
(vi) Cash Book in Form G; which shall contain all daily receipts and expenditure of Farmers’
Organisation;
(vii) Receipt Book in Form-H;
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(viii)Asset Register inform-I; and
(ix) Register for repair and maintenance of canal in Form K;
(x) Minutes Book;
Every proceeding of a General Body meeting and an Executive Committee meeting shall be
recorded by the Secretary and approved by the President;
(xi) Every proceeding of a sub-committee meeting shall be recorded by the Secretary and shall be
approved by a member of sub-committee.
3.6 Managing the Pani Panchayat
i. Resolving Disputes:
• Disputes between members may be settled b the executive Committee. Resolving disputes
between the members of the Executive Committee (provided in the Act).
• Disputes between the members of the executive committee may be resolved through a General
Body meeting or with external assistance from the District Project Unit or the Support Organization.
Monitoring and Evaluation: (Further details in Chapter – 7)
• The Executive Committee members and Sub committee members should identify the training
needs for the Pani Panchayat
• Educate on the optimum use by users
• All records should be maintained and discussed with the general body.
• Regular checking of activities as per time schedule and estimated costs
• Ensuring quality of works
• Display of costs, estimates, activities and mode of execution through wall paintings, display boards
and other transparency pillars
• Access to records relating to works to be taken up by any Pani Panchayat member on payment of
an agreed upon fees.
• Social Audit, Pani Panchayat’s self rating and other such methods
ii. Meetings:
• Regular meetings of the sub committees to ensure timely execution of the works
• Regular meeting of the Executive Committee to ensure that the works by the sub committees and
others are being carried out timely and efficiently
• Regular General body meetings
• Quarterly social audit meetings
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iii. Annual Planning and It’s Objectives
• Before the Pani Panchayat signs the Memorandum of Understanding with the District Project Unit
to implement the TIMP and defines the respective roles and responsibilities, they will draw out an annual
action plan for the TIMP, on priority basis for the particular year and depending on the season. The Pani
Panchayat after signing the agreement and before the end of the first year of the implementation of the TIMP
will come out with an annual action plan for the second year and similarly for the third year.
• This annual action plan will outline specific interventions for tank renovation, institution
strengthening and livelihoods activities.
• This plan will also indicate steps to be taken for resettlement, tribal development, environment
management and maintaining transparency, accountability and governance.
• The annual action plan will also include an Activities Calendar ( Annexure 2)
• Each activity should be supported by information on roles and responsibilities, budget and should
be approved in the Governing Body Meeting.
iv. Planning Process
• After the making of the village micro plans, the Executive Committee will organize a meeting which
will also be attended by the sub-committee members. The meeting will be facilitated by the Support
Organisation and the concerned DPU staff. The subs committee’s members will list out the activities to be
taken up and from the village micro -plans and consolidate into the TIMP.
• The executive Committee shall approve the annual plan, which will then be placed before the
Governing Body.
v. Implementation
All such activities that have been approved by the Executive Committee and later included in the TIMP and
approved by the Governing Body will be implemented in the implementation phase.
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CHAPTER-4 Participation in the Orissa Community Tank Management Project
To understand participation in this project we will first take a look at why Pani Panchayats
should work in the project, who our project partners and stakeholders are and then how the Pani
Panchayat should participate.
4.1 Why does the project needs to work with the Pani Panchayats?
The Orissa Pani Panchayat Act, 2002/___ is based on the concept of participatory irrigation
management. However, since the stakeholders of the tank are diverse and include cultivators as well as
fisher folk, women and artisans, livestock keepers and others, it necessitates, the functioning of such an
institution that would be inclusive of all such stakeholders and would be responsible for equidistribution of
water, crop planning and water budgeting.
4.2 Who are our Project Partners and how they will assist us?
(Details of functions mentioned in chapter 2)
• Support Organisations- At the tank level the support organizations will facilitate in all activities,
assist us in mobilizing the community and build our capacities.
• District Project Unit- They will be our partners in implementing most of the renovation work and will
also facilitate in carrying out other institution strengthening activities, livelihoods activities, tribal
development plan, environment plan etc.
• District Line Departments – They will also facilitate in the process and build our capacities.
• Panchayati Raj Institutions- They will assist in convergence with various schemes and in Scheduled
areas, the TIMP will also be displayed at the Zilla Parishad and Palli Sabha level.
• Capacity Building Agencies – will assist in training programmes and capacity building measures
• Accounting Support Organisation- will assist in training book keepers as well as maintaining
records at the district level.
• Professional Consultancy Agencies- will assist in monitoring and evaluation, third party quality
control, dam safety, thematic studies and documentation, MIS and GMIS, knowledge management
etc.
The responsibilities of our project partners/ partnering institutions/community level groups is explained in
Chapter-2.
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4.3 Who are the other STAKEHOLDERS OF THE TANK?
The stakeholders of the tank system may include
• Cultivators
• Fisher folk
• Washer men
• Livestock keepers
• Cattle grazers
• Ground water users
• Women
• Artisans
4.4 How is Community level group formation and strengthening done?
Since we have so many different stakeholders dependent on the tank system for their livelihoods, it
is necessary for us to build their capacities and improve their livelihoods. Therefore we might need to form
new groups for planning activities for them or strengthen existing groups. The process for group formation
has been annexed as 3.
4.5 Why do we need to work with women, fisher folk and tribals?
• Specifically, it is important for the Pani Panchayat to work with women, fisher folk and cultivators
because they have high stakes with regard to the usage of water from the tanks and the operation,
maintenance and protection of the tank system can only be possible with cooperation from them.
• The fisher folk as such have traditional fishing rights. Those fisher folk that are under the Fisheries
cooperative will continue practicing so. New fisher folk may have to take rights on lease from the
Pani Panchayat.
• Fisher folk would also need to undergo training on fish management with respective to the level of
water and other factors.
• Women Self Help Groups may have taken lease of the tank for fisheries or might in future.
Therefore it is necessary that there interest also be taken into account. Further women are major
stakeholders of the tank system and can participate in the Pani Panchayat elections.
• In areas that have been declared as Scheduled Areas (dominance of tribal population), it is
necessary that special livelihoods programmes and capacity building programmes be undertaken
for them as they are marginalized. Please refer to the document on the Tribal Development Plan
(TDP) for details on the TDP.
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4.6 How will the Pani Panchayat participate in the project?
i) Opening Bank Accounts
It is expected of the Pani Panchayat to open two savings or current accounts in any of the
nationalized banks which is closes to the location of the Pani Panchayat. The two accounts include the
following:
• Operation and Maintenance Account: In case the Pani Panchayat does not have an already
existing O & M account, it will need to open one. The account shall be operated under the joint
signatures of the president and one of the members of the executive committee as decided by the
committee. The Pani Panchayat shall deposit the water charges and taxes collected and the 5% of
the cost of civil works under OCTMP as community contribution in this account to be utilized for
future operation and maintenance activities, post project.
• TIMP Account: This account will be operated by the President of the Pani Panchayat and a
selected competent authority of the Executive Committee. All funds for the activities to be carried
out by the Pani Panchayat would be chanellised through this account. The project will hold the
rights to request the bank to freeze this account in case of misappropriations or any problem.
ii) Beneficiary Contribution
We (the Pani Panchayat) will mobilise the community to participate and contribute in the execution of
the project:
• In Scheduled areas, 2% of the estimated cost of the civil works will be upfront cash to be deposited in
its O & M account before the approval and execution of the Tank Improvement Management Plan,
remaining 3% is to be deposited as cash during the project period. The other 5% would be
contributed in cash and/or kind during the project period to be used towards the rehabilitation and
improvement works of the tank system post project. Further, it shall utilise the entire amount
deposited for Operation & Maintenance activities on the same after the tank system is handed over to
them by the Minor Irrigation Division.
• However, in Non Scheduled areas the initial contribution before the approval of the TIMP would be
5% of the total estimated cost of civil works as upfront cash to be deposited in the O & M account of
the Pani Panchayat and the remaining 5% to be contributed in cash and/or kind during the project
period to be used towards the rehabilitation and improvement works of the tank system.
iii) Pani Panchayats preparedness to participate
A tank will be selected for project intervention based on the preparedness of our Pani Panchayat to
contribute 10% of the total cost of the civil works in the O & M account for its future use and for
participating in the project and coming up with a Tank Improvement Management Plan.
For this the District Project Unit and Support Organisation will analyse:
• The Pani Panchayat’s organizational, functional and financial management capacities
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• The Pani Panchayat’s preparedness for planning and implementing the project as well as
contribute to it
• People’s willingness to participate and contribute
Formats for the same have been annexed –4(a) & (b)
iv) Agreement and Signing of MoU between PP and DPU
If the Support Organisation and District Project Unit feel that the Pani Panchayat is ready to
participate and willing to contribute then the Pani Panchayat will sign the MoU with District Project
Director. The objective of the memorandum of understanding is to formalize the roles and
responsibilities of the District Project Unit and Pani Panchayat.
v) Planning, implementing and monitoring project activities
The project is based on the concept of joint participation and collaboration with the communities,
support organization, district project unit and line departments. During the Planning phase, village level
micro plans will be developed which would later be consolidated into the Tank Improvement Management
Plan. The TIMP will be an integrated document having plans for renovation/civil work, institution
strengthening, livelihoods, tribal development, environment management, resettlement, transparency,
accountability and governance etc. The support organization and the District Project Unit will facilitate and
build capacities of the Pani Panchayat.
vi) Implementing
After the preparation of the TIMP and its approval by our Pani Panchayat, we will sign a Memorandum
of Understanding with the District Project Unit and will begin the implementation of the activities and works
(MoU is annexed at 10).
For implementation, our Pani Panchayat will need to look into:
• the roles and responsibilities of parties that have been contracted
• Fund utilization and financial management
• Managing procurement
• Operation and maintenance of our bank account
• Collection and utilization of our contribution
• Execution of work and payments
• Reporting, auditing and monitoring
• Settling out disputes and conflicts.
vii) Monitoring and Learning of project activities
Monitoring and learning is the joint activity of the Pani Panchayat, District Project Unit and the
Support Organisation. It involves the recording of actual activities/ works implemented against the proposed
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activities/ works in the plans, the degree of achievement and reasons for discrepancy and how the works
can be optimized. Further, we will be sharing our best practices with other Pani Panchayats and will undergo
training through which we will learn new things. Details are in chapter 8.
viii) Taking charge of O & M of tank systems
Participation of our Pani Panchayat is important in taking up operation and maintenance
activities of the tank. The tank system requires regular Operation and Maintenance so that it performs to the
fullest of its capacity. For this a regular set of operation and maintenance activities need to be carried out.
These activities include:
i) desilting
ii) weeding and clearing in the tank system
iii) embankment repairs
iv) revetment
v) repairs to shutters
vi) repairs to masonry and lining
vii) cleaning and oiling of screw gears and gate groves
viii) emergent breach closing works
ix) reconstruction/ repairs of sluices
x) reconstruction/ repairs to drops and regulators
xi) repairs to waste weir and surplus system
All the above mentioned activities need to be carried out on a regular basis. The Pani Panchayat
will also need to develop a corpus fund for the same. This we (Pani Panchayat) will do by collection of water
charges, auction money from fisheries, contributions, donations etc. It should take full responsibility and
ownership of the tank system.
ix) Annual Crop Planning
Pani Panchayat will be facilitated for preparation of the annual crop plan in which we will make
decisions in selecting appropriate cropping pattern coupled with management practices needed for
sustainable and profitable agriculture. Decision for suitable diversification of crops with objectives to harness
maximum production per unit area and per unit of water use through multiple cropping will be our motto.
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CHAPTER-5 Our Tank Improvement Management Plan (TIMP) 5.1 What is a TIMP?
The Tank Improvement Management Plan is an integrated, holistic document that includes all such
activities and works that needs to be taken up by us for improving our tank system, strengthening our Pani
Panchayat and Community Level Institutions and improving our livelihoods in the form of a detailed ‘Action
Plan’
5.2 Who will prepare the TIMP?
The TIMP will be prepared by us (the Pani Panchayat) with the assistance and collaboration of the
District Project Unit and the Support Organisation.
5.3 What should be the contents of the TIMP?
• The TIMP will broadly cover plans for civil works, livelihoods and institution strengthening (building our
capacities).
• However it will also include detailed plans for development of tribal people, environment management,
assistance to encroachers and those whose land has been acquired.
• It will also include a finance and procurement plan based on when each activity or work would be taken
up and a plan for maintaining transparency, accountability and governance.
• The plan should ideally include; activities and works identified; their estimated costs and designs; the
annual work plans for execution of the works or activities; and who will do what as well as what the final
output of the work or activity is going to be.
• Those activities that do not require procurement of goods or services by us should also be included in
the TIMP.
• We might need to link up those activities with the Government In spite of this, such activities should be
in the TIMP along with the concerned implementing partners roles and responsibility. We will try to
dovetail them with existing Government schemes.
• The TIMP will be specific to our tank system and situation. The contents of our TIMP may include the
following:
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5.3.1 Civil works/ Renovation Activities
This would include all such civil works for rehabilitating and renovating the tank systems based on a
Participatory Walk Through and Participatory Rural Appraisal exercises. All such parts of the tank system
that need renovation/rehabilitation would be identified jointly by the staff from the DPU and Pani Panchayats
facilitated by the Support Organisation. This would also include all costs involved for renovation/rehabilitation
and the designs. For guidance on the technical works to be carried out we will refer to the Technical Manual
provided by OCTMP.
5.3.2 Resettlement Plan based on the Resettlement Policy Framework
Keeping in mind that there might be substantial encroachment in our tank system and further
minimal land acquisition might be required for rehabilitating the tank system as per the designs. If it is so
then this would require resettlement of the encroachers and providing them with livelihoods assistance.
Therefore, the TIMP would need to take into account all such interventions/ processes and costs involved in
it by the Pani Panchayat based on rules for providing assistance in the Resettlement Policy Framework. The
process to be followed is annexed as 5. The matrix for resettlement has been annexed as annexure 6.
Work Implementation Details
TIMP
CONTENTS
Civil Engineering Rehabilitation/ Renovation Activities
Resettlement Management Plan
Agriculture Livelihoods Development Plan
Transparency, Account bility and Governance Action Plan
Operation and Maintenance Plan
Monitoring and Evaluation Plan Finance & Procurement Plan
Institution strengthening activities and Capacity Building Plan
Environment Management Plan
Tribal Development Plan
Activities to be dovetailed with different Gov. Schemes
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5.3.3 Agriculture Livelihoods Development Plan (ALDP)
The TIMP would also include the Agriculture Livelihoods Development Plan which would include
field interventions in agriculture, horticulture, livestock, fisheries, foreshore plantations, and agri-marketing to
enhance livelihoods. Such interventions would need to be identified through participatory micro planning,
between the Pani Panchayats and the communities with facilitation from the agriculture and line departments
as well as support organisation. All such activities would need to be included and budgeted. For guidance
on the agriculture and livelihoods activities we will refer to the Participatory ALDP Manual/Guidelines of
OCTMP annexed as 15.
5.3.4 Tribal Development Plan
If our tank is in a block that is part of a Scheduled District we will need to include for those areas
declared as Scheduled or Partially Scheduled areas by the Government. The tank systems falling under
such areas would necessitate the inclusion and empowerment of the Scheduled Tribe population in the tank
system. This would include activities such as strengthening tribal institutions, and groups, building their
capacities and improving their livelihoods through interventions specific for their development. For details on
how we work on this and make a Tribal Development Plan , we will refer to the document called Tribal
Development Plan produced by OCTMP.
5.3.5 Environment Management Plan based on the Environment Management Framework
It would be very important for us (Pani Panchayats) to take into consideration the environmental
impacts while improving the tank system’s performance phase wise. Plans to do so would include issues
related to Dam safety, Siltation and Sedimentation, Pest management, Aquatic weed, Water logging and
drainage and Fisheries in a phase wise manner and the costs involved in it. For guidance on how we should
make an environment management plan we will refer to the document called Environment Assessment
Environment Management Framework which is separate Booklet. The Do’s And Don’t of normal monitoring
system, Roles and responsibilities of stakeholders for environmental management and environmental
checklist for selection of tanks for rehabilitation under OCTMP are annexed at 17,18 & 19 respectively.
Emergency Action Plan (EAP): An exclusive plan needs to be prepared to meet the emergency
requirements called “Emergency Action Plan” encompassing inundation maps for maximum spillway flood in
case of dam breach and preparedness plan for the emergency. Upon finding a hazardous condition that could
lead to a dam breach or upon discovering a potential dam breach or dam breach in progress, the project
authority shall issue dam breach warnings to inhabitants in areas immediately downstream of the dam. The
Pani Panchayat must ensure that the District Project Unit prepares an Emergency Action Plan for early
warning system if required. In case of any possible risk the Pani Panchayt will consult the DPU for accessing
the detailed safeguard measures envisaged under the Environmental Management Plan.
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Wherever it is feasible the Pani Panchayat will coordinate and work with Orissa Watershed Development
Mission.
Institution strengthening activities and other interventions
This would include community mobilization activities, formation or strengthening of groups at the
community level, building the capacities of the Pani Panchayat and other stakeholders and convergence.
For assessing which groups need to be formed/strengthened and what capacities need to be built and a plan
for the month or year we will refer to the format at annexure 7 (a and B).
5.3.6 Finance and Procurement Plan
We will make procurements for works to be executed as per the procurement and finance manuals
and include it in a plan as a part of the TIMP. The steps for procurement and finance management have
been explained in brief in chapter 7 of this Manual.
5.3.7 Monitoring and Evaluation Plan
The Pani Panchayat would need to include in the TIMP processes and costs that would be involved
in participatory monitoring of the project implementation, the progress made, and work completed, impacts
and indicators.
5.3.8 Operation and Maintenance Plan
This includes estimates of annual O & M safeguards and requirements which should further include
civil works, water budgeting, allocation, water saving techniques and crop planning.
5.3.9 Transparency, Accountability and Governance Action Plan
This would include all the steps, balances and checks to be made for ensuring that there is no
corruption, processes and information is transparent and the governance is good. Further the plan would
also include the costs involved in implementing the same and how we plan to address grievances and
disclose information. For understanding the risks involved at the tank level for the project refer to annexure 8
(A) and for safeguards please refer to the procurement and risk mitigation plan for Pani Panchayats annexed
as 8 (B). For disclosure of information please refer to annexure 8 (C). For Grievance Handling annexure 8
(D) and for giving feedback annexure 8(E) may be referred to.
5.3.10 Dovetailing with Existing Government Schemes
Such activities which have been identified by the Pani Panchayat and the community during the
PRA and micro planning stage, but do not fall under the activities that can be financed by the project, may
be dovetailed with existing Government schemes. The Support Organisation, District Project Units and Line
Departments will have to guide the Pani Panchayat in doing so.
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5.3.11 Work Implementation
These would include all such details of works that would be carried out by the Pani Panchayat or
contracted to parties outside. The Pani Panchayats would take under consideration their capacities and with
the assistance of the support organisation would need to identify the activities that will be implementing
directly and the project activities for contracting the work outside, the Pani Panchayat would need to follow a
bidding process for those works that would be out sourced.
5.4 How should we prepare the TIMP?
Step 1: Project Awareness and Community Mobilisation
Our tank system has a number of villages under it. Our project is for all stakeholders of the Pani
Panchayat which means people from the villages coming under our Pani Panchayat and is dependent on the
tank system for their livelihoods. Therefore, it is necessary that we make the communities of these villages
aware of the project and why we need it and mobilize them to participate in the project and support it as it is
for their benefit. The Pani Panchayat with facilitation from the support organization and the district project
unit will make the community aware of:
• the project and its objectives
• the processes and likely interventions
• the expected benefits
• the role of the Pani Panchayat, Support Organisation and the District project Unit in
the project
• The role that the community will play in the project
This may be done in various ways like-
• Meetings with an advance notice of one week to the community
• Cultural programmes such as folk songs, dance, theater
• wall paintings
• distribution of information material
• audio-visuals
Step 2: Tank stakeholder identification
The next step would be to identify who the stakeholders of our tanks system are. This will be done through
a Social Resource Mapping and the tank user’s questionnaire to identify
• who the stakeholders are
• details of their household
• dependency of the stakeholders on the tank system
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• how do they use water from the tank system ( including ground water users in the
influence area of the tank system)
• which are the existing groups and community level institutions
• what are the issues that impediment their functioning and the development of the tank
stakeholders
• how we can build their capacities and improve their livelihoods
• tribals and encroachers and what special measures can be taken up for improving/
restoring their lives
Once all the details are mapped, this will later be included in the detailed village level micro plan
(format- annexure 9) compiled for each village which will include the issues relating to the tank stakeholders
and the measures to be taken keeping in view the objectives and the process – all on a priority basis in
future. The willingness of the people to participate will also be assessed through an participation/interest
analysis matrix (again refer to annexure 4 A and B) .
Step 3: Assessment of Pani Panchayat Preparedness and willingness
After we are through with identifying the stakeholders, making the village micro plans and social
mapping, the support organization and the district project unit will assess our (Pani Panchayat’s) willingness
and preparedness to take up the project and assess:
• our organizational, functional and financial management capacities
• our preparedness for planning and implementing the project as well as contribute to it
• People’s willingness to participate and contribute
Formats for these are annexed at annexure 4 A and B .
Step 4: Signing of MoU between the Pani Panchayat and the District Project Director for willingness
to take up the project in partnership
If the support organization and the district project unit on analysis of our capacities, preparedness
and willingness to participate, plan and contribute, find that everything is as per project guidelines and we
are willing to be partners in improving the tanks system and participating in other activities, will sign an
agreement with us to formalize our partnership to begin planning the Tank Improvement Management Plan.
(Agreement Forms and MoUs annexed as annexure 10).
Step 5: The roles and responsibilities of the Pani Panchayat would include:
a. Mobilize the community to participate and contribute in the execution of the project by depositing
10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank
system.
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Of this amount in Scheduled areas, 2% will be upfront cash to be deposited in its O & M
account before the approval and execution of the Tank Improvement Management Plan, remaining 3%
to be deposited as cash during the project period. The other 5% would be contributed in cash and/or
kind during the project period to be used towards the rehabilitation and improvement works of the tank
system post project. Further, it shall utilise the entire amount deposited for Operation & Maintenance
activities on the same after the tank system is handed over to them by the Minor Irrigation Division.
In Non Scheduled areas the initial contribution before the approval of the TIMP would be
5% of the total estimated cost of civil works as upfront cash to be deposited in the O & M account of the
Pani Panchayat and the remaining 5% to be contributed in cash and/or kind during the project period to
be used towards the rehabilitation and improvement works of the tank system.
b. Prepare the Tank Improvement and Management Plan to execute the restoration and rehabilitation of
the tank system.
c. Actively participate in the implementation of the TIMP
d. Collect water charges, manage water budgeting and ensure equitable allocation and distribution of
water
e. Undertake the O & M works of the tank system as per the Orissa Pani Panchayat Act.
Step 6: Data Collection and Tank Users Village Micro Planning
• Why is it needed for our Community Tank Management Project?
� Each village under the Tank System has its own specific issues or problems with respect to
the physical condition of the tank system, livelihoods, capacities and other issues. Therefore it
is important that village specific issues be resolved under a project.
� For example, the feeder channels in our village may be breached. As a result, water flow would
have been stopped or affected. This calls for removal of the breach and renovation. But in
another village the feeder channel may have only undergone siltation reducing the flow of
water. In such a case, only desiltation would be a requirement.
� In our village we may have some people who depend on fishing for their livelihoods, but do not
have a good marketing linkage. Therefore building appropriate marketing linkages, may
resolve the issue of minimizing losses from fishing. This would need to be included in our micro
plan. However in our neighboring village there might not be any fisher folk or people may not
be interested in fishing, therefore fishing need not be included in their micro plan.
� Let’s take another example- we may have community level groups such as the Farmers
Interest Group in our village, but this group may not know how to carry out its functions and
maintain records. So they would need training and capacity building to improve their
managerial skills, understand their functions and learn how to maintain records whereas, in our
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neighboring village the Farmers Interest Group might no exist. In such a case it would need to
be formed.
• What is a Village Micro Plan?
When we the tank users get together, identify our issues of concern, our problems, identify how these
problems may be resolved, what processes need to be adopted, what inputs are required and who will do it
in one framework, we call it a tank users village micro plan (TUVMP)
• Who should be involved in preparing and finalization of the Tank Users Village Micro Plan?
� All tank users or tank system stakeholders should be involved in the micro planning processes.
� The Pani Panchayat with the help of the tank user community will do the micro planning. All
community level groups should participate in it.
� Women, men, children, share croppers, washer men, artisans, potters, brick makers, livestock
keepers, fisher folk, tribal people, women from women headed households, widows and others
should all participate in it.
Tank Users
Village Micro
Tank Users
Village Micro
Plan 8
Tank Users
Village Micro
Plan 6
Tank Users Village Micro Plan 3
Tank Users
Village Micro Plan 2
Tank Users
Village Micro Plan 4
Tank Users Village Micro Plan 1
Tank Users Village Micro Plan 9
Tank Users Village Micro Plan 5
Reservoir
Catchment
Command
Middle Reach
Head Reach
Tail Reach
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• How should we micro plan?
- To micro plan, we will first sit together and discuss our strategy. We must collect baseline
information on all the tank users and also do a Primary Rural Appraisal (annexure 11 A & B). We
will compile all the data from the Primary Rural Appraisal and the Participatory Walk Through.
� A baseline involves all the information, which is collected at the beginning of a project. We will use
it as a benchmark. Primary Rural Appraisal is about collecting information through active
participation of all of us. We will have to study are tank and its system, identify the beneficiaries and
ask them relevant questions, identify the stakeholders, collect information on women, tribal,
sharecroppers and others, cropping patterns etc.
� Identify tank users from each village
� Identify existing groups and forming new groups if needed at the village level
� Discuss the objectives of the project and roles and responsibilities of the groups
� Attend all awareness meetings, street plays, workshops organized by the community development
agent for us
� Wall writing and creating messages for our community with regard to this project with assistance of
the support organisation
� Form the Pani Panchayat if not formed earlier
� Mobilize community contribution
� Build our capacities to manage our institutions groups and the project
� For the Resettlement Action Plan we will estimate the land requirement (quantum, exact location,
titleholder, etc.) based on the rehabilitation activities planned, provide support to all engineering
related surveys and works, assist in identification of preliminary verification of encroachers, assist in
socio-economic survey for preparing the socio-economic baseline of the displaced families,
motivation of the title holders and encroachers to facilitate the land acquisition process, provide
support in execution of the project awareness plan in affected areas, support in the survey of land
to be acquired and drawing up of the compensation matrix and R & R entitlements, provide support
in identifying livelihoods support programmes for project affected communities.
� For the Tribal Development Plan we will ensure that we have taken into account the capacity
building support to be given to the tribal people and specific livelihoods promotion support
programmes.
Step 7: Consolidation of the tank users’ village micro plans into the TIMP
• The PANI PANCHAYAT will receive training on what the TIMP is about and how it must be
executed. Our Support Organisation will train us. The District Project Unit will in turn will assist
them.
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• We the members of the Pani Panchayat will plan out what are to be included in the TIMP from the
information that we have gathered in the TUVMP.
• Once the TIMP is finalized, we the PANI PANCHAYAT will discuss it with the community level
groups of all villages coming under the tanks system. Then once finalized, we will place it before
the Governing Body for approval.
• We the PANI PANCHAYAT with the help of the Support Organisation will execute the TIMP.
• We will attend workshops on procurement, financial management, accounting, governance,
managerial skills and leadership and livelihoods.
• There will be a standardized format for consolidating all the information from the Tank Users Village
Micro Plan into the TIMP. These formats are annexed as Annexure 12 A and B. Annexure 12 A is
the format for Scheduled Areas and 12 B is the format for Non Scheduled Areas.
5.5 Who should we be involved in forming the Tank Improvement Management Plan?
The members of the Pani Panchayat will form the Tank Improvement Management Plan based on the
information they have gathered in Tank Users Village Micro Plan. In order to do this the Support
Organisation (SO) will help us. After we finalize the plan the SO will help us put it before the District Project
Unit (DPU) for appraisal and approval. We will discuss each component that we have put in the plan, why,
what will be its advantages and how we aim to achieve it along with a proposed budget. We will take the
views of the DPU.
5.6 What needs to be done for TIMP consolidation?
• We need to first discuss each component and what our communities will gain from it and how
activities should be executed amongst ourselves in the Pani Panchayat in several meetings.
• For this we will refer to the individual Tank Users Village Micro-Plan
• Then we will share our views with the SO and take their opinion.
• For preparing and planning each component and its budget we will take the assistance of the SO.
• The SO has a Tank System Support Team. This team includes experts from the field of agriculture,
finance, social development and a technical expert. We will ask these experts to guide and help us.
• These experts will guide us, help us and facilitate in understanding each component, understanding
issues that need to be resolved under each component and how it needs to be executed.
• They will also help us in finalizing the budget and preparing the final TIMP document.
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5.7 Some Facts to remember while Planning the TIMP
a) Tank Renovation and maintenance:
The Primary aim of the Tank Management is to involve all stakeholders from planning to
implementation stage and subsequently in monitoring the same. The basic idea is to regain the lost ayucuts
of the Tank System, which are mostly in dilapidated condition. The aim is to ensure beneficiaries
participation for improvement of the tanks for better production & Productivity by strengthening local
institutions in creating various livelihood options for sustainability of the Tank System. The SO and District
Project Unit along with the J.E. will facilitate in the planning and implementation of this component. The
following steps are needed for renovation of tank:
• Participatory Walk Through survey involving technical staff of the District Project Unit, Pani
Panchayat members and other local community, Support Organisation Representatives
• Preparation of estimate by the technical staff of the DPU
• Tender Procedure by the technical staff
• Contracting either to contractors , to PANI PANCHAYAT or by Pani Panchayat to others (
Explained in Chapter 7)
• Handing over the entire tank system to the Pani Panchayat after successful completion of
the project for operation, maintenance and collection of water charges thereof.
Dam work may not be possible for the PANI PANCHAYAT to execute as it involves higher
mobilization of resources and manpower requiring technical skill. However, the Pani Panchayat depending
on its capacity as well as technical competency can implement the work relating to distribution system. Even
structures like aqueduct cannot be executed by the PANI PANCHAYAT, which requires more resources and
technical skill.
• Execution of work involving renovation of head works and distribution system.
Weed and bush clearance, Base stripping, Earth work, using earth of approved quality, compaction,
construction of rock toe, masonry or concrete work for sluice, surplus and falls, fabrication of shutter for the
sluice and fitting, construction of upstream riprap, turfing of down stream slopes of the dam, Gauging the
water level, canal lining, construction / renovation of structures in canal etc.
b) STEP-BY-STEP PROCESS FOR IMPLEMENTING TANK RENOVATION
We should understand the following and keep in mind during the participatory walkthrough survey:
TANK PROPER
- Whether water retention capacity has decreased?
- Whether required inflow is coming to the reservoir?
- Whether there is siltation problem and measures taken to reduce it?
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- Whether there is scope for increasing the capacity of the tank to increase the ayacut area i.e. to
serve more people?
- Whether there is encroachment problem in the tank area?
- Whether the tank has been filled to its fullest capacity in the last five years?
- Whether catchment treatment is necessary?
- Whether Dam is in proper slope (Upstream & Downstream)?
- Whether upstream riprap is disturbed or there is no riprap, which should be done?
HEAD SLUICE:
- Is it leaking?
- Is the shutter properly functioning?
- Measures to be taken up for proper functioning and stop leaking.
SURPLUS
- Is it in good condition?
- Are the falls below the surplus in good condition?
- Measures to be taken up for safety of the surplus & falls
- Is it required to raise the surplus?
DISTRIBUTION SYSTEM
- Participatory walkthrough can be taken up involving PANI PANCHAYAT and common farmers with
the Technical Authority, and SO representatives
- Find out the deficiency in the canal different structures and measures to renovate it
- Whether lining required in specific places mostly in filling zones
- Accessing farmer’s requirement like additional cross drainage work, outlets, cattle crushing VRC
etc.
- Whether canal bank is in proper slope
- Whether canal bank has been cut by the farmers?
c) What will we gain from improving the tank system and maintaining it?
• We will be able to revive the lost ayucuts
• Agricultural productivity will increase
• We will gain technical know-how
• Economic conditions of tank users will improve
d) How should we do it?
• We will plan how it is to be done along with the members of the Support Organisation and
the Junior Engineer.
• We would have received some training on it previously.
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• As per the technical advice, we will execute the activities.
e) Who is to do it?
• We will execute the minor repairs of the distribution system with advice from the
technical unit of the District Project Unit.
• Technical team (DPU) will carry out all the works of Head Works as and when required.
• Technical expert from the SO will facilitate in the process
f) Who will assist us?
Technical team from the MI unit at the DPU will help us with estimates and designs and technical
expert from the SO will help by facilitating.
g) What will we gain from strengthening institutions?
• Our capacities to understand manage and execute projects for the development of our
tank system and our communities will improve.
• We will have better book keeping and accounting skills.
h) How should we strengthen institutions?
We will institutionalize our Pani Panchayat, Community Level Groups and the Water Users Network
by being trained, by attending workshops, through mentoring meetings, Exposure visits through IEC material
etc. We will identify what is to be done by identifying our capacity building needs as given in annexure 7 A
and 7 B .We will share our experiences with all members and improve our managerial and execution skills.
We will ensure that we participate in the process and others participate in it too.
i) Who will strengthen institutions?
The Tank System Support Team of our Support Organization will train us and will help us build our
capacities. They will also organize our workshops and exposure visits. The finance for this will be budgeted
under the TIMP by us. We will also ensure participation.
j) What is Livelihoods?
For livelihoods intervention the SO may facilitate in the following way:
- During the Micro Planning Stage we (PANI PANCHAYAT) will identify vulnerable
stakeholders for the livelihood intervention programme.
- The PANI PANCHAYAT will work out a livelihood intervention plan for them which will be
included in the micro plan
- We will include the livelihood intervention plans in the TIMP during the next phase.
- We will consider the following for planning livelihoods:
� Agriculture: technology interventions on traditional and non-traditional crops
� Horticulture: technology interventions on vegetables and fruit crops
� Livestock: Breed improvement, nutrition management and health management
� Fisheries: technological interventions on short, long and perennial pisciulture
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� Household: technological interventions on backyard poultry, mushroom value
addition, off-farm activities etc.
� Foreshore Plantation: Regeneration of natural resources
� Marketing and Agri- Business: Collective input procurement and marketing, market
led production, developing marketing information system, agri - business
development
m) How should we do it?
We will first identify the stakeholders. Our priority will be marginalized farmers, landless people,
women, tribals, sharecroppers and other vulnerable groups. Then we will have dialogues with them and
identify what alternative livelihood support.
n) Who is to do it?
We (Pani Panchayat) will do the planning, budgeting and execution. The SO will facilitate through
their Livelihoods expert.
o) Who will assist us?
- The SO will facilitate in consultation between the PANI PANCHAYAT, DPU and line
departments for finalizing these for the TIMP
- The SO will guide the PANI PANCHAYAT in carrying out the livelihoods interventions through
the Water Users network
- The SO will also need to facilitate formation of a number of such agri-business units
5.8 Why do we need a special programme for tribals?
We might need a special programme for the Scheduled Tribe to improve their livelihoods and
capacities if our tank system comes under a Scheduled Area as the Scheduled Tribe are marginalized. The
SO must assist the PANI PANCHAYAT in identifying issues related to Tribal development and Well Being
and wherever possible, take measures to mitigate them. The issues may vary between scheduled and non-
scheduled areas. Therefore, during the micro-plan stage itself such issues need to be identified. For Tribal
Development the Pani Panchayat should refer to the Tribal Development Framework.
5.9 Approving the TIMP
5.9.1 What is the TIMP MoU and why do we need it?
Once the DPU and we the Pani Panchayat agree and come to a consensus on each component of
the TIMP, it’s budget and how the works will be executed and by whom, the TIMP, we will sign an
agreement with them. This agreement delineating our roles and responsibilities will be the Memorandum of
Understanding. The SO will facilitate this process.
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5.9.2 How will the SO help us do it?
The SO will help us draft the Memorandum of Understanding with reference to Annexure 10 . The
team from SO and all of us from the Pani Panchayat will sit together in a meeting. We will then tell the SO
what we want to include in the agreement. We will make a draft agreement with everyone’s consent.
5.9.3. How will the DPU help us with it?
We will share the draft agreement with the District Project Unit and take their feedback. Once the
DPU and we from the Pani Panchayat agree on all terms and conditions we will finalize the agreement.
5.9.4. How should we finalize it?
• The Executive Committee will first place the TIMP before the Governing Body of the Pani
Panchayat and will seek its approval.
• Once the Governing body approves, it will share the TIMP with the District Project Unit.
• The TIMP will only be final when the District Project Unit and the Pani Panchayat and the
SO agree on every point that is mentioned in the TIMP, the processes to be followed an its
estimated costs and designs as well as plans. For this we have to have meetings with the
District Project Unit. The SO will facilitate in organizing the meetings.
• Once all points have been agreed upon, the Memorandum of Understanding will be drawn
with the assistance of the support organisation.
• The TIMP and the Memorandum of Understanding will be shared with the SPU for any
suggestions.
• The final Memorandum of Understanding between the District Project Director and the
President of the Pani Panchayat will be signed.
• The final MoU and the TIMP will be shared with the Palli Sabha and the Zilla Parishad.
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CHAPTER-6 Implementation of the TIMP
Implementing the TIMP Once the TIMP is approved and finalized it will be converted into annual work plan, which would
basically include the tasks or activities that the PP is planning to undertake for that financial year.
Implementation of the annual work plan would include activities related to:
• Implementation of the renovation/ civil works plan;
• Plan for institution strengthening through capacity building;
• Tribal development plan;
• Resettlement of encroachers and those whose land has been acquired for the project,
• Environment plan;
• Livelihoods plan; and
• Plan for transparency, accountability and governance.
For executing these plans we need to do the following:
• We will be assisted by the Support Organisation and the District Project Unit for identifying activities
on for preparing the annual work plan.
• As per the annual work plan of the approved TIMP we will make requisition for advance of 40% of
the cost of the activity to carry it out on a priority basis or in installments.
• The funds will be deposited in our TIMP account which would be jointly operated by the President
of the Pani Panchayat and the chosen signatory of the executive summary/ sub committee.
• The Pani Panchayat’s capacities to execute the prioritized activities will be built accordingly with
facilitation and support from the Support Organisation and District Project Unit.
• The Junior Engineer of the DPU and of the SO will give technical guidance and build capacities
while execution of the civil works is on.
• For execution of the civil works the works sub committee will need to take concurrence/ technical
sanction from the DPU as per the norms of the Department.
• For strengthening the Pani Panchayat and Community level groups with managerial skills and for
executing the resettlement plan we will be assisted by the Institution strengthening staff of the tank
system support team of the SO and the concerned DPU staff.
• For the livelihoods programmes we will be assisted by the livelihoods staff of the tank support team
of the SO and the livelihoods persons from the DPU as well as line departments.
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• For the Tribal Development Plan we will be assisted by the institution and livelihoods person of the
tank support team of the support organisation as well as the concerned persons from the DPU. We
will need to hold consultations with the community and the Palli Sabha. Under the tribal
development plan we will need to develop the livelihoods of the tribals. This we will do by consulting
the tribals, the institution strengthening and livelihoods staff of the support organisation. Tribal
women will either be organized into SHGs or made a part of the women and water management
forum and will take up micro-credit activities.
• For the Environment Plan, we will execute with assistance from the technical person of the tank
support team and the DPU as well as the environment person from the DPU.
• The works/ activities, its quantity and its quality will be monitored by us (the Pani Panchayat), the
community, the SO, the DPU as well as the External M & E agency, dam safety panel and third
party quality control.
• All records will be maintained by us and copies will be given to the SO and DPU.
• All works and programmes/ plans to be executed will be displayed publicly.
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CHAPTER-7
Managing our Procurement and Finance (For details refer to Section 5, Volume IV of the Procurement Implementation Plan for Procurement and
Annexure 20 of this Manual for Financial Management)
7.1 Procurement by Pani Panchayats
WUAs may procure those works/ goods/services (other than consultancy services) as specified
under the Orissa Pani Panchayat Rules, up to Rs. 500,000 observing all procedures as mentioned in the
Procurement Manual. WUAs will develop and implement plans with technical support from DPUs or the
Support Organizations engaged by DPUs for this purpose. Procurement by WUAs will be for small works
such as de-weeding, jungle clearance, small repairs to feeder channels, distribution channels etc. The total
area to be de-weeded/cost of repair etc. will be agreed at the time of Tank Improvement and Management
Plan (TIMP), which shall contain the details of all rehabilitation works to be carried out in the tank system.
Procurement related to materials and implements, if any, required by the WUAs and the works to be
implemented shall be carried out following the relevant sections of the Procurement Manual, mentioned
above.
7.2 Procurement arrangement at Pani Panchayat
7.2.1 Key Rules of Community Procurement
A. Transparency:
B. Equal opportunity for all Suppliers:
C. Accountability:
D. Ensuring Value for Money:
E. Avoid procurement of items from Friends and Relatives:
F. No undue benefits for anyone:
Communities have limited storage space. Further the suppliers at rural level may have limited
capacity to supply at a time. So while community may procure items in one or more lots. Number of lots may
vary depending upon the requirements over the next six months/one year period and the capacity of the
vendors/suppliers. Market Survey is the simplest method that should be undertaken by the community for
the procurement of goods. Procurement of engineering works, other than specialized works would be done
by hiring local labour. A schematic diagram depicting these methods is given below.
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7.2.2 Salient features of procurement by Community
The community, considering its capabilities may carry out the works on its own by hiring skilled
persons on muster or may outsource the works following procurement norms.
• The community may take up works upto 5 lakhs. The works should be simple and of the
nature where no specific technical skill will be required.
• The DPU will provide technical support for works. The whole procurement procedure, viz.
preparation of estimate, calling of quotation by post or by market survey, evaluation of
quotation, signing of contract, supervision of works, billing for payment and issuing payment
will be observed by the Pani Panchayat.
• The Pani Panchayat will follow the shopping procedure for procurement of goods/ services/works.
7.2.3 Procurement procedure at the Community Level
The project Frame Work envisages the User Community to procure goods, works and
services in order to achieve the implementation of aforesaid activities. Institutional set-up for
Community Procurement under the Project envisages the involvement of following entities in
procurement of goods, works and services.
• All works at Pani Panchayat will be executed by works sub committee.
Community Procurement
Goods
Works
Market Survey
Local Labour Rate (Muster Roll)
Procurement in one or more lots
Material for works
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• The constitution and functions of the Works Sub Committee is same as described
under para 22(2) of The Orissa Pani Panchayat Rules, 2003.
(i) Composition of Works Sub Committee:
1. The convener of the sub committee shall be the Secretary of the Executive
Committee;
2. In the case of Pani Panchayat, the members not exceeding four shall be drawn
from out of the members of the Chak committees
3. As per Orissa Pani Panchayat Rules, 2003, there are three Sub Committees:
Finance and resources Sub Committee, Works Sub Committee and Water
Management Sub Committee. No member shall represent more than one sub
committee.
(ii) Functions of the Works Sub committee shall be
(a) To recommend estimates of works for administrative approval; and
(b) To supervise works and ensure quality control.
In addition to the above, this committee will finalise the firm (and get the approval of
the executive committee) with which contract for supply of goods/ services/ labour is
to be signed. The Support organisation will nominate a facilitator (in Proforma-A)
which will help, support and guide in the activities of the Works Sub Committee.
He will, further help in comparing the rate of quotations, judging the quality of
material received against a purchased order and supervision of the work.
The procedure of taking up of works is same as described under para 23 of The Orissa Pani
Panchayat Rules, 2003. The procedure is as described bellow:
• Procedure for taking up works
o The Pani Panchayat will take up maintenance works which may include
� Desiltation
� Weed removal
� Repair and painting of shutters
� Repairs and painting to lining, and
� Emergent breach closing works and maintenance of inspection path.
� The above works should be executed by the Farmars organisation under
the supervision of the technical unit of DPU. The Farmers Organisation, as
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45
per the Orissa Pani Panchayat Act, 2002 means Pani Panchayat at the
primary level consisting of all water users.
o Identification of the normal operation and maintanence works participatory
walk through :-The President ( of pani Panchayat) along with the technical unit of
DPU shall organise a participatory walk through within the area of operation of the
farmers’ organisation and identify all the critical reaches, which need immediate
repair as listed out above. The technical unit of DPU shall assist the Farmers’
organisation in preparation of detailed list of works to be undertaken. Such works
will be listed in Tank Improvement Management Plan (TIMP).
o Prioritising works:- the executive committee of the farmers’ organisation shall
discuss the list so prepared and fix up the priority of works to be taken up
immediately.
o Preparation of estimates:- the technical unit shall prepare estimate and accord
technical sanction for the works so prioritised according to the prevailing rates
within a fortnight
o Administrative approval:- the executive committee of the Farmers organisation
shall accord administrative approval for estimates prepared subject to availability
of fund. Each administrative approval shall be accorded in the register of
administrative Approval in Form C.
o Technical Sanction:- the power of technical sanction by the technical unit of DPU
shall be as per the prevailing Orissa Public Work Department (OPWD) code.
o Manner of taking up the works:- works as approved by the committee of the
Farmers Organisation shall be taken up for execution by the Farmers’ Organisation
itself or by an agency selected by the committee.
o The work order shall be issued by the President and the agreement shall be
executed by the Secretary with the executing agency.
o The detailed accounts including maintenance of muster roll of such of the works as
may be executed by the Farmers’ Organisation itself shall be maintained by the
Secretary. All purchases in respect of these works will be approved by the
Executive Committee.
o The DPU unit shall record the pre measurement and final measurement and works
of the Farmers’ Organisation for qualifying the works done by the Farmers’
Organisation/ directly or through an agency for making payment by the Farmers’
Organisation.
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46
o The DPU shall prepare the bill in accordance with the measurement taken by him.
The bill will be passed by the president in respect of the work executed by the
agency
o In case of the work executed by the farmers’ organisation itself the DPU shall
prepare a material statement basing on the measurement recorded by him for
approval of the expenditure.
o Limitations of works: no farmers’ organisation shall have power to interfere with
the designed hydraulic particulars of an irrigation system.
o Publication of list of works to be taken up: the list of works to be taken up along
with the estimated amount and the name of the executing agency shall be given
wide publicity by means of display in the office of the Farmers’ Organisation and
institution within the area.
o The members are free to contribute resources either in cash or by the way of
material or labour.
o Payments of works done: all payments of works done above Rs. 1,000 shall be
paid by cheque. The treasurer of Pani Panchayats shall maintain the records of all
payments made in the cash book date wise. The cheque will be jointly signed by
the president and Secretary in case of operating account and Present and
Secretary in the case of TIMP account.
7.3 Procurement of Goods
Procurement of goods in appropriate amount and at the right time is essential for the completion of
any project within scheduled time. Procurement at Pani Panchayat level shall be through shopping in which
the quantity of goods shall be purchased in such amounts, which are required immediately. This would
minimize wastage due to lack of proper storage system. Procurement of each lot shall be done following the
steps given below:
o Use of rate contracts of DGS&D, if timely deliveries from conveniently located source(s) are feasible.
o Obtain sealed quotations from Authorized Dealers in the selected markets (minimum 3 quotations).
o Opening of sealed quotations before Works sub committee. o Preparation of Comparison chart of rates quoted and selection of the lowest evaluated
responsive bidder. o Finalization of rates and release of purchase order.
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7.3.1 Steps to be followed for the purchase of Goods
7.3.2 Approval and Purchase Order for Procurement of Goods
The Works Committee shall submit all the related documents viz. market survey and
recommendations to Executive Committee for approval and necessary action. The Executive committee
shall examine rates quoted in quotations. After approval of the procurement the works Sub committee will
execute the procurement. The Purchase order will be placed by the signature of the President of the Pani
Panchayat.
7.3.3 Receipt And Payment Of Supplier’s Bill
Goods received against the order placed by the President Pani Panchayat in accordance with the
procedure outlined above shall be entered in site account of the work. Goods so received should by verified
by the Engineer, Support organization and the Works Committee of the Pani Panchayat.
On the basis of the verification certificate mentioned above the President Pani Panchayat shall
draw cheque or draft in favor of the supplier from the bank account (TIMP account). The cheque shall be
signed by the President and Secretary of the Pani Panchayat jointly.
7.3.4 Procurement of Works by Pani Pancahyat
Works shall be executed by engaging skilled and unskilled labour as well as support persons on daily wages
on muster roll. The community shall carry out the work directly by hiring the local technicians like mason,
plumber, blacksmith etc and procuring materials as per procedure described in foregoing paras and
supervise the construction work and ensure its quantity & quality. If it is decided by Pani Panchayat that the
whole work needs to be executed by an agency (contractor), the quotations will be invited from the qualified
contractors and shopping procedure may be followed.
Lot 1
Selection of Market Collection of sealed quotations
Goods
Finalization of Rates
Proforma – C Part - I
Proforma – C Part - II
Proforma – C Part - III
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Following steps shall be followed:
• Executive committee shall authorize the Works Sub committee to implement and supervise the
work .
• The Works Sub Committee shall engage skilled, unskilled and support persons on muster roll.
• Weekly labour reports of skilled, unskilled and support persons engaged shall be sent to the
Executive committee detailing the work done.
• The Works Sub committee shall keep the accounts of material in site .
• The Work Sub Committee shall be assisted by DPU and Support organization.
7.4 Procurement of Specialized Works
Works that require specialized technique and equipment which could only be procured through
contractors having men, material, equipment, expertise, skill and experience in this field. Community shall
therefore procure these works as per method and threshold values given in procurement manual.
7.5 Implementing Physical Works
Procurement for physical works has to be strategic. It should be as per the annual work plan of the
TIMP where, all the works would have been listed on a priority basis and on the basis of the season
when it should be executed. While planning the TIMP itself, the Pani Panchayat, with the assistance of
the District Project Unit and the Support Organisation would have identified the works that it would carry
out by itself, like repairs to feeder channels, jungle clearance, revetments and distribution channels, etc.
It may tender out other works.
a) Supervising Technical Works
During the implementation of the physical works by the Pani Panchayat, the technical support
(Junior Engineer) from the Support Organisation will assist the Pani Panchayat for making
measurements of structures, material and instrument quality, time for curing etc. It is imperative that the
representative from the District Project Unit and from the District Project Unit should visit the field,
inspect and guide the Pani Panchayat and the Support Organisation in its work and ensure that
everything is being done efficiently, effectively and qualitatively.
b) Maintaining Measurements and records
Measurements and records need to be maintained by the Finance Sub-Committee and the Works
Sub Committee. As per the Orissa Pani Panchayat Rules 2003, the following records need to be
maintained by the Pani Panchayat-
• Register of Administrative Approval of estimates by the Executive Committee
(Form C/ See Rule 23 - e)
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• Cash Book (Form G / See Rule 30 vi)
• Bill Registers (Form F/ See Rule 35 v)
• Receipt Books ( Form H/ See Rule 30 vii)
• Asset Register ( Form I/ See Rule 30 viii)
• Register of demand and collection of water rate ( Form E / See Rule 30 iv)
• Register of land holders ( Form D / See Rule 30 iii)
• Register of repair and maintenance of the canal ( Form K/ See Rule 30 ix)
• Register for copies of demand notice ( Form J / See Rule 31 3)
Apart from these, they will also maintain other records for the project.
7.6 Finance, Finance Management and Accounting
a) How will we get Finance for implementing the TIMP?
For all such works that have been estimated and approved by the General Body of the Pani
Panchayat and the District Project Director and a MoU has been signed for the same, the Pani
Panchayat will receive finance for such activities from the District Project Director.
All payments above Rupees Ten Thousand will be in cheque. The Works Sub Committee will
approve the works for payments for all such works that the Pani Panchayat would carry out by itself or
through contractors. The Finance Sub Committee will maintain records of all payments made in the
cash book.
b) What are the Bank accounts we need to maintain for the project?
We will maintain two Bank accounts. The first would be the O & M account in which we will deposit
the water charges collected as well as the 5% of the estimated costs of the civil works of the TIMP
contributed by us for post project Operation & Maintenance activities.
The other account would be the TIMP account, wherein we would deposit the funds that we receive
from the District Project Director to carry out the listed works of the TIMP during the project period. We
will draw and make payments for the same from here.
c) Procedures for payments?
We will receive an advance of from the District Project Director which would be deposited in our
TIMP account to initiate the work. However, funds would be available for us to implement the work only
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after we receive certified training on finance and procurement procedures and have been deemed
capable of handling and maintaining the books of accounts by the District Project Unit.
Following this, the competent authorities from the District Project Unit and Support Organisation in
association with the Works Sub Committee will look into the measurements of works and items of works
to be executed.
This would be followed by supervision and monitoring of the progress and quality of work by the
Works Sub Committee of the Pani Panchayat, District project Unit and the technical person from the
support organization.
The Works Sub Committee will then certify through Okay Cards that the work has been completed
to its satisfaction and as per norms and desired output. This will again be checked by the District Project
Director’s Office and certified at their level after verifications. The Support Organisation will facilitate in
the process.
d) What should are accounting process be?
All financial functions and processes will be according to the Orissa Pani Panchayat Rules 2003.
For details please refer to the chapter 14 of the Finance and Accounting Manual of OCTMP and the
Pani Panchayat Rules 2003. For assessing the financial readiness of the Pani Panchayat for executing
the project a quationnaire has to be filled in by the Pani Panchayat. The questionnaire is annexed as
annexure 20.
Further, there will be an Accounts Support Organization at the district level to help us with
maintaining records, keeping books, consolidating the records of our Pani Panchayat and other Pani
Panchayats and computerizing all the records. This support organization will give us copies of our
records and books maintained for our reference and give another copy to the District Project Unit.
We (the Pani Panchayat) will identify persons for training in book keeping, records maintenance and
interface with the Accounts Support Organization from the community. Such persons that we identify
should have passed the 10th standard, Should be below 40 years of age and of sound health. The
persons we identify to maintain our records and accounts will be trained by the Accounts Support
Organisation for maintaining records, keeping books and consolidating the same for us at the Pani
Panchayat level. After receiving certified training they will begin to assist us.
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CHAPTER-8 Participatory Monitoring: How will we monitor our work?
8.1 What is a Participatory Monitoring, Learning and Evaluation?
It is important that we monitor and evaluate our project in participation with the community
stakeholders, the support organisation, District project Unit and line departments. This process of joint
monitoring and evaluation is called participatory monitoring and evaluation. Participatory Monitoring and
evaluation will help us in making us more efficient, transparent and empowered.
8.2 Why do we need to Monitor and evaluate our own project?
Our Pani Panchayat is the tank level implementing partner of the project and the core of our project is
the Tank Improvement Management Plan which we will formulate ourselves. The content of the TIMP has
different components in it which we need to implement keeping the processes in mind, sticking to our
financial procedures and allotment for each activity and ensuring that we and others from the support
organisation, district project unit etc. execute their functions timely and efficiently. We also need to ensure
that we are transparent and accountable to the public and that there is no corruption and the right
beneficiaries/stakeholders are benefited by the project, thereby making it necessary for us to monitor.
8.3 How can we monitor our project activities?
There are four ways in which we can monitor and evaluate our activities specifically for finance,
procurement, environment and technical works using the following tools:
8.3.1 Social Audit as tool for ensuring transparency and accountability:
What is Social Audit?
Social audit is a process to bring transparency in the activities that we are implementing and
increase our accountability to stakeholders and beneficiaries and help us manage the project better by
ensuring that there are no wrong practices. In the interest of the project it is important for us to conduct and
endorse social audit. This process primarily involves stakeholders or beneficiaries in the process like our
Pani Panchayat members, senior citizens of the village community, Volunteers, the project staff, donors,
Government and Non Government institutions and local people.
Who is responsible for conducting Social Audit?
We will need to conduct social audit at the end of every cropping season and the responsibility of
conducting the social audit will be with the President of the Pani Panchayat and the Executive Committee.
How will Social Audit be conducted?
The Executive committee will conduct a General Body Meeting where stakeholders/ beneficiaries,
senior citizens of the village community, Volunteers, the project staff, donors, Government and Non
Government institutions and local people will also be requested to attend.
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What documents and information and required for social audit?
- All such records relating to the TIMP and individual plans, records of a social audit book and other
records that are maintained by us including Community Project Cards will be placed by the executive
committee before all the members who have been called for the audit.
- The records that will be scrutinized will include but not be limited to the following- budget
allocations, beneficiary lists, muster rolls, item-wise expenditure, bills and vouchers, details of bank
accounts, books of accounts, applications for and grant of tenders, /licenses/permits if any, registers
indicating dates of applications, GB meeting proceeding register, grants, etc.
- After scrutiny the members present will assess the positive achievements and progress, identify
negative areas and decide on what should be done to overcome gaps, and make the project and the
executers of the project more transparent and accountable. Given below is a model for members to be
drawn for social audit team:
For conducting social audits, the format annexed as 13 may be used.
• Self Status Rating
This is a self monitoring and assessment tool which we will use to assess our own activities,
achievements, performances issues and how to overcome them. We will use this method of monitoring on a
quarterly basis. We will be trained by the SO to conduct the rating. There will be a form with a list of
parameters and prefixed marks. We will discuss the parameters in detail and come to a consensus on what
mark we should put. We will do this for the tail, middle and head reach members separately and then take
an average. The format will cover all functions that are expected to be our functions and activities that are
TIMP specific in connection with OCTMP. As per the weighted scores we may need to improve our
performances and achievements by addressing the weak areas in the coming months during the project
period. A format for self rating is annexed at 14.
• Okay Cards:
These cards will be used for indicating completion of civil works related activities especially relating to
concrete structures and their technical specifications. The details of this are indicated in the technical
manual’s point- 7.6 and Annexure 7 (c).
• Environment Checklist:
This will be used during the Tank Identification phase for selection of tanks for project implementation.
However, the DPU might change the parameters listed and it could be used on a quarterly basis for ensuring
compliance with the environment safeguard. A sample format has been annexed at 19.
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• Reporting and auditing at the district audit hub:
We will need to maintain cash books and other accounting records with the help of the Accounting Support
Organisation(ASO) on a monthly basis at the district auditing hub for our project. For further information on
this we will refer to point 14 and 15 for the Financial and Accounting Manual. After preparing the reports with
the help of the ASO the same would be submitted to the DPU for assessment, taking stock, consolidation
and making payments if any.
Table Indicating the types of plans/ work and how they would be monitored
Sl.
No.
Type of Work/ Plan Method of Monitoring and
Evaluation
When it is to be done
Okay Cards On completion of each activity
Social Audit End of each cropping season
1 Plan for Physical
Renovation of the Tank
( Civil Works) Pani Panchayat Self Rating On a Quarterly basis
Social Audit End of each cropping season 2 Resettlement Plan
Pani Panchayat Self Rating On a Quarterly basis
Environment Checklist On a Quarterly basis
Social Audit End of each cropping season
3 Environment
Management Plan
Pani Panchayat Self Rating On a Quarterly basis
Social Audit End of each cropping season 4 Tribal Development
Plan Pani Panchayat Self Rating On a Quarterly basis
Social Audit End of each cropping season 5 Institutional
Strengthening and
Capacity Building Plan
work
Pani Panchayat Self Rating On a Quarterly basis
Social Audit End of each cropping season
Community Project Cards On completion of each activity
6 Agricultural Livelihood
Development Plan
Pani Panchayat Self Rating On a Quarterly basis
Monthly financial reporting Monthly tracking and reporting at the district
level auditing hub of the project
Social Audit End of each cropping season
7 Finance and
procurement plan
Pani Panchayat Self Rating On a Quarterly basis
8.4. Transparency, Accountability and Governance
ii) For handling grievances, a complaint box may be maintained by each Pani Panchayat to take
grievances from all Pani Panchayat members and water users. These written grievances shall be
maintained in a record as well as the action taken on them by the Executive Committee. This will increase
the interaction between the Pani Panchayat members and the Executive Committee and make the later
more accountable to the users.
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iii) The list of works to be taken up should be widely publicized through display in the office of the Pani
Panchayat, village, Palli Sabha and Gram Panchayat Office or other prominent public places.
iv) Along with the activities and woks, estimates, values, and mode of execution should be publicized.
v) In case any member of the Pani Panchayat wishes to have access to any of he records, they may by
paying a fees as fixed by the Pani Panchayat.
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CHAPTER-9 9. How will we ensure that our tank is maintained and serves our future generations? The Pani Panchyat shall undertake the entire operation and maintenance of the Minor Irrigation Project in
accordance with the Orissa Pani Panchyat Act, 2002 and rules 2003 and will be meeting the cost out of their
Operation & Maintenance Account.
9.1 Who will maintain our tank system?
Once the project is over it is our (Pani Panchayat) responsibility and duty to manage our own Tank
System.
9.2 What planning is required for maintaining our tank system?
Identify the maintenance works to be done, for our Tank System should hold regular participatory
walk through with the J E and the tank users.
Once the problems have been identified, work out the cost and design in consultation with the MI
Department and then start the renovation work.
For the renovation work we will use funds from our OPERATION & MAINTENANCE fund account.
After a season or two, the Pani Panchayat will have an idea of the average cost for O & in every season.
The Pani Panchayat should raise funds accordingly.
9.3 What key operation and maintenance activities can be taken-up by us?
The Key OPERATION & MAINTENANCE activities to be carried out by the Pani Panchayat include:
- Desilting
- Deweeding and Clearance in the tank system
- Embankment repairs
- Revetment
- Repairs to shutters
- Repairs to masonry and lining
- Cleaning and oiling of screw gears and gate groves
- Emergent breach closing works
- Reconstruction and repair of sluices
- Reconstruction and repair of drops and regulators
- Repair to waste weir and surplus system
- Head work repair
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9.4 How do we raise funds for operation and maintenance?
The Pani Panchayat will raise funds though the following:
- Water charges collection ploughed back to the OPERATION & MAINTENANCE account
- Operation & Maintenance fund created out of 5% beneficiary contribution
- Amount raised from leasing fishing rights
- Funds from foreshore plantation
- Income from lending out farming equipment
- Membership Fees
- Member’s contribution towards the tank’s OPERATION & MAINTENANCE
- Sale proceeds of silt removed from tank bed
- Donations
9.5 Who will be collecting Water Charges?
• The Pani Panchayat shall levy fee and water tax and collect the same for their members. The rates
of water tax levied by the Pani Panchayats, shall be, in no way less than the rates fixed by the
Revenue and Disaster Management Department.
• The Water Rate so collected, shall be deposited in the Joint Bank Account of the President and
Secretary of the Pani Panchyat and accounted for in accordance with the Orissa Pani Panchyat
Act, 2002 and rules 2003.
• In the Tanks Systems under World Bank supported Orissa Community Tanks Management Project,
the Govt. of Orissa will not collect any water tax from the farmers and shall not provide any regular
grants for operation and maintenance of the project.
9.6 How will we monitor Water Supply for the Tank?
After receiving water in the tank, the Executive committee needs to hold consultations with the tank
users and identify the water needs. After needs identification, depending on the availability of water and the
seasonal requirements, water should be supplied. The entire process will be monitored by the executive
committee so that it is transparent and there is no bias in the supply of water. The Executive committee will
need to take into account the water needs of the head, middle and tail reaches and plan accordingly. The
SO will support us in putting systems for water supply, budgeting and monitoring of the same.
9.7 What is Water Budgeting?
The process of letting out water based on water availability and utilization needs is called water
budgeting.
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9.8 Why is Water Budgeting needed?
Water budgeting is done for:
a) irrigation provisions to the command area of the tank system
b) ensuring equity and equitable distribution of water to the tank users
c) production optimization
9.9 What steps we need to follow before taking over the project for operation & maintenance?
STEP 1: Organize and participate in a vision building workshop with the staff of the Minor Irrigation Division
to come up with a future strategy for operation & maintenance planning and implementation.
STEP 2: In this workshop, estimate the average cost requirements for standard operation & maintenance
activities which will later be helpful while collecting water charges for O &M.
STEP 3: Conduct a self rating and participatory assessment to identify which areas of functions require
further strengthening and device a plan to overcome them with advice from the Minor Irrigation Division, but
without handholding.
STEP 4: Since the previous MoUs were between the District Project Unit and our Pani Panchayat, and in
future we will need to work in collaboration with the Minor Irrigation Division, we will sign an MOU with the
Minor Irrigation Division on a basic participatory plan where each of our roles will be clearly defined.
58
Annexure 1 Project Cycle of our Tank system
Identification Phase Sl. No.
Activity Responsibilities
Primary Secondary Tertiary 1 Training of Trainers and exposure visit to tanks for Support
Agencies/ DPU/ Line Department CBAs/ Technical Institutions/ Chartered Accounting Firms
SPU
2 Identification of tanks DPU 3 Hydrological Assessment IEC- Planning and
Design SPU DPU
4 Technical study and assessment DPU SPU 5 Delimitation of Catchments, command area, tank and
feeder channels DPU Revenue Dept & forest
Department
6 Environmental Assessment DPU- MI Div SPU/ Dam Safety Panel SO/PP 7 Identify tribals, encroachments & Land acquisition
requirements DPU LAO/ RI/ Tehesildar/ PA-
ITDA PP if formed & SO
8 Launch IEC Campaign Communication Resource Agencies
DPU/SPU SO
9 Protocol development for primary and secondary data to be collected from the tanks for the Agriculture Livelihood Development Plan preparation
SPU Resource Agency DPU & SO
10 Baseline Survey of sample Tanks External M & E Agency
11 MIS set up in all DPU External M & E agency SPU DPU 12 Orientation workshops/training programmes for District
level staff Capacity Building Agency/ Resource Agency
SPU DPU
13 Workshops for District Collectors Capacity Building Agency/ Resource Agency
SPU DPU
Pre Planning Phase (4 Months) Sl. No.
Activity Responsibilities
Primary Secondary Tertiary 1 Public Announcement of Project SPU DPU SO
2 Environmental Activities relating to water logging, IPMP
DPU/ Dam safety Panel/ SPU
PP SO
3 Formation of Pani Panchayats and its sub committees where not formed or In case- where PP exists, conduct fresh elections as per amended provisions
DPU SO
5 Community Mobilization and Project Awareness SO PP DPU 7 Assess capacities, interest, willingness of PP in
partnership & contribution in the project in terms of cash & land Assess financial readiness of Pani Panchayats for its development of action plan and its strengthening
SO PP DPU
8 Opening of PP Operation & maintenance Accounts PP SO DPU 16 Formation of community level groups or
strengthening of existing ones SO PP DPU
17 Training for the Executive committee of the PP CA Firm/ Resource Agency/
DPU SO
59
Technical Institution Technical work
Agricultural and Livelihoods related activities SO / Resource Agency BLO/ SPU
DPU
Planning (4 Months) Phase Activity Responsibilities Primary Secondary Tertiary 1 Implementation of the Resettlement Action
Plan DPU SO PP
2 Environmental Activities Dam safety Panel/ SPU/DPU
PP SO
3 Training to PP on micro planning SO DPU PP 4 Participatory walk Through Approach PP DPU and Line Dept. SO 5 PRA Exercises
Social, Resource, Task Based Livelihoods mapping, transect walk
PP SO DPU
6 Tank Users Village Micro Plan PP SO DPU 7 Consolidation of the Tank Users Village
Micro Plan PP SO DPU
8 Preparation of estimates, drawing, designing
PP SO DPU
9 Training on Pani Panchayat Act and Rules SO DPU PP 10 Record Keeping by the PP and
information on GBM, EC proceedings, books of accounts
SO PP DPU
11 Specialized training for PP CA Firm/ Resource Agency/ Technical Institution
DPU SO
12 Preparation of the Tank Improvement Management Plan TIMP shall include : a) Design and estimate of civil works b) Training plan c) Livelihood plan d) Tribal development Plan, e) Environment Plan , f) M & E plan g) Operation and Maintenance Plan h) Renovation Plan I) Gender and Youth Action Plan j) dam safety plan k) protection of cultural properties k ) Pest Management l) transparency, disclosure and governance, grievance redressal m) procurement, finance and accounting plan
SO PP
13 PP Governing Body to Approve the TIMP PP SO
14 Technical Inputs for the TIMP DPU
15 Appraisal of TIMP by DPU DPU and DLIC SO PP 16 Sharing of TIMP by DPU with SPU DPU SPU 17 Sign the agreement on TIMP between
DPU and PP PP DPU SPU
18 Apprise the Zilla Sabha of the TIMP PP SO Palli sabha 19 Organize and plan procurement, of PP SO DPU
60
material and manpower, tender documents for all works
20 Finalize the Procurement plan for goods and services by the PP
PP SO DPU
21 Managerial Training for the Executive committee of the PP,
CA Firm/ Resource Agency/ Technical Institution
SO DPU
22 Agricultural/ Livelihoods activities to be implemented
SO and PP/ BLO
DPU
SPU
23 Monitoring and Evaluation activities MLE External and MIS /GIS agency
SPU DPU
Implementation Phase ( 18 Months)
Sl. No. Activity Responsibilities
Primary Secondary Tertiary 1 Objective evaluation of progress made in R & R plan
implementation (mostly in land acquisition cases) SO & PP External M & E agency DPU
2 Display of the TIMP components through wall writing on PP office, GP office, Transparency pillars on site for each item of work
SO PP DPU
3 Opening of a TIMP Account PP SO DPU
4 Award contract to service providers PP & DPU SO
5 Implement civil works meant to be executed by the Pani Panchayat
PP DPU SO
6 Implement civil works through contractors DPU SO PP
7 Implement Livelihoods component through PP & contractors
DPU SO PP
8 Supervision of works DPU SO PP
9 Organize trainings on best practices in agriculture, fisheries for optimal sustainable yield
DPU SO PP
10 Formation of the Water Users Network (WUN) DPU SO PP
11 Exposure visits of the PP members to the trendsetter PPs within and outside the state
DPU SO PP
12 Identification and capacity building of para-workers PP SO DPU
13 Concurrent monitoring and evaluation of works by the PP and M & E sub-committee, external M & E agency
PP & External M & E agency
DPU SO
14 Preparation of running bills for payment SO DPU PP
15 Issue of completion certificates for completed works DPU SO PP
16 Social audit of the various components –R & R, civil works, procurement, SMF, EMF, TDP
PP SO
17 Implement crop planning, water budgeting SO PP
18 Implement best practices in livelihoods sector SO DPU PP
19 Based on the production resource strength, activities for Common interest groups to be initiated
SO PP DPU
20 General Training for Community Level groups and Specialized training and exposure for community level
DPU SO PP
61
Post Implementation Phase (10 Months) Sl. No. Activity Responsibilities Primary Secondary Tertiary 1 Networking of various PPs under the Water Users
Network DPU SO PP
2 Refresher training programmes for PPs SO DPU PP 3 Review the future role of Water Resource Department
and PP DPU PP SO
4 Develop compendium of O & M schedule, strategy plan and estimates
DPU PP SO
5 Implement the O & M plan along with Ensuring that the PP contributes to the O & M account at least once in six months
PP SO DPU
Technical Work 6 Vision Building workshop for future progress of the PP DPU PP SO 7 Finalization of the O & M plan for the next 3 years DPU, Dept. of Minor
Irrigation PP SO
8 Network with other organizations for future fund requirements
DPU PP SO
9 Signing of an MoU with the Dept. of Minor Irrigation DPU, Dept. of Minor Irrigation
PP SO
10 Maintenance of all Books and Records PP SO DPU 11 Refresher training programmes for community level
groups PP SO DPU
12 Refresher Training for MI Dept. Resource Agencies/ technical Institutions/ CA firms
SPU DPU
13 Work Completion Report PP SO DPU 14 Project Completion Report PP SO DPU 15 Consolidation of reports of all tank systems under 1 SO SO 16 Monitoring the performance of the PP as per the PP Act
in terms of maintenance of the project, books of accounts and internal audit etc
DPU SO
17 Evaluation and Impact Assessment External M & E agency PP SO and
groups
21 Conduct specialized training for PP members on post project O and M by the PP
DPU SO PP
22 Exhibitions, workshops, buyer seller meets DPU SO PP
23 Environment related activities Dam Safety Panel/ SPU/ DPU
PP SO
24 Agricultural Livelihoods DPU , and SO/ BLO
PP SPU
25 Exposure visits for SPU, Line Dept. and DPU SPU Line Dept. DPU
26 Annual internal & external audit of accounts DPU SO PP
27 Identify need based training requirements of the PP SO DPU PP
28 Monitoring and Evaluation Activities PP/ External M,L,E agency
SO/ DPU
SPU/ World Bank
62
DPU Agricultural Activities to be taken up DPU and SO PP SPU 18 Formal Handover and Project Withdrawal DPU and DLIC PP SO Annexure 2
Yearly Activities Calendar Format Sl. No.
Component Activity Cost Implementing Date
To be implemented by
Annexure 3
������������������ ����� �������� �� Levels Institutions Process of Formation Village/ Community
Farmer Interest Groups
(Fisheries, Livestock, Agriculture)
FIGs are informal, voluntary and self-governing associations of farmers and farm women, formed at the community level for economic production, sale and cooperation.
• Such groups would be homogenous in nature and would consist of 10-15 farmers. The numbers may be more.
• The groups would be organised at the community level on the basis of commonality of interest in undertaking a “Basic Activity Sustaining and Enterprise”.
• FIG members would require mutual help and support for production, marketing etc. which would be rendered to them by the District Project Unit.
• The members will agree upon a nominal sum and contribute the same towards monthly fees for the FIGs activities.
• The group will decide whether to meet once a week or on a fortnightly basis for the review and planning of activities, identifying issues and resolving them.
• The FIGs would also have in their agenda planned discussions with the Pani Panchayat with regard to village micro plans, Tank Improvement management Plan or any such issue that needs the assistance of the Pani Panchayat.
• FIGs will also consult with the block level officers of the Agriculture and other line departments as well as the District Project Unit and Support Organisation. FIGs would liaise with banks; undergo trainings and exposure visits and methods of improving livelihoods through various interventions.
• FIGs would need to maintain records of their monthly collections, bank transactions, special records for any intervention that has been given to them from the Pani Panchayat under the Tank Improvement Management Plan and should develop a byelaw and memorandum of understanding for cohesiveness of the group and streamlining activities to its objectives.
63
Self Help Groups The individuals with common occupations, needs and common interest will first have dialogues amongst themselves regarding objectives of the project and the need to form a group with facilitation from the community development agent.
• The groups should have a minimum of 10 and a maximum of 20 members. In case it is a group of disabled persons the minimum number could be five.
• The group will decide on its objectives and will write a resolution, Bye Law and Memorandum of Understanding
• Each such group should elect a President, Secretary and Treasurer. Leadership should be rotational giving everyone a scope to lead. The members can decide the tenure for rotation.
• The members will also save a minimum amount on a monthly basis as decided by common consensus.
• They will maintain all records such as the resolution book, accounts book, ledgers etc. • They will also develop a stamp for their group • The group will open a bank account • In future when the Tank Improvement and Management Plan is Implemented at the grass-root
level, these groups can take up relevant initiatives/ activities as delineated for them. • The group should meet once a week or fortnightly as decided or needed. • However, if these groups already exist in the village new ones will not be formed and existing
ones would be strengthened. • The SHGs registered or unregistered which are engaged in promoting savings habits among
their members would be eligible to open savings bank accounts with banks. These SHGs need not necessarily have already availed of credit facilities from banks before opening savings bank accounts.
Cluster Level Organisation (Farmers Organisation)
• 15 to 20 FIGs will join to evolve one cluster level farmer’s organisation • The FOs will plan and operationalise a commodity specific agri-business plan • FOs will collectivize input and outputs of the FIGs and establish market linkage
Other Groups The same process as above may be followed if groups need to be formed especially for the landless, share croppers or the resettled
64
Primary Fisheries Cooperatives
• A primary fisheries cooperative is registered under the Societies Cooperative Act. The objective is to form a cooperative, which would bring economic benefit from fisheries as a livelihood.
• Prior to registration the persons interested in forming the cooperative need to sit together in a meeting, finalize the byelaws, prepare a feasibility report, fill in an application form, collect Rs.10 each as capital fees and Rs. 2 each as entry fees from the members.
• The group then applies in a prescribed application form along with 5 copies of Byelaws, details of the first meeting, banker’s chalan and certificate, feasibility report, list of members with their signatures in the application form, a list of members who would be part of a preliminary committee of 15 (3 SC of which 2 will be men and 1 would be a woman, 3 STs of which 2 will be men and 1 would be a woman, 4 OBCs of which 3 would be men and 1 would be a woman, 5 General of which 3 would be men and 1 would be a woman.
• The minimum number of members has to be 51 out of which it is necessary that 19 are women members.
• The registration must be done with the Additional Director of Fisheries. • After the receiving the R.C.S., the department will verify whether the application is in order,
as per Act and Rule, whether the objective of the cooperative society is to promote economic interest or not, that there is no violation of the principles of social justice and cooperation, that there is no contradiction in the byelaws with regard to the Act and Rule and that the chances of success are reasonable.
• Only when convinced a “ certificate of registration “ would be issued, other wise a provisional certificate would be provided for a period of 3 months and a reassessment would be done or if unsatisfactory the registration may be rejected. However, in case the R.C.S. does not communicate with regards to the status of the registration or its rejection within 3 months, as per the 1991 amendment, it would be considered as a considered as a “deemed registration”, within 7 days the R.C.S would need to provide a “provisional deemed registration for the next 3 months, three months after which it would be considered as finally registered.
• The registration certificate given by the R.C.S. must have a seal, signature of the principal R.C.S officer and date, seal of the financing bank, a copy of the approved bye laws, and a copy of the certificate would be kept in the registrar’s office and one copy would be given to the society. The registrar who maintains a register on the same would record the name and address.
• After registration, the society is free to carry on its business, convene a general body meeting within 3 months. During the first GB it is expected that the society would adopt the registered byelaws, look into approval of income and expenditure, carry forward fund raising, and deposit funds.
Women and Water Management Forum
• Women will either form self help group or if already formed they will come together under the forum. Women heading families, Widows, Single women, Landless women , Women who are sharecroppers, agricultural labourers or daily wage labourers will be a part of this network
• The forum should have a minimum of 10 members, shall meet at least once a week and shall decide on its objectives, write a resolution, Bye Law and Memorandum of Understanding.
• The forum will elect a President, Secretary and Treasurer. Leadership should be rotational giving everyone a scope to lead. The members can decide the tenure for rotation.
• The members will also save a minimum amount on a monthly basis as decided by common consensus and will maintain all records such as the resolution book, accounts book, ledgers etc., develop a stamp for their forum and will open a bank account
• In future when the Tank Improvement and Management Plan is Implemented at the grass-root level, these groups can take up relevant initiatives/ activities as delineated for them.
• Later the forum may register as a cooperative under the Societies Registration Act and members after receiving training on water management and budgeting and crop planning may participate in the Pani Panchayat elections
65
Para-workers
• A group of para workers would be selected to assist each Pani Panchayat to carry out activities for the project.
• They would be young people, with basic educational qualifications and would undergo a test to be trained as para-workers.
• The Pani Panchayat will identify them. • The selected para-workers will undergo a training conducted by the support organisation. They
will assist the Pani Panchayat during and after the project period and will be paid an honorarium by the Pani Panchayat
• They would be trained in the fields of institution strengthening, Technical operation and maintenance activities and livelihoods
Tank Pani Panchayat The Pani Panchayats would be formed according to the Orissa Pani Panchayat Act 2002/____. The extract of the process for formation is given below: • Members would be elected into the Pani Panchayat depending on the stakeholders under the
Pani Panchayat. All water users can be members of the Pani Panchayat. Members to the executive committee would be selected from the chaks of the head, middle and tail reach on a rotation basis. There shall be representation from every chak in the executive committee, thus representing all villages
• Each Pani Panchayat would cover an area of 300 to 600 ha. Incase the tank system is large; more than 1 Pani Panchayat may be formed.
• There would be three office bearers- the president, secretary and treasurer • The election roles for the Pani Panchayat would be prepared by the water resource department • Disputes would be resolved by the Pani Panchayat. • Pani Panchayat would take up activities of operation and maintenance of the distributary
system and activities of the Tank Improvement management Plan of OCTMP, water budgeting and crop planning, economical use of water as well as promote ground water usage
• The Pani Panchayat will have a MoU with the Minor Irrigation Division as well as with the District Project Unit.
• It will maintain records as per the Pani Panchayat Rules 2003. � Cash Book � Bill Registers � Receipt Books � Asset registers � Register of demand and collection of water rates � Register of land holders � Register for repair and maintenance of canal � Additional registers and books for the TIMP and OCTMP
• It will have the following sub-committees- Finance and Resource, Works, Water management
Tank System Support Team of the Support Organisation
• This team would be set up specifically by the Support Organisation to carry out all the activities delineated under the OCTMP and outlined for the Support Organisation at the tank and community level.
• The SO will hire or deploy people with requisite skills for this purpose.
MI Division/ District Project Unit
This would be an extended part of the MI Division and would be entrusted with the OCTMP activities
Block / Sub Division
Water Users Network (PPs supported through different schemes)
• Representatives from the Pani Panchayat should meet representatives from other Pani Panchayats and Water Users Associations across the district so that the Water Users Network may evolve simultaneously at the district level.
• The network should have representation from all stakeholders. • They will decide on their objectives and come out with a resolution, byelaw and
Memorandum of Understanding. • They will maintain the resolution book, Minutes book, ledgers, and cashbooks and will keep
a stamp. • They will meet once a month to share best practices.
MI Division/District Project Unit
• This would be an extended part of the MI Division and would be entrusted with the OCTMP activities
District/ Division District • The Support Organisation which would be an already existing registered entity based
66
Representative of the Support Organisation
either at the block or district level would utilize its own staff for looking into issues of finance, monitoring and evaluation for the project entrusted to it.
• It would also be a part of the District Level Steering Committee MI Division/
District Project Unit
o The MI divisions or their clubbing together to cover particular projects of a geographical area phase wise would form the District Project Units.
o Each of the District Project Units would also have units to handle each of the project components. Therefore the District Project Unit would have apart from the district project director who is the Executive Engineer, assistant engineers and junior engineers and accounts officers, the following-
- DPU- Technical - DPU- Institution Strengthening - DPU- Finance/ Procurement - DPU- MEL - DPU- Communication and RTI o Staffs with requisite skills have been deployed from various Government Departments as
well as consultants from outside.
State State Project Unit
• The State Project Unit has been formed as per the objectives of the Orissa Community Tank Management Project.
• The SPU consists of 6 units for carrying out the project effectively. These units include- SPU – Technical SPU- Livelihoods SPU- Institution SPU- MEL SPU- Communication & Disclosure SPU- Finance and Procurement • Staffs with requisite skills have been deployed from various Government Departments as well
as consultants from outside. Annexure 4 A and B
A. Format for assessing community willingness to contribute Name of the PP Village Community No. of
persons No. willing to contribute
Amount Date of Depositing Amount
Total
67
B. Format for analyzing Community Participation in Project Planning
1) Organizational and Financial Environment Sl. No. Item Yes/No Remark 1 Is the PP meeting regularly? 2 Has the PP carried out any O & M activity on the tank system? 3 Has the PP carried out any water budgeting or crop planning in the past? 4 Has the PP adopted any efficient water use technologies in the past? 5 Have the sub committees of the PPs been constituted? 6 If constituted are the sub-committees carrying out their roles? 7 Has the PP carried out water tax collection regularly in the past? 8 Is the PP maintaining its records and books regularly? 9 Does the PP have any past experience of procurement of material and
services?
10 Does the PP have any O & M funds available? 11 Are there any other sources through which the PP receives funds? 12 Are there any funds available at the district level which can be availed by the
PP?
Project Planning Experience 1 Has the PP ever carried out local level planning in the past? 2 Has there been any attempt to train and/ or provide technical backstopping to
PPs for local planning in the past?
3 Is the PP aware of its responsibility & power to carry out local level planning for the O & M of its tank system?
4 Does the PP have any database available for carrying out local level planning? 5 Does a PP level Monitoring and Evaluation cell exist? 6 Is there any scope for convergence of plans for/ by the PP with existing
Government schemes?
7 Is integrated multi-sectoral planning at the PP level possible/ being done? People’s Participation
1 Has any action been taken to promote people’s participation in PPs? 2 Have people been consulted during planning of PP activities in the past? 3 Have people participated in terms of labour/ finance in the past PP plan
activities?
4 Have people participated in any contribution in cash/kind in the past PP activities?
5 Have people participated in O & M activities implemented by PP in the past? 6 Have people been consulted for livelihoods, tribal development and
resettlement by the the PP in the past?
7 Are the people willing to pay water charges to the PP? 8 Are people willing to carry out O & M activities on the tank system under PP co-
ordination in the future?
9 Are people willing to carry out water audits and crop planning under the coordination of the PP?
10 Are people willing to adopt efficient water use practices and technologies under the coordination of the PP?
11 Are people willing to make contribution in cash or kind towards the project? Annexure 5
Process to be followed for identification of encroachers Process Agency responsible Tools/Procedures Preliminary estimation of the extent of encroachment, identity of encroacher
Pani Panchayat (Water Users Association) and Support Agency (NGO)
Transect walk and discussion
Preliminary estimation of the cut-off date of encroachment
PP and SA will report the survey findings in the Gram Sabha
Date of encroachment as established through transect walk, discussion shall be the end date for computation
68
Official verification of the record Revenue Inspector Revenue Inspector will decide based on the Revenue Records which are built using the specified form (Form G) and filled in each year and sent for compilation within 15 days of the close of each financial year. These forms are compiled and stored at the office of the Tehsildar. These registers will form the basis for determining the ten year stay-put. This will be checked against start date and end date as established during transect (chronological data) and number of years of encroachment will be estimated. RI will prepare and submit the report to the DPU and Sub-Collector’s office. After checking/ verification, the records will be shared for discussion with WUA and Gram Sabha. Should there be any discrepancies, or disagreements, this will be referred to the ROG at the Office of the Sub-Collector.
Preliminary settlement Revenue Inspector and District Project Unit
After the reports are finalized, then the district unit shall settle the compensation as per the entitlement matrix.
69
Annexure 6 Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance
Landless – encroachment more than 10 years
• Up to a maximum of one acre of land • In case of non-availability of land, cash
equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.
Income Generating Activity (IGA) Support - Rs. 25,000 per family
Marginal Farmers – encroachment more than 10 years
• Up to a maximum of one acre of land • In case of non-availability of land, cash
equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.
Incase Displaced - • Maintenance Allowance @
Rs.2,000/- per month per displaced family for a period of one year from the date of vacation.
• An assistance of Rs.10,000/- shall be provided to each displaced family for construction of a temporary shed.
• Transportation allowance of Rs.2,000/- or free transportation to the resettlement habitat or their new place of inhabitance, shall be provided to each displaced family
Income Generating Activity (IGA) Support - Rs. 25,000 per family
Landless – encroachment less than 10 years
- - Income Generating Activity (IGA) Support- Rs. 25,000 per family
Marginal Farmers – encroachment less than 10 years
- - Income Generating Activity (IGA) Support- Rs. 25,000 per family
Small Farmers – encroachment more than 10 years
- - Income Generating Activity (IGA) Support- Rs. 15,000 per family
1
Encroacher (ST)
Small Farmers – encroachment less than 10 years
- - Income Generating Activity (IGA) Support- Rs. 15,000 per family
70
Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance
Landless – encroachment more than 10 years
• Up to a maximum of one acre of land • In case of non-availability of land, cash
equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration
Income Generating Activity (IGA) Support- Rs. 25,000 per family
Marginal Farmers – encroachment more than 10 years
• Up to a maximum of one acre of land • In case of non-availability of land, cash
equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.
Incase Displaced - • Maintenance Allowance @
Rs.2,000/- per month per displaced family for a period of one year from the date of vacation.
• An assistance of Rs.10,000/- shall be provided to each displaced family for construction of a temporary shed.
• Transportation allowance of Rs.2,000/- or free transportation to the resettlement habitat or their new place of inhabitance, shall be provided to each displaced family
Income Generating Activity (IGA) Support- Rs. 25,000 per family
Landless – encroachment less than 10 years -
- - Income Generating Activity (IGA) Support- Rs. 25,000 per family
Marginal Farmers – encroachment less than 10 years
- - Income Generating Activity (IGA) Support- Rs. 15,000 per family
Small Farmers – encroachment more than 10 years
- - Income Generating Activity (IGA) Support- Rs. 15,000 per family
2 Encroacher (Others)
Small Farmers – encroachment less than 10 years
- - Income Generating Activity (IGA) Support- Rs. 15,000 per family
3
Only Homestead Land along with House
-
• 0.10 acre or cash equivalent @ Rs. 50,000 for
each displaced family opting for self-relocation elsewhere
• A House Building Assistance of Rs. 1,50,000/- to each displaced family, which includes cattle
Incase Displaced - • Maintenance Allowance @
Rs.2,000/- per month per displaced family for a period of one year from the date of vacation.
• An assistance of Rs.10,000/- shall
Income Generating Activity (IGA) Support- Rs. 15,000 per family
71
Entit
lem
ent M
atrix
for p
roje
ct a
ffect
ed fa
mili
es
Sl.N
o Ca
tego
ry
Proj
ect A
ffect
ed F
amily
Co
mpe
nsat
ion
Reha
bilit
atio
n En
title
men
t Li
velih
ood
Assi
stan
ce
shed
.
be p
rovid
ed to
eac
h di
spla
ced
fam
ily
for c
onst
ruct
ion
of a
tem
pora
ry
shed
. •
Tran
spor
tatio
n al
lowa
nce
of
Rs.2
,000
/- or
free
tran
spor
tatio
n to
th
e re
settl
emen
t hab
itat o
r the
ir ne
w pl
ace
of in
habi
tanc
e, s
hall b
e pr
ovid
ed to
eac
h di
spla
ced
fam
ily
Loss
of A
gricu
ltura
l Lan
d wh
ich is
mor
e th
an 7
5%
of th
e to
tal la
nd h
oldi
ng
• Up
to a
max
imum
of T
wo-a
nd-a
-hal
f acr
es o
f irr
igat
ed a
gricu
ltura
l land
or f
ive a
cres
of n
on-
irrig
ated
agr
icultu
ral la
nd.
• In
cas
e of
non
-ava
ilabi
lity o
f lan
d, c
ash
equi
vale
nt w
ill be
pro
vided
up
to a
max
imum
of
Rs. 1
,00,
000/
- per
acr
e of
irrig
ated
land
and
Rs
.50,
000/
- per
acr
e of
non
-irrig
ated
land
, in
cludi
ng th
e co
st o
f rec
lam
atio
n an
d re
gist
ratio
n.
Inca
se D
ispl
aced
- •
@ 0
.10
acre
or c
ash
equi
vale
nt @
Rs.
50,
000
for e
ach
disp
lace
d fa
mily
opt
ing
for s
elf-
relo
catio
n el
sewh
ere
• A
Hous
e Bu
ildin
g As
sista
nce
of R
s. 1
,50,
000/
- to
eac
h di
spla
ced
fam
ily, w
hich
inclu
des
cattl
e sh
ed.
Inco
me
Gene
ratin
g Ac
tivity
(IG
A) S
uppo
rt- R
s. 2
5,00
0 pe
r fa
mily
4
Land
Own
ers
with
title
dee
d (S
ched
uled
Tr
ibes
)
Loss
of A
gricu
ltura
l Lan
d wh
ich is
less
than
75%
of
the
tota
l land
hol
ding
• Up
to a
max
imum
of T
wo-a
nd-a
-hal
f acr
es o
f irr
igat
ed a
gricu
ltura
l land
or f
ive a
cres
of n
on-
irrig
ated
agr
icultu
ral la
nd.
• In
cas
e of
non
-ava
ilabi
lity o
f lan
d, c
ash
equi
vale
nt w
ill be
pro
vided
up
to a
max
imum
of
Inca
se D
ispl
aced
- •
Mai
nten
ance
Allo
wanc
e @
Rs
.2,0
00/-
per m
onth
per
disp
lace
d fa
mily
for a
per
iod
of o
ne y
ear f
rom
th
e da
te o
f vac
atio
n.
• An
ass
istan
ce o
f Rs.
10,0
00/-
shal
l be
pro
vided
to e
ach
disp
lace
d fa
mily
fo
r con
stru
ctio
n of
a te
mpo
rary
sh
ed.
• Tr
ansp
orta
tion
allo
wanc
e of
Rs
.2,0
00/-
or fr
ee tr
ansp
orta
tion
to
the
rese
ttlem
ent h
abita
t or t
heir
new
plac
e of
inha
bita
nce,
sha
ll be
prov
ided
to e
ach
disp
lace
d fa
mily
Inco
me
Gene
ratin
g Ac
tivity
(IG
A) S
uppo
rt- R
s. 1
5,00
0 pe
r fa
mily
72
Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance Rs. 1,00,000/- per acre of irrigated land and
Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.
Incase Displaced- • @ 0.10 acre or cash equivalent @ Rs. 50,000
for each displaced family opting for self-relocation elsewhere
Loss of Agricultural Land which is more than 75% of the total land holding
• Up to a maximum of Two acres of irrigated agricultural land or four acres of non-irrigated agricultural land.
• In case of non-availability of land, cash equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.
Incase Displaced- • @ 0.10 acre or cash equivalent @ Rs. 50,000
for each displaced family opting for self-relocation elsewhere
• A House Building Assistance of Rs. 1,50,000/- to each displaced family, which includes cattle shed.
Income Generating Activity (IGA) Support- Rs. 25,000 per family
5 Land Owners with title deed (Others)
Loss of Agricultural Land which is less than 75% of the total land holding
• Up to a maximum of Two acres of irrigated agricultural land or four acres of non-irrigated agricultural land.
• In case of non-availability of land, cash equivalent will be provided up to a maximum of
Incase Displaced - • Maintenance Allowance @
Rs.2,000/- per month per displaced family for a period of one year from the date of vacation.
• An assistance of Rs.10,000/- shall be provided to each displaced family for construction of a temporary shed.
• Transportation allowance of Rs.2,000/- or free transportation to the resettlement habitat or their new place of inhabitance, shall be provided to each displaced family
Income Generating Activity (IGA) Support- Rs. 15,000 per family
73
Entit
lem
ent M
atrix
for p
roje
ct a
ffect
ed fa
mili
es
Sl.N
o Ca
tego
ry
Proj
ect A
ffect
ed F
amily
Co
mpe
nsat
ion
Reha
bilit
atio
n En
title
men
t Li
velih
ood
Assi
stan
ce
Rs. 1
,00,
000/
- per
acr
e of
irrig
ated
land
and
Rs
.50,
000/
- per
acr
e of
non
-irrig
ated
land
, in
cludi
ng th
e co
st o
f rec
lam
atio
n an
d re
gist
ratio
n.
Inca
se D
ispl
aced
- •
@ 0
.10
acre
or c
ash
equi
vale
nt @
Rs.
50,
000
for e
ach
disp
lace
d fa
mily
opt
ing
for s
elf-
relo
catio
n el
sewh
ere
Defin
ition
s us
ed in
the
Fram
ewor
k 1.
“D
ispla
ced
pers
on” m
eans
a fa
mily
ord
inar
ily re
sidin
g in
the
proj
ect a
rea
and
on a
ccou
nt o
f acq
uisit
ion
of h
is/he
r hom
este
ad la
nd is
disp
lace
d fro
m s
uch
area
or r
equi
red
to
be d
ispla
ced.
2.
“F
amily
" mea
ns th
e pe
rson
and
his
or h
er s
pous
e, m
inor
son
s, u
nmar
ried
daug
hter
s, m
inor
bro
ther
s or
unm
arrie
d sis
ters
, fat
her,
mot
her a
nd o
ther
mem
bers
resid
ing
with
him
or
her
and
depe
nden
t on
him
or
her
for
his
/ her
live
lihoo
ds. E
ach
of th
e fo
llowi
ng c
ateg
orie
s wi
ll be
trea
ted
as a
sep
arat
e fa
mily
for
the
purp
ose
of e
xten
ding
reha
bilita
tion
bene
fits
unde
r thi
s Po
licy.
( R
& R
Polic
y, 2
006)
a)
A m
ajor
son
irre
spec
tive
of h
is m
arita
l sta
tus.
b)
Unm
arrie
d da
ught
er /
siste
r mor
e th
an 3
0 ye
ars
of a
ge.
c)
Phys
ically
and
men
tally
cha
lleng
ed p
erso
n irr
espe
ctive
of a
ge a
nd s
ex; (
duly
certi
fied
by th
e au
thor
ized
Med
ical B
oard
). Fo
r thi
s pu
rpos
e, th
e bl
ind/
the
deaf
/ the
orth
oped
ically
han
dica
pped
/ men
tally
cha
lleng
ed p
erso
n su
fferin
g fro
m m
ore
than
40%
per
man
ent d
isabi
lity w
ill on
ly be
con
sider
ed a
s se
para
te fa
mily
.
d)
Min
or o
rpha
n, w
ho h
as lo
st b
oth
his/
her p
aren
ts.
e)
A wi
dow
or a
wom
an d
ivorc
ee
3.
“Affe
cted
fam
ily” i
s a
fam
ily w
hose
land
is a
ffect
ed b
y th
e pr
ojec
t.
4.
“Enc
roac
hmen
t” is
unau
thor
ized
occu
patio
n of
gov
ernm
ent l
and.
5.
A “la
ndle
ss e
ncro
ache
r” is
an e
ncro
ache
r as
defin
ed in
the
OPL
E Ac
t, 19
72.
6.
“Mar
gina
l Far
mer
s” m
eans
a fa
rmer
who
is le
ft wi
th le
ss th
an o
r equ
al to
2.5
acr
es o
f lan
d af
ter a
cqui
sitio
n.
7.
“Sm
all F
arm
ers”
mea
ns a
farm
er w
ho o
wns
mor
e th
an 2
.5 a
cres
but
less
than
5 a
cres
afte
r acq
uisit
ion.
74
8.
“Oth
er F
arm
ers”
are
farm
ers
who
own
mor
e th
an 5
acr
es o
f lan
d af
ter a
cqui
sitio
n.
9.
Live
lihoo
d Su
ppor
t Ass
istan
ce (L
SA) i
s m
eant
towa
rds
Reha
bilita
tion
Assis
tanc
e, to
ens
ure,
in th
e le
ast,
rest
ore
pre-
acqu
isitio
n in
com
es.
10.
Inco
me
Gen
erat
ing
Activ
ity in
clude
s bo
th o
n-fa
rm a
nd o
ff-fa
rm li
velih
ood
optio
ns, s
uch
as k
itche
n ga
rden
ing,
intro
duct
ion
of n
ew H
YV v
arie
ties
and
tech
niqu
es, a
llied
voca
tions
(pou
ltry,
goa
tery
, fish
ery,
etc
.) ba
sket
wea
ving,
han
dicr
afts
, NTF
P, e
tc.
11.
Elig
ibilit
y of
the
land
less
/enc
roac
hers
sho
uld
be a
s pe
r Par
a 9
(a) a
nd 9
(b) o
f the
R&R
Pol
icy 2
006
12.
The
info
rmat
ion
rela
ted
to in
com
e le
vels
of p
roje
ct a
ffect
ed h
ouse
hold
s fro
m th
e ba
selin
e su
rvey
will
be u
sed
for
decid
ing
the
livel
ihoo
d as
sista
nce
entit
lem
ent
for
encr
oach
ers.
Anne
xure
7 (
A an
d B)
A. F
orm
at fo
r ass
essi
ng c
apac
ity b
uild
ing
need
s of
Pan
i Pan
chay
ats
And
Com
mun
ity L
evel
Gro
ups
or In
stitu
tions
Na
me
of th
e PP
/ Com
mun
ity L
evel
Gro
ups
or In
stitu
tions
: Ca
pacit
y In
puts
Rec
eive
d Ca
pacit
y In
puts
Req
uire
d
Tech
nica
l M
anag
eria
l Fi
nanc
ial
Tech
nica
l M
anag
eria
l Fi
nanc
ial
B. F
orm
at fo
r Mon
thly
/ Ann
ual C
apac
ity B
uild
ing
Plan
for t
he p
roje
ct
Sl.N
o.
Date
PP
Vi
llage
Su
bjec
t of
Capa
city
Build
ing
Mea
ns o
f Ca
pacit
y Bu
ildin
g
To
Who
m
Who
se
Resp
onsib
ility
In th
e PP
Parti
cipan
ts
No. o
f Da
ys
Plac
e of
Tr
aini
ng
Cost
per
Pa
rticip
ant
Tota
l am
ount
SO
St
aff
DPU
Staf
f
75
Anne
xure
8 (A
to E
)
A. G
ENER
AL R
ISKS
LIK
ELY
TO B
E EN
COUN
TERE
D an
d M
ITIG
ATIO
N M
EASU
RES
G
ener
al R
isks
M
itiga
tion
Mea
sure
s Ta
nk L
evel
• At
tem
pts
to fa
vour
a fe
w in
Sel
ectio
n of
ben
efici
arie
s fo
r liv
elih
ood,
sub
-com
mitt
es o
f PP,
par
a wo
rker
s et
c.
• Th
e PP
goi
ng b
ack
on th
e M
OU
signe
d wi
th D
PU li
ke n
on
cont
ribut
ion
of 5
% u
pfro
nt c
ash
in th
e O
&M a
ccou
nt.
• No
n co
ntrib
utio
n of
lab
our
com
pone
nt t
owar
ds w
ork
in
shap
e of
5%
•
Illega
l nex
us b
etwe
en th
e PP
func
tiona
ries
and
the
DPU
staf
f for
illeg
al g
ains
. •
Atte
mpt
to
hija
ck t
he p
roje
ct b
y th
e ric
h an
d in
fluen
tial
sect
ions
of c
omm
unity
.
• Al
l suc
h se
lect
ions
to
be d
one
in G
B of
PP
in p
rese
nce
of S
O a
nd D
PU
repr
esen
tativ
e.
•
The
proj
ect s
hall
not b
e ta
ken
up. R
ight
to c
olle
ct a
nd re
tain
reve
nue
(wat
er
tax)
may
be
with
draw
n. P
roje
ct s
hall b
e ca
ncel
led.
•
Proj
ect s
hall b
e st
oppe
d.
• So
cial a
udit
and
com
mun
ity a
s wa
tch
dog
. Grie
vanc
e re
dres
sal m
echa
nism
. •
Repr
esen
tatio
n pr
ovid
ed to
wom
en. P
roje
ct w
ill be
disc
ontin
ued
upon
repo
rt of
DP
D DP
U if
any
devia
tions
are
not
iced
B. P
ROCU
REM
ENT
RISK
S AN
D M
ITIG
ATIO
N PL
AN fo
r the
Pan
i Pan
chay
at
Sl.
No.
Proc
urem
ent
Risk
s Id
entif
ied
Stan
dard
Ope
ratio
n Pr
oced
ures
(SOP
) man
dato
ry fo
r the
pro
ject
Ne
w In
itiat
ives
whi
ch t
he p
roje
ct
woul
d lik
e to
ex
perim
ent
In
the
proj
ect
Resp
onsi
bilit
y Re
spon
sibi
lity
Ta
nk L
evel
(PP)
11
At
tem
pt b
y PP
to
put
its
own
peop
le
in
the
proc
urem
ent/
work
s su
b co
mm
ittee
fo
r fu
ture
ille
gal
• Al
l sub
-com
mitt
ees
to b
e fo
rmed
in th
e pr
esen
ce o
f the
GB
mem
bers
wi
th 2
/3rd p
rese
nce.
SO
to
rem
ain
pres
ent
and
repo
rt th
e se
lect
ion
proc
ess
to th
e DP
U.
• Be
fore
form
al n
otific
atio
n of
nam
es, s
even
day
s tim
e to
be
give
n fo
r fili
ng o
f com
plai
nt to
Col
lect
or. C
olle
ctor
to g
et e
nqui
ry c
ondu
cted
and
de
cide
on t
he m
erits
of
the
case
. If
requ
ired
fresh
pro
cess
to
be
initia
ted.
• Na
mes
of
all
such
com
mitt
ee
mem
bers
to b
e pu
blish
ed o
n th
e we
bsite
.
SO
an
d DP
D DP
U
76
B. PROCUREMENT RISKS AND MITIGATION PLAN for the Pani Panchayat
Sl. No.
Procurement Risks Identified
Standard Operation Procedures (SOP) mandatory for the project New Initiatives which the project would like to experiment In the project
Responsibility Responsibility
gains. • Any attempt to subvert the process by the PP will lead to immediate suspension of the project and in case the PP is unable to solve the issue within a fortnight, the project may be scrapped by the Collector/ PD OCTDMS.
12 Non maintenance
of muster rolls by PP.
• Non maintenance of muster roll by PP for any reasons whatsoever is a non negotiable item.
• Non maintenance shall lead to automatic suspension of project. • All visiting officers of DPU and SPU to sign the muster roll on the
visiting date in token of verification. • PP/ community members may file complaint even without mentioning
their name to the Collector. Matter to be enquired and if found true, the project shall be terminated.
• SO to verify the muster rolls and keep the community informed about compliance. SO under obligation to report any deviation.
Visiting officers of SPU
SO and DPD DPU
13 Wherever contracts are to be awarded for goods and services, attempt by PP functionaries to restrict/ favour their preferred ones.
• Advance procurement plan of PP for one year to be prepared by PP with the help of SO.
• In procurements, where-ever necessary standard procurement procedure of OCTMP as envisaged must be followed i.e. inviting sealed quotations from at least three quotationer’s.
• All quotations must be opened in presence of all the members of the procurement sub-committee and the quotioners who chose to remain present..
• Such procurement plan to be publicized through information to local GP, and through community meetings.
• Proceedings of the procurement committee alongwith the final selection must be notified as a public notice for the community information.
77
Annexure 8 C
Table on subject of disclosure by the Pani Panchayat and the District Project Unit Subject of disclosure Time frame Responsibility
District project unit level • Details of SO selection along-with the rating matrix results for each. • Results of Tank-wise Hydrological assessment, PP Response Matrix, LA
Requirements and Encroachments. • List of finally selected tanks based on above parameters. • Details of PP functionaries Tank-wise. • Capacity Building Strategy and schedule along-with cost for the
PP/SO/DPU members for the first six months. • Annual work plan and budget. • LA requirements and encroachments, tank-wise. • Rehabilitation issues in each tank. • Details of rehabilitation/ livelihood assistance given. • Environmental issues identified during PRA for each tank and its
safeguards prescribed. • All quotation/tender call notices for goods and services. • Details of contracts awarded by DPU/PP for goods and services. • Component wise abridged information of TIMP along-with costs. • List of DPU Team members and DLIC members. • Proceedings of DLIC meetings with physical and financial progress reports
after due approval of collector. • Tank-wise allocation of funds with break up of activities undertaken. • Tank-wise Physical and Financial progress updated at least once in two
months. News letter on the best practices adopted by PP.
Within 1week --do— --do— --do— 15 days from assessment immediate 1 week 15 days immediate 1 week 15 days
Institutional strengthening unit head of DPU to ensure regular updating of data. He shall submit monthly progress to DPD DPU who shall report progress to PD SPU
Tank level • Notice for Transect walk through date • Notice for the date/ dates for preparing the TIMP
Before 7 days --do—
Secretary PP
78
Table on subject of disclosure by the Pani Panchayat and the District Project Unit Subject of disclosure Time frame Responsibility
• After plan preparation, draft plan to be discussed in GB for approval
• Details of LA requirements, encroachers.
• Details of compensation towards LA/ encroachers
• Detail capacity building plan and the trainings conducted
• Annual work plan of PP
• Notices of all tenders/ quotations if any • Award of contracts for goods/ services
• Notice for selection of beneficiaries for livelihood component and the result
thereof. This has to be done in the GB of PP. List of beneficiaries to be put on public notice.
• Details of works executed and payments made work wise.
• Proceedings of all the GB meeting of PP at a place accessible to the
community.
• Statement of funds received under the project and expenditure made every month in shape of public notice.
• Place audited reports of external auditor for each year.
14 days from finalization --do-- each month within April each yr. date of issue within 7 days before 7 days each month within 14 days By 10th of every succeeding month By Sept. 30th for each year
President PP President PP Secretary PP Secretary PP Secretary PP Secretary PP Secretary PP President PP President PP Secretary PP President PP
79
D. Table on Grievance Handling PP/community member
Substandard quality of goods and work
PP/ implementing agency Collector EE other than one related with execution of work/ Quality control division of MI
3 weeks from date of complaint
One week from approval of enquiry report
PD OCTDMS
--do-- Violation of rules in selection of beneficiaries for program
PP DPD DPU
Livelihood Expert of DPU
3 weeks from date of complaint
One week from approval of enquiry report
Chairman DPU
--do-- Subversion of procurement process
PP DPD DPU
Procurement expert of DPU
two weeks from date of complaint
One week from approval of enquiry report
Chairman DPU
--do-- -do- DPU Chairman DPU
By an Officer outside of DPU entrusted by Collector
--do-- --do-- Procurement Unit Head of SPU
--do-- Against the SO for not adhering to the TIMP and PIP
SO DPD DPU
DPD DPU Two weeks from dt. of complaint
--do-- Collector
SO/ PP members/ community
PP not adhering to PIP/TIMP
PP (Ex.committee/office bearers)
DPD DPU
DP DPU --do-- --do-- Collector
SO/ PP/ community
Against harassment by DPU functionaries
DPU staff Collector By an Officer outside of DPU entrusted by Collector
two weeks from date of complaint
One week from approval of enquiry report
PD OCTMP
80
E. FEED BACK FORMAT FROM THE MEMBERS OF THE PANI PANCHAYATS/ GENERAL PUBLIC
Name of PP
Name of District
Yes (Y) No (N) Remarks
(1)Whether information on the following has been provided and in time :
(a)Tender notice
(b)Finalisation of tender
(c)GB meeting notice
(d)Selection of beneficiaries for livelihood assisstance
(e)Receipt of funds by PP
(f)Payments made to contractors/ expenditures by PP
(2)Whether the contents of the information has been informative and useful.
(3)Whether the information has been provided in specified time limit.
(4)Whether the grievance submitted has been addressed and the reply has been given in the prescribed time limit.
(5)Are you satisfied with the corrective action taken, if any, on the grievance
(6)Is there any other information that needs disclosure which would be helpful in increasing awareness about the project
(7) Do you have any complaints/ grievance with regards to any of the implementing personnel. If yes, please give details
of complaints and the person
81
Anne
xure
9
Anne
xure
9: F
orm
at fo
r Tan
k Us
ers
Villa
ge M
icro
Pla
ns
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82
Annexure-10
Agreement between the District Project Unit and the Pani Panchayats in Non Scheduled Area
This agreement is hereby made between the Pani Panchayat and the District Project Director (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Non Scheduled Areas
An Agreement This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for :
a) participating in the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Non Scheduled Area
b) contributing 10% of the estimated cost of the civil works of the Tank Improvement Management
Plan of which 5% of the estimated cost of civil works would be deposited as upfront cash in the O & M account before the singing of the Memorandum of Understanding for the execution of the Tank Improvement Management Plan. This total 5% upfront cash would be used for O & M activities after the project has been handed over to the Pani Panchayat. The remaining 5% of the total 10% of the estimated cost of civil works of the Tank Improvement Management Plan would be contributed in cash or kind during the project implementation period.
c) taking part in the participatory walk through, participatory rural appraisal and planning of the TIMP.
d) agreeing to mobilise the community to participate in the project.
e) agreeing to take the assistance of the concerned support organisation for capacity building and
facilitation in all process of project implementation.
f) agreeing to Identify land acquisition and encroachment requirements.
g) agreeing to undertake O & M of the tank system after closure of the project.
h) agreeing to identify environment requirements
Signatures District Project Director: Pani Panchayat President:
83
Memorandum of Understanding between the District Project Unit and the Pani Panchayats (Non Scheduled Area)
FORM-1 Memorandum of Understanding Between the Pani Panchayat and The District Project Director, (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Non Scheduled Areas
AN AGREEMENT
This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for carrying out the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Non Scheduled Area.
Objectives of the MoU are:
• to improve the performance of tank systems through partnership and collaboration between the District Project Director and his office and the Pani Panchayat
• to increase the efficiency of water usage and distribution by the Pani Panchayat and its stakeholders
• to ensure ownership and shared responsibility in maintenance of the tank system by the Pani Panchayat and the District Project Director’s office
• to ensure that the capacities and skills of the Pani Panchayat members are enhanced to manage the tank system’s operation and maintenance related activities with human resource skill development initiatives taken up by the District Project Director’s office
• to outline the roles and responsibilities of the Pani Panchayat and the District Project Director and his office for executing the Orissa Community Tank Management Project.
1. Conditions:
This Memorandum of Understanding and Agreement shall be executed under the following conditions: a) The execution of the MoU is done voluntarily between the Pani Panchayat and the District
Project Director without any undue influence and duress on either of the parties. b) It is agreed by the parties that the system and procedure for carrying out all the activities will be
in accordance with the Orissa Pani Panchayat Act, 2002 / _________ and the operational guidelines of the Orissa Community Management Project.
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c) Disputes between the Pani Panchayat and the District Project Unit shall be mutually resolved by the two parties through mutual understanding, consensus and negotiation, failing which the Collector of the District (Chairman of the District Level Steering Committee shall take a final decision, which shall be binding on both the parties. In case required, the Chairman of the DLSC may refer the case to the State Project Unit headed by the Project Director OCTMP.
d) Termination of this MoU shall be based on the submission of a written petition stating the breach of conditions of the MoU by either party with sufficient prior notice of three months and provision of requisite time to the other party for presenting their case prior to initiation of the termination procedure.
e) The MoU will be applicable for a period of ____________years from _____/______/________( dd/mm/yyyy) to _____/______/________( dd/mm/yyyy).
2. Terms of Agreement Based on the objectives of the project the Pani Panchayat and the District Project Unit hereby agree on the following:
Roles and Responsibilities of the Pani Panchayat: Pani Panchayat agrees to:
a. plan and execute the Orissa Tank Management Project in the ________________area under its purview in collaboration with the District Project Unit and agrees to take up the Operation and Maintenance of the entire tank system post project onwards.
b. mobilise the community to participate and contribute in the execution of the project by depositing 10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank system of which 5% will be upfront cash to be deposited in its O & M account before the planning and execution of the Tank Improvement Management Plan and the remaining 5% would be in cash and/or kind during the project period and would be used towards the rehabilitation and improvement works of the tank system. Further, it shall utilise the amount for Operation & Maintenance activities when the O & M is handed over to them by the Minor Irrigation Division.
c. participate and supervise Participatory Rural Appraisal (PRA) activities and Participatory Walk Through with the District Project Unit (DPU) and with facilitation from the Support Organisation (SO) concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.
d. carry out activities in accordance with the relevant Acts and rules framed by the Govt. and operational procedures of OCTMP
e. take lead in planning and execution of the Tank Improvement Management Plan (TIMP) f. Collect water charges/ facilitate in the collection of the same as per the Pani Panchayat Act
2002/_______. g. Undertake the responsibility of management and execution of O & M works/ activities from the water
charges collected for the under said activities either directly by themselves or through bids: i) Desilting of feeder channels, irrigation channels etc. ii) Weed removal and jungle clearance in the tank system iii) Repair and painting of shutters iv) Emergent breach closing works and maintenance of inspection path. v) Repair of embankments vi) Revetment vii) Masonry repair and lining viii) Screw gear and gate groves cleaning and oiling
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ix) Reconstruction or repair of sluices x) Reconstruction or repair to drops and regulators xi) Waste weir and surplus system repair work
h. ensure equitable distribution of water among all tank users, water budgeting, crop planning and economic use of water and collectively prepare water use and agricultural plans for each irrigation season
i. the Pani Panchayat shall take up all such activities apart from those mentioned that are necessary for the effective execution of the project and are mandatory under OCTMP
j. the Pani Panchayat shall take the responsibility of managing conflicts relating to the project and its implementation at its level
k. The Pani Panchayat shall carry out all the activities mentioned in the Pani Panchayat Rules 2003 and the Pani Panchayat Act 2002/____
l. take the responsibility of supervising and assisting in maintaining quality of all works. m. shall maintain all records/ books/ forms as per the Pani Panchayat Act 2002/___ and Rules 2003
as well as the operational guidelines of OCTMP which shall be mandatory requirements under OCTMP. The records to be maintained shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal as per the Rules 2003. Besides the requirement of maintaining books of accounts, the PP shall also be required to submit copies of the monthly and quarterly financial statements, physical achievement statements, utilization certificates, to the DPU as soon as they expend 50% of the amount that they have received for a particular work.
n. shall open and operate two accounts in nationalized banks for financial transactions which would be audited on a regular basis. The two accounts include the following:
i) O & M Account: For the purpose of depositing water charges as collected or received by the Pani Panchayat for the purpose of O & M activities.
ii) TIMP Account: For the purpose of Rehabilitation and improvement works to be carried out during the project period in connection with the Tank Improvement Management Plan (civil works, livelihoods, institution strengthening, resettlement etc)
Roles and Responsibilities of the District Project Director:
It is agreed the DPD shall:
a. through the Minor Irrigation Division, Department of Water Resources and other like departments provide necessary technical, financial and capacity building support and advice to the Pani Panchayat.
b. provide funds for the Pani Panchayat to implement the Tank Improvement Management Plan for all such activities agreed upon in the same.
c. supervise activities to be carried out under OCTMP and train the Pani Panchayat for the same. d. ensure the quality of civil works carried out under the project as per the requisite norms. e. train and empower the Pani Panchayat to plan and execute the Orissa Tank Management Project
in the area under its purview through collaboration so that the Pani Panchayat can take up the Operation and Maintenance of the tank system post project onwards.
f. encourage, mobilise and ensure that the Pani Panchayat mobilises the community to participate and contribute in the execution of the project by making a contribution of 10% to the project by way of depositing 5% of the civil works of the TIMP as upfront cash in its O & M account before the approval of the TIMP and signing of the MoU and 5% of the civil works of the TIMP in the form of cash or kind during the project period.
g. ensure that the Pani Panchayat utilizes the amount deposited in the O & M account for the purpose of O & M when the tank system is handed over to them.
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h. along with the Pani Panchayat shall participate in the PRA activities and Participatory Walk Through, give guidance and assistance to the Pani Panchayat for the same with facilitation from the Support Organisation concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.
i. take active part in identifying the encroachers and land acquisition needs along with the Pani Panchayat. They will also guide and assist the Pani Panchayat to come up with livelihoods assistance as per the Resettlement Management Framework and ensure that all assistance and resettlement has been rendered as per the framework.
j. will assist the Pani Panchayat to carry out activities in accordance with the Orissa Pani Panchayat Act 2002/____ and the operational guidelines of OCTMP.
k. assist the Pani Panchayat in managing conflicts relating to the project and its implementation if the Pani Panchayat asks for assistance.
Agreement on TIMP
It is agreed that:
• the total cost estimate of the civil works of the TIMP is Rs. ___________________ (Rs. ___________________________________________________)
• the community will contribute Rs. ___________________ (Rs. ___________________________________________________).
• Of this amount that the community contributes, Rs. ___________________ (Rs. ___________________________________________________) has been paid as upfront cash.
• and Rs. ___________________ (Rs. ___________________________________________________) will be contributed in the form of cash or kind during the project period.
• the project will contribute Rs. ___________________ (Rs. ___________________________________________________) for the civil costs that will be carried out by the District Project Unit.
3. IN WITNESS WHERE OF THE PARTIES HERE TO HAVE HERE UNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN:
Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa , in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of –
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1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : FORM- 2 Memorandum of Understanding Between the Pani Panchayat and The Minor Irrigation Division, Department of Water Resources for Handing over the Project to the Pani Panchayat for World Bank aided projects in Non Scheduled Areas. (Ref: Rule 7 (2) (i) of the Orissa Pani Panchayat Rules, 2003 and FORM 1 of the Rules)
An AGREEMENT
This Agreement made on the ________________________between the Government of Orissa, (Minor Irrigation Division_____________________________) of the one part and the _____________________________ Pani Panchayat (Registration No. ____________________ which is registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ on the other part. Whereas for the purpose of smooth participation in irrigation work including maintenance thereof, the Government is handling over the responsibility of Irrigation Management for equitable distribution of water in an area of ____________________ Ha. of land under the command of the distribution system within the Pani Panchayat and the maintenance of minor / sub-minor including structures of (i) ______________ Km. Length of ______________Canal (ii) __________________Km. of
____________ Canal and (iii) ____________________Canal of ________________, the renovation and rehabilitation of which was undertaken in participatory mode with support from World Bank under the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society guided by the Department of Water Resources to the Pani Panchayat in a Non Scheduled Area on certain terms and conditions as hereinafter appearing: (A copy of the map showing the said commanded area with the land schedule and land plan of acquired land by Department of Water Resources, hydraulic particulars of each canal system, structure details in each canal and with such other related property list as may be in the account of the concerned canals are annexed herewith)
Objective: • The objective of this Memorandum of Understanding is to record the handing over of the Tank
System by the Minor Irrigation Division, Department of Water Resources to the concerned Pani Panchayat.
NOW THEREFORE THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:
1. Terms and Conditions For the efficient operation and maintenance of the tank system to be executed by the Pani Panchayat and handed over to the same, and for ensuring that the mode of carrying out activities under the same is through participatory irrigation management by both farmers and
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non farmers considering the stakes of all Pani Panchayat members and non-members the following terms and conditions is agreed to by both the parties:
a. At the time of signing of this agreement by both the parties, the Pani Panchayat shall have trained and skilled members to take up the operation and maintenance activities which would have been ensured by the concerned District Project Unit (DPU). Apart from the stipulated number of members in the GB and executive body, the Pani Panchayat shall have enrolled more than 51% of the stakeholders (direct or indirect) coming under the purview of the Pani Panchayat as either members or non-members and complying with the terms of the Pani Panchayat.
b. The Pani Panchayat shall have included culitvators, women and fisher folk in the executive committee as per amended Pani Panchayat Act
c. The Pani Panchayat would have deposited 5% of the estimated cost of the civil works as cash in their O & M account which would be used towards the Operation & Maintenance activities when the tank system is handed over to them by the Minor Irrigation Division.
d. The tank system would be handed over after complete rehabilitation work , which would be checked by the Pani Panchayat, stakeholders and the 3rd Party Hydraulic Testing group, ensuring that required discharge of water from every outlet has been achieved.
e. The Pani Panchayat shall collect and retain (as per proposed amendment to Act) water charges from its users to be utilised for further O & M.
f. The Pani Panchayat shall take the responsibility of collecting grants, fees, fines, penalties, donations, subscriptions, profits from enterprises and license fee etc, deposit the same in the O & M account and utilize it for O& M activities.
g. The Government of Orissa reserves the rights to audit any such funds that it has granted/ contributed to the Pani Panchayat.
h. In addition to the above the Pani Panchayat shall employ a chartered accountant to carry out its annual audit and shall also conduct an annual social audit on regular basis.
i. The Pani Panchayat shall maintain their books of accounts in compliance with requirements of the PP Act and rules
j. The rights of ownership of the distribution system including all structures so handed over for operation and maintenance, land acquired by Government and all other works executed in Pani Panchayat area will remain with Government.
2. RIGHTS AND RESPONSIBILITIES OF THE MINOR IRRIGATION DIVISION, DEPARTMENT OF
WATER RESOURCES GOVERNMENT OF ORISSA:
(a) The Government shall assist the Pani Panchayat with all necessary technical support, supervision, training and advice to carry out the Operation and Maintenance of the tank system after handing over the project. (b) It may suggest improvements if any, for operation and maintenance of the tank system which is turned over to the Pani Panchayat. (c) It will inspect the position of water supplies, irrigation works in the command, distributary / minor or sub-minor and field level structures under the jurisdiction of the Pani Panchayat to verify whether or not the agreement is implemented satisfactorily and the maintenance work is being done satisfactorily. (d) A monthly statement of water account will be made available by the Pani Panchayat to the Minor Irrigation Division for purpose of transparency on water availability, which will be reviewed by the MI division. (e) It will ensure that all the outlets after rehabilitation are delivering the required water discharge to the chaks1 which would be tested by a hydraulic testing2 team.
1 The area coming under one outlet is called a chak
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2. RIGHTS AND RESPONSIBILITIES OF THE PANI PANCHAYAT: (a) The Pani Panchayat will assume full responsibility for operation and maintenance of the tank system which includes head works, desilting, weed removal, repairs and painting to shutters, repairs to masonry and lining and the emergent breach closing works and maintenance of inspection path. It will also ensure construction/maintenance and repair of all the water courses, field channel and field drain in the said area as covered under the agreement within jurisdiction of the Pani Panchayat. For this purpose, the Pani Panchayat will establish its own operation and maintenance fund to meet the operation and maintenance expenditure. The following items of work are including repair and maintenance work, namely :- (i) Removal of silt from minor/sub-minor/ water courses/ field channels and field drains and proper upkeep of the same. (ii) Repair and maintenance of inspection path and service road to keep them in good condition. (iii) Removal of grass, shrubs and bushes from the canal embankments, and canal beds. (iv) Repairs and maintenance of all structures in the distribution system so handed over for operation and maintenance to keep them in good working condition. (v) Earth work to restore banks to proper shape and profile. (vi) Repairs to lining, painting, plastering, replacing damage portion repairs to masonry and other structures
etc. (b) The Pani Panchayat shall ensure construction, maintenance and repair of all the water courses, field
channels, field drains and other drains structure within the jurisdiction of the Pani Panchayat. (c) The Pani Panchayat will protect the entire system covered under the said area within is jurisdiction from
any damage whatsoever. (d) The Pani Panchayat will undertake / suggest measures for improved water management at the tank
level. (e) The Pani Panchayat shall distribute water amongst the water users, whether members or non-members
according to the requirement of the stakeholders. It will observe economy and equitability in this regard. Wherever possible water shall be supplied by the Pani Panchayat on volumetric basis. It will organize better and improved water management methods at the farm level. It will decide for internal distribution of water.
(f) The Pani Panchayat will have the right to decide its own cropping pattern within the allocated water. (g) The Pani Panchayat may obtain permission from Executive Engineer in the Government to utilize any
unutilized land, acquired by the Government in Department Of Water Resources. However, due care will be taken to protect environment and any damage or disadvantage to the irrigation system.
(h) The Pani Panchayat shall notify to the project authorities promptly if there is any damage due to unforeseen natural calamities like earthquake, heavy rains, etc.
(i) The Pani Panchayat shall collect and retain water charges from the members/non-members of the association as per the provisions of the Act.
(j) The Pani Panchayat shall maintain books and records as per the Act and Rules which shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal.
3. IT IS HEREBY FURTHER AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: i) In case of repeated negligence by the Pani Panchayat, the Government shall terminate the rights of
collection of water charges by the Pani Panchayat. ii) The concerned irrigation officer (Executive Engineers/assistant Engineers or their authorized
representative) shall have to right to inspect the position of water supply to the Pani Panchayat to inspect the said area cover under this agreement / jurisdiction and to verify whether the agreement
2 Hydraulic testing: Required water to be discharged in each and every outlet till full supply level of the canal.
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entered into by the parties is being implemented properly or not. The Pani Panchayat will be duty bound to comply with the observation if any made by the Government officers in course of inspection.
iii) With view to achieve optimum utilization of available water:- (a) Government may make applicable the benefits of any special schemes, if any, floated by the
Govt.in future to the Pani Panchayat.. (b) Pani Panchayat shall spend out of their own funds towards operation and maintenance, which will
include the collection from the non-members towards the cost of operation, and maintenance on pro rata basis of the acreage of land benefited.
(iv) A Committee comprising one nominee from the Project Committee and the Superintending Engineer concerned will resolve all disputes in respect of various provisions made under this agreement. In case of difficulty in resolving it, matter will be referred to concerned Chief Engineer and then to the Government in appropriate Department for settlement. (v) In case the Government fails to meet any of its responsibilities mentioned and agreed upon in the MoU, the Pani Panchayat may take the assistance of legal aid. 4. Duration of the Agreement:
This agreement will remain in force for a period of three years with effect from the date of signing the agreement and will continue for such further period as may be decided by both the parties in writing before expiry of the period of an agreement.
IN WITNESSES WHERE OF THE PARTIES HERETO HAS HEREUNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN. Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa, in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation :
Agreement between the District Project Unit and the Pani Panchayats in Scheduled Areas
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This agreement is hereby made between the Pani Panchayat and the District Project Director (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Scheduled Areas
An Agreement This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for :
i) participating in the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Scheduled Area
j) contributing 10% of the estimated cost of the civil works of the Tank Improvement Management
Plan of which 2% upfront cash would be deposited in the O & M account before the singing of the Memorandum of Understanding for the execution of the Tank Improvement Management Plan. The remaining 3% of the 5% upfront cash would be deposited in the O&M account during the project period. This total 5% upfront cash would be used for O & M activities after the project has been handed over to the Pani Panchayat. The remaining 5% of the total 10% of the estimated cost of civil works of the Tank Improvement Management Plan would be contributed in cash or kind during the project implementation period.
k) taking part in the participatory walk through, participatory rural appraisal and planning of the TIMP
l) agreeing to mobilise the community to participate in the project
m) agreeing to take the assistance of the concerned support organisation for capacity building and
facilitation in all process of project implementation
n) agreeing to Identify land acquisition and encroachment requirements.
o) agreeing to undertake O & M of the tank system after closure of the project.
p) agreeing to identify environment requirements
q) agreeing to identify requirements of tribal people
Signatures District Project Director: Pani Panchayat President:
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Contents of this document: 1. FORM-3 Memorandum of Understanding Between the Pani Panchayat and The District Project Director, (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Scheduled Areas
AN AGREEMENT
This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for carrying out the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Scheduled Area as defined in the Vth Schedule under Article 244 (1) of the constitution as declared by the President.
Objectives of the MoU are:
• to improve the performance of tank systems through partnership and collaboration between the District Project Director and his office and the Pani Panchayat
• to increase the efficiency of water usage and distribution by the Pani Panchayat and its stakeholders
• to ensure ownership and shared responsibility in maintenance of the tank system by the Pani Panchayat and the District Project Director’s office
• to ensure that the capacities and skills of the Pani Panchayat members are enhanced to manage the tank system’s operation and maintenance related activities with human resource skill development initiatives taken up by the District Project Director’s office
• to outline the roles and responsibilities of the Pani Panchayat and the District Project Director and his office for executing the Orissa Community Tank Management Project.
5. Conditions: This Memorandum of Understanding and Agreement shall be executed under the following conditions: a) The execution of the MoU is done voluntarily between the Pani Panchayat and the District
Project Director without any undue influence and duress on either of the parties. b) It is agreed by the parties that the system and procedure for carrying out all the activities will be
in accordance with the Orissa Pani Panchayat Act, 2002 / _________ and the operational guidelines of the Orissa Community Management Project.
c) Disputes between the Pani Panchayat and the District Project Unit shall be mutually resolved by the two parties through mutual understanding, consensus and negotiation, failing which the Collector of the District (Chairman of the District Level Steering Committee shall take a final decision, which shall be binding on both the parties. In case required, the Chairman of the DLSC may refer the case to the State Project Unit headed by the Project Director OCTMP.
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d) Termination of this MoU shall be based on the submission of a written petition stating the breach of conditions of the MoU by either party with sufficient prior notice of three months and provision of requisite time to the other party for presenting their case prior to initiation of the termination procedure.
e) The MoU will be applicable for a period of ____________years from _____/______/________( dd/mm/yyyy) to _____/______/________( dd/mm/yyyy).
6. Terms of Agreement Based on the objectives of the project the Pani Panchayat and the District Project Unit hereby agree on the following:
Roles and Responsibilities of the Pani Panchayat: Pani Panchayat agrees to:
a. plan and execute the Orissa Tank Management Project in the ________________area under its purview in collaboration with the District Project Unit and agrees to take up the Operation and Maintenance of the entire tank system post project onwards.
o. mobilise the community to participate and contribute in the execution of the project by depositing 10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank system of which 2% will be upfront cash to be deposited in its O & M account before the approval and execution of the Tank Improvement Management Plan, remaining 3% to be deposited as cash during the project period. The other 5% would be contributed in cash and/or kind during the project period to be used towards the rehabilitation and improvement works of the tank system post project. Further, it shall utilise the entire amount deposited for Operation & Maintenance activities on the same after the tank system is handed over to them by the Minor Irrigation Division.
p. participate and supervise Participatory Rural Appraisal (PRA) activities and Participatory Walk Through with the District Project Unit (DPU) and with facilitation from the Support Organisation (SO) concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.
q. carry out activities in accordance with the relevant Acts and rules framed by the Govt. and operational procedures of OCTMP
r. take lead in planning and execution of the Tank Improvement Management Plan (TIMP) in accordance with the concerned Acts relating to the Scheduled Tribe, such as the PESA and the concerned constitutional provisions.
s. Collect water charges/ facilitate in the collection of the same as per the Pani Panchayat Act 2002/_______.
t. Undertake the responsibility of management and execution of O & M works/ activities from the water charges collected for the under said activities either directly by themselves or through bids:
i) Desilting of feeder channels, irrigation channels etc. ii) Weed removal and jungle clearance in the tank system iii) Repair and painting of shutters iv) Emergent breach closing works and maintenance of inspection path. v) Repair of embankments vi) Revetment vii) Masonry repair and lining viii) Screw gear and gate groves cleaning and oiling ix) Reconstruction or repair of sluices x) Reconstruction or repair to drops and regulators xi) Waste weir and surplus system repair work
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u. ensure equitable distribution of water among all tank users, water budgeting, crop planning and economic use of water and collectively prepare water use and agricultural plans for each irrigation season
v. the Pani Panchayat shall take up all such activities apart from those mentioned that are necessary for the effective execution of the project and are mandatory under OCTMP
w. the Pani Panchayat shall take the responsibility of managing conflicts relating to the project and its implementation at its level
x. The Pani Panchayat shall carry out all the activities mentioned in the Pani Panchayat Rules 2003 and the Pani Panchayat Act 2002/____
y. take the responsibility of supervising and assisting in maintaining quality of all works. z. shall maintain all records/ books/ forms as per the Pani Panchayat Act 2002/___ and Rules 2003
as well as the operational guidelines of OCTMP which shall be mandatory requirements under OCTMP. The records to be maintained shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal as per the Rules 2003. Besides the requirement of maintaining books of accounts, the PP shall also be required to submit copies of the monthly and quarterly financial statements, physical achievement statements, utilization certificates, to the DPU as soon as they expend 50% of the amount that they have received for a particular work.
aa. shall open and operate two accounts in nationalized banks for financial transactions which would be audited on a regular basis. The two accounts include the following:
i) O & M Account: For the purpose of depositing water charges as collected or received by the Pani Panchayat for the purpose of O & M activities.
ii) TIMP Account: For the purpose of Rehabilitation and improvement works to be carried out during the project period in connection with the Tank Improvement Management Plan (civil works, livelihoods, institution strengthening, resettlement etc)
Roles and Responsibilities of the District Project Director: It is agreed the DPD shall:
l. through the Minor Irrigation Division, Department of Water Resources and other like departments provide necessary technical, financial and capacity building support and advice to the Pani Panchayat.
m. provide funds for the Pani Panchayat to implement the Tank Improvement Management Plan for all such activities agreed upon in the same.
n. supervise activities to be carried out under OCTMP and train the Pani Panchayat for the same. o. ensure the quality of civil works carried out under the project as per the requisite norms. p. train and empower the Pani Panchayat to plan and execute the Orissa Tank Management Project
in the area under its purview through collaboration so that the Pani Panchayat can take up the Operation and Maintenance of the tank system post project onwards.
q. encourage, mobilise and ensure that the Pani Panchayat mobilises the community to participate and contribute in the execution of the project by making a contribution of 10% of the civil works cost of the project by way of depositing 2% of the cost of the civil works of the TIMP as upfront cash in its O & M account before the approval and execution of the Tank Improvement Management Plan, and remaining 3% cash in the O & M account during the project period. Furhter, the remaining 5% in the form of cash or kind would be deposited during the project period.
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r. ensure that the Pani Panchayat utilizes the amount deposited in the O & M account for the purpose of O & M when the tank system is handed over to them.
s. along with the Pani Panchayat shall participate in the PRA activities and Participatory Walk Through, give guidance and assistance to the Pani Panchayat for the same with facilitation from the Support Organisation concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.
t. take active part in identifying the encroachers and land acquisition needs along with the Pani Panchayat. They will also guide and assist the Pani Panchayat to come up with livelihoods assistance as per the Resettlement Management Framework and ensure that all assistance and resettlement has been rendered as per the framework.
u. will assist the Pani Panchayat to carry out activities in accordance with the Orissa Pani Panchayat Act 2002/____ and the operational guidelines of OCTMP.
v. assist the Pani Panchayat in managing conflicts relating to the project and its implementation if the Pani Panchayat asks for assistance.
Agreement on TIMP It is agreed that:
• the total cost estimate of the civil works of the TIMP is Rs. ___________________ (Rs. ___________________________________________________)
• the community will contribute Rs. ___________________ (Rs. ___________________________________________________)
• Of this amount that the community contributes, Rs. ___________________ (Rs. ___________________________________________________) has been paid as upfront cash.
• The remaining amount of upfront cash to be paid by the community is Rs. ___________________ (Rs. ___________________________________________________), which will be paid during the project period.
• and Rs. ___________________ (Rs. ___________________________________________________) will also be contributed in the form of cash or kind during the project period.
• the project will contribute Rs. ___________________ (Rs. ___________________________________________________) for the civil costs that will be carried out by the District Project Unit.
7. IN WITNESS WHERE OF THE PARTIES HERE TO HAVE HERE UNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN:
Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa , in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address :
96
Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : FORM- 4 Memorandum of Understanding Between the Pani Panchayat and The Minor Irrigation Division, Department of Water Resources for Handing over the Project to the Pani Panchayat for World Bank aided projects in Scheduled Areas. (Ref: Rule 7 (2) (i) of The Orissa Pani Panchayat Rules, 2003 and FORM 1 of the Rules)
An AGREEMENT
This Agreement made on the ________________________between the Government of Orissa, (Minor Irrigation Division_____________________________) of the one part and the _____________________________ Pani Panchayat (Registration No. ____________________ which is registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ on the other part. Whereas for the purpose of smooth participation in irrigation work including maintenance thereof, the Government is handling over the responsibility of Irrigation Management for equitable distribution of water in an area of ____________________ Ha. of land under the command of the distribution system within the Pani Panchayat and the maintenance of minor / sub-minor including structures of (i) ______________ Km. Length of ______________Canal (ii) __________________Km. of ____________ Canal and (iii) ____________________Canal of ________________, the renovation and rehabilitation of which was undertaken in participatory mode with support from World Bank under the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society guided by the Department of Water Resources to the Pani Panchayat in a Scheduled Area on certain terms and conditions as hereinafter appearing: (A copy of the map showing the said commanded area with the land schedule and land plan of acquired land by Department of Water Resources, hydraulic particulars of each canal system, structure details in each canal and with such other related property list as may be in the account of the concerned canals are annexed herewith) and where a Scheduled Area is defined under the Vth Schedule under Article 244 (1) of the constitution by the President. Objective:
• The objective of this Memorandum of understanding is to record the handing over of the Tank System by the Minor irrigation Division, Department of Water Resources to the concerned Pani Panchayat.
97
NOW THEREFORE THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:
3. Terms and Conditions For the efficient operation and maintenance of the tank system to be executed by the Pani Panchayat and handed over to the same, and for ensuring that the mode of carrying out activities under the same is through participatory irrigation management by both farmers and non farmers considering the stakes of all Pani Panchayat members and non-members the following terms and conditions is agreed to by both the parties:
a. At the time of signing of this agreement by both the parties, the Pani Panchayat shall have trained and skilled members to take up the operation and maintenance activities which would have been ensured by the concerned District Project Unit (DPU). Apart from the stipulated number of members in the GB and executive body, the Pani Panchayat shall have enrolled more than 51% of the stakeholders (direct or indirect) coming under the purview of the Pani Panchayat as either members or non-members and complying with the terms of the Pani Panchayat.
b. The Pani Panchayat shall have included cultivators, women and fisher folk in the executive committee as per amended Pani Panchayat Act
c. The Pani Panchayat would have deposited 5% of the estimated cost of the civil works as cash in their O & M account which would be used towards the Operation & Maintenance activities when the tank system is handed over to them by the Minor Irrigation Division.
d. The tank system would be handed over after complete rehabilitation work, which would be checked by the Pani Panchayat, stakeholders and the 3rd Party Hydraulic Testing group, ensuring that required discharge of water from every outlet has been achieved.
e. The Pani Panchayat shall collect and retain (as per proposed amendment to Act) water charges from its users to be utilised for further O & M.
f. The Pani Panchayat shall take the responsibility of collecting grants, fees, fines, penalties, donations, subscriptions, profits from enterprises and license fee etc, deposit the same in the O & M account and utilize it for O& M activities.
g. The Government of Orissa reserves the rights to audit any such funds that it has granted/ contributed to the Pani Panchayat.
h. In addition to the above the Pani Panchayat shall employ a chartered accountant to carry out its annual audit and shall also conduct an annual social audit on regular basis.
i. The Pani Panchayat shall maintain their books of accounts in compliance with requirements of the PP Act and rules
j. The rights of ownership of the distribution system including all structures so handed over for operation and maintenance, land acquired by Government and all other works executed in Pani Panchayat area will remain with Government.
4. RIGHTS AND RESPONSIBILITIES OF THE MINOR IRRIGATION DIVISION, DEPARTMENT OF
WATER RESOURCES GOVERNMENT OF ORISSA: (a) The Government shall assist the Pani Panchayat with all necessary technical support, supervision, training and advice to carry out the Operation and Maintenance of the tank system after handing over the project. (b) It may suggest improvements if any, for operation and maintenance of the tank system which is turned over to the Pani Panchayat. (c) It will inspect the position of water supplies, irrigation works in the command, distributary / minor or sub-minor and field level structures under the jurisdiction of the Pani Panchayat to verify whether or not the agreement is implemented satisfactorily and the maintenance work is being done satisfactorily.
98
(d) A monthly statement of water account will be made available by the Pani Panchayat to the Minor Irrigation Division for purpose of transparency on water availability, which will be reviewed by the MI division. (e) It will ensure that all the outlets after rehabilitation are delivering the required water discharge to the chaks3 which would be tested by a hydraulic testing4 team. 2. RIGHTS AND RESPONSIBILITIES OF THE PANI PANCHAYAT: (a) The Pani Panchayat will assume full responsibility for operation and maintenance of the tank system which includes head works, desilting, weed removal, repairs and painting to shutters, repairs to masonry and lining and the emergent breach closing works and maintenance of inspection path. It will also ensure construction/maintenance and repair of all the water courses, field channel and field drain in the said area as covered under the agreement within jurisdiction of the Pani Panchayat. For this purpose, the Pani Panchayat will establish its own operation and maintenance fund to meet the operation and maintenance expenditure. The following items of work are including repair and maintenance work, namely:- (i) Removal of silt from minor/sub-minor/ water courses/ field channels and field drains and proper upkeep of the same. (ii) Repair and maintenance of inspection path and service road to keep them in good condition. (iii) Removal of grass, shrubs and bushes from the canal embankments, and canal beds. (iv) Repairs and maintenance of all structures in the distribution system so handed over for operation and maintenance to keep them in good working condition. (v) Earth work to restore banks to proper shape and profile. (vi) Repairs to lining, painting, plastering, replacing damage portion repairs to masonry and other structures
etc. (b) The Pani Panchayat shall ensure construction, maintenance and repair of all the water courses, field
channels, field drains and other drains structure within the jurisdiction of the Pani Panchayat. (c) The Pani Panchayat will protect the entire system covered under the said area within is jurisdiction from
any damage whatsoever. (d) The Pani Panchayat will undertake / suggest measures for improved water management at the tank
level. (e) The Pani Panchayat shall distribute water amongst the water users, whether members or non-members
according to the requirement of the stakeholders. It will observe economy and equitability in this regard. Wherever possible water shall be supplied by the Pani Panchayat on volumetric basis. It will organize better and improved water management methods at the farm level. It will decide for internal distribution of water.
(f) The Pani Panchayat will have the right to decide its own cropping pattern within the allocated water. (g) The Pani Panchayat may obtain permission from Executive Engineer in the Government to utilize any
unutilized land, acquired by the Government in Department Of Water Resources. However, due care will be taken to protect environment and any damage or disadvantage to the irrigation system.
(h) The Pani Panchayat shall notify to the project authorities promptly if there is any damage due to unforeseen natural calamities like earthquake, heavy rains, etc.
(i) The Pani Panchayat shall collect and retain water charges from the members/non-members of the association as per the provisions of the Act.
(j ) The Pani Panchayat shall maintain books and records as per the Act and Rules which shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal.
3 The area coming under one outlet is called a chak 4 Hydraulic testing: Required water to be discharged in each and every outlet till full supply level of the canal.
99
3. IT IS HEREBY FURTHER AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: i) In case of repeated negligence by the Pani Panchayat, the Government shall terminate the rights of
collection of water charges by the Pani Panchayat. ii) The concerned irrigation officer (Executive Engineers/assistant Engineers or their authorized
representative) shall have to right to inspect the position of water supply to the Pani Panchayat to inspect the said area cover under this agreement / jurisdiction and to verify whether the agreement entered into by the parties is being implemented properly or not. The Pani Panchayat will be duty bound to comply with the observation if any made by the Government officers in course of inspection.
iii) With view to achieve optimum utilization of available water:- (c) Government may make applicable the benefits of any special schemes, if any, floated by the
Govt.in future to the Pani Panchayat.. (d) Pani Panchayat shall spend out of their own funds towards operation and maintenance, which will
include the collection from the non-members towards the cost of operation, and maintenance on pro rata basis of the acreage of land benefited.
(iv) A Committee comprising one nominee from the Project Committee and the Superintending Engineer concerned will resolve all disputes in respect of various provisions made under this agreement. In case of difficulty in resolving it, matter will be referred to concerned Chief Engineer and then to the Government in appropriate Department for settlement. (v) In case the Government fails to meet any of its responsibilities mentioned and agreed upon in the MoU, the Pani Panchayat may take the assistance of legal aid. 8. Duration of the Agreement:
This agreement will remain in force for a period of three years with effect from the date of signing the agreement and will continue for such further period as may be decided by both the parties in writing before expiry of the period of an agreement.
IN WITNESSES WHERE OF THE PARTIES HERETO HAS HEREUNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN. Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa, in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation :
100
Annexure 11 ( A and B)
Annexure 11 A. For ranking socio economic status and vulnerability in terms of water usage from the tank system and being a stakeholder �����
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101
B. General PRA Format
Sl. No.
Analysis Objective Tool that may be used Days (All activities should take place simultaneously by delegating resposnibilities)
1. Tank Profile Analysis To understand the physical, historical and socio-economical aspects of the Tank System
Transect Walk Historical Time Line Focus Group Discussions Trend Analysis Secondary Data Baseline Survey Seasonality Mapping Social and Natural Resource Mapping
3 days
2. Stakeholder Analysis To identify the stakeholders of the tank system, their influence, importance, stakes, impacts
Focus Group Discussion Stakeholder Matrix in terms of livelihoods, stakes, influences, importance and impacts Baseline Survey Stakeholder Interview Secondary Data
3 days
3. Problem Tree/ Situation Analysis
To identify the issues and the problems associated with the issues thereof and to understand solutions as suggested by the community
Focus Group Discussion A Problem Tree Matrix Stakeholder Interview Baseline Survey Trend Analysis
4. Vulnerability Analysis To identify how vulnerable a stakeholder is in terms of access Focus Group Discussion
7 days
102
to and control over water and its usage in the context of the tank system and to also identify such vulnerable people who are living in the tank system but are not directly linked with water usage from the tank
Stakeholder Interview Trend Analysis Case Studies
5. Gender Analysis To understand the extent of gender iSPUes and disaggregated data if available with regard to the stakeholders in Water Management and Usage and Stake, to openly discuss and build consensus on the perceptions, attitudes and views, understand iSPUes of equity and inclusion
Household Interviews Stakeholder Interviews Baseline Survey Focus Group Discussions Trend Analysis Desk Review Case Studies Day-Time-Use-Analysis
6 Livelihoods Analysis To understand the socio-economic situation, resources available, iSPUes and how best inputs can be provided to improve the livelihoods of people who are tank dependent
Baseline Survey Stakeholder Interviews Household Interviews Social Mapping Natural Resources Mapping Trend Analysis Market Analysis Cost Benefit Feasibility Analysis
28 days
10
3
Sub-
Sect
or C
hoice
Mat
rix
Valu
e Ch
ain
Anal
ysis
Seas
onal
ity M
appi
ng
Venn
Dia
gram
7.
In
stitu
tion
Anal
ysis
To u
nder
stan
d in
stitu
tions
and
how
they
wor
k, is
sues
and
pr
oble
ms,
and
how
they
can
be
reso
lved
Focu
s G
roup
Disc
ussio
ns
Base
line
Surv
ey
Pie
Diag
ram
Tr
end
Anal
ysis
5 Da
ys
8.
Proj
ect P
lann
ing
To u
nder
stan
d ho
w th
e pr
ojec
t may
be
plan
ned
Focu
s G
roup
Disc
ussio
ns
5 Da
ys
9
Villa
ge M
icro
Plan
s Co
nsol
idat
ion
of d
ata
villa
ge w
ise in
to v
illage
micr
o pl
ans
Mee
tings
5
days
10
. Ta
nk Im
prov
emen
t M
anag
emen
t Pla
n Co
nsol
idat
ion
of th
e vil
lage
micr
o pl
ans
into
the
TIM
P M
eetin
gs
7 Da
ys
104
Annexure 12 A
Annexure 12 A: Format for TIMP in Tank System in a Scheduled Area
C. General Information Name of the Village: Panchayat: Block: Pani Panchayat: : Registration Detail: Tank System: Total No. of Households:
Total No. of Women Total No. of men Total No. of Children: Total No. of Scheduled Caste: Total No. of Scheduled Tribe: Total No. of General Caste: Total No. of Land owners Total No. of Landless Total No. of Marginal farmers Total No. of Small Farmers Total No. of Large Farmers Total no. of encroachers Total No. of Fisher folk: Total No. of women headed households: Total no. of Aged: Total No. of Community level groups if any
D. TIMP details Sl. No.
ContentS Sl. No.
Activities Period for execution
Estimated Cost
Cumulative Costs
10% Contribution Role of PP
Role of SO Role of DPU
Role of Other agencies
3% in Cash
2% in Cash
5% in Kind
A. Civil Engineering, Rehabilitation/Renovation Activities 1 X 2 Y B Resettlement Management Plan 1 X 2 Y 3 Z C Agriculture Livelihoods Development Plan 1 X 2 Y Z D Tribal Development Plan 1 X 2 Y E Environment Management Plan 1 X 2 Y F Institution Strengthening Activities and Capacity Building
Plan
G Finance and Procurement Plan 1 X 2 Y H Monitoring & Evaluation Plan 1 X 2 Y I Operation and maintenance Plan 1 X 2 Y J TAGA Plan 1 X 2 Y K Other activities to be dovetailed with existing Govt.
Schemes 1 X
2 Y L Work Implementation Details 1 X 2 Y Total Costs
10
5
Anne
xure
12
B:
Form
at fo
r TIM
P in
Tan
k Sy
stem
in a
Non
Sch
edul
ed A
rea
E.
Gen
eral
Info
rmat
ion
Nam
e of
the
Villa
ge:
Pan
chay
at:
Blo
ck:
Pa
ni P
anch
ayat
: :
Re
gist
ratio
n De
tail:
Tank
Sys
tem
:
Tot
al N
o. o
f Hou
seho
lds:
T
otal
No.
of W
omen
Tota
l No.
of m
en
To
tal N
o. o
f Chi
ldre
n:
To
tal N
o. o
f Sch
edul
ed C
aste
:
T
otal
No.
of S
ched
uled
Trib
e:
Tota
l No.
of G
ener
al C
aste
:
T
otal
No.
of L
and
owne
rs
Tot
al N
o. o
f Lan
dles
s
Tota
l No.
of M
argi
nal f
arm
ers
To
tal N
o. o
f Sm
all F
arm
ers
Tot
al N
o. o
f Lar
ge F
arm
ers
To
tal n
o. o
f enc
roac
hers
Tota
l No.
of F
isher
folk:
Tota
l No.
of w
omen
hea
ded
hous
ehol
ds:
Tot
al n
o. o
f Age
d:
T
otal
No.
of D
isabl
ed
To
tal N
o. o
f Com
mun
ity le
vel g
roup
s if a
ny
F.
TI
MP
deta
ils
Sl.
No.
Cont
entS
Sl
. No
. Ac
tivitie
s Pe
riod
for
exec
utio
n Es
timat
ed
Cost
Cu
mul
ative
Co
sts
10%
Con
tribu
tion
Role
of
PP
Role
of S
O
Role
of
DPU
Role
of O
ther
ag
encie
s
5% in
Ca
sh
5% in
Ki
nd
A.
Civil
Eng
inee
ring,
Reh
abilit
atio
n/Re
nova
tion
Activ
ities
1 X
2
Y
B Re
settl
emen
t Man
agem
ent P
lan
1 X
2
Y
3 Z
C
Agric
ultu
re L
ivelih
oods
Dev
elop
men
t Pla
n 1
X
2 Y
Z
D Tr
ibal
Dev
elop
men
t Pla
n 1
X
2 Y
E
Envir
onm
ent M
anag
emen
t Pla
n 1
X
2 Y
F
Inst
itutio
n St
reng
then
ing
Activ
ities
and
Capa
city
Build
ing
Plan
G
Fina
nce
and
Proc
urem
ent P
lan
1 X
2
Y
H M
onito
ring
& Ev
alua
tion
Plan
1
X
2 Y
I
Ope
ratio
n an
d m
aint
enan
ce P
lan
1 X
2
Y
J TA
GA
Plan
1
X
2 Y
K
Oth
er A
ctivi
ties
to b
e do
veta
iled
with
exis
ting
Gov
t. Sc
hem
es
1 X
2 Y
L
Wor
k Im
plem
enta
tion
Deta
ils
1 X
2
Y
To
tal C
osts
10
6
Anne
xure
13:
So
cial
Aud
it Fo
rmat
Sl
. No
. Co
mpo
nent
Pl
an
Stru
ctur
e/Ite
m/
Activ
ity
Prob
lem
s/Is
sues
Re
ason
s M
itigat
ion
Mea
sure
s Va
lue
of
Wor
k
Impl
emen
ting
Agen
cy
Prog
ress
De
cisio
n ta
ken
by
Socia
l Au
dit
Team
1
Wro
ng s
elec
tion
of b
enef
iciar
ies
2 W
rong
tim
ing
of p
rogr
amm
e
3
Lack
of a
rrang
emen
ts
4 Un
qual
ified
reso
urce
per
sons
5
Any
othe
r pro
blem
Trai
ning
Ex
posu
re V
isits
O
ther
s
6 No
Pro
blem
1
Trib
als
not r
ecog
nize
d or
inclu
ded
2 No
livel
ihoo
ds p
rogr
amm
e pl
anne
d fo
r the
m
3 M
icro
cred
it ac
tivitie
s fo
r trib
al w
omen
not
in
clude
d in
Trib
al D
evel
opm
ent P
lan
4 Re
settl
emen
t ent
itlem
ents
for T
ribal
s no
t adh
ered
to
5 Sp
ecific
trai
ning
pro
gram
mes
for t
ribal
s no
t pl
anne
d
6 Sp
acin
g of
upf
ront
cas
h co
ntrib
utio
n fo
r trib
als
not
adhe
red
to
Trib
al
Deve
lopm
ent
Plan
7 No
Pro
blem
1
Land
acq
uisit
ion
not d
one
in p
rope
r pro
cess
2
Entit
lem
ents
not
give
n as
per
mat
rix
3 PA
Ps n
ot re
settl
ed w
ithin
spe
cifie
d tim
e fra
me
1 In
stitu
tion
Stre
ngth
enin
g an
d Ca
pacit
y Bu
ildin
g Ac
tivitie
s
Rese
ttlem
ent
Actio
n Pl
an
4 No
Pro
blem
s
1
High
ly en
croa
ched
and
dist
urbe
d
2
Dist
urbe
d
3
Encr
oach
ed
Catc
hmen
t Are
a
4 No
Pro
blem
1
High
ly bl
ocke
d an
d di
stur
bed
2 No
t muc
h bl
ocke
d
Fe
eder
Cha
nnel
3 G
ood
Cond
ition
2 Ci
vil/ T
echn
ical
work
s
Tank
Bed
1
Heav
ily S
ilted
107
2 Moderately Silted 3 Unsilted 4 Heavy Tree Growth 5 Heavily Weeded 6 Moderately weeded
7 No weeds 1 Breached 2 Badly Dilapidated 3 Moderately Dilapidated 4 Fairly Good 5 Good
Tank Bund
6 No Problem 1 Not working and needs replacement 2 Dilapidated and needs major repair 3 Good/Minor Repairs
Sluices
4 No Problem 1 Non Existent 2 Needs replacement 3 Major Repair 4 Good/ Minor Repair
Water Weir
5 No problem 1 Non Existent 2 Main canal not adequate
3 Main Canal needs repairs 4 Main Canal needs extension
Canal system
5 Canal is intact/ good condition 1 Problems in the embankment 2 No problems in the embankment 3 Problems in the spillway 4 No Problems in the spillway 5 Problems with the head regulators
Dam safety
6 No problems with the head regulators 1 Problems in the catchment 2 No Problems in the catchment
3 Environment Action Plan
Siltation and Sedimentation
3 Problems in the foreshore and feeder channels
108
4 No problems in the foreshore and feeder channels 5 Problems in the tank proper 6 No problems in the tank proper 7 Problems in the drainage 8 No Problems in the drainage 9 Others
10 No Problems at all 1 Non-availability of an integrated pest
management mechanism
2 Lack of physical safety methods during application
3 Quantum of application not based on crop typology
4 Ground water pollution due to heavy leaching of nitrogenous fertilizers
5 Loss of soil microbes and detoriation of soil health
6 Increase in soil salinity 7 Change in soil physical structure and texture 8 Difficulty in intercultural operations
Pest and Fertilizer Management
9 No Problems 1 Loss of water holding capacity of tanks 2 Water quality affected 3 Fisheries affected 4 Breeding place for malarial parasites
Aquatic weed
5 No Problems 1 Siltation of drainage channels 2 Improper drainage from agricultural land to natural
drainage
3 Improper gradient of primary and secondary drains
4 Drainage congestion 5 Canal leakage 6 Shallow ground water table 7 Poor drainage system
Water Logging and Drainage
8 Aquatic weeds
109
9 No Problems 1 Less water availability ( less than 6 months) 2 No fish pits 3 Silted fish pits
Fishery
4 No Problems 1 Conflict with respect to crops grown 2 Use of heavy duty crops 3 Encroachment of Gochar lands 4 Lack of quality agri-inputs 5 Lack of market linkages 6 Multiplicity of technology transfer system 7 Conflicting use of water 8 Small marginal farmers lack access to water 9 Tail enders receiving limited or no supply of water 10 Poor on farm water management 11 Any other
4 Agriculture Livelihoods Development Plan
Agriculture and allied activities
12 No Problems 1 Done as per plan 2 No disclosures done
Disclosures
3 Disclosures done selectively 1 Records Maintained
5 Transparency, accountability and Governance Action Plan
Grievance Handling 2 Problems resolved
3 Problems ignored 6 Others
110
Annexure 14
Self Status Rating Sl. No.
Key Parameters Head Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5
Middle Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5
Tail Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5
Average Weighted Scores
1. Delineation of the Pani Panchayat as per the Act 2. Institutional Arrangements as per the Act 3. Membership of other stakeholders 4 Continuity in the tenure of the PP without dissolution or breaking down 5 Election Procedure as per the Act 6 System Upkeep after handing over the PPs 7 Efficient use of water 8 Advanced water distribution schedule prepared with dates and adopted by PP 9 Water budgeting by the PP 10 Water use planning and regulation done 11 90% above tail end area receiving water and additional area brought under
cultivation
12 Optimization of agricultural production 13 Environmental protection 14 Plans for regular O & M prepared by the PP 15 Conflicts resolved by the PP successfully 16 Formation and functioning of subcommittees 17 Record maintained and updated 18 Social Audit done 19 Participatory Assessment done 20 Community Project Cards Used for monitoring 21 Holding EC meetings regularly 22 Holding GB meetings regularly 23 85% and above attendance 24 Water Charge assessment done by PP collectively 25 Levy and collection of water tax 26 Raising resources internally
11
1
27
Adop
tion
of n
ew ir
rigat
ion
met
hods
28
Hi
ring
and
proc
urin
g ga
dget
s fo
r agr
icultu
ral o
pera
tions
29
Aw
aren
ess
rega
rdin
g pe
stici
des,
wee
dicid
es a
nd re
late
d ac
tivitie
s
30
Aw
aren
ess
rega
rdin
g en
viron
men
t iss
ues
and
dam
saf
ety
31
Cont
ribut
ion
towa
rds
OCT
MP
in c
ash
and
labo
ur fo
r the
ir ta
nk s
yste
m
32
Exec
utin
g th
e Re
settl
emen
t Pla
n
33
Ex
ecut
ing
Envir
onm
ent M
anag
emen
t Pla
n
34
Ex
ecut
ing
Trib
al D
evel
opm
ent P
lan
35
Exec
utin
g th
e TI
MP
36
Live
lihoo
ds p
rogr
amm
es s
ucce
ssfu
lly im
plem
ente
d
37
Su
ppor
t Org
anisa
tion’
s fa
cilita
tion
used
to th
e m
axim
um b
y th
e PP
38
Su
ppor
t and
facil
itatio
n by
the
DPU
is go
od
39
Tran
spar
ency
in in
com
e an
d ex
pend
iture
det
ails
40
Tran
spar
ency
in p
rocu
rem
ent p
roce
sses
41
Tr
ansp
aren
cy in
han
dlin
g gr
ieva
nces
42
Tr
ansp
aren
cy in
disc
losin
g in
form
atio
n to
the
publ
ic
Tota
l Sco
re
To
tal A
vera
ge S
core
Tota
l Ave
rage
Sco
re %
11
2
Anne
xure
15
Agric
ultu
ral L
ivel
ihoo
ds D
evel
opm
ent P
lan
-A P
artic
ipat
ory
Live
lihoo
d M
anua
l
1.
Intro
duct
ion
Oris
sa o
ccup
ies
4.74
% o
f Ind
ia’s
land
mas
s an
d ho
uses
3.5
8% o
f the
cou
ntry
’s po
pula
tion.
The
Sta
te c
ompr
ises
of 3
rev
enue
divi
sions
, 30
dist
ricts
, 58
sub-
divis
ions
, 171
taha
sils,
314
com
mun
ity d
evel
opm
ent b
lock
s, 6
234
gram
pan
chay
ats
and
51,3
49 v
illage
s. N
early
85%
of i
ts p
opul
atio
n liv
e in
the
rura
l are
as a
nd m
ostly
dep
end
on a
gricu
lture
and
allie
d ac
tivitie
s fo
r the
ir liv
elih
ood.
The
Sta
te is
divi
ded
into
ten
agro
clim
atic
zone
s wi
th v
arie
d ch
arac
teris
tics.
Its
land
can
be
class
ified
into
thre
e ca
tego
ries:
low
(25.
6%),
med
ium
(33.
6%) a
nd u
p-la
nds
(40.
8%) w
ith v
ario
us ty
pes
of s
oil l
ike re
d, y
ello
w, re
d-lo
amy,
allu
vial,
coas
tal a
lluvia
l, la
terit
e an
d bl
ack
soil
etc.
with
low
and
med
ium
text
ure.
Agr
icultu
re e
mpl
oys
over
70
per c
ent o
f the
wor
k fo
rce.
It i
s th
e sin
gle
mos
t im
porta
nt
sour
ce o
f liv
elih
ood
for
the
stat
e’s
rura
l pop
ulat
ion;
whe
re a
s th
e co
ntrib
utio
n to
ward
s St
ate
Gro
ss D
omes
tic P
rodu
ct (
SGDP
) is
near
ly 28
per
cen
t fro
m
Agric
ultu
re, 7
.27
per c
ent f
rom
Live
stoc
k se
ctor
and
2.3
9 pe
r cen
t fro
m F
isher
y se
ctor
.
Esse
ntia
lly, t
he in
crea
se in
pro
duct
ion
and
prod
uctiv
ity in
the
field
of a
gricu
lture
, hor
ticul
ture
, live
stoc
k an
d fis
hery
sec
tor w
ould
pro
vide
food
secu
rity
to th
e va
st m
ajor
ity o
f the
pop
ulat
ion
and
achi
eve
signi
fican
t gro
wth
in th
e in
com
e le
vel o
f peo
ple.
The
nat
ural
reso
urce
s en
dowm
ent o
f the
sta
te is
emin
ently
sui
tabl
e fo
r a w
ide
varie
ty o
f foo
d gr
ains
, cas
h cr
ops,
and
hor
ticul
tura
l cro
ps a
nd th
us o
ffers
imm
ense
sco
pe fo
r agr
icultu
ral g
rowt
h. L
ivest
ock
sect
or in
Oris
sa is
also
hig
hly
livel
ihoo
d in
tens
ive w
here
in 8
0 pe
r cen
t of i
ts ru
ral h
ouse
hol
ds o
wn liv
esto
ck o
f one
spe
cies
or th
e ot
her a
nd e
arn
supp
lem
enta
ry in
com
e fo
r
the
fam
ily. A
lso th
e st
ate
has
been
ble
ssed
with
imm
ense
wat
er re
sour
ces
in th
e fo
rm o
f res
ervo
irs, w
hich
are
hith
erto
had
bee
n un
tapp
ed/u
nder
tapp
ed d
ue to
vario
us s
hortc
omin
gs.
The
Gov
ernm
ent o
f Oris
sa in
par
tner
ship
with
Gov
ernm
ent o
f Ind
ia h
as in
itiate
d a
proj
ect t
o re
pair
and
reha
bilita
te a
ppro
ximat
ely
900
min
or
irrig
atio
n ta
nks
havin
g a
com
man
d ar
ea o
f 40
ha to
200
0 Ha
and
cov
erin
g 1.
20 la
kh h
a ac
ross
the
stat
e of
Oris
sa w
ith fu
ndin
g fro
m W
orld
Ban
k. T
ank
irrig
atio
n is
one
of th
e ol
dest
met
hods
of i
rriga
tion
in O
rissa
. The
Sta
te h
as 2
8,30
3 ta
nks
appr
oxim
atel
y, in
cludi
ng ta
nks
of th
e G
over
nmen
t and
Priv
ate
Sect
or (G
oI, M
inor
Irrig
atio
n Ce
nsus
, 200
1). A
bout
364
6 of
thes
e ta
nks
are
rela
tivel
y la
rge
with
an
irrig
atio
n ca
pacit
y of
5.4
7 m
illion
hec
tare
s. T
hese
364
6 ta
nks
irrig
ate
betw
een
40
ha to
200
0 ha
of l
and
and
are
man
aged
by
the
MI D
eapr
tmen
t. Th
e O
rissa
Com
mun
ity T
ank
Deve
lopm
ent a
nd M
anag
emen
t Soc
iety
(OCT
DMS)
has
bee
n fo
rmed
113
as a Special Purpose Vehicle (SPV) under the Department of Water Resources, Government of Orissa and will conceptualize and operationalize the Orissa
Community Tank Management Project (OCTMP).
2. Defining key words
2.1 Livelihoods: A livelihood comprises of the capabilities, assets (including both material and social resources) and activities required for a means of living.
A livelihood is sustainable when it can cope with and recover from stresses and shocks and maintains or enhances its capabilities and assets both now and in the
future, while not undermining the natural resource base.
2.2 Agricultural Livelihoods Support Services (ALSS): ALSS is one of the project components of Orissa Community Tank Management Project (OCTMP)
which envisages “To usher in sustainable improvement in tank-based livelihood system by increasing production, productivity and profitability of agriculture,
horticulture, livestock, fisheries production system, foreshore treatment and agri-marketing system”. This would be realized through,
� Change in production technologies and management practices,
� Better input and output market linkages,
� More efficient and effective delivery of key support services and
� Augmentation of community level productive capacities as well as infrastructure.
The desired outcome of this component would be,
� Higher productivity in selected agricultural, horticultural, livestock and fishery commodities in consonance with efficiency in water management.
� Diversification and intensification of the production systems
� Improvement in income due to marketing interventions
� Reduced vulnerability of the stakeholders.
� Improved capacities of the tank users in order to bring the desired change.
114
2.3 Agricultural Livelihoods Development Plan (ALDP): Agricultural Livelihoods Development Plan (ALDP) is a strategic plan document for bringing
out improvement in agricultural livelihoods in the tank system. This document would be prepared for each tank project in the planning phase and it would provide a
roadmap for implementation of the programme during the project period. The ALDP would form a part of the overall Tank Improvement & Management Plan
(TIMP) document.
2.4 Participatory manual: The participatory manual is a compendium of participatory tools and techniques used specifically for eliciting information both
from primary and secondary sources and a template which would be utilized by the facilitators including the Agriculture and other line department officials and
Support Organization, Pani Panchayat and the community at large for delineating the strategies for ALDP. This compendium is prepared by collating anthology of
experiences available in different World Bank and other developmental projects.
3. Need
3.1 Need for a participatory manual: The need for such manual has been felt imminent in a developmental project like OCTMP, where in the project
underscores the need to involve rural community living in the tank command area at large and the Pani Panchayat in particular and capacitate them to decide
upon the agricultural livelihoods improvement.
3.2 Need for ALDP: The ALDP would primarily have a livelihood focus, going beyond the usual production and productivity precincts of erstwhile agricultural
developmental programme. It would be developed in a decentralized manner by the community emphasizing upon the regional differentiation and location/
clientele specific needs and priorities. The development and use of ALDP would help the community and the developmental functionaries in following manner;
• Get an overview of the existing agricultural livelihoods in the tank system.
• Identify the problems and opportunities affecting the agricultural livelihoods, the need and priorities of the farming community, especially the
disadvantaged group of farmers.
• Delineate long-term strategies for bringing out improvement in the agricultural livelihoods of the tank users.
115
• Development of annual action plans with respect to agriculture, horticulture, livestock, fisheries, foreshore plantation and agri-marketing
interventions.
• Facilitate involvement of agriculture and line departments in planning and implementation of the programme.
• Facilitate dovetailing of the on-going departmental programmes for the benefit of the farmers.
Benefits of ALDP
o A Road map for the agricultural livelihoods development in tank system.
o Provides a framework for systematic handling of operational decisions
o Delineate growth objectives of the PP and also provides strategies needed for achieving them.
o Converge the efforts of agriculture and line departments
o Enables people to decide their needs and priorities.
o Defines the roles and responsibilities of each developmental actor.
o Prepares the community to take decisions in advance.
o Helps to monitor the progress.
o Helps to build team work.
4. Design Principle
In order to operationalize the project objectives the framework of the design would focus on the process of delineation of tanks so as to systematize
planning and implementation. The tanks have been identified based on the command ayacut for technical reasons, however along with the capacity of irrigation,
other important factors those decide the livelihood system in a tank command area would be definitely the prevailing agro-climatic factors and economic factors
(close to urban centers/ close to forest). Hence, to keep the design parameters simple but inclusive of almost all the tanks the following categorization has been
attempted under design parameters of tank based livelihood system. The existing livelihoods system as observed in the different tanks during the RRA exercises
conducted by the SPU is given hereunder against each Tank Based Situation.
11
6
Henc
e, to
kee
p th
e de
sign
para
met
ers
simpl
e bu
t inc
lusiv
e of
alm
ost a
ll the
tank
s th
e fo
llowi
ng c
ateg
oriza
tion
has
been
atte
mpt
ed u
nder
des
ign
para
met
ers
of
Tank
Bas
ed S
ituat
ions
(TBS
s) in
Tab
le-1
.
Tabl
e-1:
Des
ign
Para
met
ers
of T
ank
Base
d Si
tuat
ions
Desi
gn p
aram
eter
s of
the
tank
s
Capa
city
of w
ater
Ag
ro-C
limat
ic
Econ
omic
Wat
er ri
ch ta
nks
thos
e
supp
ort b
oth
Khar
if an
d Ra
bi
( Wat
er R
ich-W
R)
Clos
e to
urb
an
cent
ers
(CU)
Wat
er m
oder
ate
tank
s th
ose
supp
ort o
nly
Khar
if an
d
parti
ally
Rabi
(Wat
er M
oder
ate-
WM
)
Coas
tal p
lain
zon
e
(CP)
Inla
nd h
illy z
ones
(IH)
Inla
nd p
lain
/tabl
e la
nd z
one
(IP)
Clos
e to
fore
st (C
F)
Com
bini
ng t
hese
des
ign
para
met
ers,
we
may
arri
ve a
t th
e 12
pos
sible
com
bina
tions
of
tank
bas
ed s
ituat
ions
. Ho
weve
r, a
care
ful l
ook
at t
he 1
2
com
bina
tions
des
crib
ing
the
tank
s wo
uld
indi
cate
that
the
com
bina
tions
like
Wat
er R
ich-C
oast
al P
lain
-Clo
se to
For
est (
WRC
PCF)
, Wat
er R
ich-In
land
Hilly
-Clo
se
to U
rban
Cen
ters
(WRI
HCU)
, Wat
er R
ich-In
land
Pla
in-C
lose
to F
ores
t (W
RIPC
F), W
ater
Mod
erat
e-Co
asta
l Pla
in-C
lose
to F
ores
t (W
MCP
CF),
Wat
er M
oder
ate-
Inla
nd P
lain
—Cl
ose
to F
ores
t (W
MIP
CF) a
nd W
ater
Mod
erat
e-In
land
hilly
-Clo
se to
Urb
an C
ente
rs (W
MIH
CU) a
re e
xcep
tions
, not
regu
lar f
eatu
res.
Hen
ce, f
or a
ll
prac
tical
pur
pose
s, in
ord
er to
des
crib
e th
e ag
ricul
ture
livel
ihoo
d sy
stem
in ta
nk b
ased
com
man
d ar
ea th
e fo
llowi
ng 6
TBS
s ar
e ta
ken
into
acc
ount
i.e.
Wat
er R
ich-
Coas
tal
Plai
n-Cl
ose
to U
rban
Cen
ters
(W
RCPC
U),
Wat
er R
ich-In
land
Hilly
-Clo
se t
o Fo
rest
(W
RIHC
F),
Wat
er R
ich-In
land
Pla
in-C
lose
to
Urba
n Ce
nter
s
(WRI
PCU)
, Wat
er M
oder
ate-
Coas
tal P
lain
-Clo
se to
Urb
an C
ente
rs (W
MCP
CU),
Wat
er M
oder
ate-
Inla
nd H
illy-C
lose
to F
ores
t (W
MIH
CF) a
nd W
ater
Mod
erat
e-
Inla
nd P
lain
-Clo
se to
Urb
an C
ente
rs (W
MIP
CU).
Such
cat
egor
izatio
n of
tank
sys
tem
wou
ld u
ltimat
ely
help
in d
elin
eatin
g re
gion
ally
diffe
rent
iate
d st
rate
gies
.
11
7
5.
Proc
ess
of A
LDP
prep
arat
ion
The
follo
wing
ste
ps w
ould
be
adop
ted
to fo
rmul
ate
the
ALDP
;
• At
dist
rict l
evel
the
DPU
Live
lihoo
ds T
eam
with
mul
tidisc
iplin
ary
focu
s al
ong
with
the
Live
lihoo
ds O
rgan
izer o
f SO
will
form
the
‘core
team
’ at D
PU le
vel
for p
repa
ratio
n of
ALD
P.
• A
core
team
of 8
-10
mem
bers
per
DPU
exc
ept d
istric
ts li
ke G
anja
m a
nd G
ajap
ati,
wher
e 15
-20
mem
bers
wou
ld b
e id
entif
ied
with
sou
nd te
chni
cal
know
ledg
e, g
ood
com
mun
icatio
n sk
ill, re
lativ
ely
youn
g an
d wi
lling
to ta
ke u
p ar
duou
s wo
rk w
ith m
issio
nary
zea
l.
• Th
e DP
U co
re te
am w
ill be
trai
ned
at IM
AGE
for a
per
iod
of 5
day
s at
sta
te le
vel w
ith o
rient
atio
n on
ALS
S an
d us
e of
par
ticip
ator
y to
ols
and
tech
niqu
es
such
as
PRA
to e
licit
prim
ary
info
rmat
ion
need
ed fo
r ALD
P pr
epar
atio
n.
• Su
bseq
uent
ly, th
e co
re te
am w
ill co
nduc
t 5 d
ays
train
ing
at e
ach
DPU
for t
he b
lock
leve
l offi
cials
on A
LDP
prep
arat
ion.
• Un
der t
he g
uida
nce
of D
PU c
ore
team
the
bloc
k le
vel o
fficia
ls an
d SO
mem
bers
will
cove
r eac
h ta
nk c
omm
and
area
and
elic
it pr
imar
y in
form
atio
n on
issue
s an
d op
portu
nitie
s on
agr
icultu
ral li
velih
oods
thro
ugh
PRA
tool
s an
d te
chni
ques
with
in 1
0 da
ys p
er ta
nk.
• Ta
nk w
ise, t
he s
econ
dary
dat
a wo
uld
be c
olle
cted
by
the
BLO
s fo
r ref
eren
ce d
urin
g AL
DP p
repa
ratio
n (5
day
s)
• O
n th
e ba
sis o
f the
prim
ary
and
seco
ndar
y da
ta, t
he P
P wi
ll be
facil
itate
d by
the
SO a
nd B
LOs
to p
repa
re th
e AL
DP a
nd s
ubm
it to
resp
ectiv
e DP
U wi
thin
15 d
ays
of c
ompl
etio
n of
fiel
d wo
rk.
• Ea
ch A
LDP
afte
r sub
miss
ion
to D
PU w
ill be
com
pile
d by
the
Dist
rict L
ivelih
oods
Tea
m a
nd p
ut fo
rth b
efor
e DP
U fo
r te
chni
cal s
crut
iny
and
deve
lop
conv
erge
nce
with
oth
er lin
e de
partm
ent a
ctivi
ties
with
in 5
days
.
• Th
e pr
ogra
mm
e ac
tivitie
s lik
e ex
posu
re v
isits
, cre
dit a
nd m
arke
t lin
kage
act
ivitie
s cu
tting
acr
oss
mul
tiple
tank
s wi
ll be
coor
dina
ted
by th
e DP
U.
• Th
e Li
velih
oods
Tea
m o
f SPU
wou
ld o
vers
ee th
e AL
DP p
repa
ratio
n an
d fa
cilita
te th
e DP
Us to
pre
pare
qua
litativ
e ou
tput
s ke
epin
g in
vie
w th
e ov
eral
l
proj
ect o
bjec
tives
and
regi
onal
diff
eren
tiatio
ns.
(Hen
ce, f
or fo
rmul
atio
n of
eac
h AL
DP it
wou
ld ta
ke m
inim
um 4
5 da
ys in
cludi
ng 5
day
s tra
inin
g at
sta
te le
vel)
118
6. Logical Framework of ALDP
The logical framework of ALDP is described below using a six phase cycle, namely LEAP, which stands for Learning, Evaluation, Adaptation and Promotion.
LEAP cycle embodies participatory tools and techniques not only to develop a plan document, but also takes into account the participatory implementation and
upscaling in future. This goes beyond the participatory planning by encompassing participatory field implementation and cascade its effect, there by the use of
PRA is a ‘mean to achieve the end’ rather than ‘end in itself’ as in case of most of the rural development planning.
L E A R N I N G
E V A L U A T I O N
A D A P T A T I O N
P R O M O T I O N
119
Learning: During this phase the focus of activities would include rapport building with the community, collection of basic information on the agricultural livelihoods
pattern through use of both questionnaire (secondary information) and participatory (primary information) tools and techniques. The information thus collected
would provide the necessary insight into the existing situation prevailing in the tank command area.
Evaluation: In this phase, the critical issues and opportunities shaping the livelihoods would be identified. This encompasses set of tools and techniques which
would be employed to assess the strengths, weaknesses, opportunities and threats governing the agricultural livelihoods in the tank command area. The options/
choices available to address the problems and encash opportunities would be discussed with the community at large to arrive at the most suitable options that
would be attempted in the project.
Adaptation: This phase gives final shape to the ALDP ‘strategies’ which would be attempted during the project period and the ‘activities’ there of. Basically the
strategies would be of long term duration which would hold good at least for a period of 3-5 years and the activities would be delineated as sub steps of each
strategy done on seasonal or yearly basis. The final output would be the ALDP document and the “Annual Action Plan”.
Promotion: During this phase the agricultural livelihoods action plan would be implemented with participation of community and the successes (and not so
successes) generated would be documented and analyzed. During the second year of project intervention the successes would be further upscaled and the
learning would be mainstreamed into next years annual action plan of the project.
5.1 Learning (Contents of ALDP)
The contents of ALDP would have regional as well as tank specific agricultural livelihoods interventions. These location specific interventions would accrue
mostly from the agro-climatic and economic setting of the tank system, which basically govern the agricultural production and marketing system as well. The
overall livelihoods development would depend on the resource endowment and socio-economic status of the farm household in one hand and on the infrastructure
support like roads, markets, input supply outlets, service facilities etc. in other.
120
Hence, the factors affecting the agricultural livelihoods system of a farm household is depicted diagrammatically hereunder.
Support Services (Infrastructure, Policy, Programmes, Markets etc) Bio-Physical Factors Socio-Economic Factors of Tank System of Household
In order to make the ALDP region and location specific, the following guiding principles would be adhered to
• Identify and build on the existing bio-physical settings of a particular tank system such as soil, topography, water availability, land types, crops, livestock,
fisheries etc.
• Assess the socio-economic settings with reference to the agriculture livelihoods of the households such as farmer categories, caste, tribes, education,
gender, income sources, vulnerability and shocks, and promote future options etc.
• Analyses of the support services like infrastructure, policy, programmes and markets those shape the agriculture livelihoods.
• Intensify and diversify the agriculture/horticulture/livestock/fisheries production systems in the village(s) of tank command area and foreshore treatment
through appropriate plantation measures.
• Increase farmers’ access to markets, technologies and resources.
Hence to formulate the ALDP a comprehensive set of information would be needed both from secondary and primary sources. The secondary information
would be collected using questionnaire method where as the primary information would be elicited by using participatory tools and techniques such as PRA from
the community at large. A checklist of information and the method to be employed for the purpose is indicated below.
Agriculture Livelihoods����� � � �� �� � � �� �� � � �� �� � � �� � ����
�
12
1
NB: T
he c
ore
team
dra
wn fr
om th
e ag
ricul
ture
and
oth
er lin
e de
partm
ents
alo
ng w
ith th
e SO
repr
esen
tativ
es w
ho w
ould
bas
ically
facil
itate
the
Pani
Pan
chay
at a
nd
the
com
mun
ity, i
n fo
rmul
atin
g th
e AL
DP a
re fr
ee to
use
diff
eren
t set
of p
artic
ipat
ory
tool
s an
d te
chni
ques
to e
licit
the
prim
ary
info
rmat
ion.
Thi
s ch
eckli
st o
nly
prov
ides
gui
danc
e fo
r atte
mpt
ing
info
rmat
ion
colle
ctio
n. T
he b
asic
prem
ise re
mai
ns, t
ools
and
tech
niqu
es a
re th
e m
eans
to a
chie
ve th
e en
d.
A.
Chec
klis
t of P
rimar
y In
form
atio
n an
d th
e Pa
rtici
pato
ry T
ools
& T
echn
ique
s
Sl N
o.
Info
rmat
ion
from
the
Villa
ges
in T
ank
Com
man
d Ar
ea
Parti
cipa
tory
Too
ls &
Te
chni
ques
( in
clud
ing
PRA)
1
Gen
eral
Info
rmat
ion
• La
nd a
nd S
oil:
Cultiv
able
are
a, C
ultiv
ated
are
a, A
rea
unde
r fo
rest
, Pa
stur
e, C
urre
nt f
allo
ws,
Degr
aded
lan
ds,
Com
mon
la
nds,
Acid
/Sal
ine
and
othe
r pro
blem
atic
soil e
tc. i
n he
ctar
es.
• Ra
infe
d an
d Irr
igat
ed A
rea:
Are
a an
d pe
rcen
tage
und
er e
ach
cate
gory
, so
urce
s of
irri
gatio
n wi
th a
rea
and
perc
enta
ge i
n re
spec
t of e
ach
sour
ce; T
ank
Irrig
atio
n (h
a), L
ift Ir
rigat
ion
(ha)
, W
ell ir
rigat
ion
(ha)
; Ri
ver l
ift (h
a) e
tc.
• De
mog
raph
y: M
ale,
Fem
ale,
Chi
ldre
n, L
itera
cy p
erce
ntag
e,
hous
ehol
ds,
farm
fa
milie
s,
land
less
, SC
&
ST
popu
latio
n,
lives
tock
own
ers,
fish
er fo
lks, a
rtisa
ns, E
ncro
ache
rs a
nd a
ll ta
nk
user
s et
c.
• Nu
mbe
r of
Fa
rm
Hous
ehol
ds:
Mar
gina
l, Sm
all,
Larg
e,
Land
less
•
Agric
ultu
ral
Live
lihoo
ds S
yste
ms:
Com
pone
nts
Agril
/ Ho
rt/
AH/ F
isher
ies/
Non
-land
bas
ed, C
ropp
ing
patte
rn (I
rriga
ted
and
Rain
fed)
, Cr
oppi
ng i
nten
sity
(Irrig
ated
and
Rai
nfed
), ch
ange
s ov
er ti
me
Reso
urce
Map
ping
, Tra
nsec
t W
alk
Reso
urce
Map
ping
, Tra
nsec
t W
alk,
Sea
sona
l map
s, V
enn
Diag
ram
So
cial M
appi
ng
Socia
l Map
ping
Li
velih
oods
Map
ping
, Ti
me
line,
Sea
sona
l map
ping
, Tr
end
Anal
ysis
FGD
12
2
• Fa
rm R
esou
rces
: Tr
acto
rs,
powe
r till
er,
pum
p se
t, th
resh
er,
padd
y rip
per,
impr
oved
tilla
ge im
plem
ents
; fis
hing
cra
ft &
gear
, an
d ot
hers
•
Agro
–Pro
cess
ing
Faci
litie
s: F
acilit
ies
insid
e an
d ou
t sid
e th
e vil
lage
that
cat
ers
to th
e pr
oduc
e of
the
villa
ge (n
umbe
r, lo
catio
n,
capa
city
built-
in a
nd u
tilize
d et
c) in
resp
ect o
f eac
h co
mm
odity
.
• In
form
atio
n on
mar
kets
: lo
cal,
panc
haya
t, bl
ock,
dist
rict a
nd
regi
onal
mar
kets
that
ser
ve th
e vil
lage
in re
spec
t of c
rops
, fru
its
and
vege
tabl
es, l
ivest
ock
and
lives
tock
pro
duct
s an
d fis
herie
s et
c al
ong
with
qua
ntity
of c
omm
oditie
s ha
ndle
d.
•
Stor
age
faci
litie
s: C
omm
odity
wise
, wi
th n
umbe
r, lo
catio
n,
capa
city,
tarif
f etc
. ava
ilabl
e in
the
villa
ge o
r nea
r by,
that
ser
ve
the
villa
ge.
• Ag
ricul
tura
l cre
dit:
From
ban
ks, c
oope
rativ
es, i
nfor
mal
cre
dit
sour
ces
etc
with
bre
ak u
p an
d vo
lum
e, a
cces
sibilit
y to
far
m
hous
ehol
ds fr
om d
iffer
ent r
esou
rce
and
socio
-eco
nom
ic gr
oups
. •
Inpu
t and
Ser
vice
Fac
ilitie
s: F
acilit
ies
avai
labl
e in
side
and
also
ou
t sid
e th
e vil
lage
in re
spec
t of d
iffer
ent l
and
base
d en
terp
rises
lik
e cu
stom
hiri
ng,
inpu
t pr
ovid
ers,
AI
facil
ities,
ser
vices
of
Gom
itras
, par
a-te
chni
cal s
ervic
es.
•
Farm
ers’
gro
ups,
SHG
s an
d or
gani
zatio
ns: N
umbe
r, pu
rpos
e,
stru
ctur
e, a
ctivi
ties
unde
rtake
n, m
embe
rshi
p (n
orm
s an
d ty
pe),
linka
ges
with
oth
er o
rgan
izatio
ns, s
ourc
es o
f inc
ome
etc.
•
Priv
ate
sect
or
and
NGOs
:
Org
aniza
tions
en
gage
d in
de
velo
pmen
t, ex
tens
ion
and
rese
arch
act
ivitie
s in
res
pect
of
Live
lihoo
ds M
appi
ng
FGD
Live
lihoo
ds M
appi
ng
Tran
sect
Wal
k FG
D Re
sour
ce F
low
Diag
ram
Ra
pid
Mar
ket A
ppra
isal
FGD,
FG
D, R
apid
Mar
ket A
ppra
isal
Venn
Dia
gram
, Sea
sona
l m
appi
ng, F
GD
Venn
Dia
gram
FG
D FG
D Ve
nn D
iagr
am
FGD
123
various land based enterprises, with nature of activity, spread target groups, membership etc.
2 Specific Information • Agril. Production System: Major crop varieties, preferences,
Crop wise input use, area, production, productivity, changes over time, reasons of low production and productivity
• Hort. Production System: Hort. crops, preferences, Crop wise
input use, area, production, productivity, changes over time, reasons of low production and productivity.
• Livestock Production System: Types, numbers, production
and productivity, pasture land, feed & fodder availability, problem analysis
• Fisheries Production System: Water spread area, duration of
water availability, current leasing mechanism, inputs use, fish production & productivity
• Foreshore System: Current tree species, shrubs, use of
foreshore area, ownership, encroachment, reasons for poor maintenance
• Household production system: Household activities both land
based and non-land based, resource and income generating activities, difference across various households like tribal, caste pattern, women headed etc. and problems in the production system.
Transect, Matrix and Preference ranking, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Matrix and Preference ranking, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis & FGD Transect, Root cause analysis & FGD
124
• Agriculture Marketing System: Supply chain analysis of major agri-commodities, volume of production in the village and adjacent locality, price trends, farmers share, services provided by intermediaries, market preference, seasonal patterns etc.
Rapid Market Appraisal Root cause analysis, FGD
B. Information on villages in tank command area from Secondary Sources:
(By Questionnaire Method)
• General features: Geographical area, number of villages/ panchayats in the tank systems (Source- Dist. Statistical Hand Book, Bureau of Econ. &
Statistics)
• Agro-climatic information: Rainfall (quantity and distribution pattern), temperature and relative humidity etc. (Source- Dist./ Block Agril. Office)
• Demographic data: Population of male, female and children, breakup of caste, literacy, age groups, Total No. of households, Farm size based
classification into Landless; Marginal; small; Medium; Large in the villages (Source: Dist Statistical Handbook, Line Depts., Revenue records).
• Information on land based systems: Agricultural, Horticultural, Fisheries, Animal resources etc. in respect of area, production, productivity, seed, farm
mechanization, fertilizer consumption trends, post-harvest losses, organic manures used, minor forest produce etc. in the villages. (Source- Dist./ Block
Agril. and other line department Offices)
• Infrastructure Facilities: Physical resources like offices, farms, factories, nurseries, veterinary hospitals, research stations, training institutes, soil testing
labs, aqua culture labs, diagnostic labs, hatcheries, IPM – Service Providers and quality control labs etc. located in the village/ block/ district with major
roles and services provided to the villages in tank command area. (Source- Dist. Offices, Other Institutions)
• Land (Soil / Water / Vegetation):
Soil: 1. Soil Types (Texture, structure & depth): Sandy, Sandy loam, Loamy sands, Loams, Clay loam, Clay. 2. Extent and severity of soil erosion (Mild /
severe / very severe); 3. Problem Soils (Extent & Severity): Saline / Alkaline / Sodic soils; Diara land; Tal land; Affected by meandering rivers; (Source:
Dist. / Block Agril. office).
125
Water: Present Status of surface water bodies (Tanks / Ponds) and area under their command, present status of catchments and exploitation of ground
water (Open well / Bore wells, tube-wells and its irrigation potential), Assured water supply periods and other sources of irrigations. (Source: Ground
Water and M I Departments).
Vegetation: Area under private land use – public land use (CPR), Crops and cropping systems including diversification in private land, Grass lands,
multi-purpose trees and area under forest (protected or reserved – Open Forest) (Source: Agriculture, Horticulture and Forest Department).
• Rainfed Areas: Length of growing period, assured moisture availability period (Source : Agril Department)
• Irrigated area: Sources of irrigation with area and percentage in respect of each source preferably with maps. Period of assured irrigation through
ground water and surface water, Canal water – Potential created and actual irrigated area (Source: Ground Water, M I & Irrigation Departments, Dist.
Offices)
• On-going developmental programmes: Developmental schemes, programmes already in operation in the village (Source: Agril. and other line
Departments)
• Information on markets: Local, panchayat, block, district, regional and national markets linked to the farms and farmers of the village in respect of
crops, fruits and vegetables, livestock and livestock products and fisheries etc along with quantity and quality of commodities handled, list of
intermediaries, services they provide (Source: RMCs, District/ Block Agril Office)
• Agro-Processing facilities: Types of Processing Units (Mini Dal Mills, Mini Flour Mills, Mini Rice Mills, Pulp & Plank Mills, aromatic extraction plants
etc.,) in and around the villages with capacity, raw materials procured. (Source: Dist. Industry Office)
• Agri-credit: Agricultural credit from banks, cooperatives, other credit sources etc with break up and volume, accessibility to farm households from
different socio-economic groups and defaulter status. No. of functional SHG’s with the volume of transaction, KCC and Gold card Holders, Details of
Crop Insurance, Number of farm families availing and non-availing institutional credit. (Sources: Lead Bank).
• Input and service facilities: Available inside and also outside the village in respect of different land based enterprises, custom hiring, input service
providers (Institutional and individual), services of Gomitras and any other para-technical services. (Source: Dist and Block Agril. and other line
department offices)
126
• Private sector organizations and NGOs: Private sector organizations and NGOs engaged in livelihoods development, with nature of activity, spread
target groups, memberships in the village if any (Source: Dist. Welfare Office)
5.2 Evaluation (Analysis of Information)
After both primary and secondary information have been collected by the core team members, Livelihoods Organizer of SO in collaboration with the Pani
Panchayat it would be evaluated using SWOT analysis. The SWOT stands for Strengths, Weaknesses, Opportunities, Threats and would be either internal or
external factors affecting the Agricultural Livelihoods Systems in the tank system.
STRENGTHS
WEAKNESSES
OPPORTUNITIES
THREATS
INTERNAL FACTORS
EXTERNAL FACTORS
127
The analysis would provide a list of issues and opportunities with respect to improving the production, productivity and profitability of various sub-
components such as Agriculture, Horticulture, Livestock, Fisheries, Foreshore treatment, Household and Agri-Marketing systems. Thus, the options/ choices
available to address the issues and encash opportunities would be discussed with the community at large to arrive at the most suitable options that would be
attempted in the project.
5.3 Adaptation (Strategizing ALDP)
The delineation of the strategies would be done keeping in view the regional specificity of the tank situation and there by the local needs and priorities in
focus. The strategies would be made in following areas under the five production systems i.e. agriculture, horticulture, livestock, fisheries and household.
Improvement in productivity crops (agriculture/ horticulture), livestock and fisheries by technological intensification
Improving the cropping intensity through introduction of suitable crop/ variety along with conjunctive use of water.
Promotion of high value cash crops/ enterprises through diversification of agriculture livelihoods
Similarly in order to improve the performance of the foreshore area, catchments treatment would be attempted with following strategy;
Treatment of foreshore area to check soil erosion and silt load in the tank
Improve natural resource base to support feed and fodder for livestock and as a source of supplementary income.
The strategies under Agriculture Marketing System would be made in following areas.
Strengthen procurement system of staple crops like paddy
Strengthen marketing system of emerging supply chain systems like contract farming/ organic farming (Cotton/ white sesamum) etc.
Strengthen procurement and marketing system of cash crops like groundnut, maize, vegetables etc
Strengthen procurement and marketing system of milk/ fish
128
Once the strategies under each sub-component have been delineated the activities under each strategy would be identified to operationalize the
strategies. The following format may be used to develop the Annual Action Plan, which would be ultimately implemented.
Table 2: Title of the Sub-component:
Sl.
No.
Strategies Activities Unit
Cost
No. of
Units
Total
Cost
Where When Who How
5.4 Promotion (Operationalising ALDP)
After approval of the ALDP, the Block Level Officials (BLOs) will prepare month-wise calendar of activities for each tank and submit to the DPU under
intimation to the respective District heads of agriculture and other line departments. Based on the month-wise calendar the DPU will place the funds in shape of
advance with the BLOs of Agriculture, Horticulture, Animal Husbandry, Fisheries and Soil Conservation for implementation of the field activities. The BLOs will
129
execute the field activities at tank level with facilitation from the respective SO. The field activities and the fund spent will be monitored by the PP executive
members in their monthly meetings. The statement of monthly activities/ expenditure would be jointly prepared and signed by the BLO, designated executive
member of PP and respective SO. At the end of each month the account will be settled with the DPU under intimation to district heads. The BLOs would not be
allowed to retain more than two months advance at a time, hence with submission of monthly expenditure by the BLO, the DPU would immediately place further
advance for smooth and timely implementation of activities. The DPU should oversee that the field activities would not suffer due to delay in placing advance. The
district heads of agriculture and other line departments would monitor the field activities on periodical basis and appraise the DLSC. The programme
implementation of household commodities like mushroom production, kitchen garden, value added products under horticulture sub-component; backyard poultry
and its support services under livestock sub-component and non-land based enterprises under agri-marketing sub-component would be done by the concerned
SO in coordination with respective line department. DPU would take proactive role in implementing the Agri-Marketing sub-component of ALSS and develop
private partnership on selected agri-commodities.
On completion of first year of implementation, the activities those have paid dividends in terms improved production, productivity, profitability and
acceptability by the farmers would be scaled up and the activities which could not accrue required benefit would be analysed in threadbare at each DPU annually
and taken up in subsequent year with refinement.
Annexure 16:
Part 1- Assessing the Sequencing and Milestones Achievement Sl. No Milestone Scale of performance Marks
Initial Screening
Project Preparation Stage (3 Months Hydrological & Technical assessment of tank
Not initiated
Assessment Complete Clearance received Initial Environment Assessment Not initiated Assessment Complete
130
Clearance received Identification of encroachment in tank Not initiated Listing complete PP willing and commitment given for clearing the
encroachment
Pre-Planning Stage Community Willingness
PP readiness for contribution towards restoration & rehabilitation of tank
Awareness programmes completed
Village level meeting of PP members completed PP Agreed to sign, MoU with DPU Co-option of members in PP Not initiated Members from GP, catchments and fishermen
Cooperatives identified
PP meeting conducted and members co-opted Preparation of Encroachment Rehabilitation Plan (ERP) Field assessment completed List finalized Action plan finalized and agreed by affected people
and DPU
MoU between PP and DPU Not initiated Discussion continued MoU signed Planning Stage Implementation ERP Discussion initiated Beneficiaries identified and support measures
identified and agreed
Encroachment cleared Formation of PP sub-committees Members identified PP meeting conducted and sub-committees formed Display of subcommittee members at common place
completed
131
Tank Improvement and Management Plan Training Not planned Planned Completed Primary Survey for tank restoration Initiated In progress Completed Project Report with technical design and estimates Initiated In progress Completed Endorsement of TIMP by PP members TIMP preparation in progress TIMP endorsement by PP General Body meeting
planned
TIMP endorsement by PP General Body meeting completed
Mobilization of cash contributions Work initiated 50% achieved Completed TIMP Appraisal by DPU Appraisal completed TIMP approved Agreement bet DPU & PP completed Implementation of RAP Actions as agreed initiated Members participating in project activities Quality Monitoring of construction work Done by the Irrigation staff Done on a regular basis by PP works sub-committee Done by external agency
132
Part II – Assess Implementation of Civil Works
Sl No. Intervention particulars Scale of performance Marks Tender Finalization Estimates finalized Tender Advertisement given Agency finalized Feeder channel clearance Work identified as EPA Work included in TIMP Feeder channels cleared De-siltation Need identified Linkage planned with NREGP Estimate Prepared for NREGP Work completed On-farm development O & M works
Part III – Assessing status and adoption of livelihood and production enhancement interventions
Sr. No
Intervention particulars Scale of performance Marks
Productivity enhancement - agriculture Block level officials (agriculture & allied deptt..) BLOs identified BLOs trained Paraworkers implementing
and providing other extension services
Farmer ‘s demonstrations Started for SRI Started for IPM Started for other crops
133
Members’ Awareness and adoption Members aware of quality Standards of produce
Members aware of IPM practices Members adopting SRI Members adopting IPM Cropping pattern changes PP undertaking market
Based crop planning
PP members ensure economies of scale for marketing by changes in cultivation as a group
Collective sale of produce Farmers’ Interest Groups formed Exposure visits completed Collection Centers (Kri-Shakti) and points
identified
Training of local functionary on grading and quality completed
Quantum of produce collected through collection centers
Sale of produce collected Established a partnership with Agri-business company
Sold collectively in a bigger mandy Sold directly in main market (-------------)
Productivity enhancement – Animal Husbandry
Access to milk route PP on the milk route PP fits selection criteria of cattle
population
134
PP identified dairy cattle development as intervention in TIMP
Vaccination of animals Not done by cattle owners on a regular basis
Taken up individually by cattle owners Fodder Cultivation Not practiced in tank area Farmers take it up on individual lands PP includes this as TIMP activity Nutrient supplementation to animals Cattle owners do not practice Some cattle owners do it individually PP identified this as a TIMP activity and
orientation training provided
Arrangements made for procurement with owners’ money
(Go Mitras) Exist in the PP villages or not providing services
Identified and trained as part of TIMP Go Mitras providing services Breed Improvement Identified as a TIMP activity Planned in collaboration with AH
department
Planned through Breeders Association at District level
Membership of livestock Breeders Association No of livestock owners becoming members of breeders association
Artificial Inseminations Orientation programmes in progress
No of animals covered under AI
13
5
Cr
ossb
red
cattl
e No
of c
attle
own
er H
H ha
ving
cros
sbre
d
cattl
e
Pr
oduc
tivity
enh
ance
men
t – F
ishe
ries
O
ngoi
ng F
isher
ies
Inte
rven
tion
Tank
doe
s no
t hav
e an
y fis
hing
act
ivity
Tank
hav
ing
fishe
ries
done
by
coop
erat
ive
socie
ty –
loca
l fish
er g
roup
Tank
hav
ing
fishe
ries
done
by
coop
erat
ive
socie
ty –
ext
erna
l fish
er g
roup
PP id
entif
ied
Fish
erie
s as
a T
IMP
activ
ity
Fi
sher
gro
up tr
aini
ng p
rogr
amm
es –
pro
duct
ion
orie
nted
Tr
aini
ng s
ched
ule
final
ized
as p
art o
f
TIM
P
Trai
ning
s in
itiate
d
Core
trai
ning
s co
mpl
eted
Co
nstru
ctio
n of
rear
ing
pond
s Ac
tivity
iden
tifie
d as
par
t of T
IMP
Cont
ribut
ion
paid
by
fishe
r gro
up
Rear
ing
pond
s fu
nctio
nal
In
puts
in ta
nks
Fish
spa
wn p
rocu
red
and
dire
ctly
put i
n th
e ta
nk
Fing
erlin
gs p
ut in
the
tank
afte
r red
ucin
g
the
trans
port
shoc
ks b
y st
orin
g in
tem
pora
ry s
tora
ge
Rear
ing
pond
s us
ed a
s se
ed n
urse
ry
Opt
imum
see
d de
nsity
in th
e ta
nk
achi
eved
(500
0 no
per
ha
wate
r spr
ead
136
area)
Multiple varieties of seed put in the tank
Fisher group training programmes – market oriented Included in TIMP
Exposure visits to market completed
Training on quality of fish and grading
imparted
Training on packaging completed
Collective sale of produce by Fisher group Linkages established for marketing
Agreement with PP on service provision
costs and sale price of fish
Produce collected and sold to identified
agency
Agreed funds transfer to PP
Support to retail sale of fish Activity identified in TIMP
Request for supply of ice boxes recorded
by fisher group cooperative society
No of ice boxes supplied to retailers on
payment
Support of marketing to women fisher group Cooperative Societies Existence in tank area
Training on quality maintenance provided
Exposure visits for marketing
No of ice boxes supplied to retailers on
payment
13
7
Anne
xure
- 17
Do
’s a
nd D
on’t
of N
orm
al M
onito
ring
syst
em
Do’s
1.
Ope
ratio
n an
d M
aint
enan
ce s
houl
d be
car
ried
out t
hrou
gh P
ani P
anch
ayat
2.
In
case
of a
ny e
mer
genc
y th
e m
atte
r sho
uld
be re
porte
d to
the
near
est p
roje
ct o
fficia
l 3.
Th
e st
ockp
ile o
f em
erge
ncy
mat
eria
ls (li
ke s
and,
chi
ps, m
etal
s an
d st
one
etc)
sho
uld
be m
aint
aine
d.
4.
Flow
ove
r cre
st o
f spi
llway
sho
uld
be re
cord
ed.
5.
Settl
emen
t at t
op, c
rack
, rod
ent h
oles
and
ant
hills
sho
uld
be a
ttend
ed im
med
iate
ly.
6.
Rest
orat
ion
of p
itchi
ng w
hen
dist
urbe
d, re
mov
al o
f deb
ris, w
eeds
, pla
nts
and
bush
es in
u/s
and
d/s
slo
pes,
repa
ir of
gu
llies
and
turfi
ng in
d/s
slo
pe, r
epai
r an
d cle
anin
g of
tran
sver
se a
nd lo
ngitu
dina
l dra
ins,
toe
drai
ns a
nd o
utfa
ll dr
ains
sho
uld
be ta
ken
up a
s an
d wh
en o
bser
ved
7.
Repa
ir of
HR
gate
s, it
s se
als,
gre
asin
g of
scr
ew g
ear a
nd o
ther
hyd
ro m
echa
nica
l par
t sho
uld
be d
one.
Do
n’t
1.
No
exc
avat
ion
shou
ld b
e ca
rried
with
in te
n tim
es th
e m
axim
um h
eigh
t of r
eten
tion
from
toe
of d
am.
2.
Cattl
e gr
azin
g sh
ould
be
avoi
ded
in th
e em
bank
men
t. 3.
No
obs
truct
ion
shou
ld b
e cr
eate
d in
the
feed
er c
hann
el o
r app
roac
h to
spi
llway
and
spi
ll cha
nnel
. An
nexu
re 1
8 Ro
les
and
resp
onsi
bilit
y of
sta
keho
lder
s fo
r env
ironm
enta
l man
agem
ent
Ke
y Re
spon
sibi
lity
Plan
ning
Sta
ge
Impl
emen
tatio
n St
age
SPU
�
Ove
rall
envir
onm
enta
l pl
anni
ng
for
stat
e in
line
of E
MF
�
Coor
dina
tion
with
line
dep
artm
ent
for
�
Tim
ely
rele
ase
of f
und
for
DPU
and
ensu
re
�
Ensu
re th
at lin
e de
partm
ents
take
138
micro-catchment development for overall sustainability of tank catchment
� Developing advocacy and communication strategy for sensitizing environmental compliance
timely supportive action in the micro-catchments for source protection is needed
� Integrate environmental monitoring result into common MIS of the project
DPU � ES will coordinate with GP, SO and User Groups for finalizing interventions required for implementing EMF
� ES will undertake environmental audit in selected tanks
� Ensure timely release of fund to the User groups and SO validate technical proposals
� ES of DPU will help in finalizing the work plan agreement between User Group, Pani Panchayat, SO and DPU
� Help preparing district’s environmental monitoring report.
� Continuous monitoring and supervision
� ensure that the interventions needed for source protection must start before the onset of monsoon
Pani Panchayat � Helps User Groups in preparing the environmental plan at the village level.
� Help User Groups in facilitating with SO for planning and compliance of EMF
� Coordinate with User Groups for financial management and finalizing cost contribution mechanism
SO � Help DPU, User Groups in planning, community mobilization, environmental Audit and overall compliance.
� Provide technical input to User Groups while executing the source protection work
� Coordinate with User Groups, Pani Panchayat and ES for monitoring the entire source protection work
User Groups � Assess the environmental risk in village meeting
� Plan the mitigation measure with the help of SO and Pani Panchayat
� Implement the environmental mitigation measures
� Monitor the entire process and give continuous feed back Pani Panchayat, SO and ES
Line � Coordinate with SPU once Tank � Ensure timely implementation of
139
Departments (Forest & Watershed)
schemes are finalized (particularly for catchment treatment work)
the catchment treatment interventions in conjunction with the Project work
Annexure - 19
ENVIRONMENTAL CHECK LIST FOR SELECTION OF TANKS FOR REHABILITATION UNDER OCTDM PROJECT Name of the MIP: Height of the dam in m: Block : District:
Item Remarks Next Steps 1. Rainfall in mm 2. Is MIP a source of drinking water? 3. Is MIP a source of irrigation? 4. Is MIP used for fishery activity? COMMAND AREA 1. Inhabited area with in 1 KM from tank periphery 2. Forest area 3. Agricultural land 4. Marshy / Swampy area 5. Barren Land 6. Faunal breeding ground within 500m from the tank
periphery
7. Endangered Flora and fauna within 500m from tank periphery
8. Soil erosion status with in 500m from the tank periphery
9. Is there any effect on the water quality of MIP from the catchment
10. Status of Drains (field drains and link drains)
140
CATCHMENT AREA 1. Inhabited area 2. Forest area 3. Agricultural land 4. Marshy / Swampy area 5. Barren Land 6. Is MIP known for Migratory birds 7. Cultural properties associated with MIP 8. Flood and run off silt load history 9. Inundation during monsoon 10. Any Reserve Forest Areas within the immediate
vicinity of the Tank Reservoir.
11. Is the tank water quality suitable for irrigation 12. Stakeholder approval for tank rehabilitation works 13. Consensus on silt removal in feeder channels, tank
bed and drainage in the command
14. Silt quality assessment for use in agricultural lands 15. availability of silt disposal location 16. Command area farmers inclination to use bio
pesticides
17. Aquatic weed in
• Feeder channels • Tank bed • Command area
18. Health of dam – any significant issues pertaining to dam safety observed in the recent past (0-5 years)
141
Annexure20 A Assessment of Financial readiness of Pani Panchayat For Orissa Community Tank Management project Part A: Check List to assess readiness in financial management for Pani Panchayats (to be conducted by Support Organizations as part of TIMP preparation process)
1. Please tick box to indicate the records being maintained by the Pani Panchayat, as required by the Orissa Pani
Panchayat Rules 2003 [Rule 29(4)]?
1.1. Cash Book �
1.2. Bill register �
1.3. Receipt book �
1.4. Register of demand and collection of water rate �
1.5. Register of land holders �
1.6. Register of repair and Maintenance of canal �
2. Please tick box to confirm if the Pani Panchayat has arranged to get its accounts audited (as per rule 32) for the
following years?
142
2.1. 2006-07 �
2.2. 2005-06 �
2.3. 2004-05 �
3. Check box to confirm if the Pani Panchayat has Finance and Resource Sub-committee [see rule 22(1)]?
3.1. Yes �
3.2. No �
4. If the answer of point 3 is yes, when did the committee met the last time?
4.1. Within three months �
4.2. Within six month �
4.3. Within nine month �
4.4. Before nine month �
5. Whether the minutes of meetings are recorded?
5.1. Yes �
5.2. No �
5.3. Sometimes �
Part B:
143
Action Plan for strengthening of Pani Panchayat financial management systems (to be prepared as part of the TIMP) Point Number
Marked option
Remedial Action Means of verification
Date by when action to be completed
1 Any option not marked
All records to be maintained in the format prescribed in the Orissa Pani Panchayat Rules, 2003
Updated Records available at least for the last 3 financial years
2 2.2, 2.3, 2.4, 2.5, 2.6
Financial audit completed by experienced audit person for at least last 3 financial years;
Audited annual financial statements and audit report available
3 3.2 Constitute the Finance and Resources sub Committee
Minutes of General Body meeting constituting the sub committee
4 4.2, 4.3, 4.4
Conduct regular meetings of the Finance and resources Sub committee – at least once a month
Minutes of the last three sub committee meetings
5 5.2, 5.3 Proceedings of sub committee meeting recorded by Secretary and approved by a member of the sub committee
Minutes of the last three sub committee meetings
144
Annexure 20 B. Accounting Manual for Pani Panchayat
I. Scope of the Manual – this manual is uniformly applicable to all transactions, book keeping, reporting and audit of records the Panipanchayat. II. Reference - this manual has drawn provisions from the Orrisa Pani Panchayat Rules, 2003. Hence all provisions are to be read in the line of provisions
in these rules. In the case of any interpretation of any provision of this manual, the relevant provision and content of Orrisa Pani Panchayat Rules, 2003 will be kept into consideration.
III. Financial Powers and functions of different Authorities a. Financial powers of General body
i. To prepare annual and long-term financial and works plans and prioritise works of maintenance / repair/ upkeep, rehabitation of the irrigation system;
ii. To approve annual financial budget and to review performance of the previous year budget; iii. To appoint auditors for the annual audit and/ or concurrent audit and to fix fees for the same; iv. To creat / set-up fund as may be required for different activities / works; v. To levy, collect fees and water tax as provided under section 20 of the Orissa Pani Panchayat Act, 2002 (annexure A’); vi. To take decision on raising of resources as provided under section 22 of the the Orissa Pani Panchayat Act, 2002 (annexure B’); to
invest the surplus fund in the benk or government approved securities or as may be directed by the Government time to time for the benefit of the organisation; and
vii. To decide on permissible administrative expenses with the ceilings pescribed from time to time; b. Financial power and functions of the executive body
i. To prepare budget and to allocate resources for various activities; ii. To prepare or cause be be prepared annual accounts of income and expenditure and assets and liabilities; iii. To recommend appointment of auditors for annual audit or concurrent audit to G General body; iv. To organise execution of works; v. To raise resources and determine its deployment for various activities / functions of the organisation; vi. To assist the revenue, Water resources and Agriculture Department in preparation and maintenance of basis records; vii. To maintain and operate a reserve fund; viii. To scrutinise the audit report and rectify defects and report to the General Body; ix. To establish a management information system and submit periodical report as may be specified by Government;
c. Financial power and functions of the president i. To issue works order on the behalf of the farmers organisation;
145
ii. To have power to operate the joint account of Pani Panchayat; iii. To submit reports to the Genaral body on the activies of the Farmars organisation;
d. Financial power and functions of the Secretary i. To maintain and remain incharge of such books and papers as may be directed by the Executive Committee; ii. To render full and complete accounts of all transactions of the Farmers Organisation; iii. To get the annual account audited by the authorised auditors; iv. To furnish the audited statements of all receipts and expenditures to the executive body;
e. Financial power and functions of the Treasurer i. To receive all subscriptions, fees, rates and charges, donations, grants and money from different sources and issue receipt for the
same; and ii. To receive, disburse and maintain daily accounts (cash book), bills register, etc. and get the same authorised by the secretary;
f. Financial power and functions of the Finance and Resource sub committee i. to mobilise and collect resources ii. to ensure collection of dues from members as levied under section 20 (Annexure A’) of the Orissa Pani Panchayat Act, 2002; iii. to recommend to executive Committee or the use and deployment of resources; and iv. to approve all expenditure once a month;
g. Financial power and functions of the Works sub-committee i. To recommend estimates of works for administrative approval; ii. To supervise work and ensure quality control
IV. Procedure for taking up works a. The Pani Panchayat will take up maintenance works which may include
i. Desiltation ii. Weed removal iii. Repair and painting of shutters iv. Repairs and painting to lining, and v. Emergent breach closing works and maintanence of inspection path.
vi. The above work should be executed by the Farmars organisation under the supervision of the technical unit of DPU.
146
b. Identification of the normal operation and maintanence works – participatory walk through :- the president alonwith the technical unit of DPU shall, prior to commencement of every crop season, organise participatory walk through within the area of operation of the farmers’ organisation and identify all the critical reaches, which need immediate repair as listed out in above the technical unit of DPU shall assist the Farmers’ organisation in preparation of detailed list of works to be undertaken.
c. Prioritising works:- the executive committee of the farmers’ organisation shall discuss the list so prepared and fix up the priority of works to be taken up immediately.
d. Preparation of estimates:- the technical unit shall prepare estimate and accord technical sanction for the works so prioritised according to the prevailing rates within a fortnight
e. Administrative approval:- the executive committee of the Farmers organisation shall accord administrative approval for estimates prepared subject to availability of fund. Each administrative approval shall be accorded in the register of administrative Approval in Form C.
f. Technical Sanction:- the power of technical sanction by the technical unit of DPU shall be as per the prevailing Orissa Public Work Department (OPWD) code.
g. Manner of taking up the works:- works as approved by the committee of the Farmers Organisation shall be taken up for execution by the Farmers’ Organisation itself or by an agency selected by the committee.
h. The work order shall be issued by the President and the agreement shall be executed by the Secretary with the executing agency. i. The detailed accounts including maintenance of muster roll of such of the works as may be executed by the Farmers’ Organisation itself shall be
maintained by the Secretary. All purchases in respect of these works will be approved by the Executive Committee. j. The DPU unit shall record the premeasurement and final measurement and works of the Farmers’ Organisation for qualifying the works done by
the Farmers’ Organisation/ directly or through an agency for making payment by the Farmers’ Organisation. k. The DPU shall prepare the bill in accordance with the measurement taken by him. The bill will be passed by the president in respect of the work
executed by the agency l. In case of the work executed by the farmers’ organisation itself the DPU shall prepare a material statement basing on the measurement
recorded by him for approval of the expenditure. m. Limitations of works: no farmers’ organisation shall have power to interfere with the designed hydraulic particulars of an irrigation system. n. Publication of list of works to be taken up: the list of works to be taken up along with the estimated amount and the name of the executing
agency shall be given wide publicity by means of display in the office of the Farmers’ Organisation and institution within the area. o. The members are free to contribute resources either in cash or by the way of material or labour.
14
7
p.
Paym
ents
of w
orks
don
e: a
ll pa
ymen
ts o
f wor
ks d
one
abov
e Rs
. 1,0
00 s
hall
be p
aid
by c
hequ
e. T
he tr
easu
rer s
hall
mai
ntai
n th
e re
cord
s of
all
paym
ents
mad
e in
the
cash
boo
k da
te w
ise. T
he c
hequ
e wi
ll be
join
tly s
igne
d by
the
pres
iden
t and
Sec
reta
ry in
cas
e of
ope
ratin
g ac
coun
t and
Pr
esen
t and
Sec
reta
ry in
the
case
of T
IMP
acco
unt.
V.
Sink
ing
fund
a.
Th
e Fa
rmer
s’ O
rgan
isatio
n sh
all o
pen
a jo
int a
ccou
nt in
the
nam
es o
f its
Sec
reta
ry a
nd T
reas
urer
in a
n Na
tiona
lised
ban
k or
a c
o-op
erat
ive
Bank
to o
pera
te th
e Si
nkin
g fu
nd.
b.
The
exec
utive
com
mitt
ee o
f the
farm
ers
orga
nisa
tion
in th
e m
eetin
g sh
all d
ecid
e a
certa
in a
mou
nt in
the
Sink
ing
Fund
eve
ry y
ear,
which
sha
ll be
appr
oved
by
the
Gen
eral
bod
y. T
he fa
rmer
s’ O
rgan
isatio
n m
ay a
ugm
ent t
he S
inkin
g fu
nd b
y wa
y of
dep
ositin
g fu
nd m
oney
in fi
xed
depo
sit o
r in
Kish
an V
ikash
Pat
ra.
c.
The
farm
ers’
orga
nisa
tion
may
utili
sed
the
sinkin
g fu
nd fo
r rep
aym
ent o
f mon
ey b
orro
wed
and
shal
l rep
ay b
ack
such
sum
of i
nto
the
Sink
ing
Fund
with
in a
per
iod
fixed
for t
he p
urpo
se.
VI.
Budg
et:
the
farm
ers
orga
nisa
tion
shal
l pre
pare
the
budg
et in
resp
ect t
o th
e ne
xt fi
nanc
ial y
ear i
n Fo
rm-L
(Ann
exur
e ).
The
budg
et s
hall
be e
stim
ated
re
ceip
t and
exp
endi
ture
of t
he F
arm
ers’
Org
anisa
tion
. The
exe
cutiv
e co
mm
ittee
afte
r scr
utin
ising
the
sam
e, s
hall p
lace
it b
efor
e th
e G
ener
al B
ody
of th
e Fa
rmer
s O
rgan
isatio
n fo
r its
app
rova
l. VI
I. Ac
coun
ts /
Fina
nce
a.
Th
e fa
rmer
s’ O
rgan
isatio
n sh
all o
pen
two
acco
unts
in a
nat
iona
lised
ban
k or
a C
o-op
erat
ive B
ank
in it
s na
me.
one
of t
he a
ccou
nt s
hall b
e ca
lled
TIM
P ac
coun
t a
nd w
ill be
ope
rate
d jo
intly
by
the
Pres
iden
t and
the
Secr
etar
y of
the
farm
ers
Org
anisa
tion.
All
fund
with
res
pect
to T
ank
impr
ovem
ent a
nd m
anag
emen
t tha
t pro
vided
by
the
proj
ect/
OCT
DMS
will b
e de
posit
ed in
this
acco
unt.
i. An
othe
r ban
k ac
coun
t sha
ll be
cal
led
O&M
acc
ount
and
will
also
be
join
tly s
igne
d by
the
Pres
iden
t and
the
Secr
etar
y of
the
Farm
er’
Org
anisa
tion.
All
fund
of t
he O
rgan
isatio
n in
cludi
ng P
P co
ntrib
utio
n wi
ll be
mai
ntai
ned
in th
is ac
coun
ts a
nd a
ll pa
ymen
ts fo
r day
to d
ay
mai
nten
ance
to th
e ca
nal w
ill be
pai
d fro
m th
is ac
coun
t. b.
Ev
ery
expe
nditu
re s
hall b
e su
ppor
ted
by a
rece
ipt o
r vou
cher
, whi
ch s
hall b
e du
ly pa
ssed
for p
aym
ent b
y th
e pr
esid
ent.
c.
All e
xpen
ditu
re h
as to
be
appr
oved
by
the
Fina
nce
sub-
com
mitt
ee/ E
xecu
tive
Com
mitt
ee, a
t lea
st o
nce
a m
onth
. d.
Ev
ery
Farm
ers
Org
anisa
tion
shal
l mai
ntai
n fo
llowi
ng R
egist
ers
i. Ca
sh B
ook
(form
G);
ii. Bi
ll reg
ister
(for
m F
); iii.
Re
ceip
t boo
k (fo
rm H
); iv.
As
sets
Reg
ister
(for
m I)
; v.
Re
gist
er fo
r dem
and
and
colle
ctio
n of
wat
er ra
tes
(form
E);
148
vi. Register of land holders (form D); and vii. Register for repair and maintenance of canal form K.
e. Each of them shall bear a the name, address and the seal of the farmers’ Organisation and shall be machine numbered.
VIII. Levy and collection of fee/ water rate a. A fee/ water rate may be levied only on the resolution of the General body, the purpose of which shall be,-
i. To provide facilities; or ii. To provide specific services; or iii. To meet many urgent needs of the farmers’ Organisation; or iv. to build up assets of the farmers’ Organisation; or v. to improve the system. vi. To increase lift point, the water rate shall cover-
1. Energy charges; 2. Charges for maintenance and repair; 3. Charges to provide the system; and 4. Cost of replacement.
b. The executive committee shall decide the amount of fee/ water rate proportionate to the land holding and issue demand notice in form J; and in case of lift irrigation points, the Executive Committee may assess such minimum charges of water rate as may be decided by the General body in respect of Users farmers in the ayacut who don’t take up any cultivation during the season.
c. All fee/ water rates collected shall be duly accounted for through proper receipts. d. Default in payment
i. Where a member has defaulted in payment of such levy/ water rate levied by the farmers’ organisation, the Executive Committee shall prepare a list of defaulters along with amounts due and publish the same in the notice board.
ii. The defaulter list so prepared shall be furnished to the Tahasaldar of the areas in whose jurisdiction the area of operation of Farmers’ Organisation lies; for recovery under the Orrisa Public Demand Recovery Act.
IX. Financial audit – at the end of the finaniacl year, not later than the months of the commensmant of the new financial year, each of the Farmers Organisationshall cause its accounts to be audited as follows-
a. The executive committee shall appoint an auditor who has adequate experience in normal auditing month b. The auditor so appointed shall be a person (CA) of repute in the area of operation of the Farmers’ Organisation;
149
c. The auditor so appointed shall take all steps necessary to scrutinise the account of receipt and expenditure and furnishthe audit report along with the statement of accounts and Balance sheet to the president of the concerned Farmers’ Organisation, duly attesting the same;
d. The audit report shall be submitted to the General body in its meeting for its approval; e. The executive Committee of the Farmers’ Organisation shall furnish the implementation report to the Governing body on all matters as pointed
out in the audit report and the Executive Committee shall implement the decisions of the General Body in this regard; f. If the overall transaction exceeds Rs. 10,00,000 (Rupees ten lakh) per annum, the Farmers’ Organisation shall engage the services of a
Chartered Accountant; and g. The fees for the Auditor shall be approved by the executive Committee of the Farmers’ Organisation.
Form C Register of Administrative Approval Name of Pani Panchayat Name of mainor / Sub Minor Sl No Name of the
work Estimated amount Approval
Approval details Remarks
Meeting No. Date
1 2 3 4 5 6
Form D Register of land Holders Name of Pani Panchayat Name of mainor / Sub Minor Sl No. Outlet no. Name of Father’s No. of Plot No. Total Area Remarks
15
0
land
hold
er
Nam
e ha
odin
g (H
a)/ A
g.
1 2
3 4
5 6
7 8
Form
E
Regi
ster
of d
eman
d an
d co
llect
ion
of W
ater
Rat
e Na
me
of P
ani P
anch
ayat
Na
me
of m
inor
/ Su
b M
inor
O
utle
t No
R.D.
of t
he
outle
t To
tal
serv
ice
area
of t
he
outle
t na
me
of
farm
er
Nam
e of
cu
ltivat
or
Area
cul
tivat
ion
type
Ty
pe
of
crop
gr
owth
Plot
No
. Ar
ea
(ha)
1 2
3 4
5 6
7
W
ater
rate
(Rs.
/ ha)
Am
ount
of d
emen
d
15
1
Khar
if Ra
vi Su
mm
er
Khar
if Ra
vi Su
mm
er
8 9
10
11
12
13
Am
ount
col
lect
ed
Bala
nce
Khar
if Ra
vi Su
mm
er
Khar
if Ra
vi Su
mm
er
14
15
16
17
18
19
Form
F
Bill
regi
ster
Na
me
of P
ani P
anch
ayat
Na
me
of m
inor
/ Su
b M
inor
Sl
N o
Bill
No . &
da te
Nam
e of
wo
rks
Nam
e of
ex
ecu
tant
Amou
nt
(Rs.
)
1 2
3 4
5
152
Date of submission of bill
Amount passed for payment (Rs.)
Amount paid (Rs.)
6 7 8
Form G Cash book Name of Pani Panchayat Name of minor / Sub Minor
Sl No Date Cash receipt Cash payment
particulars Amount (Rs.)
15
3
Form
H
Rece
ipt b
ook
Nam
e of
Pan
i Pan
chay
at
Nam
e of
min
or /
Sub
Min
or
Rece
ipt b
ook
No …
……
……
……
Sl
No.
……
…
Date
……
……
……
. Re
ceiv
ed w
ith t
hank
s rs
. /
Item
……
……
….fr
om S
mt./
shr
i/ M
esse
rs …
……
……
….
For
……
……
……
……
……
and
tak
en i
nto
……
……
……
…..P
ani
panc
haya
t Rs.
……
……
……
……
…
Item
s
Q
uant
ity
Auth
oris
ed S
igna
torie
s
Secr
etar
y, …
……
……
… P
ani P
anch
ayat
Fo
rm I
Rece
ipt B
ook
Nam
e of
Pan
i Pan
chay
at
Nam
e of
min
or /
Sub
Min
or
Sl N
o Da
te
Parti
cula
rs
of it
ems
Ope
ning
ba
lanc
e (q
uant
ity)
Rece
ipt
(Qua
nti
ty)
1 2
3 4
5
154
Issue (quantity)
Mode of transaction (purchase/sale/ transfor/ donation)
Closing balance (quantity)
Remarks/ reference
Signature
6 7 8 9 10
155
Immovable Assets
Annexure 21. a Information Displayed on Charts Chart No – 1 Tank Details
1. Name of the Tank:
2. Proposed Project cost Rs.________________
3. Year of Construction:
4. Catchment Area Ha / Ac:
(a) (Independent: ____________Ha./Sqkm. Intercepted: ____________ Ha./Sqkm.)
(b) No. of Feeder channels:
5. Tank bed (Ha.) :
6. Dimensions of Tank Bund (M): Length: Width: Height:
(Side slopes: Upstream: Down Stream)
156
7. Bund Top Level: Sluice sill level:
Level at MFL: Level at FTL level:
Siltated or not:
8. No. of Sluices (No.):
9. Surplus weir Details: length: crest height: Type:
Original Storage Capacity (Mcum): Present Storage (Mcum):
Original Dead storage (Mcum): Present Dead storage (Mcum):
10. No. of canals (No.):
11. Total Ayacut (ha.):
Canal Length(m) Irrigated Area100% (Ha.)
Tank
Supplementation Total
1 2 3 4
13. No. of Ayacutdars:
a) Marginal: b) Small: c) Big:
No. Ha. No. Ha. No. Ha.
157
Annexure 21. b Chart II Details of P.P
1. Location of the office _______________________ 2.
Name of the Head / Middle / Tail reach member Area under Tail (Ha.) 1 2 3 4 5 6
2. Sub-committees
Name of Sub- committee Name of Leader Works
Monitoring & Evaluation and training
Financial
Water management
158
Annexure 21. c Chart No III - Details of Irrigated area (Tank)
1. Area irrigated under
(i) Designed Ayacut
(ii) Area under Irrigation
(iii) Lost Ayacut
2. Water Availability and Crops cultivated.
Item of informations
2001 2002 2003 2004 2005 2006
Rainfall
No. of fillings
Area of Crops grown (Ha.)
Khariff
1
2
3
Rabi
1
2
3
159
Annexure 21. d Chart No IV – Capacity Building
Module No.
Subject Stakeholders Date Participated Number
Agency
1 PP roles & responsibilities
Executive committee members
2 Better practice of
agriculture and livestock
Para professionals
3 SRI Farmers 1. Books maintained
a)
b)
c)
d)
Others
2. Frequency of the Meetings
General Body:
Executive Body:
3. Tailend issues;
a. Tail end area (Acres)
b. Percentage of tail end area irrigated (year wise for last 5 years)
160
Annexure 21. e Chart No V – O & M arrangements 1. Tax Collection:
Year Area Irrigated Demand Collected O & M Exp.
2. Water distribution schedule (Procedure adopted) :
3. Income from Fisheries: Yes / No
If yes Amount collected: Rs. __________
Who is involved?
Any other income:
161
Annexure 21. f Chart 6
A. Technical/ civil works related activities to be listed in TIMP and displayed publicly in Non Scheduled Areas:
Tank System Sl. No.
Name of Activities Estimated Cost (Rs) Estimated Community Contribution (Rs)
Head Works 1 Catchment Treatment 5 % Cash 5 % Kind 2 Improvement of feeder channel Catchment 3 Silt removal from the reservoir 4 Improvement of tank Bund i. Jungle clearance in Tank Bund ii. Earth work in Tank Bund iii. Repair of Rip-rap of Tank Bund iv. Repair of Rock-Toe of Tank Bund v. Turfing of Tank Bund 5 Repair of Sluice 6 Repair of Sluice shutter 7 Repair of surplus escape Distributory 8 Improvement of distribution system. i. Jungle clearance in canal system ii. Earth work in canal system iii. Repair/New construction of canal structures iv. Concrete Lining of canal system v. Turfing of canal vi. Repair/Replacement of canal
TOTAL
162
B. Technical/ civil works related activities to be listed in TIMP and displayed publicly in Scheduled Areas:
Tank System Sl. No.
Name of Activities Estimated Cost (Rs)
Estimated Community Contribution (Rs)
1 Catchment Treatment 2% upfront cash
3% balance of upfront Cash
5 % Kind
Head Works
2 Improvement of feeder channel 3 Silt removal from the reservoir 4 Improvement of tank Bund i. Jungle clearance in Tank Bund ii. Earth work in Tank Bund iii. Repair of Rip-rap of Tank Bund iv. Repair of Rock-Toe of Tank Bund v. Turfing of Tank Bund 5 Repair of Sluice 6 Repair of Sluice shutter
Catchment
7 Repair of surplus escape 8 Improvement of distribution system. i. Jungle clearance in canal system ii. Earth work in canal system iii. Repair/New construction of canal structures iv. Concrete Lining of canal system v. Turfing of canal
Distributory
vi. Repair/Replacement of canal
TOTAL
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