7/30/2019 ME51N-Create a Purchase Requisition for Services.docx
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Create a Purchase Requisition for Services or Limits
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Purpose
Use this procedure to create a purchase requisition. A purchase requisition is a request for goodsor services that must be approved and released to the purchasing department. Purchasing in turn,issues a purchase order to the vendor/supplier committing the company to the product or service.
Trigger
Perform this procedure when request for goods or service is needed.
Prerequisites
You will need to know vendor/supplier
You will need to know the quantity and approximate value
Menu Path
Use the following menu path(s) to begin this transaction:
Transaction Code
ME51N
Helpful Hints
This is the first step in the; Procure to Pay process.
Additional steps:
ME54N Approve requisition
ME21N Create Purchase Order
ML81N Create Service entry sheet
MIRO- Incoming invoice creation
F110 Process Payment
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1. Go to transaction ME51N
Use NB Purchase requisition type
Enter the following data
Field Required/Optional (R/O) Description
Account assignment R Enter account assignmentbased on requirement howpurchase is to be charged;select from drop downbox. EX: K
Item category R Enter item category.Required for all services;select from drop downbox. EX: D
Quantity R Enter 1 for the quantity
Delivery Date R Enter delivery date; ordefault date. EX:2/27/2011
Material group R Enter material group forservices
EX: SERV
Plant R Enter plant for delivery
Ex: 1810
Purchasing group R Enter buyer code thathandles the commodity.
Ex: 004
Requisitioner R Enter person who hasrequested service; Firstinitial, last name
Ex: rrose
2. Press Enter
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OPTION A SELECTING SERVICES
SERVICES TAB IS USED WHEN THERE IS A FIXED AMOUNT, AND USUALLY MULTIPLEINVOICES.
SAP will bring you automatically to the SERVICES Tab at the item level on your purchaserequisition.
3. Enter the following information.
Field Required/Optional Description
Short Text R Enter short text, EX:month of servicerequirement.
Quantity R Enter quantity basedupon unit of measure.EX: 160
Unit of Measure R Enter unit of measure.Ex: HR (hours)
Gross Price R Enter FIXEDrate/amount.
4. Press Enter
Enter accounting information.
G/L account: 8000010
Cost Center: SU3053
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OPTION B SELECTING LIMITS
LIMITS TAB IS USED WHEN THE AMOUNT CAN VARY , OR MULTIPLE INVOICES WITHDIFFERENT AMOUNTS ARE EXPECTED.
SAP will bring you automatically to the LIMITS Tab at the item level on your purchase requisition.
3. Enter the following information.
Field Required/Optional Description
Overall Limit R Enter maximum amountestimated
Expected value R Enter expected amountof total charges.
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4. Press Enter
Enter accounting information.
G/L account: 8000010
Cost Center: SU3053
CONTINUE FOR BOTH A & B OPTIONS
To copy the same cost center and G/L information for all lines; click the Auto repeat AA (accountassignment) button.
5. Go to the Source of Supply TAB.
6. Enter Purch. Org: 1810, and Desired Vendor number.
7. Press Enter.
Select the Check icon to confirm if there are any missing fields that are required.
If this appears, the purchase requisition is complete and can be saved.
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8. Click Save.
Purchase requisition is successfully created.
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