Microsoft Office 2003 Microsoft Office 2003 Illustrated Introductory, Illustrated Introductory,
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Microsoft Office 2003Microsoft Office 2003IntroducingIntroducing
2Introducing Microsoft Office 2003
ObjectivesObjectives
Define the Office 2003 SuiteDefine the Office 2003 Suite Create a document with Word 2003Create a document with Word 2003 Build a worksheet with Excel 2003Build a worksheet with Excel 2003 Manage data with Access 2003Manage data with Access 2003 Create a presentation with Create a presentation with
PowerPoint 2003PowerPoint 2003
3Introducing Microsoft Office 2003
ObjectivesObjectives
Browse the World Wide Web with Browse the World Wide Web with Internet ExplorerInternet Explorer
Integrate Office informationIntegrate Office information Manage office tasks with Outlook Manage office tasks with Outlook
20032003
4Introducing Microsoft Office 2003
Unit IntroductionUnit Introduction
Microsoft Office is a collection of Microsoft Office is a collection of software programssoftware programs– Each Office program is designed to Each Office program is designed to
complete specific taskscomplete specific tasks– Each Office program has similar Each Office program has similar
buttons and commands to make buttons and commands to make switching among programs easyswitching among programs easy
Microsoft Office is known as a Microsoft Office is known as a suitesuite..
5Introducing Microsoft Office 2003
Defining the Office 2003 SuiteDefining the Office 2003 Suite
The Office 2003 suite is a collection The Office 2003 suite is a collection of programs known as of programs known as business business productivity softwareproductivity software– Helps people in business work betterHelps people in business work better
Office documents are Office documents are compatiblecompatible with one another, so you can easily with one another, so you can easily integrateintegrate information between files information between files– Insert an Excel chart into a Word Insert an Excel chart into a Word
documentdocument
6Introducing Microsoft Office 2003
Defining the Office 2003 SuiteDefining the Office 2003 Suite
Most common Office suite programs:Most common Office suite programs:– WordWord– ExcelExcel– AccessAccess– PowerPointPowerPoint– OutlookOutlook
7Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft WordMicrosoft Word
– DocumentsDocuments– LettersLetters– FaxesFaxes– MemosMemos– FlyersFlyers
8Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft ExcelMicrosoft Excel
– BudgetsBudgets– Financial statementsFinancial statements– Payroll summariesPayroll summaries– Charts and graphsCharts and graphs
9Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft AccessMicrosoft Access
– Organize, track, and Organize, track, and update complex data.update complex data.
– Customer databaseCustomer database– Inventory databaseInventory database
10Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.) Microsoft PowerPointMicrosoft PowerPoint
– Create visual Create visual presentationspresentations
• PerformancePerformance
• SalesSales
• StrategyStrategy
• TrainingTraining
• Business planBusiness plan
• MarketingMarketing
11Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.)
Microsoft OutlookMicrosoft Outlook– Track and Track and
organize:organize:• AppointmentsAppointments
• ContactsContacts
– Send emailSend email
12Introducing Microsoft Office 2003
Defining the Office 2003 Suite Defining the Office 2003 Suite (cont.)(cont.)
Internet ExplorerInternet Explorer– A program that A program that
lets you access lets you access information on information on the Internet and the Internet and World Wide WebWorld Wide Web
– A part of A part of Windows or can Windows or can be downloaded be downloaded from the Webfrom the Web
13Introducing Microsoft Office 2003
Creating a Document with Creating a Document with Word 2003Word 2003 Microsoft Word 2003 is a Microsoft Word 2003 is a word word
processingprocessing program which allows you program which allows you to create and edit text documentsto create and edit text documents– Enter and format textEnter and format text– Add tables and graphicsAdd tables and graphics– Use electronic thesaurus, indexes, and Use electronic thesaurus, indexes, and
footnotesfootnotes
14Introducing Microsoft Office 2003
Creating a Document with Creating a Document with Word 2003 (cont.)Word 2003 (cont.) Word can help you:Word can help you:
– Enter text quicklyEnter text quickly– Organize informationOrganize information– Create error-free Create error-free
informationinformation– Combine text and Combine text and
graphicsgraphics– Add special effectsAdd special effects
Table Graphic
15Introducing Microsoft Office 2003
Building a Worksheet Building a Worksheet with Excel 2003with Excel 2003 Microsoft Excel 2003 is a Microsoft Excel 2003 is a
spreadsheetspreadsheet program that you use to program that you use to analyze data, perform calculations, analyze data, perform calculations, and create chartsand create charts– Like paper spreadsheets, Excel has a Like paper spreadsheets, Excel has a
worksheetworksheet area area• Divided into columns and individual cellsDivided into columns and individual cells• A A cellcell contains text, numbers, formulas, or contains text, numbers, formulas, or
a combinationa combination
16Introducing Microsoft Office 2003
Building a Worksheet Building a Worksheet with Excel 2003 (cont.)with Excel 2003 (cont.) Excel can help you:Excel can help you:
– Calculate results Calculate results accuratelyaccurately
– Perform what-if Perform what-if analysisanalysis
– Perform complex Perform complex mathematical mathematical formulasformulas
– Create chartsCreate charts
Chart
Graphic
Formatted data
17Introducing Microsoft Office 2003
Managing Data with Managing Data with Access 2003Access 2003 Microsoft Access 2003 is a Microsoft Access 2003 is a database database
management systemmanagement system which allows which allows you to organize and link databasesyou to organize and link databases– A A databasedatabase is a collection of related is a collection of related
information such as a list of employeesinformation such as a list of employees– A A tabletable is a grid where you can arrange is a grid where you can arrange
and analyze large amounts of dataand analyze large amounts of data
18Introducing Microsoft Office 2003
Managing Data with Managing Data with Access 2003 (cont.)Access 2003 (cont.) Access can help you:Access can help you:
– Enter data easilyEnter data easily– Retrieve data easilyRetrieve data easily– Create professional Create professional
forms and reportsforms and reports– Add graphics to Add graphics to
reportsreports
Table
19Introducing Microsoft Office 2003
Creating a Presentation Creating a Presentation with PowerPoint 2003with PowerPoint 2003 Microsoft PowerPoint 2003 is a Microsoft PowerPoint 2003 is a
presentation graphicspresentation graphics program that program that you can use to create handouts or you can use to create handouts or electronic presentationselectronic presentations– A A slideslide is the “page” where you place is the “page” where you place
text, graphics, and other objectstext, graphics, and other objects– Slides make up a presentation and can Slides make up a presentation and can
be seen in an on-screen display called be seen in an on-screen display called a a slide showslide show
20Introducing Microsoft Office 2003
Creating a Presentation with Creating a Presentation with PowerPoint 2003 (cont.)PowerPoint 2003 (cont.) PowerPoint can help PowerPoint can help
you:you:– Create and edit slidesCreate and edit slides– Combine information Combine information
from Office programsfrom Office programs– Add graphicsAdd graphics– Add special effectsAdd special effects
Slide Graphic
Inserted Excel chart
21Introducing Microsoft Office 2003
Browsing the World Wide Web Browsing the World Wide Web with Internet Explorerwith Internet Explorer The The World Wide WebWorld Wide Web, known as the , known as the
WebWeb, is the text, graphics, and , is the text, graphics, and multimedia part of the Internetmultimedia part of the Internet
Internet Explorer is a Internet Explorer is a browserbrowser..– A program designed to help you view A program designed to help you view
data on the Webdata on the Web Web sites let you jump to other sites Web sites let you jump to other sites
using using linkslinks, special areas that take , special areas that take you to another locationyou to another location
22Introducing Microsoft Office 2003
Browsing the World Wide Web Browsing the World Wide Web with Internet Explorer (cont.)with Internet Explorer (cont.) Internet Explorer Internet Explorer
can help you:can help you:– Display Web Display Web
sitessites– Move between Move between
Web sitesWeb sites– Use multimediaUse multimedia– Incorporate Incorporate
Web Web informationinformation
Links
Web page
23Introducing Microsoft Office 2003
Integrating Office InformationIntegrating Office Information
Information created in one Office Information created in one Office program can be used in anotherprogram can be used in another– An Excel chart can be used in a An Excel chart can be used in a
PowerPoint presentationPowerPoint presentation– Word data can be used in an Excel Word data can be used in an Excel
worksheetworksheet– Word text can be used to create Word text can be used to create
PowerPoint slidesPowerPoint slides– Access data can be used in an Excel Access data can be used in an Excel
worksheetworksheet
24Introducing Microsoft Office 2003
Integrating Office Information Integrating Office Information (cont.)(cont.) Integration benefits include:Integration benefits include:
– Create information onceCreate information once– Merge dataMerge data– Export dataExport data– Create hyperlinksCreate hyperlinks
• A A hyperlinkhyperlink is specially formatted text or a is specially formatted text or a graphic that transfers you to another graphic that transfers you to another location or documentlocation or document
25Introducing Microsoft Office 2003
Integrating Office Information Integrating Office Information (cont.)(cont.)
Chart in Excel
Chart in Word
Chart in PowerPoint
26Introducing Microsoft Office 2003
Managing Office Tasks Managing Office Tasks with Outlook 2003with Outlook 2003 Microsoft Outlook 2003 is an Microsoft Outlook 2003 is an
electronic electronic personal information personal information managermanager– Helps you manage and keep track of Helps you manage and keep track of
appointments, events, contacts, and e-appointments, events, contacts, and e-mailmail
• An An e-maile-mail message is an electronic message is an electronic message sent to anyone with an e-mail message sent to anyone with an e-mail addressaddress
27Introducing Microsoft Office 2003
Managing Office Tasks with Managing Office Tasks with Outlook 2003 (cont.)Outlook 2003 (cont.) Some of the benefits of Outlook:Some of the benefits of Outlook:
– Read and respond to e-mailRead and respond to e-mail– Create and manage a contact address bookCreate and manage a contact address book– Send file attachments with e-mail messagesSend file attachments with e-mail messages
28Introducing Microsoft Office 2003
SummarySummary
Use Use WordWord to create a text document to create a text document Use Use ExcelExcel to create a spreadsheet to create a spreadsheet Use Use AccessAccess to create a database to create a database Use Use PowerPointPowerPoint to create a to create a
presentationpresentation Use Use InternetInternet ExplorerExplorer to browse the to browse the
WebWeb Use Use OutlookOutlook to manage tasks to manage tasks
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