Oregon State Archives
Researching Your Agency’s History -Oregon State Archives ResourcesEmployment AuditoriumApril 3, 2008
Outline
Resources on our Website
Connor Edmonds (15 Minutes)
Resources On-Site at the State Archives
Layne Sawyer (15 Minutes)
Questions (10 Minutes)
Website Addresses
http://arcweb.sos.state.or.us
http://bluebook.state.or.us
Administrative Histories
Detailed Organizational and Programmatic Narrative
Helps Records Management Unit to Describe and Determine Retention for Agency’s Records Records Retention Schedule
Created to Provide Context to our Collections of Agency Historical Records
Administrative Histories Typical Content
Date history written by Archives staff Short narrative describing agency origin and
enabling legislative Narrative describing agency history highlighting
major changes Narrative includes: revised tasks and powers,
reorganizations and mergers, legislative mandates
“Present” organization of agency
Administrative Histories Contents: Agency Origin
Dept of Education Example
“The Oregon State Constitution of 1859 established a system of common schools, and designated the governor as Superintendent of Public Instruction with the provision that after five years the Legislative Assembly would be allowed to create an independent office for this purpose (Const., art. 8). The Legislative Assembly exercised this right in 1872 by enacting a law designating an elected four-year position, salary, and providing office space in the state capital (O.L. 1872, p. 146).”
From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20060017odeadov.pdf
Administrative Histories Contents: TimelineNarrative Style Example: Oregon Liquor Control Commission
“In 1936, an enforcement division was added to the Commission's duties. This new division was split into two sections: license inspectors, who acted as a liaison between the Commission and its licensees; and the "hard liquor" squad, which dealt directly with violators of the Oregon Liquor Control Act (bootleggers). Prior to the formation of this new unit, enforcement was the function of the State Police and local law enforcement officials.”
From: http://arcweb.sos.state.or.us/recmgmt/sched/special/state/overview/20010010olccadov.pdf
Administrative Histories Contents: TimelineList Style Example: Dept of Agriculture
“1957 A license and bond requirement is established for hay dealers. Grade A milk usage audit, virus-free nursery stock, and brucellosis eradication projects begin. A third grain inspection branch office opens. The Oregon Fryer Commission is created.
1958 Livestock district boundaries are revamped and clarified.
1959 Inspection of custom and mobile slaughter plants becomes compulsory. The Oregon Beef Council and the Highland Bentgrass Commission are established.”
From: http://arcweb.sos.state.or.us/state/ag/hist/histchron.htm
Administrative HistoriesWhere Are They?
Linked from Online Oregon Bluebook (A-Z) State Agencies, Boards and
Commissions Page http://bluebook.state.or.us/state/executive/
executive3.htm “Records, Publications and General
Information” Section of an Agency’s Page
Archives Holdings Listings
Linked from Online Oregon Bluebook, Same as Administrative Histories(A-Z) State Agencies, Boards and
Commissions PageAt:
http://bluebook.state.or.us/state/executive/executive3.htm
In: “Records, Publications and General Information” Section of an Agency’s Page
Other Website Resources
Additional to Administrative Histories and Archives Holdings Lists
Photos Records Retention Schedules Online Exhibits
State Archives On-Site Resources What’s on our website represents a small
fraction of our total holdings Requires a visit to our facilities
Visiting the State Archives
Location Reference Services
http://arcweb.sos.state.or.us/reference.html
Legislative Records
Legislative Committee Recordshttp://www.sos.state.or.us/archives/legislative/
legislative_guide/legislative_guide/legislative_inventory/legislative_inventoryintro.html
Emergency Board minutes, 1913- Online legislative minutes (1991-2007)
http://www.sos.state.or.us/archives/legislative/legislativeminutes/legminutes.html
Agency Records
Minutes of governing body/ commission Reports Correspondence
Governor’s Records
http://www.sos.state.or.us/archives/banners/governors.htm
Governor’s records Governor’s messages
Predecessor Agencies
Control Board, 1913-1969 http://www.sos.state.or.us/archives/state/control/
controlhome.htm Planning Board, 1935-1939
http://www.sos.state.or.us/archives/state/planbd/planhome.htm
Finance & Administration Executive Department & General Services Department of Administrative Services
Governor’s recommended budgets, 1915-1999
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