Pani Panchayat Operational Manual

ORISSA COMMUNITY TANK MANAGEMENT PROJECT

(OCTMP)

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Dated the 18th of July, 2008 ��

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Chapter Sub

Chapters

Subject Page

No

Introduction 1

1.1 What is a Manual and why it is needed 1

1.2 Who is this Manual for 1

1.3 What does the Pani Panchayat Manual tell us 1

1.4 What is a Tank 1

1.5 What is a Tank System 2

1.6 What is a Community Tank Management Project 2

1.7 Why do we need a Community Tank Management Project 2

1.8 Why do we need a manual for a Community Tank Management Project 3

1

1.9 How shall we use the Pani Panchayat Operational Manual 3

The Orissa Community Tank Management Project 4

2.1 What is our Orissa Community Tank Management Project all about 4

2.2 What are the objectives of our project 5

2.3 What are Community Level Institutions 5

2.4 What will we gain from the strengthening of community level institutions 5

2.5 What are Tank System Improvements 5

2.6 What will we gain from Tank System Improvements 6

2.7 What are Livelihoods support services 6

2.8 What will we gain from livelihoods support services 6

2.9 Who is this project for 6

2.10 How will this project help us 7

2.11 How should we participate in it 7

2.12 In general as a tank user/ stakeholder what is expected of us from the project 8

2.13 What are the phases of the Project 9

2.14 What are the contents of the phases in the Project Cycle of our Tank system 9

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2.15 Who all will be involved in Managing the Project 11

Managing our Pani Panchayat ( As per Orissa Pani Panchayat Act

2002/___and Rules 2003)

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3.1 How is our Pani Panchayat Formed 14

3.2 Membership in the Pani Panchayat 14

3.3 General Functions to be performed by our Pani Panchayat 14

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3.4 General Body, Committees and Sub Committees 15

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3.4.1 Powers of the General Body 15

3.4.2 Powers of the Executive Committee Include 15

3.4.3 Membership in the Sub Committees and Powers of the Sub Committees 16

3.4.4 Functions of the Sub Committees 16

3.5 Records and Registers to be maintained 17

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3.6 Managing the Pani Panchayat 18

Participation in the Orissa Community Tank Management Project 20

4.1 Why does the project needs to work with the Pani Panchayats 20

4.2 Who are our Project Partners and how they will assist us 20

4.3 Who are the other stakeholders of the tank 21

4.4 How is Community level group formation and strengthening done 21

4.5 Why do we need to work with women, fisher folk and tribal 21

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4.6 How will the Pani Panchayat participate in the project 22

Our Tank Improvement Management Plan (TIMP) 25

5.1 What is a TIMP 25

5.2 Who will prepare the TIMP 25

5.3 What should be the contents of the TIMP 25

5.3.1 Civil works/ Renovation Activities 26

5.3.2 Resettlement Management Plan based on the Resettlement Policy Framework 26

5.3.3 Agriculture Livelihoods Development Plan (ALDP) 27

5.3.4 Tribal Development Plan 27

5.3.5 Environment Management Plan based on the Environment Management Framework

27

5.3.6 Institution strengthening activities and other interventions 28

5.3.7 Finance and Procurement Plan 28

5.3.8 Monitoring and Evaluation Plan 28

5.3.9 Operation and Maintenance Plan 28

5.3.10 Transparency, Accountability and Governance Action Plan 28

5.3.11 Dovetailing with Existing Government Schemes 28

5.3.12 Work Implementation 29

5.4 How should we prepare the TIMP 29

5.5 Who should we be involved in forming the Tank Improvement Management Plan 34

5.6 What needs to be done for consolidating the TIMP 34

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5.7 Some Facts to remember while Planning the TIMP 35

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5.8 Why do we need a special programme for tribal 38

5.9 Approving the TIMP 38

5.9.1 What is the TIMP MoU and why do we need it? 38

5.9.2 How will the SO help us do it? 39

5.9.3 How will the DPU help us with it? 39

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5.9.4 How should we finalize it? 39

Implementation of the TIMP 40 6

6.1 Implementing the TIMP 40

Managing our Procurement and Finance 42

7.1 Procurement by Pani Panchayats 42

7.2 Procurement Arrangements at Pani Panchayats 42

7.3 Procurement of Goods 46

7.4 Procurement of specialized works 48

7.5 Implementing physical works 48

7.5 Finance, Finance Management 49

7.6 a How will we get finance 49

7.6 b What are the bank accounts we need to maintain for the project 49

7.6 c Procedures for payment 49

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7.6 d What should our accounts process be 50

Participatory Monitoring: How will we Monitor our Project 51

8.1 How will we monitor our work 51

8.2 What planning is required to maintain our tank system 51

8.3 How should we monitor our project activities 51

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8.4 Transparency, Accountability and Governance 53

How will we ensure that our tank is maintained and serves our future

generations?

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9.1 Who will maintain our tank system 55

9.2 What planning is required to maintain our tank system 55

9.3 Key Operation & Maintenance that can be taken up by us 55

9.4 How will we raise funds for O & M 56

9.5 Who will be Collecting Water Charges 56

9.6 How will we Monitoring Water Supply 56

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9.7 What is Water Budgeting 56

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9.8 Why is water budgeting needed

Steps to be taken before taking over the project for sustainability

57

9.9 What steps do we need to follow before taking over the project for operation and

maintenance

57

Annexures

Annexure 1 Project Cycle of our Tank system 58

Annexure 2 Yearly Annual Action Plan 62

Annexure 3 Process for formation of Institutions

62

Annexure 4 (a) Format for assessing community willingness to contribute 66

Annexure 4 (b) Format for analyzing Community Participation in Project Planning 67

Annexure 5 Process to be followed for identification of encroachers 67

Annexure 6 Entitlement Matrix for project affected families 69

Annexure 7 (a) Format for assessing capacity building needs of Pani Panchayats And Community Level Groups or Institutions

74

Annexure 7 (B) Format for Monthly/ Annual Capacity Building Plan for the project 74

Annexure 8 (A) General Risks Likely To Be Encountered And Mitigation Measures 75

Annexure 8 (B) Procurement Risks And Mitigation Plan For The Pani Panchayat 75

Annexure 8 (C) Table On Subject Of Disclosure By The Pani Panchayat And The District Project

Unit

77

Annexure 8 (D) Table On Grievance Handling 79

Annexure 8 (E) Feed Back Format From The Members Of The Pani Panchayats/ General Public 80

Annexure 9 Format For Tank Users Village Micro Plans 81

Annexure-10

Agreement Between The District Project Unit And The Pani Panchayats In Non

Scheduled Area

82

Annexure 11 (A) Annexure 11 A. For Ranking Socio Economic Status And Vulnerability In Terms

Of Water Usage From The Tank System And Being A Stakeholder

100

Annexure 11 (B) General PRA Format 101

Annexure 12 (A) Format For TIMP In Tank System In A Scheduled Area 104

Annexure 12 (B) Format For TIMP In Tank System In A Non Scheduled Area 105

Annexure 13 Social Audit Format 106

Annexure 14 Self Status Rating 110

Annexure 15 Agricultural Livelihoods Development Plan-A Participatory Livelihood Manual 112

Annexure 16 Assessing The Sequencing And Milestones Achievement 129

Annexure 17 Do’s And Don’t Of Normal Monitoring System 137

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Annexure 18 Roles And Responsibility Of Stakeholders For Environmental Management 137

Annexure 19 Environmental Check List For Selection Of Tanks For Rehabilitation Under

OCTMP Project

139

Annexure 20 (A) Assessment Of Financial Readiness Of Pani Panchayat For Orissa Community

Tank Management Project

141

Annexure 20 (B) Accounting manual for Pani Panchayats 144

Annexure 21. A Information Displayed On Charts 155

Annexure 21. B Chart II Details Of P.P 157

Annexure 21. C Chart No III - Details Of Irrigated Area (Tank) 158

Annexure 21. D Chart No IV – Capacity Building 159

Annexure 21. E Chart No V – O & M Arrangements 160

Annexure 21. F Chart VI 161

Pani Panchayat Operational Manual, Vol.5 - OCTMP

1

CHAPTER-1 Introduction

1.1 What is a Manual and why is it needed?

A manual is a reference book for all of us. It gives us information, instructions and guidelines. It

explains things to us. A manual tells us what we should do in our project, why we should do it, how we

should it, through whom we should do it and with whose support, therefore it is an important document for

us.

1.2 Who is this Manual for?

This manual is for the Pani Panchayats and institutions that are connected to the tank system and

for those who will be involved in the community tank management project directly or indirectly including the

District Project Units and Support Organisations.

1.3 What does a Pani Panchayat Manual tell us?

The Pani Panchayat Manual tells us the following:

• What is the project about and why we need it

• Who is the project for

• What all does the project include

• How should the project be carried out or implemented

• Who are our partners and how do we collaborate with them for our own benefit

• It defines roles, responsibilities

• It explains financial and procurement procedures needed for proper implementation

• It tells us about technical and civil works to be carried out

• It tells us we can institutionalise our Pani Panchayat and community level groups

• It tells us how we can improve our livelihoods

• It tells us how we can minimize losses by being sensitive, transparent and accountable

• It tells us how we can contribute and what the contributions of our partners will be.

1.4 What is a Tank?

A tank is a water body in the form of a pool, pond, reservoir the water from which may be utilized

for drinking, irrigation, livestock keeping, fishing, washing, for artistic work, making bricks, pottery and other

purposes.

In case the water is flowing from a stream or river a diversion weir is created. A diversion weir is a

structure created to raise, divert, regulate or measure water for irrigation and other purposes during

availability of water. Water cannot be stored at one place in this case.


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1.5 What is a Tank System?

A tank system comprises of a catchment area, the reservoir and the command area. The

catchment area is a continuous stretch along the upper end of the reservoir. Water flows from the catchment

area to the reservoir. The reservoir is the amassed water at a particular place. The command area is the

area that receives water for irrigation from the reservoir through various canals, channels and outlets.

1.6 What is a Community Tank Management Project?

A community for the purpose of drinking, irrigating, fishing, washing, and other livelihoods and so

also for bathing and cooking uses water from the tank. Since many people use it for many purposes, the

tank needs to be maintained properly to optimize usage. To optimize usage the physical structure needs to

be in good condition and everyone who is dependent on the tank’s water as a means of living or for personal

& daily use should have water through the year as far as possible and also should have access to it. For this

the physical structure and distribution of water should be well planned and managed by people themselves.

When the community manages the tank themselves through proper processes, planning and

implementing, benefiting every tank user, in a participative and collaborative mode, with

responsibility and ownership it is called the Community Tank Management Project.

1.7 Why do we need a Community Tank Management Project?

We need water for drinking, bathing and cooking. We also need water for irrigating our fields,

cleaning and feeding our livestock, for washing clothes, for making bricks, for dying, for artistic work, pottery

etc.

• But water has always been a scarce commodity for us! It is precious!! It is not available for all at all

times!!! We only have water for a few months in a year.

• We depend on rainwater for everything and even rainfall is erratic.

• Sometimes with heavy rainfall there is too much of water and we can’t control it so it destroys all our

crops and means of living.

• When we are unable to keep or manage water how do we meet all our daily needs and eke out a living,

as our livelihoods are so dependent on water itself?

• Without water, the vegetation around has begun to dry up. We see some of our own people hungry and

starving.

• Sometimes when water is available in the tank, we do not maintain the tank structure and there is a lot

of water that goes waste, which could have been used for our benefit. We sometimes do not care and

allow the tank and its channels to be filled with mud or weeds. Water flow is reduced. And we complain

of lack of water to fulfill our daily needs. At times we want water from the tank for ourselves and prevent

others from using it although every one has equal rights over it. We do not allow others to use our tank

water pushing them into an abyss of poverty and disadvantages. We fight over water and create an

atmosphere of unhappiness for all.


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• Although we need water, we never use it wisely.

• These are all our own issues and are issues of concern for us as they prevent us from improving our

own lives and livelihoods.

To solve all our above-mentioned issues, to ensure that water reaches everyone and is utilized by

all irrespective of gender, caste and class a proper plan is needed along with a proper implementation

strategy with the community’s participation and contribution. A community tank management project will

solve all these issues if we the Pani Panchayat members who are members of the community plan it

together with them, contribute towards it, manage it and own it. In the earlier days our forefathers built and

maintained ponds and tanks for all. Today we can also do the same by renovating, restoring and maintaining

our tank system and ensuring that everyone whose livelihoods is dependent on it participates and

contributes in the process and gains from it. If we are the users we should also be the ones to take

responsibility to maintain it!

1.8 Why do we need a manual for a Community Tank Management Project?

We need a manual for the Community Tank Management Project

• To help us understand concepts, norms, processes, roles, and responsibilities

• To manage our tank system better by maintaining its assets

• To facilitate in benefiting all tank users

• To remind us of how important it is to ourselves own participate and contribution for our own needs

• To inform us on what activities we might take up for the development of our people, community and

village

• To help us collaborate with others such as Government and Non Government agencies for our own

benefits.

1.9 How shall we use the Pani Panchayat Operational Manual?

We will use this manual as a reference booklet by:

• Reading each part of the manual from the beginning to the end individually or in groups. Sharing

information from it and discussing each topic amongst us and amongst all the tank users associated

with our tank system irrespective of what their caste, gender or class is.

• Explaining every bit of information from the manual to those who can’t read.

• Discussing with our partners and Referring to the table of contents for information on a specific topic

and using it as a guide or for giving us directions with regards to project planning, implementing and

monitoring

• Ensuring we have completed every activity mentioned in the manual to benefit of everyone’s

satisfaction.


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CHAPTER-2

The Orissa Community Tank Management Project

2.1 What is our Orissa Community Tank Management Project all about?

• The Orissa Community Tank Management Project (OCTMP) is about renovation and restoration of

some tank systems in our state. It also includes making our community and tank level groups and

institutions capable of carrying out development related activities by keeping every tank users benefit in

view. The project is about the tank user/ dependent communities of the selected tank systems

improving their livelihoods through better management processes with participation and contribution. It

is about inclusion and empowerment of every tank user for their benefits irrespective of class, caste and

gender. There are 900 tank systems identified for this development project. Our tank system is one of

them!

• This project is a collaboration between us (the Pani Panchayat), the District Project Unit, the

Department of Minor Irrigation, Water Resources of the Government of Orissa, the Government of India,

the World Bank and the Support Organisations. Any project for the benefit of a large tank system such

as ours, our villages coming under it and our population would require a lot of funds.

• We as the Pani Panchayat will come up with a Tank Improvement Management Plan and will contribute

only 10% of the cost of civil works that will be taken up as per the plan towards developing and

maintaining our tank system and improving the livelihoods of all our people who are tank users. We will

give 5% from this in the form of cash prior to coming up with the Tank Improvement Management Plan,

which will be deposited in our own O & M account so that when the project gets over we can use our

own money for renovating the tank system in future. The remaining 5% we will contribute while

implementing the plan in the form of cash or kind. (Further information on beneficiary contribution is on

page 25)

• The Department of Minor Irrigation, Water Resources of the Government of Orissa will contribute the

remaining cost for the project (90%) and will also build our capacities and skills to take up the operation

and maintenance works as well as skills for managing the Pani Panchayat and improving the

livelihoods. They will guide us on the renovation and restoration activities that we can carry out by

ourselves, guide us for all aspects of the project and will be our partners in development. For

implementing the project we will sign agreements with them.


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• The Support Organisation will help us understand the project, facilitate in formation of groups and

institutions, facilitate in mobilizing contributions, facilitate in tank users micro planning and tank

improvement and management plans, facilitate in implementing the project, train and build our

capacities so that we can manage the project ourselves and help us monitor and document the project.

2.2 What are the objectives of our project?

The objectives of our project are:

• Strengthening of community-based institutions to assume the responsibility for tank system

improvement and management

• Tank System Improvements

• Livelihoods support services for tank system users

• Project Management

2.3 What are Community Level Institutions?

An institution is a body of people with a common objective, which follows certain rules, regulations

and has well defined functions. For example, our Gram Panchayat is an institution that has a common

objective of welfare of people living in villages under the boundaries of the Panchayat. Similarly, at the tank

level the Pani Panchayat is a legal body, which has as one of its objective equitable distribution of water. At

the village level Self Help Groups are institutions, with the objective of carrying out development activities

and micro entrepreneurship. Some institutions are registered under legal acts some are informal institutions.

2.4 What will we gain from the strengthening of community level institutions?

• By the strengthening of institutions we will build our capacity to manage our community tank project,

implement and monitor its progress by our selves.

• We will gain knowledge, technical know how and skills. We will gain managerial skills and will be able

to execute functions with ease, skill and within time frames.

• We will be able to take responsibility of our own project and development as well as own the project for

our benefits.

2.5 What are Tank System Improvements?

The Tank System Improvements include physical investment in tank system in the form of

addressing deficiencies in the head works system, feeder channels, tank bed and structures, water drainage

systems and distribution system. The head works include renovation in the dam structure, head regulators,

surplus channels etc.


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2.6 What will we gain from Tank System Improvements?

By improvements in the tank system:

• We will be able to convert our derelict tank system into an asset benefiting all for a lifetime.

• We will have more water storage capacity and therefore more water available for our irrigation

purposes, livelihoods and daily needs.

• We will minimize our losses due to water loss and wastage and will be able to optimize our economic

gains.

• We will also learn to make minor renovations and restoration our selves and maintain it for our own

benefit in future.

2.7 What are Livelihoods support services?

Services that would support means of making a living through improved techniques, processes,

strategies and collaborations are Livelihoods Support Systems. This may include technical and scientific

inputs, knowledge, and convergence with various existing Government schemes, building marketing

linkages, sharing information or giving revolving funds for starting a livelihoods option for the most vulnerable

tank users such as those who are landless, below poverty line, women, tribal, marginalized farmers and

sharecroppers.

2.8 What will we gain from livelihoods support services?

• We will gain a better understanding of what our tank system linked livelihoods are and how we can

improve our income.

• We will expand our knowledge on our respective livelihoods on a scientific basis. We will add skills and

capacities for a sustained means of earning.

• We will get technical know how, knowledge of policies and schemes for our benefit.

• We will be able to market our products better.

• As a result of improved livelihoods through the support system we will be able to provide better food,

medical facilities and education for our families.

2.9 Who is this project for?

This project is for us the tank users whose income is dependent on the availability of water and

access to it. As a priority our project is for those of us who live in the margins, have no land, or have not

been allowed to use water for our livelihoods such as women, tribal, fisher folk, washer men, artisans and

potters, brick makers, sharecroppers and other. But we farmers who have land would benefit from our

project the most, as we will have more water available for irrigation. The focus of our project is impartial or

fair distribution of water irrespective of caste, class and gender so that all tank users benefit from it.


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2.10 How will this project help us?

2.11 How should we participate in it?

All of us from different villages under this tank system are direct or indirect beneficiaries of the tank. For

participation in this project we :

• Will form the Pani Panchayat which will be the institution at the tank level and will be the institution that

will plan and implement the project for the tank system as a whole and for individual villages coming

under it.

• We will plan out what needs to be done to improve our tank system, improve livelihoods and develop

our knowledge and skills through consultations with the community and with help from the support

organizations and District Project Units.

• Will form community level groups or networks in our village, with common objectives based on how we

are linked with the tank system.

• We at the district level will form a Water Users Network which would be an umbrella under which

representatives from OCTMP supported Pani Panchayats and Pani Panchayats or Water User

Associations supported by other projects could come together to share views, best practices, learn,

replicate, converge and grow.

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• For example we might form the following networks/forum and groups depending on who our tank users

are and what their livelihoods is at the community level:

� Women and Water Management forum

� Primary Fisheries Cooperatives or Farmer Interest Groups for Fisher Folk

� Farmer Interest Groups for Livestock Keepers

� Farmer Interest Groups for Farmers

� Common Interest Groups

� Self Help Groups

� Tribal Development Group

� Groups for other tank system/ water dependent communities

� Water Users Network

• Each village will have some such groups/forum or network from the above-mentioned categories based

on their common interests. These groups will have members from their respective communities as

members. The Women and Water Management forum will have Women Self Help Groups under it or

women from women headed households, women who are widowed etc. The Tribal Development Group

will be formed only if there is a tribal population present in the village and we need to have them in a

group for livelihoods intervention or to build their capacities. We might need to form groups for other

tank users comprising of artisans, washer men, sharecroppers, the landless, etc and the Farmer

Interest Groups other wise would include farmers.

• Implementation of livelihoods and institution building activities will be chanellised through these

community level groups/forum and networks.

• At the tank level the project will be planned and executed through the Pani Panchayat

• At the district or division level the Water Users Network will be the point of convergence of Pani

Panchayats supported by various schemes.

2.12 In general as a tank user/ stakeholder what is expected of us from the project?

• We should identify who amongst us are the tank users in the village and how dependent we are on the

tank for eking out our living.

• We should assist in organizing our selves into community level groups and networks. If groups already

exist we will help to strengthen them and tell them the objectives of our project.

• We will help in identifying issues and problems and discuss what could be likely solutions in terms of

renovating and restoring our tank and its system, livelihoods and building our skills and capacities.


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• We will help in the formation of the Pani Panchayat, which will have representatives from all tank users

irrespective of class, caste and gender.

• We will help in the legal registration of the Pani Panchayat

• We will help the Pani Panchayat in coming up with a Tank Users Village Micro Plan (explained in

section 4).

• We will assist the Pani Panchayat to form a strategy for implementation of our project in terms of our

issues in the village micro plan. Our issues will be combined with issues from other villages under our

tank system. This combined strategy will be called the Tank Improvement Management Plan (explained

in section 6).

• We will assist the Pani Panchayat to mobilise our 10% contribution for the project.

• We will assist the Pani Panchayat to implement activities under the tank management improvement

plan in our village.

• We will sit others and discuss our project and its progress. We will also assist to monitor all the activities

and ensure that activities that are for our village in the tank improvement and management plan are

implemented without any hindrance and in the right way, in the right time.

• We will keep record of our tank users village micro plan, the tank improvement management plan and

our progress in our village.

• Since this project is for us

• We will help to maintain and manage things at the village level with responsibility

• We will meet regularly and ensure others attend meetings

If we do all the above mentioned on a regular and time bound manner it will indicate that we are

active participants of this project.

2.13 What are the phases of the Project?

(Project cycle of a Tank System is Annexed as 1)

• Identification Phase: This phase includes all such activities that needs to be carried out for

identification and selection of a tank system for project intervention based on hydrological,

technical and environmental norms.

• Pre Planning Phase: This phase includes all such activities that involve assessment of the

willingness of the Pani Panchayat to participate in the project and contribute to it in terms of

cash and kind as well as assess the capacities of the Pani Panchayat. Based on contribution

by the Pani Panchayat and their capacities, tanks will be selected for project intervention.

• Planning Phase: In this phase Tank Users Village Micro Plans will be prepared and

consolidated into the Tank Improvement Management Plan


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• Implementation Phase: In this phase the Tank Improvement Management Plan will be

implemented

• Post Implementation: In this phase all activities of the Tank Improvement Management

Plan will be completed and on satisfactory completion, the O&M of the Tank System will be

handed over to the Pani Panchayat. Future O &M plans will be made and an MoU with future

roles of the MI Department and Pani Panchayat will be signed.

Identification Phase

Handing Over of Project to the Pani Panchayat

-4 to 0 Months

4 Months

4 Months

1

2

3

Pre-Planning Phase

Planning Phase

Implementation Phase

Post Implementation Phase

Ownership of the Tank System and Responsible Operation and Maintenance by the Pani Panchayat after Handing Over

18 Months

10 Months

4

5


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2.15 Who all will be involved in Managing the Project?

Objectives, Roles and Responsibilities of Partnering Institutions and Community Level Groups Institution Objectives Function Farmer Interest Groups

Production and economic growth based on common interests

• Micro Planning in Tank System and the Tank Improvement Management Plan, implementation of the TIMP and operation and maintenance of the tanks system, crop planning, water budgeting, convergence with government schemes.

Primary Fisheries Cooperatives and Groups

Economic growth through fish production and sale

• Giving voice to the needs of fisher folk, participation in Micro Planning for preparation of the TIMP, implementing village level TIMP if any such activities have been identified for them, convergence with Government Schemes, fish production and sale, water management and equitable distribution.

Women and Water Management forums

Empower women to participate in Pani Panchayats and other development activities

• Gaining skills and knowledge of water management, budgeting and crop planning, participation in Micro Planning and TIMP and implementation of activities outlined for them, water management, sanitation, hygiene, activities for women and children, domestic use etc, participating in Pani Panchayat elections, and reducing drudgery convergence with other schemes for development of women and children.

Tribal Development Groups

Tribal Development • Participation in Micro Planning and TIMP preparation, ensure that if it is a scheduled tribal area, the Pani Panchayat has included Tribal development component in its TIMP in terms of livelihoods, trainings, capacity building etc., inclusion of activities for tribals based on the Tribal Development Plan, and implementation.

• Implementation of village level TIMP if any such activities have been identified specifically for tribal people or relating to maintenance of the tank system

• Create awareness regarding tribal people and their issues, sensitize people towards tribals and so also among the tribals themselves

• Convergence with relevant Government schemes • Look into issues of land acquisition in tribal areas for the tank system

Common Interest Groups for other tank users

Development of those who need to be resettled or are otherwise marginalized but not a part of other groups

• Participation in Micro Planning in Tank System process for issues and solutions to be included in TIMP

• Implementation of village level TIMP if any such activities have been identified specifically for artisans, landless, sharecroppers etc or relating to maintenance of the tank system

• Convergence with Government schemes where needed


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The Pani Panchayats

Taking responsibility of Operation and maintenance and execution of the Tank Improvement management plan

• Tank renovation, restoration and maintenance, crop programme preparation, Micro Planning in Tank systems for preparation of the Tank Improvement and Management Plan (TIMP), signing of MOU with the District Project Unit, water budgeting and regulation, economy in use of water, Conflict resolution/management, Mobilizing 10% contribution towards the OCTMP, collection of membership fees or tax as per the Act, conduct social auditing, Annual General Body meetings, general body meetings Govt. Non Govt agency- convergence and contact.

• Finance and accounting, Annual report preparation and presentation,

Fixation of tax structure for all the users, Maintain accounts, Bank account, keep an up to date copy of the Act and Rules, a map of the command area with details, list of its members, statement of assets and liabilities, minutes book, records relating to financial transactions, audit reports.

The Water Users Network

Sharing of best practices, knowledge, learning and experiences

• Pani Panchayats that are involved in execution of the OCTMP - Pani Panchayats supported or not supported by other schemes would be brought together on one common platform to share information, knowledge, experiences, learning and best practices.

• This would be done at the district or block level whichever depending on the situation and would be facilitated by a support organisation/s and the DPU.

Support Organisations

Capacity building and facilitation

• Community mobilization and formation of the Pani Panchayat, Conducting PRAs and micro planning, Assisting the formulation of the Tank Improvement Management Plan, ensuring beneficiaries contribution of 5% as upfront cash and 5% as labour, training and capacity building of the Pani Panchayat and the community level groups,

• Liaise and coordinate with line departments for support, ensuring Environmental safeguards and adherence to Tribal Development Plan and Land Acquisition Framework, Conflict resolution, reporting and documentation, Handholding and empowering the Pani Panchayat.

• Dissemination of all information and channel of communication between PP and SPU/DPU.

State and District project Units

Designing and implementing the project

• It will plan, designs, implement (execution, operation and maintenance) all activities involving minor irrigation with funds from word bank and looks into policy matters.

• Since the project relates to renovation and maintenance of the tank systems, Participatory Irrigation Management in terms of tank systems and the development/ empowerment of Pani Panchayats, which are envisaged as O & M partners in irrigation projects the Department of Water Resources, is one of the stakeholders in this project. • At the SPU - Project Director cum Additional Secretary OCTDMS,

Institution, Technical, Livelihoods, Project Management, Finance and Procurement and M & E Units will be responsible for overall performance of all the districts

• At the DPU- Headed by the District Project Director, Institution, Technical, Livelihoods, Project Management, Finance and Procurement and M & E Units and will be responsible for a number pf Pani Panchayats/ Tank Systems as well as SOs at the district level.

District Level Steering Committee

Selection of Support Organisations, Monitoring and Evaluation of the project, decision

• Chairperson will be the District Collector, Member Secretary will be the District Project Director ( Exe. Eng. MI), Line Departments and Zilla Parishad and will be responsible for Support Organisation selection, monitoring and evaluation of the Support Organisation, District Project Unit and Pani Panchayat’s performance, and assist in project planning


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making and implementation, coordination between line departments State Level Steering Committee

Policy decisions and overall planning

• Chaired by the Chief Secretary, APC, Principal Secretary and Project Director cum Additional Secretary OCTDMS and Line Departments and will be responsible for the entire project


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CHAPTER-3

Managing our Pani Panchayat

Before we look into what we should understand and do for our project, it is essential that we

understand our Pani Panchayat better, how we formed it or how it should be formed, what are the various

committees and sub committees within our Pani Panchayat or which need to be formed, our roles and

responsibilities, what records we should maintain, how we should conduct meetings, manage our Pani

Panchayats affairs and manage conflicts.

3.1 How is our Pani Panchayat Formed?

Our Pani Panchayat was/ will be legally formed by registration under the Orissa Pani Panchayat

Act 2002 / _____.The Act clearly defines the electoral process and the legal status of the institution. The

Orissa Pani Panchayat Rules 2003 defines the roles and Responsibilities of all the members and

committees of the Pani Panchayat.

3.2 Membership in the Pani Panchayat

Our Pani Panchayat shall consist of the following members as declared in the Orissa Pani Panchayat Act

2002/______________________.

• Farmers who have land

• Women (subject to approval of the amended Orissa Pani Panchayat Act)

• Fisher folk (subject to approval of the amended Orissa Pani Panchayat Act)

• Other water users who may be co-opted (subject to approval of the amended Orissa Pani

Panchayat Act)

3.3 General Functions to be performed by our Pani Panchayat

The general functions of our Pani Panchayat will include but not be limited to the following:

• Prepare the cropping programme

• Plan for maintenance of the irrigation system

• Regulate the use of water

• Ensure economy in use of water

• Collect water charges

• Raise resources for O & M

• Take responsibility of O & M

• Conduct water budgeting and crop planning

• Conduct periodic social auditing


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3.4 General Body, Committees and Sub Committees

Our Pani Panchayat will comprise of a General Body, Executive Committee and three sub committees

(Works, Finance and Water Management):

3.4.1 Powers of the General Body (As per Act and Rules)

(a) to approve the Operational Plan for each crop-season and review its implementation in the area of

operation;

(b) to allocate water amongst various main canals distributaries/ minors/ outlets, according to the operational

plan approved;

(c) to decide on the manner of regulation and distribution of water;

(d) to prepare annual and long-term financial and works plans and priorities works for maintenance / repairs /

upkeep, rehabilitation of the irrigation system;

(e) to approve annual financial budget and review performance of the previous years budget;

(f) to appoint auditors for the annual audit and / or concurrent audit and to fix fees for the same;

(g) to set up sub-committees of Members for various activities and functions of the Organisation;

(h) to create or / setup such fund as may be required for different activities / works;

(i) to entertain and dispose appeals against the orders of Executive Committee between water users;

(j) to levy, collect fees and water tax as provided under section 20 the Act;

(k) to take decisions on raising of resources as provided under section 22 of the Act; to invest surplus funds

in Banks or Government approved securities or as may be directed by Government from time to time for the

benefit of the organization;

(l) to take decision on collective marketing or agricultural produce, collective procurement of inputs, running

of Agro Service Centers, providing credit facilities and taking up post harvest activities including processing

of agricultural commodities.

(m) to decide on permissible administrative expenses with the ceilings prescribed, from time to time; and

(n) to carry out the recall proceedings as section 10 of the Act.

3.4.2 Powers of the Executive Committee Include (As per Act and Rules):

(a) to prepare and implement operational plan for each session in its area of operation;

(b) to prepare and implement khariff and Rabi plans for various crops to be grown;

(c) to prepare budget and allocate resources for various activities;

(d) to prepare and implement annual and long term plans for repairs, maintenance rehabilitation for

development of the irrigation and drainage systems and to accord administrative sanction taking up works as

per availability of resources on priority;

(e) to prepare or cause to be prepared annual accounts of income and expenditures, and assets and

liabilities;

(f) to ensure equitable distribution of water among various water users;


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(g) to evolve and implement systems of regulation control, monitoring and reporting of water use and land

use;

(h) to recommend appointment of auditors for annual audit or concurrent audit to General Body.

(i) to organize execution of works;

(j) to raise resources and determine its deployment for various activities / functions of the organization;

(k) to recommend formation of sub-committees to the General Body for undertaking various activities;

(l) to settle disputes amongst members of the Farmers’ Organisation;

(m) to elect one of its members as Secretary and one as Treasurer to operate the funds of the agriculture;

(n) to provide developmental services to the members related to irrigation and agriculture;

(o) to take up training programme for members;

(p) to prepare annual list of all Water Users and Members with voting rights;

(q) to assist the Revenue, Water Resources and Agriculture Department in preparation and maintenance of

basic records;

(r) to maintain and operate a Reserve Fund;

(s) to scrutinize the audit reports and rectify defects and report to the General Body;

(t) to carry out and implement all decisions of the General Body; and

(u) to establish a management information system and submit periodical report as may be specified by

Government.

3.4.3 Membership in the Sub Committees and Powers of the Sub Committees:

Section 22 (2) of the Rules gives details regarding composition of the sub committees. The

secretary of the Pani Panchayat will be the convener of the sub committees and members not more than 4,

from chak committees may be drawn to form sub committees.

3.4.4 Functions of the Sub Committees

(i)Functions of the Finance and Resource sub-committee shall be:-

(a) to mobilize and collect resources;

(b) to ensure collection of dues from members as levied under section 20 of the Act;

(c) to recommend to Executive Committee for the use and deployment of resources;

(d) to approve all expenditure once a month.

(ii) Functions of the Works sub-committee shall be :-

(a) to recommend estimate of works for administrative approval; and

(b) to supervise works and ensure quality control.

(iii) Functions of the Water Management sub-committee shall be:-

(a) to prepare a draft cropping plan in consultation with the Farmers and Agricultural Experts;


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(b) to carry out the decisions of the Executive Committee and of the General Body on water regulation,

schedule of water release;

(c) to organize patrolling of the Canal, Channels and regulate the use of the water in accordance with the

Operational Plan of Farmers’ Organisation;

(d) to check the irrigation and drainage system regularly;

(e) to record the water deliveries;

(f) to amicably resolve disputes regarding water sharing and to report to the Executive Committee , any

violations in the use of water; and

(g) to maintain records of land owners and water users.

Additionally the sub committees will be responsible for taking up the OCTMP activities.

3.5 Records and Registers to be maintained

• The Pani Panchayat shall maintain the following Registers: -

(a) Cash Book;

(b) Bill Registers;

(c) Receipt Books;

(d) Asset Register;

(e) Register of demand and collection of Water Rate;

(f) Register of Landholders; and

(g) Register for Repair and Maintenance of canal.

(h) All such registers and books that would be required for OCTMP.

• The Pani Panchayat shall maintain the following records:-

(i) An up-to-date copy of the Act, Rules, Directions and orders of the Commissioner/ Government;

(ii) A map showing the boundaries and jurisdiction of the water conveyance system, within the

boundaries of the association;

(iii) A register containing the list of land holders and water user along with their land holding in Form

-D;

(iv) A register showing the area irrigated and the demand of water rate user wise and collection

made every season in Form-E;

(v) A Bill Register showing the list of works taken up during a season along with their estimate and

expenditure in Form-F;

(vi) Cash Book in Form G; which shall contain all daily receipts and expenditure of Farmers’

Organisation;

(vii) Receipt Book in Form-H;


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(viii)Asset Register inform-I; and

(ix) Register for repair and maintenance of canal in Form K;

(x) Minutes Book;

Every proceeding of a General Body meeting and an Executive Committee meeting shall be

recorded by the Secretary and approved by the President;

(xi) Every proceeding of a sub-committee meeting shall be recorded by the Secretary and shall be

approved by a member of sub-committee.

3.6 Managing the Pani Panchayat

i. Resolving Disputes:

• Disputes between members may be settled b the executive Committee. Resolving disputes

between the members of the Executive Committee (provided in the Act).

• Disputes between the members of the executive committee may be resolved through a General

Body meeting or with external assistance from the District Project Unit or the Support Organization.

Monitoring and Evaluation: (Further details in Chapter – 7)

• The Executive Committee members and Sub committee members should identify the training

needs for the Pani Panchayat

• Educate on the optimum use by users

• All records should be maintained and discussed with the general body.

• Regular checking of activities as per time schedule and estimated costs

• Ensuring quality of works

• Display of costs, estimates, activities and mode of execution through wall paintings, display boards

and other transparency pillars

• Access to records relating to works to be taken up by any Pani Panchayat member on payment of

an agreed upon fees.

• Social Audit, Pani Panchayat’s self rating and other such methods

ii. Meetings:

• Regular meetings of the sub committees to ensure timely execution of the works

• Regular meeting of the Executive Committee to ensure that the works by the sub committees and

others are being carried out timely and efficiently

• Regular General body meetings

• Quarterly social audit meetings


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iii. Annual Planning and It’s Objectives

• Before the Pani Panchayat signs the Memorandum of Understanding with the District Project Unit

to implement the TIMP and defines the respective roles and responsibilities, they will draw out an annual

action plan for the TIMP, on priority basis for the particular year and depending on the season. The Pani

Panchayat after signing the agreement and before the end of the first year of the implementation of the TIMP

will come out with an annual action plan for the second year and similarly for the third year.

• This annual action plan will outline specific interventions for tank renovation, institution

strengthening and livelihoods activities.

• This plan will also indicate steps to be taken for resettlement, tribal development, environment

management and maintaining transparency, accountability and governance.

• The annual action plan will also include an Activities Calendar ( Annexure 2)

• Each activity should be supported by information on roles and responsibilities, budget and should

be approved in the Governing Body Meeting.

iv. Planning Process

• After the making of the village micro plans, the Executive Committee will organize a meeting which

will also be attended by the sub-committee members. The meeting will be facilitated by the Support

Organisation and the concerned DPU staff. The subs committee’s members will list out the activities to be

taken up and from the village micro -plans and consolidate into the TIMP.

• The executive Committee shall approve the annual plan, which will then be placed before the

Governing Body.

v. Implementation

All such activities that have been approved by the Executive Committee and later included in the TIMP and

approved by the Governing Body will be implemented in the implementation phase.


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CHAPTER-4 Participation in the Orissa Community Tank Management Project

To understand participation in this project we will first take a look at why Pani Panchayats

should work in the project, who our project partners and stakeholders are and then how the Pani

Panchayat should participate.

4.1 Why does the project needs to work with the Pani Panchayats?

The Orissa Pani Panchayat Act, 2002/___ is based on the concept of participatory irrigation

management. However, since the stakeholders of the tank are diverse and include cultivators as well as

fisher folk, women and artisans, livestock keepers and others, it necessitates, the functioning of such an

institution that would be inclusive of all such stakeholders and would be responsible for equidistribution of

water, crop planning and water budgeting.

4.2 Who are our Project Partners and how they will assist us?

(Details of functions mentioned in chapter 2)

• Support Organisations- At the tank level the support organizations will facilitate in all activities,

assist us in mobilizing the community and build our capacities.

• District Project Unit- They will be our partners in implementing most of the renovation work and will

also facilitate in carrying out other institution strengthening activities, livelihoods activities, tribal

development plan, environment plan etc.

• District Line Departments – They will also facilitate in the process and build our capacities.

• Panchayati Raj Institutions- They will assist in convergence with various schemes and in Scheduled

areas, the TIMP will also be displayed at the Zilla Parishad and Palli Sabha level.

• Capacity Building Agencies – will assist in training programmes and capacity building measures

• Accounting Support Organisation- will assist in training book keepers as well as maintaining

records at the district level.

• Professional Consultancy Agencies- will assist in monitoring and evaluation, third party quality

control, dam safety, thematic studies and documentation, MIS and GMIS, knowledge management

etc.

The responsibilities of our project partners/ partnering institutions/community level groups is explained in

Chapter-2.


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4.3 Who are the other STAKEHOLDERS OF THE TANK?

The stakeholders of the tank system may include

• Cultivators

• Fisher folk

• Washer men

• Livestock keepers

• Cattle grazers

• Ground water users

• Women

• Artisans

4.4 How is Community level group formation and strengthening done?

Since we have so many different stakeholders dependent on the tank system for their livelihoods, it

is necessary for us to build their capacities and improve their livelihoods. Therefore we might need to form

new groups for planning activities for them or strengthen existing groups. The process for group formation

has been annexed as 3.

4.5 Why do we need to work with women, fisher folk and tribals?

• Specifically, it is important for the Pani Panchayat to work with women, fisher folk and cultivators

because they have high stakes with regard to the usage of water from the tanks and the operation,

maintenance and protection of the tank system can only be possible with cooperation from them.

• The fisher folk as such have traditional fishing rights. Those fisher folk that are under the Fisheries

cooperative will continue practicing so. New fisher folk may have to take rights on lease from the

Pani Panchayat.

• Fisher folk would also need to undergo training on fish management with respective to the level of

water and other factors.

• Women Self Help Groups may have taken lease of the tank for fisheries or might in future.

Therefore it is necessary that there interest also be taken into account. Further women are major

stakeholders of the tank system and can participate in the Pani Panchayat elections.

• In areas that have been declared as Scheduled Areas (dominance of tribal population), it is

necessary that special livelihoods programmes and capacity building programmes be undertaken

for them as they are marginalized. Please refer to the document on the Tribal Development Plan

(TDP) for details on the TDP.


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4.6 How will the Pani Panchayat participate in the project?

i) Opening Bank Accounts

It is expected of the Pani Panchayat to open two savings or current accounts in any of the

nationalized banks which is closes to the location of the Pani Panchayat. The two accounts include the

following:

• Operation and Maintenance Account: In case the Pani Panchayat does not have an already

existing O & M account, it will need to open one. The account shall be operated under the joint

signatures of the president and one of the members of the executive committee as decided by the

committee. The Pani Panchayat shall deposit the water charges and taxes collected and the 5% of

the cost of civil works under OCTMP as community contribution in this account to be utilized for

future operation and maintenance activities, post project.

• TIMP Account: This account will be operated by the President of the Pani Panchayat and a

selected competent authority of the Executive Committee. All funds for the activities to be carried

out by the Pani Panchayat would be chanellised through this account. The project will hold the

rights to request the bank to freeze this account in case of misappropriations or any problem.

ii) Beneficiary Contribution

We (the Pani Panchayat) will mobilise the community to participate and contribute in the execution of

the project:

• In Scheduled areas, 2% of the estimated cost of the civil works will be upfront cash to be deposited in

its O & M account before the approval and execution of the Tank Improvement Management Plan,

remaining 3% is to be deposited as cash during the project period. The other 5% would be

contributed in cash and/or kind during the project period to be used towards the rehabilitation and

improvement works of the tank system post project. Further, it shall utilise the entire amount

deposited for Operation & Maintenance activities on the same after the tank system is handed over to

them by the Minor Irrigation Division.

• However, in Non Scheduled areas the initial contribution before the approval of the TIMP would be

5% of the total estimated cost of civil works as upfront cash to be deposited in the O & M account of

the Pani Panchayat and the remaining 5% to be contributed in cash and/or kind during the project

period to be used towards the rehabilitation and improvement works of the tank system.

iii) Pani Panchayats preparedness to participate

A tank will be selected for project intervention based on the preparedness of our Pani Panchayat to

contribute 10% of the total cost of the civil works in the O & M account for its future use and for

participating in the project and coming up with a Tank Improvement Management Plan.

For this the District Project Unit and Support Organisation will analyse:

• The Pani Panchayat’s organizational, functional and financial management capacities


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• The Pani Panchayat’s preparedness for planning and implementing the project as well as

contribute to it

• People’s willingness to participate and contribute

Formats for the same have been annexed –4(a) & (b)

iv) Agreement and Signing of MoU between PP and DPU

If the Support Organisation and District Project Unit feel that the Pani Panchayat is ready to

participate and willing to contribute then the Pani Panchayat will sign the MoU with District Project

Director. The objective of the memorandum of understanding is to formalize the roles and

responsibilities of the District Project Unit and Pani Panchayat.

v) Planning, implementing and monitoring project activities

The project is based on the concept of joint participation and collaboration with the communities,

support organization, district project unit and line departments. During the Planning phase, village level

micro plans will be developed which would later be consolidated into the Tank Improvement Management

Plan. The TIMP will be an integrated document having plans for renovation/civil work, institution

strengthening, livelihoods, tribal development, environment management, resettlement, transparency,

accountability and governance etc. The support organization and the District Project Unit will facilitate and

build capacities of the Pani Panchayat.

vi) Implementing

After the preparation of the TIMP and its approval by our Pani Panchayat, we will sign a Memorandum

of Understanding with the District Project Unit and will begin the implementation of the activities and works

(MoU is annexed at 10).

For implementation, our Pani Panchayat will need to look into:

• the roles and responsibilities of parties that have been contracted

• Fund utilization and financial management

• Managing procurement

• Operation and maintenance of our bank account

• Collection and utilization of our contribution

• Execution of work and payments

• Reporting, auditing and monitoring

• Settling out disputes and conflicts.

vii) Monitoring and Learning of project activities

Monitoring and learning is the joint activity of the Pani Panchayat, District Project Unit and the

Support Organisation. It involves the recording of actual activities/ works implemented against the proposed


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activities/ works in the plans, the degree of achievement and reasons for discrepancy and how the works

can be optimized. Further, we will be sharing our best practices with other Pani Panchayats and will undergo

training through which we will learn new things. Details are in chapter 8.

viii) Taking charge of O & M of tank systems

Participation of our Pani Panchayat is important in taking up operation and maintenance

activities of the tank. The tank system requires regular Operation and Maintenance so that it performs to the

fullest of its capacity. For this a regular set of operation and maintenance activities need to be carried out.

These activities include:

i) desilting

ii) weeding and clearing in the tank system

iii) embankment repairs

iv) revetment

v) repairs to shutters

vi) repairs to masonry and lining

vii) cleaning and oiling of screw gears and gate groves

viii) emergent breach closing works

ix) reconstruction/ repairs of sluices

x) reconstruction/ repairs to drops and regulators

xi) repairs to waste weir and surplus system

All the above mentioned activities need to be carried out on a regular basis. The Pani Panchayat

will also need to develop a corpus fund for the same. This we (Pani Panchayat) will do by collection of water

charges, auction money from fisheries, contributions, donations etc. It should take full responsibility and

ownership of the tank system.

ix) Annual Crop Planning

Pani Panchayat will be facilitated for preparation of the annual crop plan in which we will make

decisions in selecting appropriate cropping pattern coupled with management practices needed for

sustainable and profitable agriculture. Decision for suitable diversification of crops with objectives to harness

maximum production per unit area and per unit of water use through multiple cropping will be our motto.


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CHAPTER-5 Our Tank Improvement Management Plan (TIMP) 5.1 What is a TIMP?

The Tank Improvement Management Plan is an integrated, holistic document that includes all such

activities and works that needs to be taken up by us for improving our tank system, strengthening our Pani

Panchayat and Community Level Institutions and improving our livelihoods in the form of a detailed ‘Action

Plan’

5.2 Who will prepare the TIMP?

The TIMP will be prepared by us (the Pani Panchayat) with the assistance and collaboration of the

District Project Unit and the Support Organisation.

5.3 What should be the contents of the TIMP?

• The TIMP will broadly cover plans for civil works, livelihoods and institution strengthening (building our

capacities).

• However it will also include detailed plans for development of tribal people, environment management,

assistance to encroachers and those whose land has been acquired.

• It will also include a finance and procurement plan based on when each activity or work would be taken

up and a plan for maintaining transparency, accountability and governance.

• The plan should ideally include; activities and works identified; their estimated costs and designs; the

annual work plans for execution of the works or activities; and who will do what as well as what the final

output of the work or activity is going to be.

• Those activities that do not require procurement of goods or services by us should also be included in

the TIMP.

• We might need to link up those activities with the Government In spite of this, such activities should be

in the TIMP along with the concerned implementing partners roles and responsibility. We will try to

dovetail them with existing Government schemes.

• The TIMP will be specific to our tank system and situation. The contents of our TIMP may include the

following:


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5.3.1 Civil works/ Renovation Activities

This would include all such civil works for rehabilitating and renovating the tank systems based on a

Participatory Walk Through and Participatory Rural Appraisal exercises. All such parts of the tank system

that need renovation/rehabilitation would be identified jointly by the staff from the DPU and Pani Panchayats

facilitated by the Support Organisation. This would also include all costs involved for renovation/rehabilitation

and the designs. For guidance on the technical works to be carried out we will refer to the Technical Manual

provided by OCTMP.

5.3.2 Resettlement Plan based on the Resettlement Policy Framework

Keeping in mind that there might be substantial encroachment in our tank system and further

minimal land acquisition might be required for rehabilitating the tank system as per the designs. If it is so

then this would require resettlement of the encroachers and providing them with livelihoods assistance.

Therefore, the TIMP would need to take into account all such interventions/ processes and costs involved in

it by the Pani Panchayat based on rules for providing assistance in the Resettlement Policy Framework. The

process to be followed is annexed as 5. The matrix for resettlement has been annexed as annexure 6.

Work Implementation Details

TIMP

CONTENTS

Civil Engineering Rehabilitation/ Renovation Activities

Resettlement Management Plan

Agriculture Livelihoods Development Plan

Transparency, Account bility and Governance Action Plan

Operation and Maintenance Plan

Monitoring and Evaluation Plan Finance & Procurement Plan

Institution strengthening activities and Capacity Building Plan

Environment Management Plan

Tribal Development Plan

Activities to be dovetailed with different Gov. Schemes


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5.3.3 Agriculture Livelihoods Development Plan (ALDP)

The TIMP would also include the Agriculture Livelihoods Development Plan which would include

field interventions in agriculture, horticulture, livestock, fisheries, foreshore plantations, and agri-marketing to

enhance livelihoods. Such interventions would need to be identified through participatory micro planning,

between the Pani Panchayats and the communities with facilitation from the agriculture and line departments

as well as support organisation. All such activities would need to be included and budgeted. For guidance

on the agriculture and livelihoods activities we will refer to the Participatory ALDP Manual/Guidelines of

OCTMP annexed as 15.

5.3.4 Tribal Development Plan

If our tank is in a block that is part of a Scheduled District we will need to include for those areas

declared as Scheduled or Partially Scheduled areas by the Government. The tank systems falling under

such areas would necessitate the inclusion and empowerment of the Scheduled Tribe population in the tank

system. This would include activities such as strengthening tribal institutions, and groups, building their

capacities and improving their livelihoods through interventions specific for their development. For details on

how we work on this and make a Tribal Development Plan , we will refer to the document called Tribal

Development Plan produced by OCTMP.

5.3.5 Environment Management Plan based on the Environment Management Framework

It would be very important for us (Pani Panchayats) to take into consideration the environmental

impacts while improving the tank system’s performance phase wise. Plans to do so would include issues

related to Dam safety, Siltation and Sedimentation, Pest management, Aquatic weed, Water logging and

drainage and Fisheries in a phase wise manner and the costs involved in it. For guidance on how we should

make an environment management plan we will refer to the document called Environment Assessment

Environment Management Framework which is separate Booklet. The Do’s And Don’t of normal monitoring

system, Roles and responsibilities of stakeholders for environmental management and environmental

checklist for selection of tanks for rehabilitation under OCTMP are annexed at 17,18 & 19 respectively.

Emergency Action Plan (EAP): An exclusive plan needs to be prepared to meet the emergency

requirements called “Emergency Action Plan” encompassing inundation maps for maximum spillway flood in

case of dam breach and preparedness plan for the emergency. Upon finding a hazardous condition that could

lead to a dam breach or upon discovering a potential dam breach or dam breach in progress, the project

authority shall issue dam breach warnings to inhabitants in areas immediately downstream of the dam. The

Pani Panchayat must ensure that the District Project Unit prepares an Emergency Action Plan for early

warning system if required. In case of any possible risk the Pani Panchayt will consult the DPU for accessing

the detailed safeguard measures envisaged under the Environmental Management Plan.


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Wherever it is feasible the Pani Panchayat will coordinate and work with Orissa Watershed Development

Mission.

Institution strengthening activities and other interventions

This would include community mobilization activities, formation or strengthening of groups at the

community level, building the capacities of the Pani Panchayat and other stakeholders and convergence.

For assessing which groups need to be formed/strengthened and what capacities need to be built and a plan

for the month or year we will refer to the format at annexure 7 (a and B).

5.3.6 Finance and Procurement Plan

We will make procurements for works to be executed as per the procurement and finance manuals

and include it in a plan as a part of the TIMP. The steps for procurement and finance management have

been explained in brief in chapter 7 of this Manual.

5.3.7 Monitoring and Evaluation Plan

The Pani Panchayat would need to include in the TIMP processes and costs that would be involved

in participatory monitoring of the project implementation, the progress made, and work completed, impacts

and indicators.

5.3.8 Operation and Maintenance Plan

This includes estimates of annual O & M safeguards and requirements which should further include

civil works, water budgeting, allocation, water saving techniques and crop planning.

5.3.9 Transparency, Accountability and Governance Action Plan

This would include all the steps, balances and checks to be made for ensuring that there is no

corruption, processes and information is transparent and the governance is good. Further the plan would

also include the costs involved in implementing the same and how we plan to address grievances and

disclose information. For understanding the risks involved at the tank level for the project refer to annexure 8

(A) and for safeguards please refer to the procurement and risk mitigation plan for Pani Panchayats annexed

as 8 (B). For disclosure of information please refer to annexure 8 (C). For Grievance Handling annexure 8

(D) and for giving feedback annexure 8(E) may be referred to.

5.3.10 Dovetailing with Existing Government Schemes

Such activities which have been identified by the Pani Panchayat and the community during the

PRA and micro planning stage, but do not fall under the activities that can be financed by the project, may

be dovetailed with existing Government schemes. The Support Organisation, District Project Units and Line

Departments will have to guide the Pani Panchayat in doing so.


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5.3.11 Work Implementation

These would include all such details of works that would be carried out by the Pani Panchayat or

contracted to parties outside. The Pani Panchayats would take under consideration their capacities and with

the assistance of the support organisation would need to identify the activities that will be implementing

directly and the project activities for contracting the work outside, the Pani Panchayat would need to follow a

bidding process for those works that would be out sourced.

5.4 How should we prepare the TIMP?

Step 1: Project Awareness and Community Mobilisation

Our tank system has a number of villages under it. Our project is for all stakeholders of the Pani

Panchayat which means people from the villages coming under our Pani Panchayat and is dependent on the

tank system for their livelihoods. Therefore, it is necessary that we make the communities of these villages

aware of the project and why we need it and mobilize them to participate in the project and support it as it is

for their benefit. The Pani Panchayat with facilitation from the support organization and the district project

unit will make the community aware of:

• the project and its objectives

• the processes and likely interventions

• the expected benefits

• the role of the Pani Panchayat, Support Organisation and the District project Unit in

the project

• The role that the community will play in the project

This may be done in various ways like-

• Meetings with an advance notice of one week to the community

• Cultural programmes such as folk songs, dance, theater

• wall paintings

• distribution of information material

• audio-visuals

Step 2: Tank stakeholder identification

The next step would be to identify who the stakeholders of our tanks system are. This will be done through

a Social Resource Mapping and the tank user’s questionnaire to identify

• who the stakeholders are

• details of their household

• dependency of the stakeholders on the tank system


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• how do they use water from the tank system ( including ground water users in the

influence area of the tank system)

• which are the existing groups and community level institutions

• what are the issues that impediment their functioning and the development of the tank

stakeholders

• how we can build their capacities and improve their livelihoods

• tribals and encroachers and what special measures can be taken up for improving/

restoring their lives

Once all the details are mapped, this will later be included in the detailed village level micro plan

(format- annexure 9) compiled for each village which will include the issues relating to the tank stakeholders

and the measures to be taken keeping in view the objectives and the process – all on a priority basis in

future. The willingness of the people to participate will also be assessed through an participation/interest

analysis matrix (again refer to annexure 4 A and B) .

Step 3: Assessment of Pani Panchayat Preparedness and willingness

After we are through with identifying the stakeholders, making the village micro plans and social

mapping, the support organization and the district project unit will assess our (Pani Panchayat’s) willingness

and preparedness to take up the project and assess:

• our organizational, functional and financial management capacities

• our preparedness for planning and implementing the project as well as contribute to it

• People’s willingness to participate and contribute

Formats for these are annexed at annexure 4 A and B .

Step 4: Signing of MoU between the Pani Panchayat and the District Project Director for willingness

to take up the project in partnership

If the support organization and the district project unit on analysis of our capacities, preparedness

and willingness to participate, plan and contribute, find that everything is as per project guidelines and we

are willing to be partners in improving the tanks system and participating in other activities, will sign an

agreement with us to formalize our partnership to begin planning the Tank Improvement Management Plan.

(Agreement Forms and MoUs annexed as annexure 10).

Step 5: The roles and responsibilities of the Pani Panchayat would include:

a. Mobilize the community to participate and contribute in the execution of the project by depositing

10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank

system.


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Of this amount in Scheduled areas, 2% will be upfront cash to be deposited in its O & M

account before the approval and execution of the Tank Improvement Management Plan, remaining 3%

to be deposited as cash during the project period. The other 5% would be contributed in cash and/or

kind during the project period to be used towards the rehabilitation and improvement works of the tank

system post project. Further, it shall utilise the entire amount deposited for Operation & Maintenance

activities on the same after the tank system is handed over to them by the Minor Irrigation Division.

In Non Scheduled areas the initial contribution before the approval of the TIMP would be

5% of the total estimated cost of civil works as upfront cash to be deposited in the O & M account of the

Pani Panchayat and the remaining 5% to be contributed in cash and/or kind during the project period to

be used towards the rehabilitation and improvement works of the tank system.

b. Prepare the Tank Improvement and Management Plan to execute the restoration and rehabilitation of

the tank system.

c. Actively participate in the implementation of the TIMP

d. Collect water charges, manage water budgeting and ensure equitable allocation and distribution of

water

e. Undertake the O & M works of the tank system as per the Orissa Pani Panchayat Act.

Step 6: Data Collection and Tank Users Village Micro Planning

• Why is it needed for our Community Tank Management Project?

� Each village under the Tank System has its own specific issues or problems with respect to

the physical condition of the tank system, livelihoods, capacities and other issues. Therefore it

is important that village specific issues be resolved under a project.

� For example, the feeder channels in our village may be breached. As a result, water flow would

have been stopped or affected. This calls for removal of the breach and renovation. But in

another village the feeder channel may have only undergone siltation reducing the flow of

water. In such a case, only desiltation would be a requirement.

� In our village we may have some people who depend on fishing for their livelihoods, but do not

have a good marketing linkage. Therefore building appropriate marketing linkages, may

resolve the issue of minimizing losses from fishing. This would need to be included in our micro

plan. However in our neighboring village there might not be any fisher folk or people may not

be interested in fishing, therefore fishing need not be included in their micro plan.

� Let’s take another example- we may have community level groups such as the Farmers

Interest Group in our village, but this group may not know how to carry out its functions and

maintain records. So they would need training and capacity building to improve their

managerial skills, understand their functions and learn how to maintain records whereas, in our


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neighboring village the Farmers Interest Group might no exist. In such a case it would need to

be formed.

• What is a Village Micro Plan?

When we the tank users get together, identify our issues of concern, our problems, identify how these

problems may be resolved, what processes need to be adopted, what inputs are required and who will do it

in one framework, we call it a tank users village micro plan (TUVMP)

• Who should be involved in preparing and finalization of the Tank Users Village Micro Plan?

� All tank users or tank system stakeholders should be involved in the micro planning processes.

� The Pani Panchayat with the help of the tank user community will do the micro planning. All

community level groups should participate in it.

� Women, men, children, share croppers, washer men, artisans, potters, brick makers, livestock

keepers, fisher folk, tribal people, women from women headed households, widows and others

should all participate in it.

Tank Users

Village Micro

Tank Users

Village Micro

Plan 8

Tank Users

Village Micro

Plan 6

Tank Users Village Micro Plan 3

Tank Users

Village Micro Plan 2

Tank Users

Village Micro Plan 4




Reservoir

Catchment

Command

Middle Reach

Head Reach

Tail Reach


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• How should we micro plan?

- To micro plan, we will first sit together and discuss our strategy. We must collect baseline

information on all the tank users and also do a Primary Rural Appraisal (annexure 11 A & B). We

will compile all the data from the Primary Rural Appraisal and the Participatory Walk Through.

� A baseline involves all the information, which is collected at the beginning of a project. We will use

it as a benchmark. Primary Rural Appraisal is about collecting information through active

participation of all of us. We will have to study are tank and its system, identify the beneficiaries and

ask them relevant questions, identify the stakeholders, collect information on women, tribal,

sharecroppers and others, cropping patterns etc.

� Identify tank users from each village

� Identify existing groups and forming new groups if needed at the village level

� Discuss the objectives of the project and roles and responsibilities of the groups

� Attend all awareness meetings, street plays, workshops organized by the community development

agent for us

� Wall writing and creating messages for our community with regard to this project with assistance of

the support organisation

� Form the Pani Panchayat if not formed earlier

� Mobilize community contribution

� Build our capacities to manage our institutions groups and the project

� For the Resettlement Action Plan we will estimate the land requirement (quantum, exact location,

titleholder, etc.) based on the rehabilitation activities planned, provide support to all engineering

related surveys and works, assist in identification of preliminary verification of encroachers, assist in

socio-economic survey for preparing the socio-economic baseline of the displaced families,

motivation of the title holders and encroachers to facilitate the land acquisition process, provide

support in execution of the project awareness plan in affected areas, support in the survey of land

to be acquired and drawing up of the compensation matrix and R & R entitlements, provide support

in identifying livelihoods support programmes for project affected communities.

� For the Tribal Development Plan we will ensure that we have taken into account the capacity

building support to be given to the tribal people and specific livelihoods promotion support

programmes.

Step 7: Consolidation of the tank users’ village micro plans into the TIMP

• The PANI PANCHAYAT will receive training on what the TIMP is about and how it must be

executed. Our Support Organisation will train us. The District Project Unit will in turn will assist

them.


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• We the members of the Pani Panchayat will plan out what are to be included in the TIMP from the

information that we have gathered in the TUVMP.

• Once the TIMP is finalized, we the PANI PANCHAYAT will discuss it with the community level

groups of all villages coming under the tanks system. Then once finalized, we will place it before

the Governing Body for approval.

• We the PANI PANCHAYAT with the help of the Support Organisation will execute the TIMP.

• We will attend workshops on procurement, financial management, accounting, governance,

managerial skills and leadership and livelihoods.

• There will be a standardized format for consolidating all the information from the Tank Users Village

Micro Plan into the TIMP. These formats are annexed as Annexure 12 A and B. Annexure 12 A is

the format for Scheduled Areas and 12 B is the format for Non Scheduled Areas.

5.5 Who should we be involved in forming the Tank Improvement Management Plan?

The members of the Pani Panchayat will form the Tank Improvement Management Plan based on the

information they have gathered in Tank Users Village Micro Plan. In order to do this the Support

Organisation (SO) will help us. After we finalize the plan the SO will help us put it before the District Project

Unit (DPU) for appraisal and approval. We will discuss each component that we have put in the plan, why,

what will be its advantages and how we aim to achieve it along with a proposed budget. We will take the

views of the DPU.

5.6 What needs to be done for TIMP consolidation?

• We need to first discuss each component and what our communities will gain from it and how

activities should be executed amongst ourselves in the Pani Panchayat in several meetings.

• For this we will refer to the individual Tank Users Village Micro-Plan

• Then we will share our views with the SO and take their opinion.

• For preparing and planning each component and its budget we will take the assistance of the SO.

• The SO has a Tank System Support Team. This team includes experts from the field of agriculture,

finance, social development and a technical expert. We will ask these experts to guide and help us.

• These experts will guide us, help us and facilitate in understanding each component, understanding

issues that need to be resolved under each component and how it needs to be executed.

• They will also help us in finalizing the budget and preparing the final TIMP document.


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5.7 Some Facts to remember while Planning the TIMP

a) Tank Renovation and maintenance:

The Primary aim of the Tank Management is to involve all stakeholders from planning to

implementation stage and subsequently in monitoring the same. The basic idea is to regain the lost ayucuts

of the Tank System, which are mostly in dilapidated condition. The aim is to ensure beneficiaries

participation for improvement of the tanks for better production & Productivity by strengthening local

institutions in creating various livelihood options for sustainability of the Tank System. The SO and District

Project Unit along with the J.E. will facilitate in the planning and implementation of this component. The

following steps are needed for renovation of tank:

• Participatory Walk Through survey involving technical staff of the District Project Unit, Pani

Panchayat members and other local community, Support Organisation Representatives

• Preparation of estimate by the technical staff of the DPU

• Tender Procedure by the technical staff

• Contracting either to contractors , to PANI PANCHAYAT or by Pani Panchayat to others (

Explained in Chapter 7)

• Handing over the entire tank system to the Pani Panchayat after successful completion of

the project for operation, maintenance and collection of water charges thereof.

Dam work may not be possible for the PANI PANCHAYAT to execute as it involves higher

mobilization of resources and manpower requiring technical skill. However, the Pani Panchayat depending

on its capacity as well as technical competency can implement the work relating to distribution system. Even

structures like aqueduct cannot be executed by the PANI PANCHAYAT, which requires more resources and

technical skill.

• Execution of work involving renovation of head works and distribution system.

Weed and bush clearance, Base stripping, Earth work, using earth of approved quality, compaction,

construction of rock toe, masonry or concrete work for sluice, surplus and falls, fabrication of shutter for the

sluice and fitting, construction of upstream riprap, turfing of down stream slopes of the dam, Gauging the

water level, canal lining, construction / renovation of structures in canal etc.

b) STEP-BY-STEP PROCESS FOR IMPLEMENTING TANK RENOVATION

We should understand the following and keep in mind during the participatory walkthrough survey:

TANK PROPER

- Whether water retention capacity has decreased?

- Whether required inflow is coming to the reservoir?

- Whether there is siltation problem and measures taken to reduce it?


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- Whether there is scope for increasing the capacity of the tank to increase the ayacut area i.e. to

serve more people?

- Whether there is encroachment problem in the tank area?

- Whether the tank has been filled to its fullest capacity in the last five years?

- Whether catchment treatment is necessary?

- Whether Dam is in proper slope (Upstream & Downstream)?

- Whether upstream riprap is disturbed or there is no riprap, which should be done?

HEAD SLUICE:

- Is it leaking?

- Is the shutter properly functioning?

- Measures to be taken up for proper functioning and stop leaking.

SURPLUS

- Is it in good condition?

- Are the falls below the surplus in good condition?

- Measures to be taken up for safety of the surplus & falls

- Is it required to raise the surplus?

DISTRIBUTION SYSTEM

- Participatory walkthrough can be taken up involving PANI PANCHAYAT and common farmers with

the Technical Authority, and SO representatives

- Find out the deficiency in the canal different structures and measures to renovate it

- Whether lining required in specific places mostly in filling zones

- Accessing farmer’s requirement like additional cross drainage work, outlets, cattle crushing VRC

etc.

- Whether canal bank is in proper slope

- Whether canal bank has been cut by the farmers?

c) What will we gain from improving the tank system and maintaining it?

• We will be able to revive the lost ayucuts

• Agricultural productivity will increase

• We will gain technical know-how

• Economic conditions of tank users will improve

d) How should we do it?

• We will plan how it is to be done along with the members of the Support Organisation and

the Junior Engineer.

• We would have received some training on it previously.


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• As per the technical advice, we will execute the activities.

e) Who is to do it?

• We will execute the minor repairs of the distribution system with advice from the

technical unit of the District Project Unit.

• Technical team (DPU) will carry out all the works of Head Works as and when required.

• Technical expert from the SO will facilitate in the process

f) Who will assist us?

Technical team from the MI unit at the DPU will help us with estimates and designs and technical

expert from the SO will help by facilitating.

g) What will we gain from strengthening institutions?

• Our capacities to understand manage and execute projects for the development of our

tank system and our communities will improve.

• We will have better book keeping and accounting skills.

h) How should we strengthen institutions?

We will institutionalize our Pani Panchayat, Community Level Groups and the Water Users Network

by being trained, by attending workshops, through mentoring meetings, Exposure visits through IEC material

etc. We will identify what is to be done by identifying our capacity building needs as given in annexure 7 A

and 7 B .We will share our experiences with all members and improve our managerial and execution skills.

We will ensure that we participate in the process and others participate in it too.

i) Who will strengthen institutions?

The Tank System Support Team of our Support Organization will train us and will help us build our

capacities. They will also organize our workshops and exposure visits. The finance for this will be budgeted

under the TIMP by us. We will also ensure participation.

j) What is Livelihoods?

For livelihoods intervention the SO may facilitate in the following way:

- During the Micro Planning Stage we (PANI PANCHAYAT) will identify vulnerable

stakeholders for the livelihood intervention programme.

- The PANI PANCHAYAT will work out a livelihood intervention plan for them which will be

included in the micro plan

- We will include the livelihood intervention plans in the TIMP during the next phase.

- We will consider the following for planning livelihoods:

� Agriculture: technology interventions on traditional and non-traditional crops

� Horticulture: technology interventions on vegetables and fruit crops

� Livestock: Breed improvement, nutrition management and health management

� Fisheries: technological interventions on short, long and perennial pisciulture


38

� Household: technological interventions on backyard poultry, mushroom value

addition, off-farm activities etc.

� Foreshore Plantation: Regeneration of natural resources

� Marketing and Agri- Business: Collective input procurement and marketing, market

led production, developing marketing information system, agri - business

development

m) How should we do it?

We will first identify the stakeholders. Our priority will be marginalized farmers, landless people,

women, tribals, sharecroppers and other vulnerable groups. Then we will have dialogues with them and

identify what alternative livelihood support.

n) Who is to do it?

We (Pani Panchayat) will do the planning, budgeting and execution. The SO will facilitate through

their Livelihoods expert.

o) Who will assist us?

- The SO will facilitate in consultation between the PANI PANCHAYAT, DPU and line

departments for finalizing these for the TIMP

- The SO will guide the PANI PANCHAYAT in carrying out the livelihoods interventions through

the Water Users network

- The SO will also need to facilitate formation of a number of such agri-business units

5.8 Why do we need a special programme for tribals?

We might need a special programme for the Scheduled Tribe to improve their livelihoods and

capacities if our tank system comes under a Scheduled Area as the Scheduled Tribe are marginalized. The

SO must assist the PANI PANCHAYAT in identifying issues related to Tribal development and Well Being

and wherever possible, take measures to mitigate them. The issues may vary between scheduled and non-

scheduled areas. Therefore, during the micro-plan stage itself such issues need to be identified. For Tribal

Development the Pani Panchayat should refer to the Tribal Development Framework.

5.9 Approving the TIMP

5.9.1 What is the TIMP MoU and why do we need it?

Once the DPU and we the Pani Panchayat agree and come to a consensus on each component of

the TIMP, it’s budget and how the works will be executed and by whom, the TIMP, we will sign an

agreement with them. This agreement delineating our roles and responsibilities will be the Memorandum of

Understanding. The SO will facilitate this process.


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5.9.2 How will the SO help us do it?

The SO will help us draft the Memorandum of Understanding with reference to Annexure 10 . The

team from SO and all of us from the Pani Panchayat will sit together in a meeting. We will then tell the SO

what we want to include in the agreement. We will make a draft agreement with everyone’s consent.

5.9.3. How will the DPU help us with it?

We will share the draft agreement with the District Project Unit and take their feedback. Once the

DPU and we from the Pani Panchayat agree on all terms and conditions we will finalize the agreement.

5.9.4. How should we finalize it?

• The Executive Committee will first place the TIMP before the Governing Body of the Pani

Panchayat and will seek its approval.

• Once the Governing body approves, it will share the TIMP with the District Project Unit.

• The TIMP will only be final when the District Project Unit and the Pani Panchayat and the

SO agree on every point that is mentioned in the TIMP, the processes to be followed an its

estimated costs and designs as well as plans. For this we have to have meetings with the

District Project Unit. The SO will facilitate in organizing the meetings.

• Once all points have been agreed upon, the Memorandum of Understanding will be drawn

with the assistance of the support organisation.

• The TIMP and the Memorandum of Understanding will be shared with the SPU for any

suggestions.

• The final Memorandum of Understanding between the District Project Director and the

President of the Pani Panchayat will be signed.

• The final MoU and the TIMP will be shared with the Palli Sabha and the Zilla Parishad.


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CHAPTER-6 Implementation of the TIMP

Implementing the TIMP Once the TIMP is approved and finalized it will be converted into annual work plan, which would

basically include the tasks or activities that the PP is planning to undertake for that financial year.

Implementation of the annual work plan would include activities related to:

• Implementation of the renovation/ civil works plan;

• Plan for institution strengthening through capacity building;

• Tribal development plan;

• Resettlement of encroachers and those whose land has been acquired for the project,

• Environment plan;

• Livelihoods plan; and

• Plan for transparency, accountability and governance.

For executing these plans we need to do the following:

• We will be assisted by the Support Organisation and the District Project Unit for identifying activities

on for preparing the annual work plan.

• As per the annual work plan of the approved TIMP we will make requisition for advance of 40% of

the cost of the activity to carry it out on a priority basis or in installments.

• The funds will be deposited in our TIMP account which would be jointly operated by the President

of the Pani Panchayat and the chosen signatory of the executive summary/ sub committee.

• The Pani Panchayat’s capacities to execute the prioritized activities will be built accordingly with

facilitation and support from the Support Organisation and District Project Unit.

• The Junior Engineer of the DPU and of the SO will give technical guidance and build capacities

while execution of the civil works is on.

• For execution of the civil works the works sub committee will need to take concurrence/ technical

sanction from the DPU as per the norms of the Department.

• For strengthening the Pani Panchayat and Community level groups with managerial skills and for

executing the resettlement plan we will be assisted by the Institution strengthening staff of the tank

system support team of the SO and the concerned DPU staff.

• For the livelihoods programmes we will be assisted by the livelihoods staff of the tank support team

of the SO and the livelihoods persons from the DPU as well as line departments.


41

• For the Tribal Development Plan we will be assisted by the institution and livelihoods person of the

tank support team of the support organisation as well as the concerned persons from the DPU. We

will need to hold consultations with the community and the Palli Sabha. Under the tribal

development plan we will need to develop the livelihoods of the tribals. This we will do by consulting

the tribals, the institution strengthening and livelihoods staff of the support organisation. Tribal

women will either be organized into SHGs or made a part of the women and water management

forum and will take up micro-credit activities.

• For the Environment Plan, we will execute with assistance from the technical person of the tank

support team and the DPU as well as the environment person from the DPU.

• The works/ activities, its quantity and its quality will be monitored by us (the Pani Panchayat), the

community, the SO, the DPU as well as the External M & E agency, dam safety panel and third

party quality control.

• All records will be maintained by us and copies will be given to the SO and DPU.

• All works and programmes/ plans to be executed will be displayed publicly.


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CHAPTER-7

Managing our Procurement and Finance (For details refer to Section 5, Volume IV of the Procurement Implementation Plan for Procurement and

Annexure 20 of this Manual for Financial Management)

7.1 Procurement by Pani Panchayats

WUAs may procure those works/ goods/services (other than consultancy services) as specified

under the Orissa Pani Panchayat Rules, up to Rs. 500,000 observing all procedures as mentioned in the

Procurement Manual. WUAs will develop and implement plans with technical support from DPUs or the

Support Organizations engaged by DPUs for this purpose. Procurement by WUAs will be for small works

such as de-weeding, jungle clearance, small repairs to feeder channels, distribution channels etc. The total

area to be de-weeded/cost of repair etc. will be agreed at the time of Tank Improvement and Management

Plan (TIMP), which shall contain the details of all rehabilitation works to be carried out in the tank system.

Procurement related to materials and implements, if any, required by the WUAs and the works to be

implemented shall be carried out following the relevant sections of the Procurement Manual, mentioned

above.

7.2 Procurement arrangement at Pani Panchayat

7.2.1 Key Rules of Community Procurement

A. Transparency:

B. Equal opportunity for all Suppliers:

C. Accountability:

D. Ensuring Value for Money:

E. Avoid procurement of items from Friends and Relatives:

F. No undue benefits for anyone:

Communities have limited storage space. Further the suppliers at rural level may have limited

capacity to supply at a time. So while community may procure items in one or more lots. Number of lots may

vary depending upon the requirements over the next six months/one year period and the capacity of the

vendors/suppliers. Market Survey is the simplest method that should be undertaken by the community for

the procurement of goods. Procurement of engineering works, other than specialized works would be done

by hiring local labour. A schematic diagram depicting these methods is given below.


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7.2.2 Salient features of procurement by Community

The community, considering its capabilities may carry out the works on its own by hiring skilled

persons on muster or may outsource the works following procurement norms.

• The community may take up works upto 5 lakhs. The works should be simple and of the

nature where no specific technical skill will be required.

• The DPU will provide technical support for works. The whole procurement procedure, viz.

preparation of estimate, calling of quotation by post or by market survey, evaluation of

quotation, signing of contract, supervision of works, billing for payment and issuing payment

will be observed by the Pani Panchayat.

• The Pani Panchayat will follow the shopping procedure for procurement of goods/ services/works.

7.2.3 Procurement procedure at the Community Level

The project Frame Work envisages the User Community to procure goods, works and

services in order to achieve the implementation of aforesaid activities. Institutional set-up for

Community Procurement under the Project envisages the involvement of following entities in

procurement of goods, works and services.

• All works at Pani Panchayat will be executed by works sub committee.

Community Procurement

Goods

Works

Market Survey

Local Labour Rate (Muster Roll)

Procurement in one or more lots

Material for works


44

• The constitution and functions of the Works Sub Committee is same as described

under para 22(2) of The Orissa Pani Panchayat Rules, 2003.

(i) Composition of Works Sub Committee:

1. The convener of the sub committee shall be the Secretary of the Executive

Committee;

2. In the case of Pani Panchayat, the members not exceeding four shall be drawn

from out of the members of the Chak committees

3. As per Orissa Pani Panchayat Rules, 2003, there are three Sub Committees:

Finance and resources Sub Committee, Works Sub Committee and Water

Management Sub Committee. No member shall represent more than one sub

committee.

(ii) Functions of the Works Sub committee shall be

(a) To recommend estimates of works for administrative approval; and

(b) To supervise works and ensure quality control.

In addition to the above, this committee will finalise the firm (and get the approval of

the executive committee) with which contract for supply of goods/ services/ labour is

to be signed. The Support organisation will nominate a facilitator (in Proforma-A)

which will help, support and guide in the activities of the Works Sub Committee.

He will, further help in comparing the rate of quotations, judging the quality of

material received against a purchased order and supervision of the work.

The procedure of taking up of works is same as described under para 23 of The Orissa Pani

Panchayat Rules, 2003. The procedure is as described bellow:

• Procedure for taking up works

o The Pani Panchayat will take up maintenance works which may include

� Desiltation

� Weed removal

� Repair and painting of shutters

� Repairs and painting to lining, and

� Emergent breach closing works and maintenance of inspection path.

� The above works should be executed by the Farmars organisation under

the supervision of the technical unit of DPU. The Farmers Organisation, as


45

per the Orissa Pani Panchayat Act, 2002 means Pani Panchayat at the

primary level consisting of all water users.

o Identification of the normal operation and maintanence works participatory

walk through :-The President ( of pani Panchayat) along with the technical unit of

DPU shall organise a participatory walk through within the area of operation of the

farmers’ organisation and identify all the critical reaches, which need immediate

repair as listed out above. The technical unit of DPU shall assist the Farmers’

organisation in preparation of detailed list of works to be undertaken. Such works

will be listed in Tank Improvement Management Plan (TIMP).

o Prioritising works:- the executive committee of the farmers’ organisation shall

discuss the list so prepared and fix up the priority of works to be taken up

immediately.

o Preparation of estimates:- the technical unit shall prepare estimate and accord

technical sanction for the works so prioritised according to the prevailing rates

within a fortnight

o Administrative approval:- the executive committee of the Farmers organisation

shall accord administrative approval for estimates prepared subject to availability

of fund. Each administrative approval shall be accorded in the register of

administrative Approval in Form C.

o Technical Sanction:- the power of technical sanction by the technical unit of DPU

shall be as per the prevailing Orissa Public Work Department (OPWD) code.

o Manner of taking up the works:- works as approved by the committee of the

Farmers Organisation shall be taken up for execution by the Farmers’ Organisation

itself or by an agency selected by the committee.

o The work order shall be issued by the President and the agreement shall be

executed by the Secretary with the executing agency.

o The detailed accounts including maintenance of muster roll of such of the works as

may be executed by the Farmers’ Organisation itself shall be maintained by the

Secretary. All purchases in respect of these works will be approved by the

Executive Committee.

o The DPU unit shall record the pre measurement and final measurement and works

of the Farmers’ Organisation for qualifying the works done by the Farmers’

Organisation/ directly or through an agency for making payment by the Farmers’

Organisation.


46

o The DPU shall prepare the bill in accordance with the measurement taken by him.

The bill will be passed by the president in respect of the work executed by the

agency

o In case of the work executed by the farmers’ organisation itself the DPU shall

prepare a material statement basing on the measurement recorded by him for

approval of the expenditure.

o Limitations of works: no farmers’ organisation shall have power to interfere with

the designed hydraulic particulars of an irrigation system.

o Publication of list of works to be taken up: the list of works to be taken up along

with the estimated amount and the name of the executing agency shall be given

wide publicity by means of display in the office of the Farmers’ Organisation and

institution within the area.

o The members are free to contribute resources either in cash or by the way of

material or labour.

o Payments of works done: all payments of works done above Rs. 1,000 shall be

paid by cheque. The treasurer of Pani Panchayats shall maintain the records of all

payments made in the cash book date wise. The cheque will be jointly signed by

the president and Secretary in case of operating account and Present and

Secretary in the case of TIMP account.

7.3 Procurement of Goods

Procurement of goods in appropriate amount and at the right time is essential for the completion of

any project within scheduled time. Procurement at Pani Panchayat level shall be through shopping in which

the quantity of goods shall be purchased in such amounts, which are required immediately. This would

minimize wastage due to lack of proper storage system. Procurement of each lot shall be done following the

steps given below:

o Use of rate contracts of DGS&D, if timely deliveries from conveniently located source(s) are feasible.

o Obtain sealed quotations from Authorized Dealers in the selected markets (minimum 3 quotations).

o Opening of sealed quotations before Works sub committee. o Preparation of Comparison chart of rates quoted and selection of the lowest evaluated

responsive bidder. o Finalization of rates and release of purchase order.


47

7.3.1 Steps to be followed for the purchase of Goods

7.3.2 Approval and Purchase Order for Procurement of Goods

The Works Committee shall submit all the related documents viz. market survey and

recommendations to Executive Committee for approval and necessary action. The Executive committee

shall examine rates quoted in quotations. After approval of the procurement the works Sub committee will

execute the procurement. The Purchase order will be placed by the signature of the President of the Pani

Panchayat.

7.3.3 Receipt And Payment Of Supplier’s Bill

Goods received against the order placed by the President Pani Panchayat in accordance with the

procedure outlined above shall be entered in site account of the work. Goods so received should by verified

by the Engineer, Support organization and the Works Committee of the Pani Panchayat.

On the basis of the verification certificate mentioned above the President Pani Panchayat shall

draw cheque or draft in favor of the supplier from the bank account (TIMP account). The cheque shall be

signed by the President and Secretary of the Pani Panchayat jointly.

7.3.4 Procurement of Works by Pani Pancahyat

Works shall be executed by engaging skilled and unskilled labour as well as support persons on daily wages

on muster roll. The community shall carry out the work directly by hiring the local technicians like mason,

plumber, blacksmith etc and procuring materials as per procedure described in foregoing paras and

supervise the construction work and ensure its quantity & quality. If it is decided by Pani Panchayat that the

whole work needs to be executed by an agency (contractor), the quotations will be invited from the qualified

contractors and shopping procedure may be followed.

Lot 1

Selection of Market Collection of sealed quotations

Goods

Finalization of Rates

Proforma – C Part - I

Proforma – C Part - II

Proforma – C Part - III


48

Following steps shall be followed:

• Executive committee shall authorize the Works Sub committee to implement and supervise the

work .

• The Works Sub Committee shall engage skilled, unskilled and support persons on muster roll.

• Weekly labour reports of skilled, unskilled and support persons engaged shall be sent to the

Executive committee detailing the work done.

• The Works Sub committee shall keep the accounts of material in site .

• The Work Sub Committee shall be assisted by DPU and Support organization.

7.4 Procurement of Specialized Works

Works that require specialized technique and equipment which could only be procured through

contractors having men, material, equipment, expertise, skill and experience in this field. Community shall

therefore procure these works as per method and threshold values given in procurement manual.

7.5 Implementing Physical Works

Procurement for physical works has to be strategic. It should be as per the annual work plan of the

TIMP where, all the works would have been listed on a priority basis and on the basis of the season

when it should be executed. While planning the TIMP itself, the Pani Panchayat, with the assistance of

the District Project Unit and the Support Organisation would have identified the works that it would carry

out by itself, like repairs to feeder channels, jungle clearance, revetments and distribution channels, etc.

It may tender out other works.

a) Supervising Technical Works

During the implementation of the physical works by the Pani Panchayat, the technical support

(Junior Engineer) from the Support Organisation will assist the Pani Panchayat for making

measurements of structures, material and instrument quality, time for curing etc. It is imperative that the

representative from the District Project Unit and from the District Project Unit should visit the field,

inspect and guide the Pani Panchayat and the Support Organisation in its work and ensure that

everything is being done efficiently, effectively and qualitatively.

b) Maintaining Measurements and records

Measurements and records need to be maintained by the Finance Sub-Committee and the Works

Sub Committee. As per the Orissa Pani Panchayat Rules 2003, the following records need to be

maintained by the Pani Panchayat-

• Register of Administrative Approval of estimates by the Executive Committee

(Form C/ See Rule 23 - e)


49

• Cash Book (Form G / See Rule 30 vi)

• Bill Registers (Form F/ See Rule 35 v)

• Receipt Books ( Form H/ See Rule 30 vii)

• Asset Register ( Form I/ See Rule 30 viii)

• Register of demand and collection of water rate ( Form E / See Rule 30 iv)

• Register of land holders ( Form D / See Rule 30 iii)

• Register of repair and maintenance of the canal ( Form K/ See Rule 30 ix)

• Register for copies of demand notice ( Form J / See Rule 31 3)

Apart from these, they will also maintain other records for the project.

7.6 Finance, Finance Management and Accounting

a) How will we get Finance for implementing the TIMP?

For all such works that have been estimated and approved by the General Body of the Pani

Panchayat and the District Project Director and a MoU has been signed for the same, the Pani

Panchayat will receive finance for such activities from the District Project Director.

All payments above Rupees Ten Thousand will be in cheque. The Works Sub Committee will

approve the works for payments for all such works that the Pani Panchayat would carry out by itself or

through contractors. The Finance Sub Committee will maintain records of all payments made in the

cash book.

b) What are the Bank accounts we need to maintain for the project?

We will maintain two Bank accounts. The first would be the O & M account in which we will deposit

the water charges collected as well as the 5% of the estimated costs of the civil works of the TIMP

contributed by us for post project Operation & Maintenance activities.

The other account would be the TIMP account, wherein we would deposit the funds that we receive

from the District Project Director to carry out the listed works of the TIMP during the project period. We

will draw and make payments for the same from here.

c) Procedures for payments?

We will receive an advance of from the District Project Director which would be deposited in our

TIMP account to initiate the work. However, funds would be available for us to implement the work only


50

after we receive certified training on finance and procurement procedures and have been deemed

capable of handling and maintaining the books of accounts by the District Project Unit.

Following this, the competent authorities from the District Project Unit and Support Organisation in

association with the Works Sub Committee will look into the measurements of works and items of works

to be executed.

This would be followed by supervision and monitoring of the progress and quality of work by the

Works Sub Committee of the Pani Panchayat, District project Unit and the technical person from the

support organization.

The Works Sub Committee will then certify through Okay Cards that the work has been completed

to its satisfaction and as per norms and desired output. This will again be checked by the District Project

Director’s Office and certified at their level after verifications. The Support Organisation will facilitate in

the process.

d) What should are accounting process be?

All financial functions and processes will be according to the Orissa Pani Panchayat Rules 2003.

For details please refer to the chapter 14 of the Finance and Accounting Manual of OCTMP and the

Pani Panchayat Rules 2003. For assessing the financial readiness of the Pani Panchayat for executing

the project a quationnaire has to be filled in by the Pani Panchayat. The questionnaire is annexed as

annexure 20.

Further, there will be an Accounts Support Organization at the district level to help us with

maintaining records, keeping books, consolidating the records of our Pani Panchayat and other Pani

Panchayats and computerizing all the records. This support organization will give us copies of our

records and books maintained for our reference and give another copy to the District Project Unit.

We (the Pani Panchayat) will identify persons for training in book keeping, records maintenance and

interface with the Accounts Support Organization from the community. Such persons that we identify

should have passed the 10th standard, Should be below 40 years of age and of sound health. The

persons we identify to maintain our records and accounts will be trained by the Accounts Support

Organisation for maintaining records, keeping books and consolidating the same for us at the Pani

Panchayat level. After receiving certified training they will begin to assist us.


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CHAPTER-8 Participatory Monitoring: How will we monitor our work?

8.1 What is a Participatory Monitoring, Learning and Evaluation?

It is important that we monitor and evaluate our project in participation with the community

stakeholders, the support organisation, District project Unit and line departments. This process of joint

monitoring and evaluation is called participatory monitoring and evaluation. Participatory Monitoring and

evaluation will help us in making us more efficient, transparent and empowered.

8.2 Why do we need to Monitor and evaluate our own project?

Our Pani Panchayat is the tank level implementing partner of the project and the core of our project is

the Tank Improvement Management Plan which we will formulate ourselves. The content of the TIMP has

different components in it which we need to implement keeping the processes in mind, sticking to our

financial procedures and allotment for each activity and ensuring that we and others from the support

organisation, district project unit etc. execute their functions timely and efficiently. We also need to ensure

that we are transparent and accountable to the public and that there is no corruption and the right

beneficiaries/stakeholders are benefited by the project, thereby making it necessary for us to monitor.

8.3 How can we monitor our project activities?

There are four ways in which we can monitor and evaluate our activities specifically for finance,

procurement, environment and technical works using the following tools:

8.3.1 Social Audit as tool for ensuring transparency and accountability:

What is Social Audit?

Social audit is a process to bring transparency in the activities that we are implementing and

increase our accountability to stakeholders and beneficiaries and help us manage the project better by

ensuring that there are no wrong practices. In the interest of the project it is important for us to conduct and

endorse social audit. This process primarily involves stakeholders or beneficiaries in the process like our

Pani Panchayat members, senior citizens of the village community, Volunteers, the project staff, donors,

Government and Non Government institutions and local people.

Who is responsible for conducting Social Audit?

We will need to conduct social audit at the end of every cropping season and the responsibility of

conducting the social audit will be with the President of the Pani Panchayat and the Executive Committee.

How will Social Audit be conducted?

The Executive committee will conduct a General Body Meeting where stakeholders/ beneficiaries,

senior citizens of the village community, Volunteers, the project staff, donors, Government and Non

Government institutions and local people will also be requested to attend.


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What documents and information and required for social audit?

- All such records relating to the TIMP and individual plans, records of a social audit book and other

records that are maintained by us including Community Project Cards will be placed by the executive

committee before all the members who have been called for the audit.

- The records that will be scrutinized will include but not be limited to the following- budget

allocations, beneficiary lists, muster rolls, item-wise expenditure, bills and vouchers, details of bank

accounts, books of accounts, applications for and grant of tenders, /licenses/permits if any, registers

indicating dates of applications, GB meeting proceeding register, grants, etc.

- After scrutiny the members present will assess the positive achievements and progress, identify

negative areas and decide on what should be done to overcome gaps, and make the project and the

executers of the project more transparent and accountable. Given below is a model for members to be

drawn for social audit team:

For conducting social audits, the format annexed as 13 may be used.

• Self Status Rating

This is a self monitoring and assessment tool which we will use to assess our own activities,

achievements, performances issues and how to overcome them. We will use this method of monitoring on a

quarterly basis. We will be trained by the SO to conduct the rating. There will be a form with a list of

parameters and prefixed marks. We will discuss the parameters in detail and come to a consensus on what

mark we should put. We will do this for the tail, middle and head reach members separately and then take

an average. The format will cover all functions that are expected to be our functions and activities that are

TIMP specific in connection with OCTMP. As per the weighted scores we may need to improve our

performances and achievements by addressing the weak areas in the coming months during the project

period. A format for self rating is annexed at 14.

• Okay Cards:

These cards will be used for indicating completion of civil works related activities especially relating to

concrete structures and their technical specifications. The details of this are indicated in the technical

manual’s point- 7.6 and Annexure 7 (c).

• Environment Checklist:

This will be used during the Tank Identification phase for selection of tanks for project implementation.

However, the DPU might change the parameters listed and it could be used on a quarterly basis for ensuring

compliance with the environment safeguard. A sample format has been annexed at 19.


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• Reporting and auditing at the district audit hub:

We will need to maintain cash books and other accounting records with the help of the Accounting Support

Organisation(ASO) on a monthly basis at the district auditing hub for our project. For further information on

this we will refer to point 14 and 15 for the Financial and Accounting Manual. After preparing the reports with

the help of the ASO the same would be submitted to the DPU for assessment, taking stock, consolidation

and making payments if any.

Table Indicating the types of plans/ work and how they would be monitored

Sl.

No.

Type of Work/ Plan Method of Monitoring and

Evaluation

When it is to be done

Okay Cards On completion of each activity

Social Audit End of each cropping season

1 Plan for Physical

Renovation of the Tank

( Civil Works) Pani Panchayat Self Rating On a Quarterly basis

Social Audit End of each cropping season 2 Resettlement Plan

Pani Panchayat Self Rating On a Quarterly basis

Environment Checklist On a Quarterly basis


3 Environment

Management Plan


Social Audit End of each cropping season 4 Tribal Development

Plan Pani Panchayat Self Rating On a Quarterly basis

Social Audit End of each cropping season 5 Institutional

Strengthening and

Capacity Building Plan

work



Community Project Cards On completion of each activity

6 Agricultural Livelihood

Development Plan


Monthly financial reporting Monthly tracking and reporting at the district

level auditing hub of the project


7 Finance and

procurement plan


8.4. Transparency, Accountability and Governance

ii) For handling grievances, a complaint box may be maintained by each Pani Panchayat to take

grievances from all Pani Panchayat members and water users. These written grievances shall be

maintained in a record as well as the action taken on them by the Executive Committee. This will increase

the interaction between the Pani Panchayat members and the Executive Committee and make the later

more accountable to the users.


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iii) The list of works to be taken up should be widely publicized through display in the office of the Pani

Panchayat, village, Palli Sabha and Gram Panchayat Office or other prominent public places.

iv) Along with the activities and woks, estimates, values, and mode of execution should be publicized.

v) In case any member of the Pani Panchayat wishes to have access to any of he records, they may by

paying a fees as fixed by the Pani Panchayat.


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CHAPTER-9 9. How will we ensure that our tank is maintained and serves our future generations? The Pani Panchyat shall undertake the entire operation and maintenance of the Minor Irrigation Project in

accordance with the Orissa Pani Panchyat Act, 2002 and rules 2003 and will be meeting the cost out of their

Operation & Maintenance Account.

9.1 Who will maintain our tank system?

Once the project is over it is our (Pani Panchayat) responsibility and duty to manage our own Tank

System.

9.2 What planning is required for maintaining our tank system?

Identify the maintenance works to be done, for our Tank System should hold regular participatory

walk through with the J E and the tank users.

Once the problems have been identified, work out the cost and design in consultation with the MI

Department and then start the renovation work.

For the renovation work we will use funds from our OPERATION & MAINTENANCE fund account.

After a season or two, the Pani Panchayat will have an idea of the average cost for O & in every season.

The Pani Panchayat should raise funds accordingly.

9.3 What key operation and maintenance activities can be taken-up by us?

The Key OPERATION & MAINTENANCE activities to be carried out by the Pani Panchayat include:

- Desilting

- Deweeding and Clearance in the tank system

- Embankment repairs

- Revetment

- Repairs to shutters

- Repairs to masonry and lining

- Cleaning and oiling of screw gears and gate groves

- Emergent breach closing works

- Reconstruction and repair of sluices

- Reconstruction and repair of drops and regulators

- Repair to waste weir and surplus system

- Head work repair


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9.4 How do we raise funds for operation and maintenance?

The Pani Panchayat will raise funds though the following:

- Water charges collection ploughed back to the OPERATION & MAINTENANCE account

- Operation & Maintenance fund created out of 5% beneficiary contribution

- Amount raised from leasing fishing rights

- Funds from foreshore plantation

- Income from lending out farming equipment

- Membership Fees

- Member’s contribution towards the tank’s OPERATION & MAINTENANCE

- Sale proceeds of silt removed from tank bed

- Donations

9.5 Who will be collecting Water Charges?

• The Pani Panchayat shall levy fee and water tax and collect the same for their members. The rates

of water tax levied by the Pani Panchayats, shall be, in no way less than the rates fixed by the

Revenue and Disaster Management Department.

• The Water Rate so collected, shall be deposited in the Joint Bank Account of the President and

Secretary of the Pani Panchyat and accounted for in accordance with the Orissa Pani Panchyat

Act, 2002 and rules 2003.

• In the Tanks Systems under World Bank supported Orissa Community Tanks Management Project,

the Govt. of Orissa will not collect any water tax from the farmers and shall not provide any regular

grants for operation and maintenance of the project.

9.6 How will we monitor Water Supply for the Tank?

After receiving water in the tank, the Executive committee needs to hold consultations with the tank

users and identify the water needs. After needs identification, depending on the availability of water and the

seasonal requirements, water should be supplied. The entire process will be monitored by the executive

committee so that it is transparent and there is no bias in the supply of water. The Executive committee will

need to take into account the water needs of the head, middle and tail reaches and plan accordingly. The

SO will support us in putting systems for water supply, budgeting and monitoring of the same.

9.7 What is Water Budgeting?

The process of letting out water based on water availability and utilization needs is called water

budgeting.


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9.8 Why is Water Budgeting needed?

Water budgeting is done for:

a) irrigation provisions to the command area of the tank system

b) ensuring equity and equitable distribution of water to the tank users

c) production optimization

9.9 What steps we need to follow before taking over the project for operation & maintenance?

STEP 1: Organize and participate in a vision building workshop with the staff of the Minor Irrigation Division

to come up with a future strategy for operation & maintenance planning and implementation.

STEP 2: In this workshop, estimate the average cost requirements for standard operation & maintenance

activities which will later be helpful while collecting water charges for O &M.

STEP 3: Conduct a self rating and participatory assessment to identify which areas of functions require

further strengthening and device a plan to overcome them with advice from the Minor Irrigation Division, but

without handholding.

STEP 4: Since the previous MoUs were between the District Project Unit and our Pani Panchayat, and in

future we will need to work in collaboration with the Minor Irrigation Division, we will sign an MOU with the

Minor Irrigation Division on a basic participatory plan where each of our roles will be clearly defined.

58

Annexure 1 Project Cycle of our Tank system

Identification Phase Sl. No.

Activity Responsibilities

Primary Secondary Tertiary 1 Training of Trainers and exposure visit to tanks for Support

Agencies/ DPU/ Line Department CBAs/ Technical Institutions/ Chartered Accounting Firms

SPU

2 Identification of tanks DPU 3 Hydrological Assessment IEC- Planning and

Design SPU DPU

4 Technical study and assessment DPU SPU 5 Delimitation of Catchments, command area, tank and

feeder channels DPU Revenue Dept & forest

Department

6 Environmental Assessment DPU- MI Div SPU/ Dam Safety Panel SO/PP 7 Identify tribals, encroachments & Land acquisition

requirements DPU LAO/ RI/ Tehesildar/ PA-

ITDA PP if formed & SO

8 Launch IEC Campaign Communication Resource Agencies

DPU/SPU SO

9 Protocol development for primary and secondary data to be collected from the tanks for the Agriculture Livelihood Development Plan preparation

SPU Resource Agency DPU & SO

10 Baseline Survey of sample Tanks External M & E Agency

11 MIS set up in all DPU External M & E agency SPU DPU 12 Orientation workshops/training programmes for District

level staff Capacity Building Agency/ Resource Agency

SPU DPU

13 Workshops for District Collectors Capacity Building Agency/ Resource Agency

SPU DPU

Pre Planning Phase (4 Months) Sl. No.

Activity Responsibilities

Primary Secondary Tertiary 1 Public Announcement of Project SPU DPU SO

2 Environmental Activities relating to water logging, IPMP

DPU/ Dam safety Panel/ SPU

PP SO

3 Formation of Pani Panchayats and its sub committees where not formed or In case- where PP exists, conduct fresh elections as per amended provisions

DPU SO

5 Community Mobilization and Project Awareness SO PP DPU 7 Assess capacities, interest, willingness of PP in

partnership & contribution in the project in terms of cash & land Assess financial readiness of Pani Panchayats for its development of action plan and its strengthening

SO PP DPU

8 Opening of PP Operation & maintenance Accounts PP SO DPU 16 Formation of community level groups or

strengthening of existing ones SO PP DPU

17 Training for the Executive committee of the PP CA Firm/ Resource Agency/

DPU SO

59

Technical Institution Technical work

Agricultural and Livelihoods related activities SO / Resource Agency BLO/ SPU

DPU

Planning (4 Months) Phase Activity Responsibilities Primary Secondary Tertiary 1 Implementation of the Resettlement Action

Plan DPU SO PP

2 Environmental Activities Dam safety Panel/ SPU/DPU

PP SO

3 Training to PP on micro planning SO DPU PP 4 Participatory walk Through Approach PP DPU and Line Dept. SO 5 PRA Exercises

Social, Resource, Task Based Livelihoods mapping, transect walk

PP SO DPU

6 Tank Users Village Micro Plan PP SO DPU 7 Consolidation of the Tank Users Village

Micro Plan PP SO DPU

8 Preparation of estimates, drawing, designing

PP SO DPU

9 Training on Pani Panchayat Act and Rules SO DPU PP 10 Record Keeping by the PP and

information on GBM, EC proceedings, books of accounts

SO PP DPU

11 Specialized training for PP CA Firm/ Resource Agency/ Technical Institution

DPU SO

12 Preparation of the Tank Improvement Management Plan TIMP shall include : a) Design and estimate of civil works b) Training plan c) Livelihood plan d) Tribal development Plan, e) Environment Plan , f) M & E plan g) Operation and Maintenance Plan h) Renovation Plan I) Gender and Youth Action Plan j) dam safety plan k) protection of cultural properties k ) Pest Management l) transparency, disclosure and governance, grievance redressal m) procurement, finance and accounting plan

SO PP

13 PP Governing Body to Approve the TIMP PP SO

14 Technical Inputs for the TIMP DPU

15 Appraisal of TIMP by DPU DPU and DLIC SO PP 16 Sharing of TIMP by DPU with SPU DPU SPU 17 Sign the agreement on TIMP between

DPU and PP PP DPU SPU

18 Apprise the Zilla Sabha of the TIMP PP SO Palli sabha 19 Organize and plan procurement, of PP SO DPU

60

material and manpower, tender documents for all works

20 Finalize the Procurement plan for goods and services by the PP

PP SO DPU

21 Managerial Training for the Executive committee of the PP,

CA Firm/ Resource Agency/ Technical Institution

SO DPU

22 Agricultural/ Livelihoods activities to be implemented

SO and PP/ BLO

DPU

SPU

23 Monitoring and Evaluation activities MLE External and MIS /GIS agency

SPU DPU

Implementation Phase ( 18 Months)

Sl. No. Activity Responsibilities

Primary Secondary Tertiary 1 Objective evaluation of progress made in R & R plan

implementation (mostly in land acquisition cases) SO & PP External M & E agency DPU

2 Display of the TIMP components through wall writing on PP office, GP office, Transparency pillars on site for each item of work

SO PP DPU

3 Opening of a TIMP Account PP SO DPU

4 Award contract to service providers PP & DPU SO

5 Implement civil works meant to be executed by the Pani Panchayat

PP DPU SO

6 Implement civil works through contractors DPU SO PP

7 Implement Livelihoods component through PP & contractors

DPU SO PP

8 Supervision of works DPU SO PP

9 Organize trainings on best practices in agriculture, fisheries for optimal sustainable yield

DPU SO PP

10 Formation of the Water Users Network (WUN) DPU SO PP

11 Exposure visits of the PP members to the trendsetter PPs within and outside the state

DPU SO PP

12 Identification and capacity building of para-workers PP SO DPU

13 Concurrent monitoring and evaluation of works by the PP and M & E sub-committee, external M & E agency

PP & External M & E agency

DPU SO

14 Preparation of running bills for payment SO DPU PP

15 Issue of completion certificates for completed works DPU SO PP

16 Social audit of the various components –R & R, civil works, procurement, SMF, EMF, TDP

PP SO

17 Implement crop planning, water budgeting SO PP

18 Implement best practices in livelihoods sector SO DPU PP

19 Based on the production resource strength, activities for Common interest groups to be initiated

SO PP DPU

20 General Training for Community Level groups and Specialized training and exposure for community level

DPU SO PP

61

Post Implementation Phase (10 Months) Sl. No. Activity Responsibilities Primary Secondary Tertiary 1 Networking of various PPs under the Water Users

Network DPU SO PP

2 Refresher training programmes for PPs SO DPU PP 3 Review the future role of Water Resource Department

and PP DPU PP SO

4 Develop compendium of O & M schedule, strategy plan and estimates

DPU PP SO

5 Implement the O & M plan along with Ensuring that the PP contributes to the O & M account at least once in six months

PP SO DPU

Technical Work 6 Vision Building workshop for future progress of the PP DPU PP SO 7 Finalization of the O & M plan for the next 3 years DPU, Dept. of Minor

Irrigation PP SO

8 Network with other organizations for future fund requirements

DPU PP SO

9 Signing of an MoU with the Dept. of Minor Irrigation DPU, Dept. of Minor Irrigation

PP SO

10 Maintenance of all Books and Records PP SO DPU 11 Refresher training programmes for community level

groups PP SO DPU

12 Refresher Training for MI Dept. Resource Agencies/ technical Institutions/ CA firms

SPU DPU

13 Work Completion Report PP SO DPU 14 Project Completion Report PP SO DPU 15 Consolidation of reports of all tank systems under 1 SO SO 16 Monitoring the performance of the PP as per the PP Act

in terms of maintenance of the project, books of accounts and internal audit etc

DPU SO

17 Evaluation and Impact Assessment External M & E agency PP SO and

groups

21 Conduct specialized training for PP members on post project O and M by the PP

DPU SO PP

22 Exhibitions, workshops, buyer seller meets DPU SO PP

23 Environment related activities Dam Safety Panel/ SPU/ DPU

PP SO

24 Agricultural Livelihoods DPU , and SO/ BLO

PP SPU

25 Exposure visits for SPU, Line Dept. and DPU SPU Line Dept. DPU

26 Annual internal & external audit of accounts DPU SO PP

27 Identify need based training requirements of the PP SO DPU PP

28 Monitoring and Evaluation Activities PP/ External M,L,E agency

SO/ DPU

SPU/ World Bank

62

DPU Agricultural Activities to be taken up DPU and SO PP SPU 18 Formal Handover and Project Withdrawal DPU and DLIC PP SO Annexure 2

Yearly Activities Calendar Format Sl. No.

Component Activity Cost Implementing Date

To be implemented by

Annexure 3

�� Levels Institutions Process of Formation Village/ Community

Farmer Interest Groups

(Fisheries, Livestock, Agriculture)

FIGs are informal, voluntary and self-governing associations of farmers and farm women, formed at the community level for economic production, sale and cooperation.

• Such groups would be homogenous in nature and would consist of 10-15 farmers. The numbers may be more.

• The groups would be organised at the community level on the basis of commonality of interest in undertaking a “Basic Activity Sustaining and Enterprise”.

• FIG members would require mutual help and support for production, marketing etc. which would be rendered to them by the District Project Unit.

• The members will agree upon a nominal sum and contribute the same towards monthly fees for the FIGs activities.

• The group will decide whether to meet once a week or on a fortnightly basis for the review and planning of activities, identifying issues and resolving them.

• The FIGs would also have in their agenda planned discussions with the Pani Panchayat with regard to village micro plans, Tank Improvement management Plan or any such issue that needs the assistance of the Pani Panchayat.

• FIGs will also consult with the block level officers of the Agriculture and other line departments as well as the District Project Unit and Support Organisation. FIGs would liaise with banks; undergo trainings and exposure visits and methods of improving livelihoods through various interventions.

• FIGs would need to maintain records of their monthly collections, bank transactions, special records for any intervention that has been given to them from the Pani Panchayat under the Tank Improvement Management Plan and should develop a byelaw and memorandum of understanding for cohesiveness of the group and streamlining activities to its objectives.

63

Self Help Groups The individuals with common occupations, needs and common interest will first have dialogues amongst themselves regarding objectives of the project and the need to form a group with facilitation from the community development agent.

• The groups should have a minimum of 10 and a maximum of 20 members. In case it is a group of disabled persons the minimum number could be five.

• The group will decide on its objectives and will write a resolution, Bye Law and Memorandum of Understanding

• Each such group should elect a President, Secretary and Treasurer. Leadership should be rotational giving everyone a scope to lead. The members can decide the tenure for rotation.

• The members will also save a minimum amount on a monthly basis as decided by common consensus.

• They will maintain all records such as the resolution book, accounts book, ledgers etc. • They will also develop a stamp for their group • The group will open a bank account • In future when the Tank Improvement and Management Plan is Implemented at the grass-root

level, these groups can take up relevant initiatives/ activities as delineated for them. • The group should meet once a week or fortnightly as decided or needed. • However, if these groups already exist in the village new ones will not be formed and existing

ones would be strengthened. • The SHGs registered or unregistered which are engaged in promoting savings habits among

their members would be eligible to open savings bank accounts with banks. These SHGs need not necessarily have already availed of credit facilities from banks before opening savings bank accounts.

Cluster Level Organisation (Farmers Organisation)

• 15 to 20 FIGs will join to evolve one cluster level farmer’s organisation • The FOs will plan and operationalise a commodity specific agri-business plan • FOs will collectivize input and outputs of the FIGs and establish market linkage

Other Groups The same process as above may be followed if groups need to be formed especially for the landless, share croppers or the resettled

64

Primary Fisheries Cooperatives

• A primary fisheries cooperative is registered under the Societies Cooperative Act. The objective is to form a cooperative, which would bring economic benefit from fisheries as a livelihood.

• Prior to registration the persons interested in forming the cooperative need to sit together in a meeting, finalize the byelaws, prepare a feasibility report, fill in an application form, collect Rs.10 each as capital fees and Rs. 2 each as entry fees from the members.

• The group then applies in a prescribed application form along with 5 copies of Byelaws, details of the first meeting, banker’s chalan and certificate, feasibility report, list of members with their signatures in the application form, a list of members who would be part of a preliminary committee of 15 (3 SC of which 2 will be men and 1 would be a woman, 3 STs of which 2 will be men and 1 would be a woman, 4 OBCs of which 3 would be men and 1 would be a woman, 5 General of which 3 would be men and 1 would be a woman.

• The minimum number of members has to be 51 out of which it is necessary that 19 are women members.

• The registration must be done with the Additional Director of Fisheries. • After the receiving the R.C.S., the department will verify whether the application is in order,

as per Act and Rule, whether the objective of the cooperative society is to promote economic interest or not, that there is no violation of the principles of social justice and cooperation, that there is no contradiction in the byelaws with regard to the Act and Rule and that the chances of success are reasonable.

• Only when convinced a “ certificate of registration “ would be issued, other wise a provisional certificate would be provided for a period of 3 months and a reassessment would be done or if unsatisfactory the registration may be rejected. However, in case the R.C.S. does not communicate with regards to the status of the registration or its rejection within 3 months, as per the 1991 amendment, it would be considered as a considered as a “deemed registration”, within 7 days the R.C.S would need to provide a “provisional deemed registration for the next 3 months, three months after which it would be considered as finally registered.

• The registration certificate given by the R.C.S. must have a seal, signature of the principal R.C.S officer and date, seal of the financing bank, a copy of the approved bye laws, and a copy of the certificate would be kept in the registrar’s office and one copy would be given to the society. The registrar who maintains a register on the same would record the name and address.

• After registration, the society is free to carry on its business, convene a general body meeting within 3 months. During the first GB it is expected that the society would adopt the registered byelaws, look into approval of income and expenditure, carry forward fund raising, and deposit funds.

Women and Water Management Forum

• Women will either form self help group or if already formed they will come together under the forum. Women heading families, Widows, Single women, Landless women , Women who are sharecroppers, agricultural labourers or daily wage labourers will be a part of this network

• The forum should have a minimum of 10 members, shall meet at least once a week and shall decide on its objectives, write a resolution, Bye Law and Memorandum of Understanding.

• The forum will elect a President, Secretary and Treasurer. Leadership should be rotational giving everyone a scope to lead. The members can decide the tenure for rotation.

• The members will also save a minimum amount on a monthly basis as decided by common consensus and will maintain all records such as the resolution book, accounts book, ledgers etc., develop a stamp for their forum and will open a bank account

• In future when the Tank Improvement and Management Plan is Implemented at the grass-root level, these groups can take up relevant initiatives/ activities as delineated for them.

• Later the forum may register as a cooperative under the Societies Registration Act and members after receiving training on water management and budgeting and crop planning may participate in the Pani Panchayat elections

65

Para-workers

• A group of para workers would be selected to assist each Pani Panchayat to carry out activities for the project.

• They would be young people, with basic educational qualifications and would undergo a test to be trained as para-workers.

• The Pani Panchayat will identify them. • The selected para-workers will undergo a training conducted by the support organisation. They

will assist the Pani Panchayat during and after the project period and will be paid an honorarium by the Pani Panchayat

• They would be trained in the fields of institution strengthening, Technical operation and maintenance activities and livelihoods

Tank Pani Panchayat The Pani Panchayats would be formed according to the Orissa Pani Panchayat Act 2002/____. The extract of the process for formation is given below: • Members would be elected into the Pani Panchayat depending on the stakeholders under the

Pani Panchayat. All water users can be members of the Pani Panchayat. Members to the executive committee would be selected from the chaks of the head, middle and tail reach on a rotation basis. There shall be representation from every chak in the executive committee, thus representing all villages

• Each Pani Panchayat would cover an area of 300 to 600 ha. Incase the tank system is large; more than 1 Pani Panchayat may be formed.

• There would be three office bearers- the president, secretary and treasurer • The election roles for the Pani Panchayat would be prepared by the water resource department • Disputes would be resolved by the Pani Panchayat. • Pani Panchayat would take up activities of operation and maintenance of the distributary

system and activities of the Tank Improvement management Plan of OCTMP, water budgeting and crop planning, economical use of water as well as promote ground water usage

• The Pani Panchayat will have a MoU with the Minor Irrigation Division as well as with the District Project Unit.

• It will maintain records as per the Pani Panchayat Rules 2003. � Cash Book � Bill Registers � Receipt Books � Asset registers � Register of demand and collection of water rates � Register of land holders � Register for repair and maintenance of canal � Additional registers and books for the TIMP and OCTMP

• It will have the following sub-committees- Finance and Resource, Works, Water management

Tank System Support Team of the Support Organisation

• This team would be set up specifically by the Support Organisation to carry out all the activities delineated under the OCTMP and outlined for the Support Organisation at the tank and community level.

• The SO will hire or deploy people with requisite skills for this purpose.

MI Division/ District Project Unit

This would be an extended part of the MI Division and would be entrusted with the OCTMP activities

Block / Sub Division

Water Users Network (PPs supported through different schemes)

• Representatives from the Pani Panchayat should meet representatives from other Pani Panchayats and Water Users Associations across the district so that the Water Users Network may evolve simultaneously at the district level.

• The network should have representation from all stakeholders. • They will decide on their objectives and come out with a resolution, byelaw and

Memorandum of Understanding. • They will maintain the resolution book, Minutes book, ledgers, and cashbooks and will keep

a stamp. • They will meet once a month to share best practices.

MI Division/District Project Unit

• This would be an extended part of the MI Division and would be entrusted with the OCTMP activities

District/ Division District • The Support Organisation which would be an already existing registered entity based

66

Representative of the Support Organisation

either at the block or district level would utilize its own staff for looking into issues of finance, monitoring and evaluation for the project entrusted to it.

• It would also be a part of the District Level Steering Committee MI Division/

District Project Unit

o The MI divisions or their clubbing together to cover particular projects of a geographical area phase wise would form the District Project Units.

o Each of the District Project Units would also have units to handle each of the project components. Therefore the District Project Unit would have apart from the district project director who is the Executive Engineer, assistant engineers and junior engineers and accounts officers, the following-

- DPU- Technical - DPU- Institution Strengthening - DPU- Finance/ Procurement - DPU- MEL - DPU- Communication and RTI o Staffs with requisite skills have been deployed from various Government Departments as

well as consultants from outside.

State State Project Unit

• The State Project Unit has been formed as per the objectives of the Orissa Community Tank Management Project.

• The SPU consists of 6 units for carrying out the project effectively. These units include- SPU – Technical SPU- Livelihoods SPU- Institution SPU- MEL SPU- Communication & Disclosure SPU- Finance and Procurement • Staffs with requisite skills have been deployed from various Government Departments as well

as consultants from outside. Annexure 4 A and B

A. Format for assessing community willingness to contribute Name of the PP Village Community No. of

persons No. willing to contribute

Amount Date of Depositing Amount

Total

67

B. Format for analyzing Community Participation in Project Planning

1) Organizational and Financial Environment Sl. No. Item Yes/No Remark 1 Is the PP meeting regularly? 2 Has the PP carried out any O & M activity on the tank system? 3 Has the PP carried out any water budgeting or crop planning in the past? 4 Has the PP adopted any efficient water use technologies in the past? 5 Have the sub committees of the PPs been constituted? 6 If constituted are the sub-committees carrying out their roles? 7 Has the PP carried out water tax collection regularly in the past? 8 Is the PP maintaining its records and books regularly? 9 Does the PP have any past experience of procurement of material and

services?

10 Does the PP have any O & M funds available? 11 Are there any other sources through which the PP receives funds? 12 Are there any funds available at the district level which can be availed by the

PP?

Project Planning Experience 1 Has the PP ever carried out local level planning in the past? 2 Has there been any attempt to train and/ or provide technical backstopping to

PPs for local planning in the past?

3 Is the PP aware of its responsibility & power to carry out local level planning for the O & M of its tank system?

4 Does the PP have any database available for carrying out local level planning? 5 Does a PP level Monitoring and Evaluation cell exist? 6 Is there any scope for convergence of plans for/ by the PP with existing

Government schemes?

7 Is integrated multi-sectoral planning at the PP level possible/ being done? People’s Participation

1 Has any action been taken to promote people’s participation in PPs? 2 Have people been consulted during planning of PP activities in the past? 3 Have people participated in terms of labour/ finance in the past PP plan

activities?

4 Have people participated in any contribution in cash/kind in the past PP activities?

5 Have people participated in O & M activities implemented by PP in the past? 6 Have people been consulted for livelihoods, tribal development and

resettlement by the the PP in the past?

7 Are the people willing to pay water charges to the PP? 8 Are people willing to carry out O & M activities on the tank system under PP co-

ordination in the future?

9 Are people willing to carry out water audits and crop planning under the coordination of the PP?

10 Are people willing to adopt efficient water use practices and technologies under the coordination of the PP?

11 Are people willing to make contribution in cash or kind towards the project? Annexure 5

Process to be followed for identification of encroachers Process Agency responsible Tools/Procedures Preliminary estimation of the extent of encroachment, identity of encroacher

Pani Panchayat (Water Users Association) and Support Agency (NGO)

Transect walk and discussion

Preliminary estimation of the cut-off date of encroachment

PP and SA will report the survey findings in the Gram Sabha

Date of encroachment as established through transect walk, discussion shall be the end date for computation

68

Official verification of the record Revenue Inspector Revenue Inspector will decide based on the Revenue Records which are built using the specified form (Form G) and filled in each year and sent for compilation within 15 days of the close of each financial year. These forms are compiled and stored at the office of the Tehsildar. These registers will form the basis for determining the ten year stay-put. This will be checked against start date and end date as established during transect (chronological data) and number of years of encroachment will be estimated. RI will prepare and submit the report to the DPU and Sub-Collector’s office. After checking/ verification, the records will be shared for discussion with WUA and Gram Sabha. Should there be any discrepancies, or disagreements, this will be referred to the ROG at the Office of the Sub-Collector.

Preliminary settlement Revenue Inspector and District Project Unit

After the reports are finalized, then the district unit shall settle the compensation as per the entitlement matrix.

69

Annexure 6 Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance

Landless – encroachment more than 10 years

• Up to a maximum of one acre of land • In case of non-availability of land, cash

equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.

Income Generating Activity (IGA) Support - Rs. 25,000 per family

Marginal Farmers – encroachment more than 10 years



Incase Displaced - • Maintenance Allowance @

Rs.2,000/- per month per displaced family for a period of one year from the date of vacation.

• An assistance of Rs.10,000/- shall be provided to each displaced family for construction of a temporary shed.

• Transportation allowance of Rs.2,000/- or free transportation to the resettlement habitat or their new place of inhabitance, shall be provided to each displaced family

Income Generating Activity (IGA) Support - Rs. 25,000 per family

Landless – encroachment less than 10 years

- - Income Generating Activity (IGA) Support- Rs. 25,000 per family

Marginal Farmers – encroachment less than 10 years


Small Farmers – encroachment more than 10 years


1

Encroacher (ST)

Small Farmers – encroachment less than 10 years


70

Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance

Landless – encroachment more than 10 years


equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration

Income Generating Activity (IGA) Support- Rs. 25,000 per family

Marginal Farmers – encroachment more than 10 years








Landless – encroachment less than 10 years -


Marginal Farmers – encroachment less than 10 years


Small Farmers – encroachment more than 10 years


2 Encroacher (Others)

Small Farmers – encroachment less than 10 years


3

Only Homestead Land along with House

-

• 0.10 acre or cash equivalent @ Rs. 50,000 for

each displaced family opting for self-relocation elsewhere

• A House Building Assistance of Rs. 1,50,000/- to each displaced family, which includes cattle



• An assistance of Rs.10,000/- shall


71

Entit

lem

ent M

atrix

for p

roje

ct a

ffect

ed fa

mili

es

Sl.N

o Ca

tego

ry

Proj

ect A

ffect

ed F

amily

Co

mpe

nsat

ion

Reha

bilit

atio

n En

title

men

t Li

velih

ood

Assi

stan

ce

shed

.

be p

rovid

ed to

eac

h di

spla

ced

fam

ily

for c

onst

ruct

ion

of a

tem

pora

ry

shed

. •

Tran

spor

tatio

n al

lowa

nce

of

Rs.2

,000

/- or

free

tran

spor

tatio

n to

th

e re

settl

emen

t hab

itat o

r the

ir ne

w pl

ace

of in

habi

tanc

e, s

hall b

e pr

ovid

ed to

eac

h di

spla

ced

fam

ily

Loss

of A

gricu

ltura

l Lan

d wh

ich is

mor

e th

an 7

5%

of th

e to

tal la

nd h

oldi

ng

• Up

to a

max

imum

of T

wo-a

nd-a

-hal

f acr

es o

f irr

igat

ed a

gricu

ltura

l land

or f

ive a

cres

of n

on-

irrig

ated

agr

icultu

ral la

nd.

• In

cas

e of

non

-ava

ilabi

lity o

f lan

d, c

ash

equi

vale

nt w

ill be

pro

vided

up

to a

max

imum

of

Rs. 1

,00,

000/

- per

acr

e of

irrig

ated

land

and

Rs

.50,

000/

- per

acr

e of

non

-irrig

ated

land

, in

cludi

ng th

e co

st o

f rec

lam

atio

n an

d re

gist

ratio

n.

Inca

se D

ispl

aced

- •

@ 0

.10

acre

or c

ash

equi

vale

nt @

Rs.

50,

000

for e

ach

disp

lace

d fa

mily

opt

ing

for s

elf-

relo

catio

n el

sewh

ere

• A

Hous

e Bu

ildin

g As

sista

nce

of R

s. 1

,50,

000/

- to

eac

h di

spla

ced

fam

ily, w

hich

inclu

des

cattl

e sh

ed.

Inco

me

Gene

ratin

g Ac

tivity

(IG

A) S

uppo

rt- R

s. 2

5,00

0 pe

r fa

mily

4

Land

Own

ers

with

title

dee

d (S

ched

uled

Tr

ibes

)

Loss

of A

gricu

ltura

l Lan

d wh

ich is

less

than

75%

of

the

tota

l land

hol

ding

• Up

to a

max

imum

of T

wo-a

nd-a

-hal

f acr

es o

f irr

igat

ed a

gricu

ltura

l land

or f

ive a

cres

of n

on-

irrig

ated

agr

icultu

ral la

nd.

• In

cas

e of

non

-ava

ilabi

lity o

f lan

d, c

ash

equi

vale

nt w

ill be

pro

vided

up

to a

max

imum

of

Inca

se D

ispl

aced

- •

Mai

nten

ance

Allo

wanc

e @

Rs

.2,0

00/-

per m

onth

per

disp

lace

d fa

mily

for a

per

iod

of o

ne y

ear f

rom

th

e da

te o

f vac

atio

n.

• An

ass

istan

ce o

f Rs.

10,0

00/-

shal

l be

pro

vided

to e

ach

disp

lace

d fa

mily

fo

r con

stru

ctio

n of

a te

mpo

rary

sh

ed.

• Tr

ansp

orta

tion

allo

wanc

e of

Rs

.2,0

00/-

or fr

ee tr

ansp

orta

tion

to

the

rese

ttlem

ent h

abita

t or t

heir

new

plac

e of

inha

bita

nce,

sha

ll be

prov

ided

to e

ach

disp

lace

d fa

mily

Inco

me

Gene

ratin

g Ac

tivity

(IG

A) S

uppo

rt- R

s. 1

5,00

0 pe

r fa

mily

72

Entitlement Matrix for project affected families Sl.No Category Project Affected Family Compensation Rehabilitation Entitlement Livelihood Assistance Rs. 1,00,000/- per acre of irrigated land and

Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.

Incase Displaced- • @ 0.10 acre or cash equivalent @ Rs. 50,000

for each displaced family opting for self-relocation elsewhere

Loss of Agricultural Land which is more than 75% of the total land holding

• Up to a maximum of Two acres of irrigated agricultural land or four acres of non-irrigated agricultural land.

• In case of non-availability of land, cash equivalent will be provided up to a maximum of Rs. 1,00,000/- per acre of irrigated land and Rs.50,000/- per acre of non-irrigated land, including the cost of reclamation and registration.

Incase Displaced- • @ 0.10 acre or cash equivalent @ Rs. 50,000

for each displaced family opting for self-relocation elsewhere

• A House Building Assistance of Rs. 1,50,000/- to each displaced family, which includes cattle shed.


5 Land Owners with title deed (Others)

Loss of Agricultural Land which is less than 75% of the total land holding

• Up to a maximum of Two acres of irrigated agricultural land or four acres of non-irrigated agricultural land.

• In case of non-availability of land, cash equivalent will be provided up to a maximum of






73

Entit

lem

ent M

atrix

for p

roje

ct a

ffect

ed fa

mili

es

Sl.N

o Ca

tego

ry

Proj

ect A

ffect

ed F

amily

Co

mpe

nsat

ion

Reha

bilit

atio

n En

title

men

t Li

velih

ood

Assi

stan

ce

Rs. 1

,00,

000/

- per

acr

e of

irrig

ated

land

and

Rs

.50,

000/

- per

acr

e of

non

-irrig

ated

land

, in

cludi

ng th

e co

st o

f rec

lam

atio

n an

d re

gist

ratio

n.

Inca

se D

ispl

aced

- •

@ 0

.10

acre

or c

ash

equi

vale

nt @

Rs.

50,

000

for e

ach

disp

lace

d fa

mily

opt

ing

for s

elf-

relo

catio

n el

sewh

ere

Defin

ition

s us

ed in

the

Fram

ewor

k 1.

“D

ispla

ced

pers

on” m

eans

a fa

mily

ord

inar

ily re

sidin

g in

the

proj

ect a

rea

and

on a

ccou

nt o

f acq

uisit

ion

of h

is/he

r hom

este

ad la

nd is

disp

lace

d fro

m s

uch

area

or r

equi

red

to

be d

ispla

ced.

2.

“F

amily

" mea

ns th

e pe

rson

and

his

or h

er s

pous

e, m

inor

son

s, u

nmar

ried

daug

hter

s, m

inor

bro

ther

s or

unm

arrie

d sis

ters

, fat

her,

mot

her a

nd o

ther

mem

bers

resid

ing

with

him

or

her

and

depe

nden

t on

him

or

her

for

his

/ her

live

lihoo

ds. E

ach

of th

e fo

llowi

ng c

ateg

orie

s wi

ll be

trea

ted

as a

sep

arat

e fa

mily

for

the

purp

ose

of e

xten

ding

reha

bilita

tion

bene

fits

unde

r thi

s Po

licy.

( R

& R

Polic

y, 2

006)

a)

A m

ajor

son

irre

spec

tive

of h

is m

arita

l sta

tus.

b)

Unm

arrie

d da

ught

er /

siste

r mor

e th

an 3

0 ye

ars

of a

ge.

c)

Phys

ically

and

men

tally

cha

lleng

ed p

erso

n irr

espe

ctive

of a

ge a

nd s

ex; (

duly

certi

fied

by th

e au

thor

ized

Med

ical B

oard

). Fo

r thi

s pu

rpos

e, th

e bl

ind/

the

deaf

/ the

orth

oped

ically

han

dica

pped

/ men

tally

cha

lleng

ed p

erso

n su

fferin

g fro

m m

ore

than

40%

per

man

ent d

isabi

lity w

ill on

ly be

con

sider

ed a

s se

para

te fa

mily

.

d)

Min

or o

rpha

n, w

ho h

as lo

st b

oth

his/

her p

aren

ts.

e)

A wi

dow

or a

wom

an d

ivorc

ee

3.

“Affe

cted

fam

ily” i

s a

fam

ily w

hose

land

is a

ffect

ed b

y th

e pr

ojec

t.

4.

“Enc

roac

hmen

t” is

unau

thor

ized

occu

patio

n of

gov

ernm

ent l

and.

5.

A “la

ndle

ss e

ncro

ache

r” is

an e

ncro

ache

r as

defin

ed in

the

OPL

E Ac

t, 19

72.

6.

“Mar

gina

l Far

mer

s” m

eans

a fa

rmer

who

is le

ft wi

th le

ss th

an o

r equ

al to

2.5

acr

es o

f lan

d af

ter a

cqui

sitio

n.

7.

“Sm

all F

arm

ers”

mea

ns a

farm

er w

ho o

wns

mor

e th

an 2

.5 a

cres

but

less

than

5 a

cres

afte

r acq

uisit

ion.

74

8.

“Oth

er F

arm

ers”

are

farm

ers

who

own

mor

e th

an 5

acr

es o

f lan

d af

ter a

cqui

sitio

n.

9.

Live

lihoo

d Su

ppor

t Ass

istan

ce (L

SA) i

s m

eant

towa

rds

Reha

bilita

tion

Assis

tanc

e, to

ens

ure,

in th

e le

ast,

rest

ore

pre-

acqu

isitio

n in

com

es.

10.

Inco

me

Gen

erat

ing

Activ

ity in

clude

s bo

th o

n-fa

rm a

nd o

ff-fa

rm li

velih

ood

optio

ns, s

uch

as k

itche

n ga

rden

ing,

intro

duct

ion

of n

ew H

YV v

arie

ties

and

tech

niqu

es, a

llied

voca

tions

(pou

ltry,

goa

tery

, fish

ery,

etc

.) ba

sket

wea

ving,

han

dicr

afts

, NTF

P, e

tc.

11.

Elig

ibilit

y of

the

land

less

/enc

roac

hers

sho

uld

be a

s pe

r Par

a 9

(a) a

nd 9

(b) o

f the

R&R

Pol

icy 2

006

12.

The

info

rmat

ion

rela

ted

to in

com

e le

vels

of p

roje

ct a

ffect

ed h

ouse

hold

s fro

m th

e ba

selin

e su

rvey

will

be u

sed

for

decid

ing

the

livel

ihoo

d as

sista

nce

entit

lem

ent

for

encr

oach

ers.

Anne

xure

7 (

A an

d B)

A. F

orm

at fo

r ass

essi

ng c

apac

ity b

uild

ing

need

s of

Pan

i Pan

chay

ats

And

Com

mun

ity L

evel

Gro

ups

or In

stitu

tions

Na

me

of th

e PP

/ Com

mun

ity L

evel

Gro

ups

or In

stitu

tions

: Ca

pacit

y In

puts

Rec

eive

d Ca

pacit

y In

puts

Req

uire

d

Tech

nica

l M

anag

eria

l Fi

nanc

ial

Tech

nica

l M

anag

eria

l Fi

nanc

ial

B. F

orm

at fo

r Mon

thly

/ Ann

ual C

apac

ity B

uild

ing

Plan

for t

he p

roje

ct

Sl.N

o.

Date

PP

Vi

llage

Su

bjec

t of

Capa

city

Build

ing

Mea

ns o

f Ca

pacit

y Bu

ildin

g

To

Who

m

Who

se

Resp

onsib

ility

In th

e PP

Parti

cipan

ts

No. o

f Da

ys

Plac

e of

Tr

aini

ng

Cost

per

Pa

rticip

ant

Tota

l am

ount

SO

St

aff

DPU

Staf

f

75

Anne

xure

8 (A

to E

)

A. G

ENER

AL R

ISKS

LIK

ELY

TO B

E EN

COUN

TERE

D an

d M

ITIG

ATIO

N M

EASU

RES

G

ener

al R

isks

M

itiga

tion

Mea

sure

s Ta

nk L

evel

• At

tem

pts

to fa

vour

a fe

w in

Sel

ectio

n of

ben

efici

arie

s fo

r liv

elih

ood,

sub

-com

mitt

es o

f PP,

par

a wo

rker

s et

c.

• Th

e PP

goi

ng b

ack

on th

e M

OU

signe

d wi

th D

PU li

ke n

on

cont

ribut

ion

of 5

% u

pfro

nt c

ash

in th

e O

&M a

ccou

nt.

• No

n co

ntrib

utio

n of

lab

our

com

pone

nt t

owar

ds w

ork

in

shap

e of

5%

•

Illega

l nex

us b

etwe

en th

e PP

func

tiona

ries

and

the

DPU

staf

f for

illeg

al g

ains

. •

Atte

mpt

to

hija

ck t

he p

roje

ct b

y th

e ric

h an

d in

fluen

tial

sect

ions

of c

omm

unity

.

• Al

l suc

h se

lect

ions

to

be d

one

in G

B of

PP

in p

rese

nce

of S

O a

nd D

PU

repr

esen

tativ

e.

•

The

proj

ect s

hall

not b

e ta

ken

up. R

ight

to c

olle

ct a

nd re

tain

reve

nue

(wat

er

tax)

may

be

with

draw

n. P

roje

ct s

hall b

e ca

ncel

led.

•

Proj

ect s

hall b

e st

oppe

d.

• So

cial a

udit

and

com

mun

ity a

s wa

tch

dog

. Grie

vanc

e re

dres

sal m

echa

nism

. •

Repr

esen

tatio

n pr

ovid

ed to

wom

en. P

roje

ct w

ill be

disc

ontin

ued

upon

repo

rt of

DP

D DP

U if

any

devia

tions

are

not

iced

B. P

ROCU

REM

ENT

RISK

S AN

D M

ITIG

ATIO

N PL

AN fo

r the

Pan

i Pan

chay

at

Sl.

No.

Proc

urem

ent

Risk

s Id

entif

ied

Stan

dard

Ope

ratio

n Pr

oced

ures

(SOP

) man

dato

ry fo

r the

pro

ject

Ne

w In

itiat

ives

whi

ch t

he p

roje

ct

woul

d lik

e to

ex

perim

ent

In

the

proj

ect

Resp

onsi

bilit

y Re

spon

sibi

lity

Ta

nk L

evel

(PP)

11

At

tem

pt b

y PP

to

put

its

own

peop

le

in

the

proc

urem

ent/

work

s su

b co

mm

ittee

fo

r fu

ture

ille

gal

• Al

l sub

-com

mitt

ees

to b

e fo

rmed

in th

e pr

esen

ce o

f the

GB

mem

bers

wi

th 2

/3rd p

rese

nce.

SO

to

rem

ain

pres

ent

and

repo

rt th

e se

lect

ion

proc

ess

to th

e DP

U.

• Be

fore

form

al n

otific

atio

n of

nam

es, s

even

day

s tim

e to

be

give

n fo

r fili

ng o

f com

plai

nt to

Col

lect

or. C

olle

ctor

to g

et e

nqui

ry c

ondu

cted

and

de

cide

on t

he m

erits

of

the

case

. If

requ

ired

fresh

pro

cess

to

be

initia

ted.

• Na

mes

of

all

such

com

mitt

ee

mem

bers

to b

e pu

blish

ed o

n th

e we

bsite

.

SO

an

d DP

D DP

U

76

B. PROCUREMENT RISKS AND MITIGATION PLAN for the Pani Panchayat

Sl. No.

Procurement Risks Identified

Standard Operation Procedures (SOP) mandatory for the project New Initiatives which the project would like to experiment In the project

Responsibility Responsibility

gains. • Any attempt to subvert the process by the PP will lead to immediate suspension of the project and in case the PP is unable to solve the issue within a fortnight, the project may be scrapped by the Collector/ PD OCTDMS.

12 Non maintenance

of muster rolls by PP.

• Non maintenance of muster roll by PP for any reasons whatsoever is a non negotiable item.

• Non maintenance shall lead to automatic suspension of project. • All visiting officers of DPU and SPU to sign the muster roll on the

visiting date in token of verification. • PP/ community members may file complaint even without mentioning

their name to the Collector. Matter to be enquired and if found true, the project shall be terminated.

• SO to verify the muster rolls and keep the community informed about compliance. SO under obligation to report any deviation.

Visiting officers of SPU

SO and DPD DPU

13 Wherever contracts are to be awarded for goods and services, attempt by PP functionaries to restrict/ favour their preferred ones.

• Advance procurement plan of PP for one year to be prepared by PP with the help of SO.

• In procurements, where-ever necessary standard procurement procedure of OCTMP as envisaged must be followed i.e. inviting sealed quotations from at least three quotationer’s.

• All quotations must be opened in presence of all the members of the procurement sub-committee and the quotioners who chose to remain present..

• Such procurement plan to be publicized through information to local GP, and through community meetings.

• Proceedings of the procurement committee alongwith the final selection must be notified as a public notice for the community information.

77

Annexure 8 C

Table on subject of disclosure by the Pani Panchayat and the District Project Unit Subject of disclosure Time frame Responsibility

District project unit level • Details of SO selection along-with the rating matrix results for each. • Results of Tank-wise Hydrological assessment, PP Response Matrix, LA

Requirements and Encroachments. • List of finally selected tanks based on above parameters. • Details of PP functionaries Tank-wise. • Capacity Building Strategy and schedule along-with cost for the

PP/SO/DPU members for the first six months. • Annual work plan and budget. • LA requirements and encroachments, tank-wise. • Rehabilitation issues in each tank. • Details of rehabilitation/ livelihood assistance given. • Environmental issues identified during PRA for each tank and its

safeguards prescribed. • All quotation/tender call notices for goods and services. • Details of contracts awarded by DPU/PP for goods and services. • Component wise abridged information of TIMP along-with costs. • List of DPU Team members and DLIC members. • Proceedings of DLIC meetings with physical and financial progress reports

after due approval of collector. • Tank-wise allocation of funds with break up of activities undertaken. • Tank-wise Physical and Financial progress updated at least once in two

months. News letter on the best practices adopted by PP.

Within 1week --do— --do— --do— 15 days from assessment immediate 1 week 15 days immediate 1 week 15 days

Institutional strengthening unit head of DPU to ensure regular updating of data. He shall submit monthly progress to DPD DPU who shall report progress to PD SPU

Tank level • Notice for Transect walk through date • Notice for the date/ dates for preparing the TIMP

Before 7 days --do—

Secretary PP

78

Table on subject of disclosure by the Pani Panchayat and the District Project Unit Subject of disclosure Time frame Responsibility

• After plan preparation, draft plan to be discussed in GB for approval

• Details of LA requirements, encroachers.

• Details of compensation towards LA/ encroachers

• Detail capacity building plan and the trainings conducted

• Annual work plan of PP

• Notices of all tenders/ quotations if any • Award of contracts for goods/ services

• Notice for selection of beneficiaries for livelihood component and the result

thereof. This has to be done in the GB of PP. List of beneficiaries to be put on public notice.

• Details of works executed and payments made work wise.

• Proceedings of all the GB meeting of PP at a place accessible to the

community.

• Statement of funds received under the project and expenditure made every month in shape of public notice.

• Place audited reports of external auditor for each year.

14 days from finalization --do-- each month within April each yr. date of issue within 7 days before 7 days each month within 14 days By 10th of every succeeding month By Sept. 30th for each year

President PP President PP Secretary PP Secretary PP Secretary PP Secretary PP Secretary PP President PP President PP Secretary PP President PP

79

D. Table on Grievance Handling PP/community member

Substandard quality of goods and work

PP/ implementing agency Collector EE other than one related with execution of work/ Quality control division of MI

3 weeks from date of complaint

One week from approval of enquiry report

PD OCTDMS

--do-- Violation of rules in selection of beneficiaries for program

PP DPD DPU

Livelihood Expert of DPU

3 weeks from date of complaint


Chairman DPU

--do-- Subversion of procurement process

PP DPD DPU

Procurement expert of DPU

two weeks from date of complaint


Chairman DPU

--do-- -do- DPU Chairman DPU

By an Officer outside of DPU entrusted by Collector

--do-- --do-- Procurement Unit Head of SPU

--do-- Against the SO for not adhering to the TIMP and PIP

SO DPD DPU

DPD DPU Two weeks from dt. of complaint

--do-- Collector

SO/ PP members/ community

PP not adhering to PIP/TIMP

PP (Ex.committee/office bearers)

DPD DPU

DP DPU --do-- --do-- Collector

SO/ PP/ community

Against harassment by DPU functionaries

DPU staff Collector By an Officer outside of DPU entrusted by Collector

two weeks from date of complaint


PD OCTMP

80

E. FEED BACK FORMAT FROM THE MEMBERS OF THE PANI PANCHAYATS/ GENERAL PUBLIC

Name of PP

Name of District

Yes (Y) No (N) Remarks

(1)Whether information on the following has been provided and in time :

(a)Tender notice

(b)Finalisation of tender

(c)GB meeting notice

(d)Selection of beneficiaries for livelihood assisstance

(e)Receipt of funds by PP

(f)Payments made to contractors/ expenditures by PP

(2)Whether the contents of the information has been informative and useful.

(3)Whether the information has been provided in specified time limit.

(4)Whether the grievance submitted has been addressed and the reply has been given in the prescribed time limit.

(5)Are you satisfied with the corrective action taken, if any, on the grievance

(6)Is there any other information that needs disclosure which would be helpful in increasing awareness about the project

(7) Do you have any complaints/ grievance with regards to any of the implementing personnel. If yes, please give details

of complaints and the person

81

Anne

xure

9

Anne

xure

9: F

orm

at fo

r Tan

k Us

ers

Villa

ge M

icro

Pla

ns

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82

Annexure-10

Agreement between the District Project Unit and the Pani Panchayats in Non Scheduled Area

This agreement is hereby made between the Pani Panchayat and the District Project Director (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Non Scheduled Areas

An Agreement This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for :

a) participating in the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Non Scheduled Area

b) contributing 10% of the estimated cost of the civil works of the Tank Improvement Management

Plan of which 5% of the estimated cost of civil works would be deposited as upfront cash in the O & M account before the singing of the Memorandum of Understanding for the execution of the Tank Improvement Management Plan. This total 5% upfront cash would be used for O & M activities after the project has been handed over to the Pani Panchayat. The remaining 5% of the total 10% of the estimated cost of civil works of the Tank Improvement Management Plan would be contributed in cash or kind during the project implementation period.

c) taking part in the participatory walk through, participatory rural appraisal and planning of the TIMP.

d) agreeing to mobilise the community to participate in the project.

e) agreeing to take the assistance of the concerned support organisation for capacity building and

facilitation in all process of project implementation.

f) agreeing to Identify land acquisition and encroachment requirements.

g) agreeing to undertake O & M of the tank system after closure of the project.

h) agreeing to identify environment requirements

Signatures District Project Director: Pani Panchayat President:

83

Memorandum of Understanding between the District Project Unit and the Pani Panchayats (Non Scheduled Area)

FORM-1 Memorandum of Understanding Between the Pani Panchayat and The District Project Director, (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Non Scheduled Areas

AN AGREEMENT

This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for carrying out the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Non Scheduled Area.

Objectives of the MoU are:

• to improve the performance of tank systems through partnership and collaboration between the District Project Director and his office and the Pani Panchayat

• to increase the efficiency of water usage and distribution by the Pani Panchayat and its stakeholders

• to ensure ownership and shared responsibility in maintenance of the tank system by the Pani Panchayat and the District Project Director’s office

• to ensure that the capacities and skills of the Pani Panchayat members are enhanced to manage the tank system’s operation and maintenance related activities with human resource skill development initiatives taken up by the District Project Director’s office

• to outline the roles and responsibilities of the Pani Panchayat and the District Project Director and his office for executing the Orissa Community Tank Management Project.

1. Conditions:

This Memorandum of Understanding and Agreement shall be executed under the following conditions: a) The execution of the MoU is done voluntarily between the Pani Panchayat and the District

Project Director without any undue influence and duress on either of the parties. b) It is agreed by the parties that the system and procedure for carrying out all the activities will be

in accordance with the Orissa Pani Panchayat Act, 2002 / _________ and the operational guidelines of the Orissa Community Management Project.

84

c) Disputes between the Pani Panchayat and the District Project Unit shall be mutually resolved by the two parties through mutual understanding, consensus and negotiation, failing which the Collector of the District (Chairman of the District Level Steering Committee shall take a final decision, which shall be binding on both the parties. In case required, the Chairman of the DLSC may refer the case to the State Project Unit headed by the Project Director OCTMP.

d) Termination of this MoU shall be based on the submission of a written petition stating the breach of conditions of the MoU by either party with sufficient prior notice of three months and provision of requisite time to the other party for presenting their case prior to initiation of the termination procedure.

e) The MoU will be applicable for a period of ____________years from _____/______/________( dd/mm/yyyy) to _____/______/________( dd/mm/yyyy).

2. Terms of Agreement Based on the objectives of the project the Pani Panchayat and the District Project Unit hereby agree on the following:

Roles and Responsibilities of the Pani Panchayat: Pani Panchayat agrees to:

a. plan and execute the Orissa Tank Management Project in the ________________area under its purview in collaboration with the District Project Unit and agrees to take up the Operation and Maintenance of the entire tank system post project onwards.

b. mobilise the community to participate and contribute in the execution of the project by depositing 10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank system of which 5% will be upfront cash to be deposited in its O & M account before the planning and execution of the Tank Improvement Management Plan and the remaining 5% would be in cash and/or kind during the project period and would be used towards the rehabilitation and improvement works of the tank system. Further, it shall utilise the amount for Operation & Maintenance activities when the O & M is handed over to them by the Minor Irrigation Division.

c. participate and supervise Participatory Rural Appraisal (PRA) activities and Participatory Walk Through with the District Project Unit (DPU) and with facilitation from the Support Organisation (SO) concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.

d. carry out activities in accordance with the relevant Acts and rules framed by the Govt. and operational procedures of OCTMP

e. take lead in planning and execution of the Tank Improvement Management Plan (TIMP) f. Collect water charges/ facilitate in the collection of the same as per the Pani Panchayat Act

2002/_______. g. Undertake the responsibility of management and execution of O & M works/ activities from the water

charges collected for the under said activities either directly by themselves or through bids: i) Desilting of feeder channels, irrigation channels etc. ii) Weed removal and jungle clearance in the tank system iii) Repair and painting of shutters iv) Emergent breach closing works and maintenance of inspection path. v) Repair of embankments vi) Revetment vii) Masonry repair and lining viii) Screw gear and gate groves cleaning and oiling

85

ix) Reconstruction or repair of sluices x) Reconstruction or repair to drops and regulators xi) Waste weir and surplus system repair work

h. ensure equitable distribution of water among all tank users, water budgeting, crop planning and economic use of water and collectively prepare water use and agricultural plans for each irrigation season

i. the Pani Panchayat shall take up all such activities apart from those mentioned that are necessary for the effective execution of the project and are mandatory under OCTMP

j. the Pani Panchayat shall take the responsibility of managing conflicts relating to the project and its implementation at its level

k. The Pani Panchayat shall carry out all the activities mentioned in the Pani Panchayat Rules 2003 and the Pani Panchayat Act 2002/____

l. take the responsibility of supervising and assisting in maintaining quality of all works. m. shall maintain all records/ books/ forms as per the Pani Panchayat Act 2002/___ and Rules 2003

as well as the operational guidelines of OCTMP which shall be mandatory requirements under OCTMP. The records to be maintained shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal as per the Rules 2003. Besides the requirement of maintaining books of accounts, the PP shall also be required to submit copies of the monthly and quarterly financial statements, physical achievement statements, utilization certificates, to the DPU as soon as they expend 50% of the amount that they have received for a particular work.

n. shall open and operate two accounts in nationalized banks for financial transactions which would be audited on a regular basis. The two accounts include the following:

i) O & M Account: For the purpose of depositing water charges as collected or received by the Pani Panchayat for the purpose of O & M activities.

ii) TIMP Account: For the purpose of Rehabilitation and improvement works to be carried out during the project period in connection with the Tank Improvement Management Plan (civil works, livelihoods, institution strengthening, resettlement etc)

Roles and Responsibilities of the District Project Director:

It is agreed the DPD shall:

a. through the Minor Irrigation Division, Department of Water Resources and other like departments provide necessary technical, financial and capacity building support and advice to the Pani Panchayat.

b. provide funds for the Pani Panchayat to implement the Tank Improvement Management Plan for all such activities agreed upon in the same.

c. supervise activities to be carried out under OCTMP and train the Pani Panchayat for the same. d. ensure the quality of civil works carried out under the project as per the requisite norms. e. train and empower the Pani Panchayat to plan and execute the Orissa Tank Management Project

in the area under its purview through collaboration so that the Pani Panchayat can take up the Operation and Maintenance of the tank system post project onwards.

f. encourage, mobilise and ensure that the Pani Panchayat mobilises the community to participate and contribute in the execution of the project by making a contribution of 10% to the project by way of depositing 5% of the civil works of the TIMP as upfront cash in its O & M account before the approval of the TIMP and signing of the MoU and 5% of the civil works of the TIMP in the form of cash or kind during the project period.

g. ensure that the Pani Panchayat utilizes the amount deposited in the O & M account for the purpose of O & M when the tank system is handed over to them.

86

h. along with the Pani Panchayat shall participate in the PRA activities and Participatory Walk Through, give guidance and assistance to the Pani Panchayat for the same with facilitation from the Support Organisation concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.

i. take active part in identifying the encroachers and land acquisition needs along with the Pani Panchayat. They will also guide and assist the Pani Panchayat to come up with livelihoods assistance as per the Resettlement Management Framework and ensure that all assistance and resettlement has been rendered as per the framework.

j. will assist the Pani Panchayat to carry out activities in accordance with the Orissa Pani Panchayat Act 2002/____ and the operational guidelines of OCTMP.

k. assist the Pani Panchayat in managing conflicts relating to the project and its implementation if the Pani Panchayat asks for assistance.

Agreement on TIMP

It is agreed that:

• the total cost estimate of the civil works of the TIMP is Rs. ___________________ (Rs. ___________________________________________________)

• the community will contribute Rs. ___________________ (Rs. ___________________________________________________).

• Of this amount that the community contributes, Rs. ___________________ (Rs. ___________________________________________________) has been paid as upfront cash.

• and Rs. ___________________ (Rs. ___________________________________________________) will be contributed in the form of cash or kind during the project period.

• the project will contribute Rs. ___________________ (Rs. ___________________________________________________) for the civil costs that will be carried out by the District Project Unit.

3. IN WITNESS WHERE OF THE PARTIES HERE TO HAVE HERE UNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN:

Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa , in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of –

87

1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : FORM- 2 Memorandum of Understanding Between the Pani Panchayat and The Minor Irrigation Division, Department of Water Resources for Handing over the Project to the Pani Panchayat for World Bank aided projects in Non Scheduled Areas. (Ref: Rule 7 (2) (i) of the Orissa Pani Panchayat Rules, 2003 and FORM 1 of the Rules)

An AGREEMENT

This Agreement made on the ________________________between the Government of Orissa, (Minor Irrigation Division_____________________________) of the one part and the _____________________________ Pani Panchayat (Registration No. ____________________ which is registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ on the other part. Whereas for the purpose of smooth participation in irrigation work including maintenance thereof, the Government is handling over the responsibility of Irrigation Management for equitable distribution of water in an area of ____________________ Ha. of land under the command of the distribution system within the Pani Panchayat and the maintenance of minor / sub-minor including structures of (i) ______________ Km. Length of ______________Canal (ii) __________________Km. of

____________ Canal and (iii) ____________________Canal of ________________, the renovation and rehabilitation of which was undertaken in participatory mode with support from World Bank under the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society guided by the Department of Water Resources to the Pani Panchayat in a Non Scheduled Area on certain terms and conditions as hereinafter appearing: (A copy of the map showing the said commanded area with the land schedule and land plan of acquired land by Department of Water Resources, hydraulic particulars of each canal system, structure details in each canal and with such other related property list as may be in the account of the concerned canals are annexed herewith)

Objective: • The objective of this Memorandum of Understanding is to record the handing over of the Tank

System by the Minor Irrigation Division, Department of Water Resources to the concerned Pani Panchayat.

NOW THEREFORE THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:

1. Terms and Conditions For the efficient operation and maintenance of the tank system to be executed by the Pani Panchayat and handed over to the same, and for ensuring that the mode of carrying out activities under the same is through participatory irrigation management by both farmers and

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non farmers considering the stakes of all Pani Panchayat members and non-members the following terms and conditions is agreed to by both the parties:

a. At the time of signing of this agreement by both the parties, the Pani Panchayat shall have trained and skilled members to take up the operation and maintenance activities which would have been ensured by the concerned District Project Unit (DPU). Apart from the stipulated number of members in the GB and executive body, the Pani Panchayat shall have enrolled more than 51% of the stakeholders (direct or indirect) coming under the purview of the Pani Panchayat as either members or non-members and complying with the terms of the Pani Panchayat.

b. The Pani Panchayat shall have included culitvators, women and fisher folk in the executive committee as per amended Pani Panchayat Act

c. The Pani Panchayat would have deposited 5% of the estimated cost of the civil works as cash in their O & M account which would be used towards the Operation & Maintenance activities when the tank system is handed over to them by the Minor Irrigation Division.

d. The tank system would be handed over after complete rehabilitation work , which would be checked by the Pani Panchayat, stakeholders and the 3rd Party Hydraulic Testing group, ensuring that required discharge of water from every outlet has been achieved.

e. The Pani Panchayat shall collect and retain (as per proposed amendment to Act) water charges from its users to be utilised for further O & M.

f. The Pani Panchayat shall take the responsibility of collecting grants, fees, fines, penalties, donations, subscriptions, profits from enterprises and license fee etc, deposit the same in the O & M account and utilize it for O& M activities.

g. The Government of Orissa reserves the rights to audit any such funds that it has granted/ contributed to the Pani Panchayat.

h. In addition to the above the Pani Panchayat shall employ a chartered accountant to carry out its annual audit and shall also conduct an annual social audit on regular basis.

i. The Pani Panchayat shall maintain their books of accounts in compliance with requirements of the PP Act and rules

j. The rights of ownership of the distribution system including all structures so handed over for operation and maintenance, land acquired by Government and all other works executed in Pani Panchayat area will remain with Government.

2. RIGHTS AND RESPONSIBILITIES OF THE MINOR IRRIGATION DIVISION, DEPARTMENT OF

WATER RESOURCES GOVERNMENT OF ORISSA:

(a) The Government shall assist the Pani Panchayat with all necessary technical support, supervision, training and advice to carry out the Operation and Maintenance of the tank system after handing over the project. (b) It may suggest improvements if any, for operation and maintenance of the tank system which is turned over to the Pani Panchayat. (c) It will inspect the position of water supplies, irrigation works in the command, distributary / minor or sub-minor and field level structures under the jurisdiction of the Pani Panchayat to verify whether or not the agreement is implemented satisfactorily and the maintenance work is being done satisfactorily. (d) A monthly statement of water account will be made available by the Pani Panchayat to the Minor Irrigation Division for purpose of transparency on water availability, which will be reviewed by the MI division. (e) It will ensure that all the outlets after rehabilitation are delivering the required water discharge to the chaks1 which would be tested by a hydraulic testing2 team.

1 The area coming under one outlet is called a chak

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2. RIGHTS AND RESPONSIBILITIES OF THE PANI PANCHAYAT: (a) The Pani Panchayat will assume full responsibility for operation and maintenance of the tank system which includes head works, desilting, weed removal, repairs and painting to shutters, repairs to masonry and lining and the emergent breach closing works and maintenance of inspection path. It will also ensure construction/maintenance and repair of all the water courses, field channel and field drain in the said area as covered under the agreement within jurisdiction of the Pani Panchayat. For this purpose, the Pani Panchayat will establish its own operation and maintenance fund to meet the operation and maintenance expenditure. The following items of work are including repair and maintenance work, namely :- (i) Removal of silt from minor/sub-minor/ water courses/ field channels and field drains and proper upkeep of the same. (ii) Repair and maintenance of inspection path and service road to keep them in good condition. (iii) Removal of grass, shrubs and bushes from the canal embankments, and canal beds. (iv) Repairs and maintenance of all structures in the distribution system so handed over for operation and maintenance to keep them in good working condition. (v) Earth work to restore banks to proper shape and profile. (vi) Repairs to lining, painting, plastering, replacing damage portion repairs to masonry and other structures

etc. (b) The Pani Panchayat shall ensure construction, maintenance and repair of all the water courses, field

channels, field drains and other drains structure within the jurisdiction of the Pani Panchayat. (c) The Pani Panchayat will protect the entire system covered under the said area within is jurisdiction from

any damage whatsoever. (d) The Pani Panchayat will undertake / suggest measures for improved water management at the tank

level. (e) The Pani Panchayat shall distribute water amongst the water users, whether members or non-members

according to the requirement of the stakeholders. It will observe economy and equitability in this regard. Wherever possible water shall be supplied by the Pani Panchayat on volumetric basis. It will organize better and improved water management methods at the farm level. It will decide for internal distribution of water.

(f) The Pani Panchayat will have the right to decide its own cropping pattern within the allocated water. (g) The Pani Panchayat may obtain permission from Executive Engineer in the Government to utilize any

unutilized land, acquired by the Government in Department Of Water Resources. However, due care will be taken to protect environment and any damage or disadvantage to the irrigation system.

(h) The Pani Panchayat shall notify to the project authorities promptly if there is any damage due to unforeseen natural calamities like earthquake, heavy rains, etc.

(i) The Pani Panchayat shall collect and retain water charges from the members/non-members of the association as per the provisions of the Act.

(j) The Pani Panchayat shall maintain books and records as per the Act and Rules which shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal.

3. IT IS HEREBY FURTHER AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: i) In case of repeated negligence by the Pani Panchayat, the Government shall terminate the rights of

collection of water charges by the Pani Panchayat. ii) The concerned irrigation officer (Executive Engineers/assistant Engineers or their authorized

representative) shall have to right to inspect the position of water supply to the Pani Panchayat to inspect the said area cover under this agreement / jurisdiction and to verify whether the agreement

2 Hydraulic testing: Required water to be discharged in each and every outlet till full supply level of the canal.

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entered into by the parties is being implemented properly or not. The Pani Panchayat will be duty bound to comply with the observation if any made by the Government officers in course of inspection.

iii) With view to achieve optimum utilization of available water:- (a) Government may make applicable the benefits of any special schemes, if any, floated by the

Govt.in future to the Pani Panchayat.. (b) Pani Panchayat shall spend out of their own funds towards operation and maintenance, which will

include the collection from the non-members towards the cost of operation, and maintenance on pro rata basis of the acreage of land benefited.

(iv) A Committee comprising one nominee from the Project Committee and the Superintending Engineer concerned will resolve all disputes in respect of various provisions made under this agreement. In case of difficulty in resolving it, matter will be referred to concerned Chief Engineer and then to the Government in appropriate Department for settlement. (v) In case the Government fails to meet any of its responsibilities mentioned and agreed upon in the MoU, the Pani Panchayat may take the assistance of legal aid. 4. Duration of the Agreement:

This agreement will remain in force for a period of three years with effect from the date of signing the agreement and will continue for such further period as may be decided by both the parties in writing before expiry of the period of an agreement.

IN WITNESSES WHERE OF THE PARTIES HERETO HAS HEREUNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN. Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa, in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation :

Agreement between the District Project Unit and the Pani Panchayats in Scheduled Areas

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This agreement is hereby made between the Pani Panchayat and the District Project Director (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Scheduled Areas

An Agreement This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for :

i) participating in the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Scheduled Area

j) contributing 10% of the estimated cost of the civil works of the Tank Improvement Management

Plan of which 2% upfront cash would be deposited in the O & M account before the singing of the Memorandum of Understanding for the execution of the Tank Improvement Management Plan. The remaining 3% of the 5% upfront cash would be deposited in the O&M account during the project period. This total 5% upfront cash would be used for O & M activities after the project has been handed over to the Pani Panchayat. The remaining 5% of the total 10% of the estimated cost of civil works of the Tank Improvement Management Plan would be contributed in cash or kind during the project implementation period.

k) taking part in the participatory walk through, participatory rural appraisal and planning of the TIMP

l) agreeing to mobilise the community to participate in the project

m) agreeing to take the assistance of the concerned support organisation for capacity building and

facilitation in all process of project implementation

n) agreeing to Identify land acquisition and encroachment requirements.

o) agreeing to undertake O & M of the tank system after closure of the project.

p) agreeing to identify environment requirements

q) agreeing to identify requirements of tribal people

Signatures District Project Director: Pani Panchayat President:

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Contents of this document: 1. FORM-3 Memorandum of Understanding Between the Pani Panchayat and The District Project Director, (Executive Engineer, Minor Irrigation Division who is the District Project Director of the Unit) for Planning and Executing the Tank Improvement Management Plan with assistance from Department of Water Resources and World Bank in Scheduled Areas

AN AGREEMENT

This agreement is hereby made on the _________________________ and is signed between the _______________________________________ Pani Panchayat, Registration No. ____________________, registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ and the District Project Director of the District Project Unit of the Orissa Community Tank Development and Management Society _________________________________ of ____________________Minor Irrigation Division and ________________________________District _____________________________ for carrying out the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society, under the Department of Water Resources , Government of Orissa and aided by the World Bank in a Scheduled Area as defined in the Vth Schedule under Article 244 (1) of the constitution as declared by the President.

Objectives of the MoU are:

• to improve the performance of tank systems through partnership and collaboration between the District Project Director and his office and the Pani Panchayat

• to increase the efficiency of water usage and distribution by the Pani Panchayat and its stakeholders

• to ensure ownership and shared responsibility in maintenance of the tank system by the Pani Panchayat and the District Project Director’s office

• to ensure that the capacities and skills of the Pani Panchayat members are enhanced to manage the tank system’s operation and maintenance related activities with human resource skill development initiatives taken up by the District Project Director’s office

• to outline the roles and responsibilities of the Pani Panchayat and the District Project Director and his office for executing the Orissa Community Tank Management Project.

5. Conditions: This Memorandum of Understanding and Agreement shall be executed under the following conditions: a) The execution of the MoU is done voluntarily between the Pani Panchayat and the District

Project Director without any undue influence and duress on either of the parties. b) It is agreed by the parties that the system and procedure for carrying out all the activities will be

in accordance with the Orissa Pani Panchayat Act, 2002 / _________ and the operational guidelines of the Orissa Community Management Project.

c) Disputes between the Pani Panchayat and the District Project Unit shall be mutually resolved by the two parties through mutual understanding, consensus and negotiation, failing which the Collector of the District (Chairman of the District Level Steering Committee shall take a final decision, which shall be binding on both the parties. In case required, the Chairman of the DLSC may refer the case to the State Project Unit headed by the Project Director OCTMP.

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d) Termination of this MoU shall be based on the submission of a written petition stating the breach of conditions of the MoU by either party with sufficient prior notice of three months and provision of requisite time to the other party for presenting their case prior to initiation of the termination procedure.

e) The MoU will be applicable for a period of ____________years from _____/______/________( dd/mm/yyyy) to _____/______/________( dd/mm/yyyy).

6. Terms of Agreement Based on the objectives of the project the Pani Panchayat and the District Project Unit hereby agree on the following:

Roles and Responsibilities of the Pani Panchayat: Pani Panchayat agrees to:

a. plan and execute the Orissa Tank Management Project in the ________________area under its purview in collaboration with the District Project Unit and agrees to take up the Operation and Maintenance of the entire tank system post project onwards.

o. mobilise the community to participate and contribute in the execution of the project by depositing 10% of the total estimated cost of civil works related to rehabilitation and improvement of the tank system of which 2% will be upfront cash to be deposited in its O & M account before the approval and execution of the Tank Improvement Management Plan, remaining 3% to be deposited as cash during the project period. The other 5% would be contributed in cash and/or kind during the project period to be used towards the rehabilitation and improvement works of the tank system post project. Further, it shall utilise the entire amount deposited for Operation & Maintenance activities on the same after the tank system is handed over to them by the Minor Irrigation Division.

p. participate and supervise Participatory Rural Appraisal (PRA) activities and Participatory Walk Through with the District Project Unit (DPU) and with facilitation from the Support Organisation (SO) concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.

q. carry out activities in accordance with the relevant Acts and rules framed by the Govt. and operational procedures of OCTMP

r. take lead in planning and execution of the Tank Improvement Management Plan (TIMP) in accordance with the concerned Acts relating to the Scheduled Tribe, such as the PESA and the concerned constitutional provisions.

s. Collect water charges/ facilitate in the collection of the same as per the Pani Panchayat Act 2002/_______.

t. Undertake the responsibility of management and execution of O & M works/ activities from the water charges collected for the under said activities either directly by themselves or through bids:

i) Desilting of feeder channels, irrigation channels etc. ii) Weed removal and jungle clearance in the tank system iii) Repair and painting of shutters iv) Emergent breach closing works and maintenance of inspection path. v) Repair of embankments vi) Revetment vii) Masonry repair and lining viii) Screw gear and gate groves cleaning and oiling ix) Reconstruction or repair of sluices x) Reconstruction or repair to drops and regulators xi) Waste weir and surplus system repair work

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u. ensure equitable distribution of water among all tank users, water budgeting, crop planning and economic use of water and collectively prepare water use and agricultural plans for each irrigation season

v. the Pani Panchayat shall take up all such activities apart from those mentioned that are necessary for the effective execution of the project and are mandatory under OCTMP

w. the Pani Panchayat shall take the responsibility of managing conflicts relating to the project and its implementation at its level

x. The Pani Panchayat shall carry out all the activities mentioned in the Pani Panchayat Rules 2003 and the Pani Panchayat Act 2002/____

y. take the responsibility of supervising and assisting in maintaining quality of all works. z. shall maintain all records/ books/ forms as per the Pani Panchayat Act 2002/___ and Rules 2003

as well as the operational guidelines of OCTMP which shall be mandatory requirements under OCTMP. The records to be maintained shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal as per the Rules 2003. Besides the requirement of maintaining books of accounts, the PP shall also be required to submit copies of the monthly and quarterly financial statements, physical achievement statements, utilization certificates, to the DPU as soon as they expend 50% of the amount that they have received for a particular work.

aa. shall open and operate two accounts in nationalized banks for financial transactions which would be audited on a regular basis. The two accounts include the following:

i) O & M Account: For the purpose of depositing water charges as collected or received by the Pani Panchayat for the purpose of O & M activities.

ii) TIMP Account: For the purpose of Rehabilitation and improvement works to be carried out during the project period in connection with the Tank Improvement Management Plan (civil works, livelihoods, institution strengthening, resettlement etc)

Roles and Responsibilities of the District Project Director: It is agreed the DPD shall:

l. through the Minor Irrigation Division, Department of Water Resources and other like departments provide necessary technical, financial and capacity building support and advice to the Pani Panchayat.

m. provide funds for the Pani Panchayat to implement the Tank Improvement Management Plan for all such activities agreed upon in the same.

n. supervise activities to be carried out under OCTMP and train the Pani Panchayat for the same. o. ensure the quality of civil works carried out under the project as per the requisite norms. p. train and empower the Pani Panchayat to plan and execute the Orissa Tank Management Project

in the area under its purview through collaboration so that the Pani Panchayat can take up the Operation and Maintenance of the tank system post project onwards.

q. encourage, mobilise and ensure that the Pani Panchayat mobilises the community to participate and contribute in the execution of the project by making a contribution of 10% of the civil works cost of the project by way of depositing 2% of the cost of the civil works of the TIMP as upfront cash in its O & M account before the approval and execution of the Tank Improvement Management Plan, and remaining 3% cash in the O & M account during the project period. Furhter, the remaining 5% in the form of cash or kind would be deposited during the project period.

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r. ensure that the Pani Panchayat utilizes the amount deposited in the O & M account for the purpose of O & M when the tank system is handed over to them.

s. along with the Pani Panchayat shall participate in the PRA activities and Participatory Walk Through, give guidance and assistance to the Pani Panchayat for the same with facilitation from the Support Organisation concerned to carry out village level micro plans and consolidate them into the Tank Improvement Management Plan for renovation and restoration of the tank system and for carrying out other activities relating to livelihoods and institution strengthening.

t. take active part in identifying the encroachers and land acquisition needs along with the Pani Panchayat. They will also guide and assist the Pani Panchayat to come up with livelihoods assistance as per the Resettlement Management Framework and ensure that all assistance and resettlement has been rendered as per the framework.

u. will assist the Pani Panchayat to carry out activities in accordance with the Orissa Pani Panchayat Act 2002/____ and the operational guidelines of OCTMP.

v. assist the Pani Panchayat in managing conflicts relating to the project and its implementation if the Pani Panchayat asks for assistance.

Agreement on TIMP It is agreed that:

• the total cost estimate of the civil works of the TIMP is Rs. ___________________ (Rs. ___________________________________________________)

• the community will contribute Rs. ___________________ (Rs. ___________________________________________________)

• Of this amount that the community contributes, Rs. ___________________ (Rs. ___________________________________________________) has been paid as upfront cash.

• The remaining amount of upfront cash to be paid by the community is Rs. ___________________ (Rs. ___________________________________________________), which will be paid during the project period.

• and Rs. ___________________ (Rs. ___________________________________________________) will also be contributed in the form of cash or kind during the project period.

• the project will contribute Rs. ___________________ (Rs. ___________________________________________________) for the civil costs that will be carried out by the District Project Unit.

7. IN WITNESS WHERE OF THE PARTIES HERE TO HAVE HERE UNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN:

Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa , in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address :

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Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : FORM- 4 Memorandum of Understanding Between the Pani Panchayat and The Minor Irrigation Division, Department of Water Resources for Handing over the Project to the Pani Panchayat for World Bank aided projects in Scheduled Areas. (Ref: Rule 7 (2) (i) of The Orissa Pani Panchayat Rules, 2003 and FORM 1 of the Rules)

An AGREEMENT

This Agreement made on the ________________________between the Government of Orissa, (Minor Irrigation Division_____________________________) of the one part and the _____________________________ Pani Panchayat (Registration No. ____________________ which is registered under the Pani Panchayat Act, 2002/________ and having its head office at ___________________________ Post Office. ________________________ Tahasil ___________________P.S. ______________ on the other part. Whereas for the purpose of smooth participation in irrigation work including maintenance thereof, the Government is handling over the responsibility of Irrigation Management for equitable distribution of water in an area of ____________________ Ha. of land under the command of the distribution system within the Pani Panchayat and the maintenance of minor / sub-minor including structures of (i) ______________ Km. Length of ______________Canal (ii) __________________Km. of ____________ Canal and (iii) ____________________Canal of ________________, the renovation and rehabilitation of which was undertaken in participatory mode with support from World Bank under the Orissa Community Tank Management Project of Orissa Community Tank Development and Management Society guided by the Department of Water Resources to the Pani Panchayat in a Scheduled Area on certain terms and conditions as hereinafter appearing: (A copy of the map showing the said commanded area with the land schedule and land plan of acquired land by Department of Water Resources, hydraulic particulars of each canal system, structure details in each canal and with such other related property list as may be in the account of the concerned canals are annexed herewith) and where a Scheduled Area is defined under the Vth Schedule under Article 244 (1) of the constitution by the President. Objective:

• The objective of this Memorandum of understanding is to record the handing over of the Tank System by the Minor irrigation Division, Department of Water Resources to the concerned Pani Panchayat.

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NOW THEREFORE THE PARTIES HERE TO HEREBY AGREE AS FOLLOWS:

3. Terms and Conditions For the efficient operation and maintenance of the tank system to be executed by the Pani Panchayat and handed over to the same, and for ensuring that the mode of carrying out activities under the same is through participatory irrigation management by both farmers and non farmers considering the stakes of all Pani Panchayat members and non-members the following terms and conditions is agreed to by both the parties:

a. At the time of signing of this agreement by both the parties, the Pani Panchayat shall have trained and skilled members to take up the operation and maintenance activities which would have been ensured by the concerned District Project Unit (DPU). Apart from the stipulated number of members in the GB and executive body, the Pani Panchayat shall have enrolled more than 51% of the stakeholders (direct or indirect) coming under the purview of the Pani Panchayat as either members or non-members and complying with the terms of the Pani Panchayat.

b. The Pani Panchayat shall have included cultivators, women and fisher folk in the executive committee as per amended Pani Panchayat Act

c. The Pani Panchayat would have deposited 5% of the estimated cost of the civil works as cash in their O & M account which would be used towards the Operation & Maintenance activities when the tank system is handed over to them by the Minor Irrigation Division.

d. The tank system would be handed over after complete rehabilitation work, which would be checked by the Pani Panchayat, stakeholders and the 3rd Party Hydraulic Testing group, ensuring that required discharge of water from every outlet has been achieved.

e. The Pani Panchayat shall collect and retain (as per proposed amendment to Act) water charges from its users to be utilised for further O & M.

f. The Pani Panchayat shall take the responsibility of collecting grants, fees, fines, penalties, donations, subscriptions, profits from enterprises and license fee etc, deposit the same in the O & M account and utilize it for O& M activities.

g. The Government of Orissa reserves the rights to audit any such funds that it has granted/ contributed to the Pani Panchayat.

h. In addition to the above the Pani Panchayat shall employ a chartered accountant to carry out its annual audit and shall also conduct an annual social audit on regular basis.

i. The Pani Panchayat shall maintain their books of accounts in compliance with requirements of the PP Act and rules

j. The rights of ownership of the distribution system including all structures so handed over for operation and maintenance, land acquired by Government and all other works executed in Pani Panchayat area will remain with Government.

4. RIGHTS AND RESPONSIBILITIES OF THE MINOR IRRIGATION DIVISION, DEPARTMENT OF

WATER RESOURCES GOVERNMENT OF ORISSA: (a) The Government shall assist the Pani Panchayat with all necessary technical support, supervision, training and advice to carry out the Operation and Maintenance of the tank system after handing over the project. (b) It may suggest improvements if any, for operation and maintenance of the tank system which is turned over to the Pani Panchayat. (c) It will inspect the position of water supplies, irrigation works in the command, distributary / minor or sub-minor and field level structures under the jurisdiction of the Pani Panchayat to verify whether or not the agreement is implemented satisfactorily and the maintenance work is being done satisfactorily.

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(d) A monthly statement of water account will be made available by the Pani Panchayat to the Minor Irrigation Division for purpose of transparency on water availability, which will be reviewed by the MI division. (e) It will ensure that all the outlets after rehabilitation are delivering the required water discharge to the chaks3 which would be tested by a hydraulic testing4 team. 2. RIGHTS AND RESPONSIBILITIES OF THE PANI PANCHAYAT: (a) The Pani Panchayat will assume full responsibility for operation and maintenance of the tank system which includes head works, desilting, weed removal, repairs and painting to shutters, repairs to masonry and lining and the emergent breach closing works and maintenance of inspection path. It will also ensure construction/maintenance and repair of all the water courses, field channel and field drain in the said area as covered under the agreement within jurisdiction of the Pani Panchayat. For this purpose, the Pani Panchayat will establish its own operation and maintenance fund to meet the operation and maintenance expenditure. The following items of work are including repair and maintenance work, namely:- (i) Removal of silt from minor/sub-minor/ water courses/ field channels and field drains and proper upkeep of the same. (ii) Repair and maintenance of inspection path and service road to keep them in good condition. (iii) Removal of grass, shrubs and bushes from the canal embankments, and canal beds. (iv) Repairs and maintenance of all structures in the distribution system so handed over for operation and maintenance to keep them in good working condition. (v) Earth work to restore banks to proper shape and profile. (vi) Repairs to lining, painting, plastering, replacing damage portion repairs to masonry and other structures

etc. (b) The Pani Panchayat shall ensure construction, maintenance and repair of all the water courses, field

channels, field drains and other drains structure within the jurisdiction of the Pani Panchayat. (c) The Pani Panchayat will protect the entire system covered under the said area within is jurisdiction from

any damage whatsoever. (d) The Pani Panchayat will undertake / suggest measures for improved water management at the tank

level. (e) The Pani Panchayat shall distribute water amongst the water users, whether members or non-members

according to the requirement of the stakeholders. It will observe economy and equitability in this regard. Wherever possible water shall be supplied by the Pani Panchayat on volumetric basis. It will organize better and improved water management methods at the farm level. It will decide for internal distribution of water.

(f) The Pani Panchayat will have the right to decide its own cropping pattern within the allocated water. (g) The Pani Panchayat may obtain permission from Executive Engineer in the Government to utilize any

unutilized land, acquired by the Government in Department Of Water Resources. However, due care will be taken to protect environment and any damage or disadvantage to the irrigation system.

(h) The Pani Panchayat shall notify to the project authorities promptly if there is any damage due to unforeseen natural calamities like earthquake, heavy rains, etc.

(i) The Pani Panchayat shall collect and retain water charges from the members/non-members of the association as per the provisions of the Act.

(j ) The Pani Panchayat shall maintain books and records as per the Act and Rules which shall include the cash book, bill registers, receipt books, asset register, register of demand and collection of water rate, register of land holders and register for repair and maintenance of canal.

3 The area coming under one outlet is called a chak 4 Hydraulic testing: Required water to be discharged in each and every outlet till full supply level of the canal.

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3. IT IS HEREBY FURTHER AGREED BETWEEN THE PARTIES HERETO AS FOLLOWS: i) In case of repeated negligence by the Pani Panchayat, the Government shall terminate the rights of

collection of water charges by the Pani Panchayat. ii) The concerned irrigation officer (Executive Engineers/assistant Engineers or their authorized

representative) shall have to right to inspect the position of water supply to the Pani Panchayat to inspect the said area cover under this agreement / jurisdiction and to verify whether the agreement entered into by the parties is being implemented properly or not. The Pani Panchayat will be duty bound to comply with the observation if any made by the Government officers in course of inspection.

iii) With view to achieve optimum utilization of available water:- (c) Government may make applicable the benefits of any special schemes, if any, floated by the

Govt.in future to the Pani Panchayat.. (d) Pani Panchayat shall spend out of their own funds towards operation and maintenance, which will

include the collection from the non-members towards the cost of operation, and maintenance on pro rata basis of the acreage of land benefited.

(iv) A Committee comprising one nominee from the Project Committee and the Superintending Engineer concerned will resolve all disputes in respect of various provisions made under this agreement. In case of difficulty in resolving it, matter will be referred to concerned Chief Engineer and then to the Government in appropriate Department for settlement. (v) In case the Government fails to meet any of its responsibilities mentioned and agreed upon in the MoU, the Pani Panchayat may take the assistance of legal aid. 8. Duration of the Agreement:

This agreement will remain in force for a period of three years with effect from the date of signing the agreement and will continue for such further period as may be decided by both the parties in writing before expiry of the period of an agreement.

IN WITNESSES WHERE OF THE PARTIES HERETO HAS HEREUNDER SIGNED THIS AGREEMENT ON THE DATE AND YEAR FIRST BEFORE WRITTEN. Signed by Sri __________________________________________in the Department /Office of ____________________________________________for and on behalf of the Government of Orissa, in the presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation : Signed by Sri ___________________________________________ Pani Panchayat _________________________________________________for and on behalf of the Pani Panchayat, in presence of – 1st Witness- Address : Occupation : 2nd Witness- Address : Occupation :

100

Annexure 11 ( A and B)

Annexure 11 A. For ranking socio economic status and vulnerability in terms of water usage from the tank system and being a stakeholder ��

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101

B. General PRA Format

Sl. No.

Analysis Objective Tool that may be used Days (All activities should take place simultaneously by delegating resposnibilities)

1. Tank Profile Analysis To understand the physical, historical and socio-economical aspects of the Tank System

Transect Walk Historical Time Line Focus Group Discussions Trend Analysis Secondary Data Baseline Survey Seasonality Mapping Social and Natural Resource Mapping

3 days

2. Stakeholder Analysis To identify the stakeholders of the tank system, their influence, importance, stakes, impacts

Focus Group Discussion Stakeholder Matrix in terms of livelihoods, stakes, influences, importance and impacts Baseline Survey Stakeholder Interview Secondary Data

3 days

3. Problem Tree/ Situation Analysis

To identify the issues and the problems associated with the issues thereof and to understand solutions as suggested by the community

Focus Group Discussion A Problem Tree Matrix Stakeholder Interview Baseline Survey Trend Analysis

4. Vulnerability Analysis To identify how vulnerable a stakeholder is in terms of access Focus Group Discussion

7 days

102

to and control over water and its usage in the context of the tank system and to also identify such vulnerable people who are living in the tank system but are not directly linked with water usage from the tank

Stakeholder Interview Trend Analysis Case Studies

5. Gender Analysis To understand the extent of gender iSPUes and disaggregated data if available with regard to the stakeholders in Water Management and Usage and Stake, to openly discuss and build consensus on the perceptions, attitudes and views, understand iSPUes of equity and inclusion

Household Interviews Stakeholder Interviews Baseline Survey Focus Group Discussions Trend Analysis Desk Review Case Studies Day-Time-Use-Analysis

6 Livelihoods Analysis To understand the socio-economic situation, resources available, iSPUes and how best inputs can be provided to improve the livelihoods of people who are tank dependent

Baseline Survey Stakeholder Interviews Household Interviews Social Mapping Natural Resources Mapping Trend Analysis Market Analysis Cost Benefit Feasibility Analysis

28 days

10

3

Sub-

Sect

or C

hoice

Mat

rix

Valu

e Ch

ain

Anal

ysis

Seas

onal

ity M

appi

ng

Venn

Dia

gram

7.

In

stitu

tion

Anal

ysis

To u

nder

stan

d in

stitu

tions

and

how

they

wor

k, is

sues

and

pr

oble

ms,

and

how

they

can

be

reso

lved

Focu

s G

roup

Disc

ussio

ns

Base

line

Surv

ey

Pie

Diag

ram

Tr

end

Anal

ysis

5 Da

ys

8.

Proj

ect P

lann

ing

To u

nder

stan

d ho

w th

e pr

ojec

t may

be

plan

ned

Focu

s G

roup

Disc

ussio

ns

5 Da

ys

9

Villa

ge M

icro

Plan

s Co

nsol

idat

ion

of d

ata

villa

ge w

ise in

to v

illage

micr

o pl

ans

Mee

tings

5

days

10

. Ta

nk Im

prov

emen

t M

anag

emen

t Pla

n Co

nsol

idat

ion

of th

e vil

lage

micr

o pl

ans

into

the

TIM

P M

eetin

gs

7 Da

ys

104

Annexure 12 A

Annexure 12 A: Format for TIMP in Tank System in a Scheduled Area

C. General Information Name of the Village: Panchayat: Block: Pani Panchayat: : Registration Detail: Tank System: Total No. of Households:

Total No. of Women Total No. of men Total No. of Children: Total No. of Scheduled Caste: Total No. of Scheduled Tribe: Total No. of General Caste: Total No. of Land owners Total No. of Landless Total No. of Marginal farmers Total No. of Small Farmers Total No. of Large Farmers Total no. of encroachers Total No. of Fisher folk: Total No. of women headed households: Total no. of Aged: Total No. of Community level groups if any

D. TIMP details Sl. No.

ContentS Sl. No.

Activities Period for execution

Estimated Cost

Cumulative Costs

10% Contribution Role of PP

Role of SO Role of DPU

Role of Other agencies

3% in Cash

2% in Cash

5% in Kind

A. Civil Engineering, Rehabilitation/Renovation Activities 1 X 2 Y B Resettlement Management Plan 1 X 2 Y 3 Z C Agriculture Livelihoods Development Plan 1 X 2 Y Z D Tribal Development Plan 1 X 2 Y E Environment Management Plan 1 X 2 Y F Institution Strengthening Activities and Capacity Building

Plan

G Finance and Procurement Plan 1 X 2 Y H Monitoring & Evaluation Plan 1 X 2 Y I Operation and maintenance Plan 1 X 2 Y J TAGA Plan 1 X 2 Y K Other activities to be dovetailed with existing Govt.

Schemes 1 X

2 Y L Work Implementation Details 1 X 2 Y Total Costs

10

5

Anne

xure

12

B:

Form

at fo

r TIM

P in

Tan

k Sy

stem

in a

Non

Sch

edul

ed A

rea

E.

Gen

eral

Info

rmat

ion

Nam

e of

the

Villa

ge:

Pan

chay

at:

Blo

ck:

Pa

ni P

anch

ayat

: :

Re

gist

ratio

n De

tail:

Tank

Sys

tem

:

Tot

al N

o. o

f Hou

seho

lds:

T

otal

No.

of W

omen

Tota

l No.

of m

en

To

tal N

o. o

f Chi

ldre

n:

To

tal N

o. o

f Sch

edul

ed C

aste

:

T

otal

No.

of S

ched

uled

Trib

e:

Tota

l No.

of G

ener

al C

aste

:

T

otal

No.

of L

and

owne

rs

Tot

al N

o. o

f Lan

dles

s

Tota

l No.

of M

argi

nal f

arm

ers

To

tal N

o. o

f Sm

all F

arm

ers

Tot

al N

o. o

f Lar

ge F

arm

ers

To

tal n

o. o

f enc

roac

hers

Tota

l No.

of F

isher

folk:

Tota

l No.

of w

omen

hea

ded

hous

ehol

ds:

Tot

al n

o. o

f Age

d:

T

otal

No.

of D

isabl

ed

To

tal N

o. o

f Com

mun

ity le

vel g

roup

s if a

ny

F.

TI

MP

deta

ils

Sl.

No.

Cont

entS

Sl

. No

. Ac

tivitie

s Pe

riod

for

exec

utio

n Es

timat

ed

Cost

Cu

mul

ative

Co

sts

10%

Con

tribu

tion

Role

of

PP

Role

of S

O

Role

of

DPU

Role

of O

ther

ag

encie

s

5% in

Ca

sh

5% in

Ki

nd

A.

Civil

Eng

inee

ring,

Reh

abilit

atio

n/Re

nova

tion

Activ

ities

1 X

2

Y

B Re

settl

emen

t Man

agem

ent P

lan

1 X

2

Y

3 Z

C

Agric

ultu

re L

ivelih

oods

Dev

elop

men

t Pla

n 1

X

2 Y

Z

D Tr

ibal

Dev

elop

men

t Pla

n 1

X

2 Y

E

Envir

onm

ent M

anag

emen

t Pla

n 1

X

2 Y

F

Inst

itutio

n St

reng

then

ing

Activ

ities

and

Capa

city

Build

ing

Plan

G

Fina

nce

and

Proc

urem

ent P

lan

1 X

2

Y

H M

onito

ring

& Ev

alua

tion

Plan

1

X

2 Y

I

Ope

ratio

n an

d m

aint

enan

ce P

lan

1 X

2

Y

J TA

GA

Plan

1

X

2 Y

K

Oth

er A

ctivi

ties

to b

e do

veta

iled

with

exis

ting

Gov

t. Sc

hem

es

1 X

2 Y

L

Wor

k Im

plem

enta

tion

Deta

ils

1 X

2

Y

To

tal C

osts

10

6

Anne

xure

13:

So

cial

Aud

it Fo

rmat

Sl

. No

. Co

mpo

nent

Pl

an

Stru

ctur

e/Ite

m/

Activ

ity

Prob

lem

s/Is

sues

Re

ason

s M

itigat

ion

Mea

sure

s Va

lue

of

Wor

k

Impl

emen

ting

Agen

cy

Prog

ress

De

cisio

n ta

ken

by

Socia

l Au

dit

Team

1

Wro

ng s

elec

tion

of b

enef

iciar

ies

2 W

rong

tim

ing

of p

rogr

amm

e

3

Lack

of a

rrang

emen

ts

4 Un

qual

ified

reso

urce

per

sons

5

Any

othe

r pro

blem

Trai

ning

Ex

posu

re V

isits

O

ther

s

6 No

Pro

blem

1

Trib

als

not r

ecog

nize

d or

inclu

ded

2 No

livel

ihoo

ds p

rogr

amm

e pl

anne

d fo

r the

m

3 M

icro

cred

it ac

tivitie

s fo

r trib

al w

omen

not

in

clude

d in

Trib

al D

evel

opm

ent P

lan

4 Re

settl

emen

t ent

itlem

ents

for T

ribal

s no

t adh

ered

to

5 Sp

ecific

trai

ning

pro

gram

mes

for t

ribal

s no

t pl

anne

d

6 Sp

acin

g of

upf

ront

cas

h co

ntrib

utio

n fo

r trib

als

not

adhe

red

to

Trib

al

Deve

lopm

ent

Plan

7 No

Pro

blem

1

Land

acq

uisit

ion

not d

one

in p

rope

r pro

cess

2

Entit

lem

ents

not

give

n as

per

mat

rix

3 PA

Ps n

ot re

settl

ed w

ithin

spe

cifie

d tim

e fra

me

1 In

stitu

tion

Stre

ngth

enin

g an

d Ca

pacit

y Bu

ildin

g Ac

tivitie

s

Rese

ttlem

ent

Actio

n Pl

an

4 No

Pro

blem

s

1

High

ly en

croa

ched

and

dist

urbe

d

2

Dist

urbe

d

3

Encr

oach

ed

Catc

hmen

t Are

a

4 No

Pro

blem

1

High

ly bl

ocke

d an

d di

stur

bed

2 No

t muc

h bl

ocke

d

Fe

eder

Cha

nnel

3 G

ood

Cond

ition

2 Ci

vil/ T

echn

ical

work

s

Tank

Bed

1

Heav

ily S

ilted

107

2 Moderately Silted 3 Unsilted 4 Heavy Tree Growth 5 Heavily Weeded 6 Moderately weeded

7 No weeds 1 Breached 2 Badly Dilapidated 3 Moderately Dilapidated 4 Fairly Good 5 Good

Tank Bund

6 No Problem 1 Not working and needs replacement 2 Dilapidated and needs major repair 3 Good/Minor Repairs

Sluices

4 No Problem 1 Non Existent 2 Needs replacement 3 Major Repair 4 Good/ Minor Repair

Water Weir

5 No problem 1 Non Existent 2 Main canal not adequate

3 Main Canal needs repairs 4 Main Canal needs extension

Canal system

5 Canal is intact/ good condition 1 Problems in the embankment 2 No problems in the embankment 3 Problems in the spillway 4 No Problems in the spillway 5 Problems with the head regulators

Dam safety

6 No problems with the head regulators 1 Problems in the catchment 2 No Problems in the catchment

3 Environment Action Plan

Siltation and Sedimentation

3 Problems in the foreshore and feeder channels

108

4 No problems in the foreshore and feeder channels 5 Problems in the tank proper 6 No problems in the tank proper 7 Problems in the drainage 8 No Problems in the drainage 9 Others

10 No Problems at all 1 Non-availability of an integrated pest

management mechanism

2 Lack of physical safety methods during application

3 Quantum of application not based on crop typology

4 Ground water pollution due to heavy leaching of nitrogenous fertilizers

5 Loss of soil microbes and detoriation of soil health

6 Increase in soil salinity 7 Change in soil physical structure and texture 8 Difficulty in intercultural operations

Pest and Fertilizer Management

9 No Problems 1 Loss of water holding capacity of tanks 2 Water quality affected 3 Fisheries affected 4 Breeding place for malarial parasites

Aquatic weed

5 No Problems 1 Siltation of drainage channels 2 Improper drainage from agricultural land to natural

drainage

3 Improper gradient of primary and secondary drains

4 Drainage congestion 5 Canal leakage 6 Shallow ground water table 7 Poor drainage system

Water Logging and Drainage

8 Aquatic weeds

109

9 No Problems 1 Less water availability ( less than 6 months) 2 No fish pits 3 Silted fish pits

Fishery

4 No Problems 1 Conflict with respect to crops grown 2 Use of heavy duty crops 3 Encroachment of Gochar lands 4 Lack of quality agri-inputs 5 Lack of market linkages 6 Multiplicity of technology transfer system 7 Conflicting use of water 8 Small marginal farmers lack access to water 9 Tail enders receiving limited or no supply of water 10 Poor on farm water management 11 Any other

4 Agriculture Livelihoods Development Plan

Agriculture and allied activities

12 No Problems 1 Done as per plan 2 No disclosures done

Disclosures

3 Disclosures done selectively 1 Records Maintained

5 Transparency, accountability and Governance Action Plan

Grievance Handling 2 Problems resolved

3 Problems ignored 6 Others

110

Annexure 14

Self Status Rating Sl. No.

Key Parameters Head Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5

Middle Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5

Tail Reach Members Yes= 10 / No= 0/ Partly or sometimes = 5

Average Weighted Scores

1. Delineation of the Pani Panchayat as per the Act 2. Institutional Arrangements as per the Act 3. Membership of other stakeholders 4 Continuity in the tenure of the PP without dissolution or breaking down 5 Election Procedure as per the Act 6 System Upkeep after handing over the PPs 7 Efficient use of water 8 Advanced water distribution schedule prepared with dates and adopted by PP 9 Water budgeting by the PP 10 Water use planning and regulation done 11 90% above tail end area receiving water and additional area brought under

cultivation

12 Optimization of agricultural production 13 Environmental protection 14 Plans for regular O & M prepared by the PP 15 Conflicts resolved by the PP successfully 16 Formation and functioning of subcommittees 17 Record maintained and updated 18 Social Audit done 19 Participatory Assessment done 20 Community Project Cards Used for monitoring 21 Holding EC meetings regularly 22 Holding GB meetings regularly 23 85% and above attendance 24 Water Charge assessment done by PP collectively 25 Levy and collection of water tax 26 Raising resources internally

11

1

27

Adop

tion

of n

ew ir

rigat

ion

met

hods

28

Hi

ring

and

proc

urin

g ga

dget

s fo

r agr

icultu

ral o

pera

tions

29

Aw

aren

ess

rega

rdin

g pe

stici

des,

wee

dicid

es a

nd re

late

d ac

tivitie

s

30

Aw

aren

ess

rega

rdin

g en

viron

men

t iss

ues

and

dam

saf

ety

31

Cont

ribut

ion

towa

rds

OCT

MP

in c

ash

and

labo

ur fo

r the

ir ta

nk s

yste

m

32

Exec

utin

g th

e Re

settl

emen

t Pla

n

33

Ex

ecut

ing

Envir

onm

ent M

anag

emen

t Pla

n

34

Ex

ecut

ing

Trib

al D

evel

opm

ent P

lan

35

Exec

utin

g th

e TI

MP

36

Live

lihoo

ds p

rogr

amm

es s

ucce

ssfu

lly im

plem

ente

d

37

Su

ppor

t Org

anisa

tion’

s fa

cilita

tion

used

to th

e m

axim

um b

y th

e PP

38

Su

ppor

t and

facil

itatio

n by

the

DPU

is go

od

39

Tran

spar

ency

in in

com

e an

d ex

pend

iture

det

ails

40

Tran

spar

ency

in p

rocu

rem

ent p

roce

sses

41

Tr

ansp

aren

cy in

han

dlin

g gr

ieva

nces

42

Tr

ansp

aren

cy in

disc

losin

g in

form

atio

n to

the

publ

ic

Tota

l Sco

re

To

tal A

vera

ge S

core

Tota

l Ave

rage

Sco

re %

11

2

Anne

xure

15

Agric

ultu

ral L

ivel

ihoo

ds D

evel

opm

ent P

lan

-A P

artic

ipat

ory

Live

lihoo

d M

anua

l

1.

Intro

duct

ion

Oris

sa o

ccup

ies

4.74

% o

f Ind

ia’s

land

mas

s an

d ho

uses

3.5

8% o

f the

cou

ntry

’s po

pula

tion.

The

Sta

te c

ompr

ises

of 3

rev

enue

divi

sions

, 30

dist

ricts

, 58

sub-

divis

ions

, 171

taha

sils,

314

com

mun

ity d

evel

opm

ent b

lock

s, 6

234

gram

pan

chay

ats

and

51,3

49 v

illage

s. N

early

85%

of i

ts p

opul

atio

n liv

e in

the

rura

l are

as a

nd m

ostly

dep

end

on a

gricu

lture

and

allie

d ac

tivitie

s fo

r the

ir liv

elih

ood.

The

Sta

te is

divi

ded

into

ten

agro

clim

atic

zone

s wi

th v

arie

d ch

arac

teris

tics.

Its

land

can

be

class

ified

into

thre

e ca

tego

ries:

low

(25.

6%),

med

ium

(33.

6%) a

nd u

p-la

nds

(40.

8%) w

ith v

ario

us ty

pes

of s

oil l

ike re

d, y

ello

w, re

d-lo

amy,

allu

vial,

coas

tal a

lluvia

l, la

terit

e an

d bl

ack

soil

etc.

with

low

and

med

ium

text

ure.

Agr

icultu

re e

mpl

oys

over

70

per c

ent o

f the

wor

k fo

rce.

It i

s th

e sin

gle

mos

t im

porta

nt

sour

ce o

f liv

elih

ood

for

the

stat

e’s

rura

l pop

ulat

ion;

whe

re a

s th

e co

ntrib

utio

n to

ward

s St

ate

Gro

ss D

omes

tic P

rodu

ct (

SGDP

) is

near

ly 28

per

cen

t fro

m

Agric

ultu

re, 7

.27

per c

ent f

rom

Live

stoc

k se

ctor

and

2.3

9 pe

r cen

t fro

m F

isher

y se

ctor

.

Esse

ntia

lly, t

he in

crea

se in

pro

duct

ion

and

prod

uctiv

ity in

the

field

of a

gricu

lture

, hor

ticul

ture

, live

stoc

k an

d fis

hery

sec

tor w

ould

pro

vide

food

secu

rity

to th

e va

st m

ajor

ity o

f the

pop

ulat

ion

and

achi

eve

signi

fican

t gro

wth

in th

e in

com

e le

vel o

f peo

ple.

The

nat

ural

reso

urce

s en

dowm

ent o

f the

sta

te is

emin

ently

sui

tabl

e fo

r a w

ide

varie

ty o

f foo

d gr

ains

, cas

h cr

ops,

and

hor

ticul

tura

l cro

ps a

nd th

us o

ffers

imm

ense

sco

pe fo

r agr

icultu

ral g

rowt

h. L

ivest

ock

sect

or in

Oris

sa is

also

hig

hly

livel

ihoo

d in

tens

ive w

here

in 8

0 pe

r cen

t of i

ts ru

ral h

ouse

hol

ds o

wn liv

esto

ck o

f one

spe

cies

or th

e ot

her a

nd e

arn

supp

lem

enta

ry in

com

e fo

r

the

fam

ily. A

lso th

e st

ate

has

been

ble

ssed

with

imm

ense

wat

er re

sour

ces

in th

e fo

rm o

f res

ervo

irs, w

hich

are

hith

erto

had

bee

n un

tapp

ed/u

nder

tapp

ed d

ue to

vario

us s

hortc

omin

gs.

The

Gov

ernm

ent o

f Oris

sa in

par

tner

ship

with

Gov

ernm

ent o

f Ind

ia h

as in

itiate

d a

proj

ect t

o re

pair

and

reha

bilita

te a

ppro

ximat

ely

900

min

or

irrig

atio

n ta

nks

havin

g a

com

man

d ar

ea o

f 40

ha to

200

0 Ha

and

cov

erin

g 1.

20 la

kh h

a ac

ross

the

stat

e of

Oris

sa w

ith fu

ndin

g fro

m W

orld

Ban

k. T

ank

irrig

atio

n is

one

of th

e ol

dest

met

hods

of i

rriga

tion

in O

rissa

. The

Sta

te h

as 2

8,30

3 ta

nks

appr

oxim

atel

y, in

cludi

ng ta

nks

of th

e G

over

nmen

t and

Priv

ate

Sect

or (G

oI, M

inor

Irrig

atio

n Ce

nsus

, 200

1). A

bout

364

6 of

thes

e ta

nks

are

rela

tivel

y la

rge

with

an

irrig

atio

n ca

pacit

y of

5.4

7 m

illion

hec

tare

s. T

hese

364

6 ta

nks

irrig

ate

betw

een

40

ha to

200

0 ha

of l

and

and

are

man

aged

by

the

MI D

eapr

tmen

t. Th

e O

rissa

Com

mun

ity T

ank

Deve

lopm

ent a

nd M

anag

emen

t Soc

iety

(OCT

DMS)

has

bee

n fo

rmed

113

as a Special Purpose Vehicle (SPV) under the Department of Water Resources, Government of Orissa and will conceptualize and operationalize the Orissa

Community Tank Management Project (OCTMP).

2. Defining key words

2.1 Livelihoods: A livelihood comprises of the capabilities, assets (including both material and social resources) and activities required for a means of living.

A livelihood is sustainable when it can cope with and recover from stresses and shocks and maintains or enhances its capabilities and assets both now and in the

future, while not undermining the natural resource base.

2.2 Agricultural Livelihoods Support Services (ALSS): ALSS is one of the project components of Orissa Community Tank Management Project (OCTMP)

which envisages “To usher in sustainable improvement in tank-based livelihood system by increasing production, productivity and profitability of agriculture,

horticulture, livestock, fisheries production system, foreshore treatment and agri-marketing system”. This would be realized through,

� Change in production technologies and management practices,

� Better input and output market linkages,

� More efficient and effective delivery of key support services and

� Augmentation of community level productive capacities as well as infrastructure.

The desired outcome of this component would be,

� Higher productivity in selected agricultural, horticultural, livestock and fishery commodities in consonance with efficiency in water management.

� Diversification and intensification of the production systems

� Improvement in income due to marketing interventions

� Reduced vulnerability of the stakeholders.

� Improved capacities of the tank users in order to bring the desired change.

114

2.3 Agricultural Livelihoods Development Plan (ALDP): Agricultural Livelihoods Development Plan (ALDP) is a strategic plan document for bringing

out improvement in agricultural livelihoods in the tank system. This document would be prepared for each tank project in the planning phase and it would provide a

roadmap for implementation of the programme during the project period. The ALDP would form a part of the overall Tank Improvement & Management Plan

(TIMP) document.

2.4 Participatory manual: The participatory manual is a compendium of participatory tools and techniques used specifically for eliciting information both

from primary and secondary sources and a template which would be utilized by the facilitators including the Agriculture and other line department officials and

Support Organization, Pani Panchayat and the community at large for delineating the strategies for ALDP. This compendium is prepared by collating anthology of

experiences available in different World Bank and other developmental projects.

3. Need

3.1 Need for a participatory manual: The need for such manual has been felt imminent in a developmental project like OCTMP, where in the project

underscores the need to involve rural community living in the tank command area at large and the Pani Panchayat in particular and capacitate them to decide

upon the agricultural livelihoods improvement.

3.2 Need for ALDP: The ALDP would primarily have a livelihood focus, going beyond the usual production and productivity precincts of erstwhile agricultural

developmental programme. It would be developed in a decentralized manner by the community emphasizing upon the regional differentiation and location/

clientele specific needs and priorities. The development and use of ALDP would help the community and the developmental functionaries in following manner;

• Get an overview of the existing agricultural livelihoods in the tank system.

• Identify the problems and opportunities affecting the agricultural livelihoods, the need and priorities of the farming community, especially the

disadvantaged group of farmers.

• Delineate long-term strategies for bringing out improvement in the agricultural livelihoods of the tank users.

115

• Development of annual action plans with respect to agriculture, horticulture, livestock, fisheries, foreshore plantation and agri-marketing

interventions.

• Facilitate involvement of agriculture and line departments in planning and implementation of the programme.

• Facilitate dovetailing of the on-going departmental programmes for the benefit of the farmers.

Benefits of ALDP

o A Road map for the agricultural livelihoods development in tank system.

o Provides a framework for systematic handling of operational decisions

o Delineate growth objectives of the PP and also provides strategies needed for achieving them.

o Converge the efforts of agriculture and line departments

o Enables people to decide their needs and priorities.

o Defines the roles and responsibilities of each developmental actor.

o Prepares the community to take decisions in advance.

o Helps to monitor the progress.

o Helps to build team work.

4. Design Principle

In order to operationalize the project objectives the framework of the design would focus on the process of delineation of tanks so as to systematize

planning and implementation. The tanks have been identified based on the command ayacut for technical reasons, however along with the capacity of irrigation,

other important factors those decide the livelihood system in a tank command area would be definitely the prevailing agro-climatic factors and economic factors

(close to urban centers/ close to forest). Hence, to keep the design parameters simple but inclusive of almost all the tanks the following categorization has been

attempted under design parameters of tank based livelihood system. The existing livelihoods system as observed in the different tanks during the RRA exercises

conducted by the SPU is given hereunder against each Tank Based Situation.

11

6

Henc

e, to

kee

p th

e de

sign

para

met

ers

simpl

e bu

t inc

lusiv

e of

alm

ost a

ll the

tank

s th

e fo

llowi

ng c

ateg

oriza

tion

has

been

atte

mpt

ed u

nder

des

ign

para

met

ers

of

Tank

Bas

ed S

ituat

ions

(TBS

s) in

Tab

le-1

.

Tabl

e-1:

Des

ign

Para

met

ers

of T

ank

Base

d Si

tuat

ions

Desi

gn p

aram

eter

s of

the

tank

s

Capa

city

of w

ater

Ag

ro-C

limat

ic

Econ

omic

Wat

er ri

ch ta

nks

thos

e

supp

ort b

oth

Khar

if an

d Ra

bi

( Wat

er R

ich-W

R)

Clos

e to

urb

an

cent

ers

(CU)

Wat

er m

oder

ate

tank

s th

ose

supp

ort o

nly

Khar

if an

d

parti

ally

Rabi

(Wat

er M

oder

ate-

WM

)

Coas

tal p

lain

zon

e

(CP)

Inla

nd h

illy z

ones

(IH)

Inla

nd p

lain

/tabl

e la

nd z

one

(IP)

Clos

e to

fore

st (C

F)

Com

bini

ng t

hese

des

ign

para

met

ers,

we

may

arri

ve a

t th

e 12

pos

sible

com

bina

tions

of

tank

bas

ed s

ituat

ions

. Ho

weve

r, a

care

ful l

ook

at t

he 1

2

com

bina

tions

des

crib

ing

the

tank

s wo

uld

indi

cate

that

the

com

bina

tions

like

Wat

er R

ich-C

oast

al P

lain

-Clo

se to

For

est (

WRC

PCF)

, Wat

er R

ich-In

land

Hilly

-Clo

se

to U

rban

Cen

ters

(WRI

HCU)

, Wat

er R

ich-In

land

Pla

in-C

lose

to F

ores

t (W

RIPC

F), W

ater

Mod

erat

e-Co

asta

l Pla

in-C

lose

to F

ores

t (W

MCP

CF),

Wat

er M

oder

ate-

Inla

nd P

lain

—Cl

ose

to F

ores

t (W

MIP

CF) a

nd W

ater

Mod

erat

e-In

land

hilly

-Clo

se to

Urb

an C

ente

rs (W

MIH

CU) a

re e

xcep

tions

, not

regu

lar f

eatu

res.

Hen

ce, f

or a

ll

prac

tical

pur

pose

s, in

ord

er to

des

crib

e th

e ag

ricul

ture

livel

ihoo

d sy

stem

in ta

nk b

ased

com

man

d ar

ea th

e fo

llowi

ng 6

TBS

s ar

e ta

ken

into

acc

ount

i.e.

Wat

er R

ich-

Coas

tal

Plai

n-Cl

ose

to U

rban

Cen

ters

(W

RCPC

U),

Wat

er R

ich-In

land

Hilly

-Clo

se t

o Fo

rest

(W

RIHC

F),

Wat

er R

ich-In

land

Pla

in-C

lose

to

Urba

n Ce

nter

s

(WRI

PCU)

, Wat

er M

oder

ate-

Coas

tal P

lain

-Clo

se to

Urb

an C

ente

rs (W

MCP

CU),

Wat

er M

oder

ate-

Inla

nd H

illy-C

lose

to F

ores

t (W

MIH

CF) a

nd W

ater

Mod

erat

e-

Inla

nd P

lain

-Clo

se to

Urb

an C

ente

rs (W

MIP

CU).

Such

cat

egor

izatio

n of

tank

sys

tem

wou

ld u

ltimat

ely

help

in d

elin

eatin

g re

gion

ally

diffe

rent

iate

d st

rate

gies

.

11

7

5.

Proc

ess

of A

LDP

prep

arat

ion

The

follo

wing

ste

ps w

ould

be

adop

ted

to fo

rmul

ate

the

ALDP

;

• At

dist

rict l

evel

the

DPU

Live

lihoo

ds T

eam

with

mul

tidisc

iplin

ary

focu

s al

ong

with

the

Live

lihoo

ds O

rgan

izer o

f SO

will

form

the

‘core

team

’ at D

PU le

vel

for p

repa

ratio

n of

ALD

P.

• A

core

team

of 8

-10

mem

bers

per

DPU

exc

ept d

istric

ts li

ke G

anja

m a

nd G

ajap

ati,

wher

e 15

-20

mem

bers

wou

ld b

e id

entif

ied

with

sou

nd te

chni

cal

know

ledg

e, g

ood

com

mun

icatio

n sk

ill, re

lativ

ely

youn

g an

d wi

lling

to ta

ke u

p ar

duou

s wo

rk w

ith m

issio

nary

zea

l.

• Th

e DP

U co

re te

am w

ill be

trai

ned

at IM

AGE

for a

per

iod

of 5

day

s at

sta

te le

vel w

ith o

rient

atio

n on

ALS

S an

d us

e of

par

ticip

ator

y to

ols

and

tech

niqu

es

such

as

PRA

to e

licit

prim

ary

info

rmat

ion

need

ed fo

r ALD

P pr

epar

atio

n.

• Su

bseq

uent

ly, th

e co

re te

am w

ill co

nduc

t 5 d

ays

train

ing

at e

ach

DPU

for t

he b

lock

leve

l offi

cials

on A

LDP

prep

arat

ion.

• Un

der t

he g

uida

nce

of D

PU c

ore

team

the

bloc

k le

vel o

fficia

ls an

d SO

mem

bers

will

cove

r eac

h ta

nk c

omm

and

area

and

elic

it pr

imar

y in

form

atio

n on

issue

s an

d op

portu

nitie

s on

agr

icultu

ral li

velih

oods

thro

ugh

PRA

tool

s an

d te

chni

ques

with

in 1

0 da

ys p

er ta

nk.

• Ta

nk w

ise, t

he s

econ

dary

dat

a wo

uld

be c

olle

cted

by

the

BLO

s fo

r ref

eren

ce d

urin

g AL

DP p

repa

ratio

n (5

day

s)

• O

n th

e ba

sis o

f the

prim

ary

and

seco

ndar

y da

ta, t

he P

P wi

ll be

facil

itate

d by

the

SO a

nd B

LOs

to p

repa

re th

e AL

DP a

nd s

ubm

it to

resp

ectiv

e DP

U wi

thin

15 d

ays

of c

ompl

etio

n of

fiel

d wo

rk.

• Ea

ch A

LDP

afte

r sub

miss

ion

to D

PU w

ill be

com

pile

d by

the

Dist

rict L

ivelih

oods

Tea

m a

nd p

ut fo

rth b

efor

e DP

U fo

r te

chni

cal s

crut

iny

and

deve

lop

conv

erge

nce

with

oth

er lin

e de

partm

ent a

ctivi

ties

with

in 5

days

.

• Th

e pr

ogra

mm

e ac

tivitie

s lik

e ex

posu

re v

isits

, cre

dit a

nd m

arke

t lin

kage

act

ivitie

s cu

tting

acr

oss

mul

tiple

tank

s wi

ll be

coor

dina

ted

by th

e DP

U.

• Th

e Li

velih

oods

Tea

m o

f SPU

wou

ld o

vers

ee th

e AL

DP p

repa

ratio

n an

d fa

cilita

te th

e DP

Us to

pre

pare

qua

litativ

e ou

tput

s ke

epin

g in

vie

w th

e ov

eral

l

proj

ect o

bjec

tives

and

regi

onal

diff

eren

tiatio

ns.

(Hen

ce, f

or fo

rmul

atio

n of

eac

h AL

DP it

wou

ld ta

ke m

inim

um 4

5 da

ys in

cludi

ng 5

day

s tra

inin

g at

sta

te le

vel)

118

6. Logical Framework of ALDP

The logical framework of ALDP is described below using a six phase cycle, namely LEAP, which stands for Learning, Evaluation, Adaptation and Promotion.

LEAP cycle embodies participatory tools and techniques not only to develop a plan document, but also takes into account the participatory implementation and

upscaling in future. This goes beyond the participatory planning by encompassing participatory field implementation and cascade its effect, there by the use of

PRA is a ‘mean to achieve the end’ rather than ‘end in itself’ as in case of most of the rural development planning.

L E A R N I N G

E V A L U A T I O N

A D A P T A T I O N

P R O M O T I O N

119

Learning: During this phase the focus of activities would include rapport building with the community, collection of basic information on the agricultural livelihoods

pattern through use of both questionnaire (secondary information) and participatory (primary information) tools and techniques. The information thus collected

would provide the necessary insight into the existing situation prevailing in the tank command area.

Evaluation: In this phase, the critical issues and opportunities shaping the livelihoods would be identified. This encompasses set of tools and techniques which

would be employed to assess the strengths, weaknesses, opportunities and threats governing the agricultural livelihoods in the tank command area. The options/

choices available to address the problems and encash opportunities would be discussed with the community at large to arrive at the most suitable options that

would be attempted in the project.

Adaptation: This phase gives final shape to the ALDP ‘strategies’ which would be attempted during the project period and the ‘activities’ there of. Basically the

strategies would be of long term duration which would hold good at least for a period of 3-5 years and the activities would be delineated as sub steps of each

strategy done on seasonal or yearly basis. The final output would be the ALDP document and the “Annual Action Plan”.

Promotion: During this phase the agricultural livelihoods action plan would be implemented with participation of community and the successes (and not so

successes) generated would be documented and analyzed. During the second year of project intervention the successes would be further upscaled and the

learning would be mainstreamed into next years annual action plan of the project.

5.1 Learning (Contents of ALDP)

The contents of ALDP would have regional as well as tank specific agricultural livelihoods interventions. These location specific interventions would accrue

mostly from the agro-climatic and economic setting of the tank system, which basically govern the agricultural production and marketing system as well. The

overall livelihoods development would depend on the resource endowment and socio-economic status of the farm household in one hand and on the infrastructure

support like roads, markets, input supply outlets, service facilities etc. in other.

120

Hence, the factors affecting the agricultural livelihoods system of a farm household is depicted diagrammatically hereunder.

Support Services (Infrastructure, Policy, Programmes, Markets etc) Bio-Physical Factors Socio-Economic Factors of Tank System of Household

In order to make the ALDP region and location specific, the following guiding principles would be adhered to

• Identify and build on the existing bio-physical settings of a particular tank system such as soil, topography, water availability, land types, crops, livestock,

fisheries etc.

• Assess the socio-economic settings with reference to the agriculture livelihoods of the households such as farmer categories, caste, tribes, education,

gender, income sources, vulnerability and shocks, and promote future options etc.

• Analyses of the support services like infrastructure, policy, programmes and markets those shape the agriculture livelihoods.

• Intensify and diversify the agriculture/horticulture/livestock/fisheries production systems in the village(s) of tank command area and foreshore treatment

through appropriate plantation measures.

• Increase farmers’ access to markets, technologies and resources.

Hence to formulate the ALDP a comprehensive set of information would be needed both from secondary and primary sources. The secondary information

would be collected using questionnaire method where as the primary information would be elicited by using participatory tools and techniques such as PRA from

the community at large. A checklist of information and the method to be employed for the purpose is indicated below.

Agriculture Livelihoods��

�

12

1

NB: T

he c

ore

team

dra

wn fr

om th

e ag

ricul

ture

and

oth

er lin

e de

partm

ents

alo

ng w

ith th

e SO

repr

esen

tativ

es w

ho w

ould

bas

ically

facil

itate

the

Pani

Pan

chay

at a

nd

the

com

mun

ity, i

n fo

rmul

atin

g th

e AL

DP a

re fr

ee to

use

diff

eren

t set

of p

artic

ipat

ory

tool

s an

d te

chni

ques

to e

licit

the

prim

ary

info

rmat

ion.

Thi

s ch

eckli

st o

nly

prov

ides

gui

danc

e fo

r atte

mpt

ing

info

rmat

ion

colle

ctio

n. T

he b

asic

prem

ise re

mai

ns, t

ools

and

tech

niqu

es a

re th

e m

eans

to a

chie

ve th

e en

d.

A.

Chec

klis

t of P

rimar

y In

form

atio

n an

d th

e Pa

rtici

pato

ry T

ools

& T

echn

ique

s

Sl N

o.

Info

rmat

ion

from

the

Villa

ges

in T

ank

Com

man

d Ar

ea

Parti

cipa

tory

Too

ls &

Te

chni

ques

( in

clud

ing

PRA)

1

Gen

eral

Info

rmat

ion

• La

nd a

nd S

oil:

Cultiv

able

are

a, C

ultiv

ated

are

a, A

rea

unde

r fo

rest

, Pa

stur

e, C

urre

nt f

allo

ws,

Degr

aded

lan

ds,

Com

mon

la

nds,

Acid

/Sal

ine

and

othe

r pro

blem

atic

soil e

tc. i

n he

ctar

es.

• Ra

infe

d an

d Irr

igat

ed A

rea:

Are

a an

d pe

rcen

tage

und

er e

ach

cate

gory

, so

urce

s of

irri

gatio

n wi

th a

rea

and

perc

enta

ge i

n re

spec

t of e

ach

sour

ce; T

ank

Irrig

atio

n (h

a), L

ift Ir

rigat

ion

(ha)

, W

ell ir

rigat

ion

(ha)

; Ri

ver l

ift (h

a) e

tc.

• De

mog

raph

y: M

ale,

Fem

ale,

Chi

ldre

n, L

itera

cy p

erce

ntag

e,

hous

ehol

ds,

farm

fa

milie

s,

land

less

, SC

&

ST

popu

latio

n,

lives

tock

own

ers,

fish

er fo

lks, a

rtisa

ns, E

ncro

ache

rs a

nd a

ll ta

nk

user

s et

c.

• Nu

mbe

r of

Fa

rm

Hous

ehol

ds:

Mar

gina

l, Sm

all,

Larg

e,

Land

less

•

Agric

ultu

ral

Live

lihoo

ds S

yste

ms:

Com

pone

nts

Agril

/ Ho

rt/

AH/ F

isher

ies/

Non

-land

bas

ed, C

ropp

ing

patte

rn (I

rriga

ted

and

Rain

fed)

, Cr

oppi

ng i

nten

sity

(Irrig

ated

and

Rai

nfed

), ch

ange

s ov

er ti

me

Reso

urce

Map

ping

, Tra

nsec

t W

alk

Reso

urce

Map

ping

, Tra

nsec

t W

alk,

Sea

sona

l map

s, V

enn

Diag

ram

So

cial M

appi

ng

Socia

l Map

ping

Li

velih

oods

Map

ping

, Ti

me

line,

Sea

sona

l map

ping

, Tr

end

Anal

ysis

FGD

12

2

• Fa

rm R

esou

rces

: Tr

acto

rs,

powe

r till

er,

pum

p se

t, th

resh

er,

padd

y rip

per,

impr

oved

tilla

ge im

plem

ents

; fis

hing

cra

ft &

gear

, an

d ot

hers

•

Agro

–Pro

cess

ing

Faci

litie

s: F

acilit

ies

insid

e an

d ou

t sid

e th

e vil

lage

that

cat

ers

to th

e pr

oduc

e of

the

villa

ge (n

umbe

r, lo

catio

n,

capa

city

built-

in a

nd u

tilize

d et

c) in

resp

ect o

f eac

h co

mm

odity

.

• In

form

atio

n on

mar

kets

: lo

cal,

panc

haya

t, bl

ock,

dist

rict a

nd

regi

onal

mar

kets

that

ser

ve th

e vil

lage

in re

spec

t of c

rops

, fru

its

and

vege

tabl

es, l

ivest

ock

and

lives

tock

pro

duct

s an

d fis

herie

s et

c al

ong

with

qua

ntity

of c

omm

oditie

s ha

ndle

d.

•

Stor

age

faci

litie

s: C

omm

odity

wise

, wi

th n

umbe

r, lo

catio

n,

capa

city,

tarif

f etc

. ava

ilabl

e in

the

villa

ge o

r nea

r by,

that

ser

ve

the

villa

ge.

• Ag

ricul

tura

l cre

dit:

From

ban

ks, c

oope

rativ

es, i

nfor

mal

cre

dit

sour

ces

etc

with

bre

ak u

p an

d vo

lum

e, a

cces

sibilit

y to

far

m

hous

ehol

ds fr

om d

iffer

ent r

esou

rce

and

socio

-eco

nom

ic gr

oups

. •

Inpu

t and

Ser

vice

Fac

ilitie

s: F

acilit

ies

avai

labl

e in

side

and

also

ou

t sid

e th

e vil

lage

in re

spec

t of d

iffer

ent l

and

base

d en

terp

rises

lik

e cu

stom

hiri

ng,

inpu

t pr

ovid

ers,

AI

facil

ities,

ser

vices

of

Gom

itras

, par

a-te

chni

cal s

ervic

es.

•

Farm

ers’

gro

ups,

SHG

s an

d or

gani

zatio

ns: N

umbe

r, pu

rpos

e,

stru

ctur

e, a

ctivi

ties

unde

rtake

n, m

embe

rshi

p (n

orm

s an

d ty

pe),

linka

ges

with

oth

er o

rgan

izatio

ns, s

ourc

es o

f inc

ome

etc.

•

Priv

ate

sect

or

and

NGOs

:

Org

aniza

tions

en

gage

d in

de

velo

pmen

t, ex

tens

ion

and

rese

arch

act

ivitie

s in

res

pect

of

Live

lihoo

ds M

appi

ng

FGD

Live

lihoo

ds M

appi

ng

Tran

sect

Wal

k FG

D Re

sour

ce F

low

Diag

ram

Ra

pid

Mar

ket A

ppra

isal

FGD,

FG

D, R

apid

Mar

ket A

ppra

isal

Venn

Dia

gram

, Sea

sona

l m

appi

ng, F

GD

Venn

Dia

gram

FG

D FG

D Ve

nn D

iagr

am

FGD

123

various land based enterprises, with nature of activity, spread target groups, membership etc.

2 Specific Information • Agril. Production System: Major crop varieties, preferences,

Crop wise input use, area, production, productivity, changes over time, reasons of low production and productivity

• Hort. Production System: Hort. crops, preferences, Crop wise

input use, area, production, productivity, changes over time, reasons of low production and productivity.

• Livestock Production System: Types, numbers, production

and productivity, pasture land, feed & fodder availability, problem analysis

• Fisheries Production System: Water spread area, duration of

water availability, current leasing mechanism, inputs use, fish production & productivity

• Foreshore System: Current tree species, shrubs, use of

foreshore area, ownership, encroachment, reasons for poor maintenance

• Household production system: Household activities both land

based and non-land based, resource and income generating activities, difference across various households like tribal, caste pattern, women headed etc. and problems in the production system.

Transect, Matrix and Preference ranking, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Matrix and Preference ranking, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis, Gap analysis & FGD Transect, Resource mapping, Trend Analysis, Root cause analysis & FGD Transect, Root cause analysis & FGD

124

• Agriculture Marketing System: Supply chain analysis of major agri-commodities, volume of production in the village and adjacent locality, price trends, farmers share, services provided by intermediaries, market preference, seasonal patterns etc.

Rapid Market Appraisal Root cause analysis, FGD

B. Information on villages in tank command area from Secondary Sources:

(By Questionnaire Method)

• General features: Geographical area, number of villages/ panchayats in the tank systems (Source- Dist. Statistical Hand Book, Bureau of Econ. &

Statistics)

• Agro-climatic information: Rainfall (quantity and distribution pattern), temperature and relative humidity etc. (Source- Dist./ Block Agril. Office)

• Demographic data: Population of male, female and children, breakup of caste, literacy, age groups, Total No. of households, Farm size based

classification into Landless; Marginal; small; Medium; Large in the villages (Source: Dist Statistical Handbook, Line Depts., Revenue records).

• Information on land based systems: Agricultural, Horticultural, Fisheries, Animal resources etc. in respect of area, production, productivity, seed, farm

mechanization, fertilizer consumption trends, post-harvest losses, organic manures used, minor forest produce etc. in the villages. (Source- Dist./ Block

Agril. and other line department Offices)

• Infrastructure Facilities: Physical resources like offices, farms, factories, nurseries, veterinary hospitals, research stations, training institutes, soil testing

labs, aqua culture labs, diagnostic labs, hatcheries, IPM – Service Providers and quality control labs etc. located in the village/ block/ district with major

roles and services provided to the villages in tank command area. (Source- Dist. Offices, Other Institutions)

• Land (Soil / Water / Vegetation):

Soil: 1. Soil Types (Texture, structure & depth): Sandy, Sandy loam, Loamy sands, Loams, Clay loam, Clay. 2. Extent and severity of soil erosion (Mild /

severe / very severe); 3. Problem Soils (Extent & Severity): Saline / Alkaline / Sodic soils; Diara land; Tal land; Affected by meandering rivers; (Source:

Dist. / Block Agril. office).

125

Water: Present Status of surface water bodies (Tanks / Ponds) and area under their command, present status of catchments and exploitation of ground

water (Open well / Bore wells, tube-wells and its irrigation potential), Assured water supply periods and other sources of irrigations. (Source: Ground

Water and M I Departments).

Vegetation: Area under private land use – public land use (CPR), Crops and cropping systems including diversification in private land, Grass lands,

multi-purpose trees and area under forest (protected or reserved – Open Forest) (Source: Agriculture, Horticulture and Forest Department).

• Rainfed Areas: Length of growing period, assured moisture availability period (Source : Agril Department)

• Irrigated area: Sources of irrigation with area and percentage in respect of each source preferably with maps. Period of assured irrigation through

ground water and surface water, Canal water – Potential created and actual irrigated area (Source: Ground Water, M I & Irrigation Departments, Dist.

Offices)

• On-going developmental programmes: Developmental schemes, programmes already in operation in the village (Source: Agril. and other line

Departments)

• Information on markets: Local, panchayat, block, district, regional and national markets linked to the farms and farmers of the village in respect of

crops, fruits and vegetables, livestock and livestock products and fisheries etc along with quantity and quality of commodities handled, list of

intermediaries, services they provide (Source: RMCs, District/ Block Agril Office)

• Agro-Processing facilities: Types of Processing Units (Mini Dal Mills, Mini Flour Mills, Mini Rice Mills, Pulp & Plank Mills, aromatic extraction plants

etc.,) in and around the villages with capacity, raw materials procured. (Source: Dist. Industry Office)

• Agri-credit: Agricultural credit from banks, cooperatives, other credit sources etc with break up and volume, accessibility to farm households from

different socio-economic groups and defaulter status. No. of functional SHG’s with the volume of transaction, KCC and Gold card Holders, Details of

Crop Insurance, Number of farm families availing and non-availing institutional credit. (Sources: Lead Bank).

• Input and service facilities: Available inside and also outside the village in respect of different land based enterprises, custom hiring, input service

providers (Institutional and individual), services of Gomitras and any other para-technical services. (Source: Dist and Block Agril. and other line

department offices)

126

• Private sector organizations and NGOs: Private sector organizations and NGOs engaged in livelihoods development, with nature of activity, spread

target groups, memberships in the village if any (Source: Dist. Welfare Office)

5.2 Evaluation (Analysis of Information)

After both primary and secondary information have been collected by the core team members, Livelihoods Organizer of SO in collaboration with the Pani

Panchayat it would be evaluated using SWOT analysis. The SWOT stands for Strengths, Weaknesses, Opportunities, Threats and would be either internal or

external factors affecting the Agricultural Livelihoods Systems in the tank system.

STRENGTHS

WEAKNESSES

OPPORTUNITIES

THREATS

INTERNAL FACTORS

EXTERNAL FACTORS

127

The analysis would provide a list of issues and opportunities with respect to improving the production, productivity and profitability of various sub-

components such as Agriculture, Horticulture, Livestock, Fisheries, Foreshore treatment, Household and Agri-Marketing systems. Thus, the options/ choices

available to address the issues and encash opportunities would be discussed with the community at large to arrive at the most suitable options that would be

attempted in the project.

5.3 Adaptation (Strategizing ALDP)

The delineation of the strategies would be done keeping in view the regional specificity of the tank situation and there by the local needs and priorities in

focus. The strategies would be made in following areas under the five production systems i.e. agriculture, horticulture, livestock, fisheries and household.

Improvement in productivity crops (agriculture/ horticulture), livestock and fisheries by technological intensification

Improving the cropping intensity through introduction of suitable crop/ variety along with conjunctive use of water.

Promotion of high value cash crops/ enterprises through diversification of agriculture livelihoods

Similarly in order to improve the performance of the foreshore area, catchments treatment would be attempted with following strategy;

Treatment of foreshore area to check soil erosion and silt load in the tank

Improve natural resource base to support feed and fodder for livestock and as a source of supplementary income.

The strategies under Agriculture Marketing System would be made in following areas.

Strengthen procurement system of staple crops like paddy

Strengthen marketing system of emerging supply chain systems like contract farming/ organic farming (Cotton/ white sesamum) etc.

Strengthen procurement and marketing system of cash crops like groundnut, maize, vegetables etc

Strengthen procurement and marketing system of milk/ fish

128

Once the strategies under each sub-component have been delineated the activities under each strategy would be identified to operationalize the

strategies. The following format may be used to develop the Annual Action Plan, which would be ultimately implemented.

Table 2: Title of the Sub-component:

Sl.

No.

Strategies Activities Unit

Cost

No. of

Units

Total

Cost

Where When Who How

5.4 Promotion (Operationalising ALDP)

After approval of the ALDP, the Block Level Officials (BLOs) will prepare month-wise calendar of activities for each tank and submit to the DPU under

intimation to the respective District heads of agriculture and other line departments. Based on the month-wise calendar the DPU will place the funds in shape of

advance with the BLOs of Agriculture, Horticulture, Animal Husbandry, Fisheries and Soil Conservation for implementation of the field activities. The BLOs will

129

execute the field activities at tank level with facilitation from the respective SO. The field activities and the fund spent will be monitored by the PP executive

members in their monthly meetings. The statement of monthly activities/ expenditure would be jointly prepared and signed by the BLO, designated executive

member of PP and respective SO. At the end of each month the account will be settled with the DPU under intimation to district heads. The BLOs would not be

allowed to retain more than two months advance at a time, hence with submission of monthly expenditure by the BLO, the DPU would immediately place further

advance for smooth and timely implementation of activities. The DPU should oversee that the field activities would not suffer due to delay in placing advance. The

district heads of agriculture and other line departments would monitor the field activities on periodical basis and appraise the DLSC. The programme

implementation of household commodities like mushroom production, kitchen garden, value added products under horticulture sub-component; backyard poultry

and its support services under livestock sub-component and non-land based enterprises under agri-marketing sub-component would be done by the concerned

SO in coordination with respective line department. DPU would take proactive role in implementing the Agri-Marketing sub-component of ALSS and develop

private partnership on selected agri-commodities.

On completion of first year of implementation, the activities those have paid dividends in terms improved production, productivity, profitability and

acceptability by the farmers would be scaled up and the activities which could not accrue required benefit would be analysed in threadbare at each DPU annually

and taken up in subsequent year with refinement.

Annexure 16:

Part 1- Assessing the Sequencing and Milestones Achievement Sl. No Milestone Scale of performance Marks

Initial Screening

Project Preparation Stage (3 Months Hydrological & Technical assessment of tank

Not initiated

Assessment Complete Clearance received Initial Environment Assessment Not initiated Assessment Complete

130

Clearance received Identification of encroachment in tank Not initiated Listing complete PP willing and commitment given for clearing the

encroachment

Pre-Planning Stage Community Willingness

PP readiness for contribution towards restoration & rehabilitation of tank

Awareness programmes completed

Village level meeting of PP members completed PP Agreed to sign, MoU with DPU Co-option of members in PP Not initiated Members from GP, catchments and fishermen

Cooperatives identified

PP meeting conducted and members co-opted Preparation of Encroachment Rehabilitation Plan (ERP) Field assessment completed List finalized Action plan finalized and agreed by affected people

and DPU

MoU between PP and DPU Not initiated Discussion continued MoU signed Planning Stage Implementation ERP Discussion initiated Beneficiaries identified and support measures

identified and agreed

Encroachment cleared Formation of PP sub-committees Members identified PP meeting conducted and sub-committees formed Display of subcommittee members at common place

completed

131

Tank Improvement and Management Plan Training Not planned Planned Completed Primary Survey for tank restoration Initiated In progress Completed Project Report with technical design and estimates Initiated In progress Completed Endorsement of TIMP by PP members TIMP preparation in progress TIMP endorsement by PP General Body meeting

planned

TIMP endorsement by PP General Body meeting completed

Mobilization of cash contributions Work initiated 50% achieved Completed TIMP Appraisal by DPU Appraisal completed TIMP approved Agreement bet DPU & PP completed Implementation of RAP Actions as agreed initiated Members participating in project activities Quality Monitoring of construction work Done by the Irrigation staff Done on a regular basis by PP works sub-committee Done by external agency

132

Part II – Assess Implementation of Civil Works

Sl No. Intervention particulars Scale of performance Marks Tender Finalization Estimates finalized Tender Advertisement given Agency finalized Feeder channel clearance Work identified as EPA Work included in TIMP Feeder channels cleared De-siltation Need identified Linkage planned with NREGP Estimate Prepared for NREGP Work completed On-farm development O & M works

Part III – Assessing status and adoption of livelihood and production enhancement interventions

Sr. No

Intervention particulars Scale of performance Marks

Productivity enhancement - agriculture Block level officials (agriculture & allied deptt..) BLOs identified BLOs trained Paraworkers implementing

and providing other extension services

Farmer ‘s demonstrations Started for SRI Started for IPM Started for other crops

133

Members’ Awareness and adoption Members aware of quality Standards of produce

Members aware of IPM practices Members adopting SRI Members adopting IPM Cropping pattern changes PP undertaking market

Based crop planning

PP members ensure economies of scale for marketing by changes in cultivation as a group

Collective sale of produce Farmers’ Interest Groups formed Exposure visits completed Collection Centers (Kri-Shakti) and points

identified

Training of local functionary on grading and quality completed

Quantum of produce collected through collection centers

Sale of produce collected Established a partnership with Agri-business company

Sold collectively in a bigger mandy Sold directly in main market (-------------)

Productivity enhancement – Animal Husbandry

Access to milk route PP on the milk route PP fits selection criteria of cattle

population

134

PP identified dairy cattle development as intervention in TIMP

Vaccination of animals Not done by cattle owners on a regular basis

Taken up individually by cattle owners Fodder Cultivation Not practiced in tank area Farmers take it up on individual lands PP includes this as TIMP activity Nutrient supplementation to animals Cattle owners do not practice Some cattle owners do it individually PP identified this as a TIMP activity and

orientation training provided

Arrangements made for procurement with owners’ money

(Go Mitras) Exist in the PP villages or not providing services

Identified and trained as part of TIMP Go Mitras providing services Breed Improvement Identified as a TIMP activity Planned in collaboration with AH

department

Planned through Breeders Association at District level

Membership of livestock Breeders Association No of livestock owners becoming members of breeders association

Artificial Inseminations Orientation programmes in progress

No of animals covered under AI

13

5

Cr

ossb

red

cattl

e No

of c

attle

own

er H

H ha

ving

cros

sbre

d

cattl

e

Pr

oduc

tivity

enh

ance

men

t – F

ishe

ries

O

ngoi

ng F

isher

ies

Inte

rven

tion

Tank

doe

s no

t hav

e an

y fis

hing

act

ivity

Tank

hav

ing

fishe

ries

done

by

coop

erat

ive

socie

ty –

loca

l fish

er g

roup

Tank

hav

ing

fishe

ries

done

by

coop

erat

ive

socie

ty –

ext

erna

l fish

er g

roup

PP id

entif

ied

Fish

erie

s as

a T

IMP

activ

ity

Fi

sher

gro

up tr

aini

ng p

rogr

amm

es –

pro

duct

ion

orie

nted

Tr

aini

ng s

ched

ule

final

ized

as p

art o

f

TIM

P

Trai

ning

s in

itiate

d

Core

trai

ning

s co

mpl

eted

Co

nstru

ctio

n of

rear

ing

pond

s Ac

tivity

iden

tifie

d as

par

t of T

IMP

Cont

ribut

ion

paid

by

fishe

r gro

up

Rear

ing

pond

s fu

nctio

nal

In

puts

in ta

nks

Fish

spa

wn p

rocu

red

and

dire

ctly

put i

n th

e ta

nk

Fing

erlin

gs p

ut in

the

tank

afte

r red

ucin

g

the

trans

port

shoc

ks b

y st

orin

g in

tem

pora

ry s

tora

ge

Rear

ing

pond

s us

ed a

s se

ed n

urse

ry

Opt

imum

see

d de

nsity

in th

e ta

nk

achi

eved

(500

0 no

per

ha

wate

r spr

ead

136

area)

Multiple varieties of seed put in the tank

Fisher group training programmes – market oriented Included in TIMP

Exposure visits to market completed

Training on quality of fish and grading

imparted

Training on packaging completed

Collective sale of produce by Fisher group Linkages established for marketing

Agreement with PP on service provision

costs and sale price of fish

Produce collected and sold to identified

agency

Agreed funds transfer to PP

Support to retail sale of fish Activity identified in TIMP

Request for supply of ice boxes recorded

by fisher group cooperative society

No of ice boxes supplied to retailers on

payment

Support of marketing to women fisher group Cooperative Societies Existence in tank area

Training on quality maintenance provided

Exposure visits for marketing

No of ice boxes supplied to retailers on

payment

13

7

Anne

xure

- 17

Do

’s a

nd D

on’t

of N

orm

al M

onito

ring

syst

em

Do’s

1.

Ope

ratio

n an

d M

aint

enan

ce s

houl

d be

car

ried

out t

hrou

gh P

ani P

anch

ayat

2.

In

case

of a

ny e

mer

genc

y th

e m

atte

r sho

uld

be re

porte

d to

the

near

est p

roje

ct o

fficia

l 3.

Th

e st

ockp

ile o

f em

erge

ncy

mat

eria

ls (li

ke s

and,

chi

ps, m

etal

s an

d st

one

etc)

sho

uld

be m

aint

aine

d.

4.

Flow

ove

r cre

st o

f spi

llway

sho

uld

be re

cord

ed.

5.

Settl

emen

t at t

op, c

rack

, rod

ent h

oles

and

ant

hills

sho

uld

be a

ttend

ed im

med

iate

ly.

6.

Rest

orat

ion

of p

itchi

ng w

hen

dist

urbe

d, re

mov

al o

f deb

ris, w

eeds

, pla

nts

and

bush

es in

u/s

and

d/s

slo

pes,

repa

ir of

gu

llies

and

turfi

ng in

d/s

slo

pe, r

epai

r an

d cle

anin

g of

tran

sver

se a

nd lo

ngitu

dina

l dra

ins,

toe

drai

ns a

nd o

utfa

ll dr

ains

sho

uld

be ta

ken

up a

s an

d wh

en o

bser

ved

7.

Repa

ir of

HR

gate

s, it

s se

als,

gre

asin

g of

scr

ew g

ear a

nd o

ther

hyd

ro m

echa

nica

l par

t sho

uld

be d

one.

Do

n’t

1.

No

exc

avat

ion

shou

ld b

e ca

rried

with

in te

n tim

es th

e m

axim

um h

eigh

t of r

eten

tion

from

toe

of d

am.

2.

Cattl

e gr

azin

g sh

ould

be

avoi

ded

in th

e em

bank

men

t. 3.

No

obs

truct

ion

shou

ld b

e cr

eate

d in

the

feed

er c

hann

el o

r app

roac

h to

spi

llway

and

spi

ll cha

nnel

. An

nexu

re 1

8 Ro

les

and

resp

onsi

bilit

y of

sta

keho

lder

s fo

r env

ironm

enta

l man

agem

ent

Ke

y Re

spon

sibi

lity

Plan

ning

Sta

ge

Impl

emen

tatio

n St

age

SPU

�

Ove

rall

envir

onm

enta

l pl

anni

ng

for

stat

e in

line

of E

MF

�

Coor

dina

tion

with

line

dep

artm

ent

for

�

Tim

ely

rele

ase

of f

und

for

DPU

and

ensu

re

�

Ensu

re th

at lin

e de

partm

ents

take

138

micro-catchment development for overall sustainability of tank catchment

� Developing advocacy and communication strategy for sensitizing environmental compliance

timely supportive action in the micro-catchments for source protection is needed

� Integrate environmental monitoring result into common MIS of the project

DPU � ES will coordinate with GP, SO and User Groups for finalizing interventions required for implementing EMF

� ES will undertake environmental audit in selected tanks

� Ensure timely release of fund to the User groups and SO validate technical proposals

� ES of DPU will help in finalizing the work plan agreement between User Group, Pani Panchayat, SO and DPU

� Help preparing district’s environmental monitoring report.

� Continuous monitoring and supervision

� ensure that the interventions needed for source protection must start before the onset of monsoon

Pani Panchayat � Helps User Groups in preparing the environmental plan at the village level.

� Help User Groups in facilitating with SO for planning and compliance of EMF

� Coordinate with User Groups for financial management and finalizing cost contribution mechanism

SO � Help DPU, User Groups in planning, community mobilization, environmental Audit and overall compliance.

� Provide technical input to User Groups while executing the source protection work

� Coordinate with User Groups, Pani Panchayat and ES for monitoring the entire source protection work

User Groups � Assess the environmental risk in village meeting

� Plan the mitigation measure with the help of SO and Pani Panchayat

� Implement the environmental mitigation measures

� Monitor the entire process and give continuous feed back Pani Panchayat, SO and ES

Line � Coordinate with SPU once Tank � Ensure timely implementation of

139

Departments (Forest & Watershed)

schemes are finalized (particularly for catchment treatment work)

the catchment treatment interventions in conjunction with the Project work

Annexure - 19

ENVIRONMENTAL CHECK LIST FOR SELECTION OF TANKS FOR REHABILITATION UNDER OCTDM PROJECT Name of the MIP: Height of the dam in m: Block : District:

Item Remarks Next Steps 1. Rainfall in mm 2. Is MIP a source of drinking water? 3. Is MIP a source of irrigation? 4. Is MIP used for fishery activity? COMMAND AREA 1. Inhabited area with in 1 KM from tank periphery 2. Forest area 3. Agricultural land 4. Marshy / Swampy area 5. Barren Land 6. Faunal breeding ground within 500m from the tank

periphery

7. Endangered Flora and fauna within 500m from tank periphery

8. Soil erosion status with in 500m from the tank periphery

9. Is there any effect on the water quality of MIP from the catchment

10. Status of Drains (field drains and link drains)

140

CATCHMENT AREA 1. Inhabited area 2. Forest area 3. Agricultural land 4. Marshy / Swampy area 5. Barren Land 6. Is MIP known for Migratory birds 7. Cultural properties associated with MIP 8. Flood and run off silt load history 9. Inundation during monsoon 10. Any Reserve Forest Areas within the immediate

vicinity of the Tank Reservoir.

11. Is the tank water quality suitable for irrigation 12. Stakeholder approval for tank rehabilitation works 13. Consensus on silt removal in feeder channels, tank

bed and drainage in the command

14. Silt quality assessment for use in agricultural lands 15. availability of silt disposal location 16. Command area farmers inclination to use bio

pesticides

17. Aquatic weed in

• Feeder channels • Tank bed • Command area

18. Health of dam – any significant issues pertaining to dam safety observed in the recent past (0-5 years)

141

Annexure20 A Assessment of Financial readiness of Pani Panchayat For Orissa Community Tank Management project Part A: Check List to assess readiness in financial management for Pani Panchayats (to be conducted by Support Organizations as part of TIMP preparation process)

1. Please tick box to indicate the records being maintained by the Pani Panchayat, as required by the Orissa Pani

Panchayat Rules 2003 [Rule 29(4)]?

1.1. Cash Book �

1.2. Bill register �

1.3. Receipt book �

1.4. Register of demand and collection of water rate �

1.5. Register of land holders �

1.6. Register of repair and Maintenance of canal �

2. Please tick box to confirm if the Pani Panchayat has arranged to get its accounts audited (as per rule 32) for the

following years?

142

2.1. 2006-07 �

2.2. 2005-06 �

2.3. 2004-05 �

3. Check box to confirm if the Pani Panchayat has Finance and Resource Sub-committee [see rule 22(1)]?

3.1. Yes �

3.2. No �

4. If the answer of point 3 is yes, when did the committee met the last time?

4.1. Within three months �

4.2. Within six month �

4.3. Within nine month �

4.4. Before nine month �

5. Whether the minutes of meetings are recorded?

5.1. Yes �

5.2. No �

5.3. Sometimes �

Part B:

143

Action Plan for strengthening of Pani Panchayat financial management systems (to be prepared as part of the TIMP) Point Number

Marked option

Remedial Action Means of verification

Date by when action to be completed

1 Any option not marked

All records to be maintained in the format prescribed in the Orissa Pani Panchayat Rules, 2003

Updated Records available at least for the last 3 financial years

2 2.2, 2.3, 2.4, 2.5, 2.6

Financial audit completed by experienced audit person for at least last 3 financial years;

Audited annual financial statements and audit report available

3 3.2 Constitute the Finance and Resources sub Committee

Minutes of General Body meeting constituting the sub committee

4 4.2, 4.3, 4.4

Conduct regular meetings of the Finance and resources Sub committee – at least once a month

Minutes of the last three sub committee meetings

5 5.2, 5.3 Proceedings of sub committee meeting recorded by Secretary and approved by a member of the sub committee

Minutes of the last three sub committee meetings

144

Annexure 20 B. Accounting Manual for Pani Panchayat

I. Scope of the Manual – this manual is uniformly applicable to all transactions, book keeping, reporting and audit of records the Panipanchayat. II. Reference - this manual has drawn provisions from the Orrisa Pani Panchayat Rules, 2003. Hence all provisions are to be read in the line of provisions

in these rules. In the case of any interpretation of any provision of this manual, the relevant provision and content of Orrisa Pani Panchayat Rules, 2003 will be kept into consideration.

III. Financial Powers and functions of different Authorities a. Financial powers of General body

i. To prepare annual and long-term financial and works plans and prioritise works of maintenance / repair/ upkeep, rehabitation of the irrigation system;

ii. To approve annual financial budget and to review performance of the previous year budget; iii. To appoint auditors for the annual audit and/ or concurrent audit and to fix fees for the same; iv. To creat / set-up fund as may be required for different activities / works; v. To levy, collect fees and water tax as provided under section 20 of the Orissa Pani Panchayat Act, 2002 (annexure A’); vi. To take decision on raising of resources as provided under section 22 of the the Orissa Pani Panchayat Act, 2002 (annexure B’); to

invest the surplus fund in the benk or government approved securities or as may be directed by the Government time to time for the benefit of the organisation; and

vii. To decide on permissible administrative expenses with the ceilings pescribed from time to time; b. Financial power and functions of the executive body

i. To prepare budget and to allocate resources for various activities; ii. To prepare or cause be be prepared annual accounts of income and expenditure and assets and liabilities; iii. To recommend appointment of auditors for annual audit or concurrent audit to G General body; iv. To organise execution of works; v. To raise resources and determine its deployment for various activities / functions of the organisation; vi. To assist the revenue, Water resources and Agriculture Department in preparation and maintenance of basis records; vii. To maintain and operate a reserve fund; viii. To scrutinise the audit report and rectify defects and report to the General Body; ix. To establish a management information system and submit periodical report as may be specified by Government;

c. Financial power and functions of the president i. To issue works order on the behalf of the farmers organisation;

145

ii. To have power to operate the joint account of Pani Panchayat; iii. To submit reports to the Genaral body on the activies of the Farmars organisation;

d. Financial power and functions of the Secretary i. To maintain and remain incharge of such books and papers as may be directed by the Executive Committee; ii. To render full and complete accounts of all transactions of the Farmers Organisation; iii. To get the annual account audited by the authorised auditors; iv. To furnish the audited statements of all receipts and expenditures to the executive body;

e. Financial power and functions of the Treasurer i. To receive all subscriptions, fees, rates and charges, donations, grants and money from different sources and issue receipt for the

same; and ii. To receive, disburse and maintain daily accounts (cash book), bills register, etc. and get the same authorised by the secretary;

f. Financial power and functions of the Finance and Resource sub committee i. to mobilise and collect resources ii. to ensure collection of dues from members as levied under section 20 (Annexure A’) of the Orissa Pani Panchayat Act, 2002; iii. to recommend to executive Committee or the use and deployment of resources; and iv. to approve all expenditure once a month;

g. Financial power and functions of the Works sub-committee i. To recommend estimates of works for administrative approval; ii. To supervise work and ensure quality control

IV. Procedure for taking up works a. The Pani Panchayat will take up maintenance works which may include

i. Desiltation ii. Weed removal iii. Repair and painting of shutters iv. Repairs and painting to lining, and v. Emergent breach closing works and maintanence of inspection path.

vi. The above work should be executed by the Farmars organisation under the supervision of the technical unit of DPU.

146

b. Identification of the normal operation and maintanence works – participatory walk through :- the president alonwith the technical unit of DPU shall, prior to commencement of every crop season, organise participatory walk through within the area of operation of the farmers’ organisation and identify all the critical reaches, which need immediate repair as listed out in above the technical unit of DPU shall assist the Farmers’ organisation in preparation of detailed list of works to be undertaken.

c. Prioritising works:- the executive committee of the farmers’ organisation shall discuss the list so prepared and fix up the priority of works to be taken up immediately.

d. Preparation of estimates:- the technical unit shall prepare estimate and accord technical sanction for the works so prioritised according to the prevailing rates within a fortnight

e. Administrative approval:- the executive committee of the Farmers organisation shall accord administrative approval for estimates prepared subject to availability of fund. Each administrative approval shall be accorded in the register of administrative Approval in Form C.

f. Technical Sanction:- the power of technical sanction by the technical unit of DPU shall be as per the prevailing Orissa Public Work Department (OPWD) code.

g. Manner of taking up the works:- works as approved by the committee of the Farmers Organisation shall be taken up for execution by the Farmers’ Organisation itself or by an agency selected by the committee.

h. The work order shall be issued by the President and the agreement shall be executed by the Secretary with the executing agency. i. The detailed accounts including maintenance of muster roll of such of the works as may be executed by the Farmers’ Organisation itself shall be

maintained by the Secretary. All purchases in respect of these works will be approved by the Executive Committee. j. The DPU unit shall record the premeasurement and final measurement and works of the Farmers’ Organisation for qualifying the works done by

the Farmers’ Organisation/ directly or through an agency for making payment by the Farmers’ Organisation. k. The DPU shall prepare the bill in accordance with the measurement taken by him. The bill will be passed by the president in respect of the work

executed by the agency l. In case of the work executed by the farmers’ organisation itself the DPU shall prepare a material statement basing on the measurement

recorded by him for approval of the expenditure. m. Limitations of works: no farmers’ organisation shall have power to interfere with the designed hydraulic particulars of an irrigation system. n. Publication of list of works to be taken up: the list of works to be taken up along with the estimated amount and the name of the executing

agency shall be given wide publicity by means of display in the office of the Farmers’ Organisation and institution within the area. o. The members are free to contribute resources either in cash or by the way of material or labour.

14

7

p.

Paym

ents

of w

orks

don

e: a

ll pa

ymen

ts o

f wor

ks d

one

abov

e Rs

. 1,0

00 s

hall

be p

aid

by c

hequ

e. T

he tr

easu

rer s

hall

mai

ntai

n th

e re

cord

s of

all

paym

ents

mad

e in

the

cash

boo

k da

te w

ise. T

he c

hequ

e wi

ll be

join

tly s

igne

d by

the

pres

iden

t and

Sec

reta

ry in

cas

e of

ope

ratin

g ac

coun

t and

Pr

esen

t and

Sec

reta

ry in

the

case

of T

IMP

acco

unt.

V.

Sink

ing

fund

a.

Th

e Fa

rmer

s’ O

rgan

isatio

n sh

all o

pen

a jo

int a

ccou

nt in

the

nam

es o

f its

Sec

reta

ry a

nd T

reas

urer

in a

n Na

tiona

lised

ban

k or

a c

o-op

erat

ive

Bank

to o

pera

te th

e Si

nkin

g fu

nd.

b.

The

exec

utive

com

mitt

ee o

f the

farm

ers

orga

nisa

tion

in th

e m

eetin

g sh

all d

ecid

e a

certa

in a

mou

nt in

the

Sink

ing

Fund

eve

ry y

ear,

which

sha

ll be

appr

oved

by

the

Gen

eral

bod

y. T

he fa

rmer

s’ O

rgan

isatio

n m

ay a

ugm

ent t

he S

inkin

g fu

nd b

y wa

y of

dep

ositin

g fu

nd m

oney

in fi

xed

depo

sit o

r in

Kish

an V

ikash

Pat

ra.

c.

The

farm

ers’

orga

nisa

tion

may

utili

sed

the

sinkin

g fu

nd fo

r rep

aym

ent o

f mon

ey b

orro

wed

and

shal

l rep

ay b

ack

such

sum

of i

nto

the

Sink

ing

Fund

with

in a

per

iod

fixed

for t

he p

urpo

se.

VI.

Budg

et:

the

farm

ers

orga

nisa

tion

shal

l pre

pare

the

budg

et in

resp

ect t

o th

e ne

xt fi

nanc

ial y

ear i

n Fo

rm-L

(Ann

exur

e ).

The

budg

et s

hall

be e

stim

ated

re

ceip

t and

exp

endi

ture

of t

he F

arm

ers’

Org

anisa

tion

. The

exe

cutiv

e co

mm

ittee

afte

r scr

utin

ising

the

sam

e, s

hall p

lace

it b

efor

e th

e G

ener

al B

ody

of th

e Fa

rmer

s O

rgan

isatio

n fo

r its

app

rova

l. VI

I. Ac

coun

ts /

Fina

nce

a.

Th

e fa

rmer

s’ O

rgan

isatio

n sh

all o

pen

two

acco

unts

in a

nat

iona

lised

ban

k or

a C

o-op

erat

ive B

ank

in it

s na

me.

one

of t

he a

ccou

nt s

hall b

e ca

lled

TIM

P ac

coun

t a

nd w

ill be

ope

rate

d jo

intly

by

the

Pres

iden

t and

the

Secr

etar

y of

the

farm

ers

Org

anisa

tion.

All

fund

with

res

pect

to T

ank

impr

ovem

ent a

nd m

anag

emen

t tha

t pro

vided

by

the

proj

ect/

OCT

DMS

will b

e de

posit

ed in

this

acco

unt.

i. An

othe

r ban

k ac

coun

t sha

ll be

cal

led

O&M

acc

ount

and

will

also

be

join

tly s

igne

d by

the

Pres

iden

t and

the

Secr

etar

y of

the

Farm

er’

Org

anisa

tion.

All

fund

of t

he O

rgan

isatio

n in

cludi

ng P

P co

ntrib

utio

n wi

ll be

mai

ntai

ned

in th

is ac

coun

ts a

nd a

ll pa

ymen

ts fo

r day

to d

ay

mai

nten

ance

to th

e ca

nal w

ill be

pai

d fro

m th

is ac

coun

t. b.

Ev

ery

expe

nditu

re s

hall b

e su

ppor

ted

by a

rece

ipt o

r vou

cher

, whi

ch s

hall b

e du

ly pa

ssed

for p

aym

ent b

y th

e pr

esid

ent.

c.

All e

xpen

ditu

re h

as to

be

appr

oved

by

the

Fina

nce

sub-

com

mitt

ee/ E

xecu

tive

Com

mitt

ee, a

t lea

st o

nce

a m

onth

. d.

Ev

ery

Farm

ers

Org

anisa

tion

shal

l mai

ntai

n fo

llowi

ng R

egist

ers

i. Ca

sh B

ook

(form

G);

ii. Bi

ll reg

ister

(for

m F

); iii.

Re

ceip

t boo

k (fo

rm H

); iv.

As

sets

Reg

ister

(for

m I)

; v.

Re

gist

er fo

r dem

and

and

colle

ctio

n of

wat

er ra

tes

(form

E);

148

vi. Register of land holders (form D); and vii. Register for repair and maintenance of canal form K.

e. Each of them shall bear a the name, address and the seal of the farmers’ Organisation and shall be machine numbered.

VIII. Levy and collection of fee/ water rate a. A fee/ water rate may be levied only on the resolution of the General body, the purpose of which shall be,-

i. To provide facilities; or ii. To provide specific services; or iii. To meet many urgent needs of the farmers’ Organisation; or iv. to build up assets of the farmers’ Organisation; or v. to improve the system. vi. To increase lift point, the water rate shall cover-

1. Energy charges; 2. Charges for maintenance and repair; 3. Charges to provide the system; and 4. Cost of replacement.

b. The executive committee shall decide the amount of fee/ water rate proportionate to the land holding and issue demand notice in form J; and in case of lift irrigation points, the Executive Committee may assess such minimum charges of water rate as may be decided by the General body in respect of Users farmers in the ayacut who don’t take up any cultivation during the season.

c. All fee/ water rates collected shall be duly accounted for through proper receipts. d. Default in payment

i. Where a member has defaulted in payment of such levy/ water rate levied by the farmers’ organisation, the Executive Committee shall prepare a list of defaulters along with amounts due and publish the same in the notice board.

ii. The defaulter list so prepared shall be furnished to the Tahasaldar of the areas in whose jurisdiction the area of operation of Farmers’ Organisation lies; for recovery under the Orrisa Public Demand Recovery Act.

IX. Financial audit – at the end of the finaniacl year, not later than the months of the commensmant of the new financial year, each of the Farmers Organisationshall cause its accounts to be audited as follows-

a. The executive committee shall appoint an auditor who has adequate experience in normal auditing month b. The auditor so appointed shall be a person (CA) of repute in the area of operation of the Farmers’ Organisation;

149

c. The auditor so appointed shall take all steps necessary to scrutinise the account of receipt and expenditure and furnishthe audit report along with the statement of accounts and Balance sheet to the president of the concerned Farmers’ Organisation, duly attesting the same;

d. The audit report shall be submitted to the General body in its meeting for its approval; e. The executive Committee of the Farmers’ Organisation shall furnish the implementation report to the Governing body on all matters as pointed

out in the audit report and the Executive Committee shall implement the decisions of the General Body in this regard; f. If the overall transaction exceeds Rs. 10,00,000 (Rupees ten lakh) per annum, the Farmers’ Organisation shall engage the services of a

Chartered Accountant; and g. The fees for the Auditor shall be approved by the executive Committee of the Farmers’ Organisation.

Form C Register of Administrative Approval Name of Pani Panchayat Name of mainor / Sub Minor Sl No Name of the

work Estimated amount Approval

Approval details Remarks

Meeting No. Date

1 2 3 4 5 6

Form D Register of land Holders Name of Pani Panchayat Name of mainor / Sub Minor Sl No. Outlet no. Name of Father’s No. of Plot No. Total Area Remarks

15

0

land

hold

er

Nam

e ha

odin

g (H

a)/ A

g.

1 2

3 4

5 6

7 8

Form

E

Regi

ster

of d

eman

d an

d co

llect

ion

of W

ater

Rat

e Na

me

of P

ani P

anch

ayat

Na

me

of m

inor

/ Su

b M

inor

O

utle

t No

R.D.

of t

he

outle

t To

tal

serv

ice

area

of t

he

outle

t na

me

of

farm

er

Nam

e of

cu

ltivat

or

Area

cul

tivat

ion

type

Ty

pe

of

crop

gr

owth

Plot

No

. Ar

ea

(ha)

1 2

3 4

5 6

7

W

ater

rate

(Rs.

/ ha)

Am

ount

of d

emen

d

15

1

Khar

if Ra

vi Su

mm

er

Khar

if Ra

vi Su

mm

er

8 9

10

11

12

13

Am

ount

col

lect

ed

Bala

nce

Khar

if Ra

vi Su

mm

er

Khar

if Ra

vi Su

mm

er

14

15

16

17

18

19

Form

F

Bill

regi

ster

Na

me

of P

ani P

anch

ayat

Na

me

of m

inor

/ Su

b M

inor

Sl

N o

Bill

No . &

da te

Nam

e of

wo

rks

Nam

e of

ex

ecu

tant

Amou

nt

(Rs.

)

1 2

3 4

5

152

Date of submission of bill

Amount passed for payment (Rs.)

Amount paid (Rs.)

6 7 8

Form G Cash book Name of Pani Panchayat Name of minor / Sub Minor

Sl No Date Cash receipt Cash payment

particulars Amount (Rs.)

15

3

Form

H

Rece

ipt b

ook

Nam

e of

Pan

i Pan

chay

at

Nam

e of

min

or /

Sub

Min

or

Rece

ipt b

ook

No …

……

……

……

Sl

No.

……

…

Date

……

……

……

. Re

ceiv

ed w

ith t

hank

s rs

. /

Item

……

……

….fr

om S

mt./

shr

i/ M

esse

rs …

……

……

….

For

……

……

……

……

……

and

tak

en i

nto

……

……

……

…..P

ani

panc

haya

t Rs.

……

……

……

……

…

Item

s

Q

uant

ity

Auth

oris

ed S

igna

torie

s

Secr

etar

y, …

……

……

… P

ani P

anch

ayat

Fo

rm I

Rece

ipt B

ook

Nam

e of

Pan

i Pan

chay

at

Nam

e of

min

or /

Sub

Min

or

Sl N

o Da

te

Parti

cula

rs

of it

ems

Ope

ning

ba

lanc

e (q

uant

ity)

Rece

ipt

(Qua

nti

ty)

1 2

3 4

5

154

Issue (quantity)

Mode of transaction (purchase/sale/ transfor/ donation)

Closing balance (quantity)

Remarks/ reference

Signature

6 7 8 9 10

155

Immovable Assets

Annexure 21. a Information Displayed on Charts Chart No – 1 Tank Details

1. Name of the Tank:

2. Proposed Project cost Rs.________________

3. Year of Construction:

4. Catchment Area Ha / Ac:

(a) (Independent: ____________Ha./Sqkm. Intercepted: ____________ Ha./Sqkm.)

(b) No. of Feeder channels:

5. Tank bed (Ha.) :

6. Dimensions of Tank Bund (M): Length: Width: Height:

(Side slopes: Upstream: Down Stream)

156

7. Bund Top Level: Sluice sill level:

Level at MFL: Level at FTL level:

Siltated or not:

8. No. of Sluices (No.):

9. Surplus weir Details: length: crest height: Type:

Original Storage Capacity (Mcum): Present Storage (Mcum):

Original Dead storage (Mcum): Present Dead storage (Mcum):

10. No. of canals (No.):

11. Total Ayacut (ha.):

Canal Length(m) Irrigated Area100% (Ha.)

Tank

Supplementation Total

1 2 3 4

13. No. of Ayacutdars:

a) Marginal: b) Small: c) Big:

No. Ha. No. Ha. No. Ha.

157

Annexure 21. b Chart II Details of P.P

1. Location of the office _______________________ 2.

Name of the Head / Middle / Tail reach member Area under Tail (Ha.) 1 2 3 4 5 6

2. Sub-committees

Name of Sub- committee Name of Leader Works

Monitoring & Evaluation and training

Financial

Water management

158

Annexure 21. c Chart No III - Details of Irrigated area (Tank)

1. Area irrigated under

(i) Designed Ayacut

(ii) Area under Irrigation

(iii) Lost Ayacut

2. Water Availability and Crops cultivated.

Item of informations

2001 2002 2003 2004 2005 2006

Rainfall

No. of fillings

Area of Crops grown (Ha.)

Khariff

1

2

3

Rabi

1

2

3

159

Annexure 21. d Chart No IV – Capacity Building

Module No.

Subject Stakeholders Date Participated Number

Agency

1 PP roles & responsibilities

Executive committee members

2 Better practice of

agriculture and livestock

Para professionals

3 SRI Farmers 1. Books maintained

a)

b)

c)

d)

Others

2. Frequency of the Meetings

General Body:

Executive Body:

3. Tailend issues;

a. Tail end area (Acres)

b. Percentage of tail end area irrigated (year wise for last 5 years)

160

Annexure 21. e Chart No V – O & M arrangements 1. Tax Collection:

Year Area Irrigated Demand Collected O & M Exp.

2. Water distribution schedule (Procedure adopted) :

3. Income from Fisheries: Yes / No

If yes Amount collected: Rs. __________

Who is involved?

Any other income:

161

Annexure 21. f Chart 6

A. Technical/ civil works related activities to be listed in TIMP and displayed publicly in Non Scheduled Areas:

Tank System Sl. No.

Name of Activities Estimated Cost (Rs) Estimated Community Contribution (Rs)

Head Works 1 Catchment Treatment 5 % Cash 5 % Kind 2 Improvement of feeder channel Catchment 3 Silt removal from the reservoir 4 Improvement of tank Bund i. Jungle clearance in Tank Bund ii. Earth work in Tank Bund iii. Repair of Rip-rap of Tank Bund iv. Repair of Rock-Toe of Tank Bund v. Turfing of Tank Bund 5 Repair of Sluice 6 Repair of Sluice shutter 7 Repair of surplus escape Distributory 8 Improvement of distribution system. i. Jungle clearance in canal system ii. Earth work in canal system iii. Repair/New construction of canal structures iv. Concrete Lining of canal system v. Turfing of canal vi. Repair/Replacement of canal

TOTAL

162

B. Technical/ civil works related activities to be listed in TIMP and displayed publicly in Scheduled Areas:

Tank System Sl. No.

Name of Activities Estimated Cost (Rs)

Estimated Community Contribution (Rs)

1 Catchment Treatment 2% upfront cash

3% balance of upfront Cash

5 % Kind

Head Works

2 Improvement of feeder channel 3 Silt removal from the reservoir 4 Improvement of tank Bund i. Jungle clearance in Tank Bund ii. Earth work in Tank Bund iii. Repair of Rip-rap of Tank Bund iv. Repair of Rock-Toe of Tank Bund v. Turfing of Tank Bund 5 Repair of Sluice 6 Repair of Sluice shutter

Catchment

7 Repair of surplus escape 8 Improvement of distribution system. i. Jungle clearance in canal system ii. Earth work in canal system iii. Repair/New construction of canal structures iv. Concrete Lining of canal system v. Turfing of canal

Distributory

vi. Repair/Replacement of canal

TOTAL

Pani Panchayat Operational Manual

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