ME51N-Create a Purchase Requisition for Services.docx

7/30/2019 ME51N-Create a Purchase Requisition for Services.docx

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Create a Purchase Requisition for Services or Limits

ME51N

C: rrose1/my documents/training/ME51N_Create Purchase Requisition for Services.docx Page 1

Purpose

Use this procedure to create a purchase requisition. A purchase requisition is a request for goodsor services that must be approved and released to the purchasing department. Purchasing in turn,issues a purchase order to the vendor/supplier committing the company to the product or service.

Trigger

Perform this procedure when request for goods or service is needed.

Prerequisites

You will need to know vendor/supplier

You will need to know the quantity and approximate value

Menu Path

Use the following menu path(s) to begin this transaction:

Transaction Code

ME51N

Helpful Hints

This is the first step in the; Procure to Pay process.

Additional steps:

ME54N Approve requisition

ME21N Create Purchase Order

ML81N Create Service entry sheet

MIRO- Incoming invoice creation

F110 Process Payment


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1. Go to transaction ME51N

Use NB Purchase requisition type

Enter the following data

Field Required/Optional (R/O) Description

Account assignment R Enter account assignmentbased on requirement howpurchase is to be charged;select from drop downbox. EX: K

Item category R Enter item category.Required for all services;select from drop downbox. EX: D

Quantity R Enter 1 for the quantity

Delivery Date R Enter delivery date; ordefault date. EX:2/27/2011

Material group R Enter material group forservices

EX: SERV

Plant R Enter plant for delivery

Ex: 1810

Purchasing group R Enter buyer code thathandles the commodity.

Ex: 004

Requisitioner R Enter person who hasrequested service; Firstinitial, last name

Ex: rrose

2. Press Enter


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OPTION A SELECTING SERVICES

SERVICES TAB IS USED WHEN THERE IS A FIXED AMOUNT, AND USUALLY MULTIPLEINVOICES.

SAP will bring you automatically to the SERVICES Tab at the item level on your purchaserequisition.

3. Enter the following information.

Field Required/Optional Description

Short Text R Enter short text, EX:month of servicerequirement.

Quantity R Enter quantity basedupon unit of measure.EX: 160

Unit of Measure R Enter unit of measure.Ex: HR (hours)

Gross Price R Enter FIXEDrate/amount.

4. Press Enter

Enter accounting information.

G/L account: 8000010

Cost Center: SU3053


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OPTION B SELECTING LIMITS

LIMITS TAB IS USED WHEN THE AMOUNT CAN VARY , OR MULTIPLE INVOICES WITHDIFFERENT AMOUNTS ARE EXPECTED.

SAP will bring you automatically to the LIMITS Tab at the item level on your purchase requisition.

3. Enter the following information.

Field Required/Optional Description

Overall Limit R Enter maximum amountestimated

Expected value R Enter expected amountof total charges.


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4. Press Enter

Enter accounting information.

G/L account: 8000010

Cost Center: SU3053

CONTINUE FOR BOTH A & B OPTIONS

To copy the same cost center and G/L information for all lines; click the Auto repeat AA (accountassignment) button.

5. Go to the Source of Supply TAB.

6. Enter Purch. Org: 1810, and Desired Vendor number.

7. Press Enter.

Select the Check icon to confirm if there are any missing fields that are required.

If this appears, the purchase requisition is complete and can be saved.


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8. Click Save.

Purchase requisition is successfully created.

ME51N-Create a Purchase Requisition for Services.docx

Documents

Transcript of ME51N-Create a Purchase Requisition for Services.docx