Marine Land Aviation Nuclear www.babcockinternational.com
Marine Land Aviation Nuclear www.babcockinternational.com
Business Transformation in Action
Cassy Freeman
Digital Workplace Lead, Babcock International
Marine Land Aviation Nuclear www.babcockinternational.com
Agenda
Nintex World Tour - London3
• Babcock – what we do
• Introduction to me
• Our Nintex Journey• Why we chose it
• How we use it
• Success stories
• Future plans
• Questions
Marine Land Aviation Nuclear www.babcockinternational.com
Babcock International Group
Nintex World Tour - London4
• Trusted to deliver bespoke, highly-skilled engineering support.
• Key market sectors of • Marine: Asset Management, Defence and Maritime Training, Equipment and Systems,
Facilities and Infrastructure
• Land: Equipment Support, Training, Vehicle Management Fleet
• Aviation: Aerial Emergency Services, Military Aviation, Oil & Gas
• Nuclear: Decommissioning, New builds, Critical training
Marine Land Aviation Nuclear www.babcockinternational.com
Cassy Freeman
Nintex World Tour - London5
• Digital Workplace Lead• Enablement and Solutions
• Started on the graduate training programme in 2007
• Web developer pre children
• SharePoint (2010, 2013, 2016) / Nintex specialist post children
• Nintex Connect 2017 Champion
• Twitter @cassymfreeman
Marine Land Aviation Nuclear www.babcockinternational.com
Our Nintex Journey
Nintex World Tour - London6
• SharePoint on-prem various versions
• Needed automation platform
• Nintex won (comparison of Nintex, K2 Blackpoint, Singularity)
• Workflow Enterprise
• Forms standard
Nintex Workflow and Nintex Forms
Marine Land Aviation Nuclear www.babcockinternational.com
Why we chose Nintex (at the time)
Nintex World Tour - London7
• Fully Integrated into SharePoint
• Significant number of pre-configured ‘actions’ for performing SharePoint tasks; both user based and administration
• Provides faster (therefore cheaper) way of fulfilling existing and future business requirements that have BPM components
• Allows a consistent approach to users for interacting with automated processes
• Auditing and reporting to allow full process visibility for monitoring and improvement.
• Recommended by Gartner during tele conference on SharePoint BPM tools
Marine Land Aviation Nuclear www.babcockinternational.com
How we use Nintex
Nintex World Tour - London8
• Governance for Workflow• No training = no access
• Trained business users = limited actions
• Digital Workplace team = Full access
• Governance for Forms• Business users = no access
• Site Collection Administrators = Full access
Marine Land Aviation Nuclear www.babcockinternational.com
How we use Nintex
Nintex World Tour - London9
• Recent discovery report shows:
Production (across four farms): 1000+ published workflows
• Automate business processes using SharePoint, Nintex Forms and Nintex Workflow
• Customise list forms
• Process automation using workflow
• Customise task forms
Marine Land Aviation Nuclear www.babcockinternational.com
Success Stories
Nintex World Tour - London10
• Timesheet System
• RACI System
• BIG Boardroom
• EDI Events
• Kudos
• Windows 10 Upgrade Tracking
• And soooooo many more
Marine Land Aviation Nuclear www.babcockinternational.com
Timesheet System
Nintex World Tour - London11
• Excel timesheets
• Manually emailed for approvals
• Administrator copies all timesheets into massive spreadsheet
• Days of manual work
• Replaced with Nintex Form and Workflow
• Saved 4 days per month administration time
Marine Land Aviation Nuclear www.babcockinternational.com
Timesheet System
Nintex World Tour - London12
Marine Land Aviation Nuclear www.babcockinternational.com
RACI Tracker
Nintex World Tour - London13
• Excel spreadsheet of required documents for each gate of the project
• Shared with external suppliers
• Updated manually weekly (checking documents received and updating grades)
• Re-shared
• Weekly time lag on progress of project documentation
• Replaced with Nintex reusable workflows and forms along with SSRS
• Real time display to all parties of documentation status
Marine Land Aviation Nuclear www.babcockinternational.com
RACI Tracker
Nintex World Tour - London14
Marine Land Aviation Nuclear www.babcockinternational.com
BIG Boardroom
Nintex World Tour - London15
• Board members submit papers
• Administrator has to collate board pack ready for meeting
• Manual and time consuming and prone to mistake with last minute submissions
• Replaced with Nintex Forms and Workflow with additional use of Muhimbi
• Automatically collates, watermarks and separates board packs
Marine Land Aviation Nuclear www.babcockinternational.com
EDI Events
Nintex World Tour - London16
• Equality, Diversity and Inclusion events
• Ability to log issues as they arise
• Anonymous (*) or not
• Simple but effective
Marine Land Aviation Nuclear www.babcockinternational.com
17
Marine Land Aviation Nuclear www.babcockinternational.com
Kudos
Nintex World Tour - London18
• Employee award nomination scheme
• Approvals• Line Manager
• Senior Leadership Team
• CIO
• Four hours development time including branding
Marine Land Aviation Nuclear www.babcockinternational.com
Windows 10 Upgrade Tracking
Nintex World Tour - London19
• Each application that needed testing:• Workflow created document set for
documentation
• Automatically created testing document inside document set ready to send to users
• Added link against the application item to the document set
Marine Land Aviation Nuclear www.babcockinternational.com
Future Plans
Nintex World Tour - London20
• Mobility• Nintex Mobile
• SharePoint upgrade • SharePoint 2019
• Hybrid approach
• Integration of systems via Theobald
• Nintex subscription (*)
* Ongoing commercial conversations
Marine Land Aviation Nuclear www.babcockinternational.com
Questions
Nintex World Tour - London21
• Email [email protected]
• Twitter @cassymfreeman
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