Top Tips #3

Considerations when choosing your venue

• It could be any kind of event – conference, meeting, team party, anything

you like but you must have decided what your event is going to be before

you start to look at places to host it.

• Don’t organise an event around a venue, even an unusual venue. You need

to understand your event first and what it is you want from it.

• Have an idea of your budget.

• Know the date you’d like to host your event, the day of the week or at

minimum the month of your event.

• It would help to know your event agenda so you can work out what catering

you may need (refreshment breaks, lunch, afternoon break?)

• Understand what equipment you need to bring to the venue – are you having

staging, lighting, PA system?

• Collate the total number of people the event needs to cater for – include

staff, hired help, delegates, speakers – include everybody.

• Have a rough idea on the location/radius or area you are willing to look

• Think about how your guests will be travelling to the event – Car, Public

transport etc.

• Know the flow of the event and how many rooms/areas you may need. For

example you may need one area where the speakers will be and another

area where refreshments are served?

• Decide on your room layouts before contacting venues unless you need to

discuss for advice

www.littlefishevents.com t: LittleFishHerts t: 01923 592255

Little Fish are B2B Event & Exhibition Stand specialists.