Download - Library of Virginia LSTA Five Year Plan 2018 to 2022 Vision · Library of Virginia LSTA Five Year Plan 2018 to 2022 Vision The Library of Virginia will inspire learning, ignite imagination,

LibraryofVirginiaLSTAFiveYearPlan2018to2022

VisionTheLibraryofVirginiawillinspirelearning,igniteimagination,createpossibilities,encourageunderstanding,andengageVirginia'spasttoempoweritsfuture.MissionAstheCommonwealth'slibraryandarchives,theLibraryofVirginiaisatrustededucationalinstitution.Weacquire,preserve,andpromoteaccesstouniquecollectionsofVirginia’shistoryandcultureandadvancethedevelopmentoflibraryandrecordsmanagementservicesstatewide.HistoryTheLibraryofVirginia(LVA)wascreatedbytheGeneralAssemblyin1823toorganize,carefor,andmanagethestate'sgrowingcollectionofbooksandofficialrecords—manyofwhichdatebacktotheearlycolonialperiod.TheLibraryoccupiedroomsonthethirdflooroftheCapitolinRichmonduntil1895,whenVirginiaerectedanewLibraryandofficebuildingontheeasternsideofCapitolSquare.Outgrowingthislocation,theLibraryin1940movedtoahandsome,newart-decobuildingonCapitolStreet,adjacenttoCityHallandtheExecutiveMansion.In1997,theLibraryopenedtothepublicat800EastBroadStreet,itsfourthhomesinceitsfounding.TheLibraryhousesthemostcomprehensivecollectionofmaterialsonVirginiagovernment,history,andcultureavailableanywhere.Thecollectionsillustratetherichandvariedpastofthecommonwealth,documentingthelivesofVirginianswhosedeedsareknowntoall,aswellasthoseofordinarycitizenswhoseaccomplishmentsarethefoundationofourheritage.TheLibrary'sprinted,manuscript,map,andphotographiccollectionsattractresearchersfromacrossthecountryandtheworld,whiletheLibrary'sWebsitesprovidecollection-basedcontentandaccesstoourdigitalcollectionstothoseatgreatdistanceswhoarenotabletotraveltoRichmond.Inadditiontomanagingandpreservingitscollections,theLibrarysuppliesresearchandreferenceassistancetostateofficials,providesconsultingservicestostateandlocalgovernmentagenciesandtoVirginia'spubliclibraries,administersnumerousfederal,state,andlocalgrantprograms,provideseducationalprogramsandresourcesonVirginiahistoryandcultureforstudentsandteachers,andoffersthepublicawidearrayofexhibitions,lectures,book-signings,andotherprograms.

LibraryofVirginiaLSTA5YearPlan2018-2022

2

InadditiontothemainLibrarybuilding,theLibrarymanagestheStateRecordsCenterinHenricoCounty,whichprovidesrecordsstorageanddestructionservicestothenon-permanentrecordsofstateagenciesandlocalgovernmentsandhousesoverflowoftheLibrary’sexpansivearchivalcollections.NeedsAssessment

KeyRecommendationsfromthe2013-2017PlanEvaluationthatwillguidetheLibrary’sLSTAprojectdevelopmentare:

1. ResearchPartnerships:Continuepowerfulresearchpartnerships.LVAanditspartnersshouldcontinuetoconductresearchandusetheresultstoimproveoperationsandtoengageinacoordinatedmessagingcampaign.

2. Communication/Awareness:Thecrowd-sourcingapproachandsignificantoutreachandpartnershipshavebeensuccessful,andeffortsshouldcontinueinimprovingcommunicationaboutimportantVirginiaheritageactivities–digitization,transcription,events,etc.–tospreadawarenessandusebeyondRichmondmetroarea.

3. Evergreen:EvergreenVirginiaoffersseveralopportunitiesfortheCommonwealth.LVAshouldcontinuetosupportEvergreen,encouragelibrariestoparticipate,andcoordinateregularcommunicationsamongmembersforthepurposeoflearning,policydevelopment,andplanning.

4. Assessment:FindItVirginia,especiallythee-bookande-magazinecontent,ishighlyvaluedbylocallibraries.Lessclearishowmanypatronsusethedatabases,howtheyusethem,andtowhatextenttheyaresatisfiedwithaccess,easeofuse,andqualityofcontent.LVAshouldtakearesearchapproachtoassessingtheseissues,aslibrariansinfocusgroupandsurveysuggested.

5. Improvements:LVAhasdoneasuperbjobofcollectingdataandreportingshort-termoutcomesfromLSTA-fundedlearningactivities.LesscleariswhethertheLibraryhasusedthedatatomakeimprovements.

TheLibraryofVirginiawillalsocontinuetoalignitsprojectswiththePurposesandPrioritiesoftheLSTAActthatresonatewiththeLibrary’sownstrategicprioritiesandthoseoftheCommonwealthofVirginia,especiallythoseoftheEducationSecretariat.Thisincludesthefollowingkeyobjectives(Source:VirginiaPerformshttp://vaperforms.virginia.gov/):6. Increasethenumberofchildrenreadingproficientlybythethirdgrade.(Secretariat

Objective)


3

7. Preserveandenhanceaccesstolibrarycollectionsandimportantarchivalinformation(SecretariatObjective)

8. Engageandinformcitizenstoensureweservetheirinterests(LVAgoal)

9. Elevatethelevelsofeducationalpreparednessandattainmentofourcitizens(LVAgoal)

10. Protect,conserve,andwiselydevelopournatural,historical,andculturalresources(LVAgoal)

GoalsandProjects

Goal1:Fosterthedevelopmentoftheevolvingneighborhood/communitylibraryasacenterforlifelonglearningandcivicengagement.

NeedsAddressed:1,2,4,5,6,9FocalArea(s):LifelongLearning,HumanServices,InstitutionalCapacity

Ø SchoolReadiness

IntentsofProject• Improveusers’abilitytoapplyinformationthatfurtherstheirparentingand

familyskills(HumanServices)• Improvethelibraryworkforce(InstitutionalCapacity)• Improverusers’generalknowledgeandskills(LifelongLearning)

Whatistheproject?Thisprojectisintendedtoprovideservicesandprogrammingtosupportthedevelopmentofskillsforchildrenthatwillpreparethemforsuccessinkindergarten.Keycomponentsofthisprojectaretheenhancementanddevelopmentofonlinetools,such1000Booksand1000AgeAppropriateActivitiesBeforeKindergarten,aswellasenhancementstotheFamilyLiteracyDaybyDayVa.organdreadingprogramwebsites.Trainingforpubliclibrarystaffonageappropriatelearningactivitiesforyoungchildren,aswellastrainingondevelopingexecutivefunction,encouragingliteracyskills,andSTEM-basedexperiencesinpreschoolstorytime,willbeoffered.StrategicpartnershipswithHeadStartandotheragencieswillenhancetheeffectivenessandefficienciesofthisproject.


4

Forwhomistheprojectintended?Theprogramwillbegearedtochildrenandtheirparentsorcaringadultswhosupporttheirengagement,aswellaslibrarystaffwhowillreceiveprofessionaltrainingtoimplementprogramstosupportthem.How?1. PartnerwithVirginiaagenciesandexpertsinthefieldofearlychildhood,library

scienceand/oreducationtodevelopcontent.2. WorkwithITexpertsondevelopmentandrefinementofonlinetools.3. WorkwithSiteImprovetoexamineDaybyDayVA.orgwebsitesinordertodetermine

whatlinksneedtoberedirectedandwhichneedtobereplaced,createaprocessfortrackingwebsiteupdatesandreplacements,andawardbidforupgradeandimprovementstheSpanishsite.

4. Targettrainingtoareasofhighestneeds;thiswillbedonebymappingthelibrarylocationtothedatagatheredintheVirginiaSchoolReadinessReportCard,anannualreportcreatedbytheVirginiaEarlyChildhoodFoundation.

5. Includephotosandarticlesaboutprogramsintheweeklynewsletter,YouthServicesNotes.

6. Providelibrarystaffwithtraining–eitheronlineorinperson–whichwillbecoordinatedbytheChildren’sandYouthServicesConsultant.

7. Measuretrainingimpactandoutcomewithfollow-upsurveysixmonthsfromtraining.

Expectedbenefit(s)/outcome(s)1. Expectedbenefits/outcomesareahigherqualityofprogramsofferedtoyoung

children.Thiswillbemeasuredbyanoutcome-basedsurveyoftraining,and/orcompletionofaprojectrelatedtothetraining.

2. Abenefitoftheprogramwillbethechildren’slibrarystaffwillbemoreawareofageappropriatelearningactivitiesforyoungchildren,aswellasappropriatesupportivetechnologies.

3. Theoutcomeattheendofthegrantcyclemaybeanincreaseinthenumberofchildrenparticipatingintheprogramsandusingonlineresources.

4. TheannualassessmentsbyVirginiaSchoolReadinessReportCardwillshowadecreaseinthenumberofareasatrisk.

Howfundswillbeused1. Stafftimetooversee,promote,andmanagetheproject.2. Softwaredevelopment/enhancements,ITsupport,annualupgrades,bugfixes,and

enhancementstoonlineprogramsandproject.3. Trainingandtrainingmaterials–mayincludecontractwithcontentexperts.4. Travelforlibrarystafftotrainingandmeetings.5. PromotionalmaterialstopubliclibrariesforIMLSfundedprograms.


5

Timeline1. ByNovemberofeachyear,havepreparedandavailableWinterReadingProgram.2. BySeptember2018,createITmanualforBookPointsfortrainingITstaff.3. BySeptember2018,createcontentusinglibrarystaffandcontentexperts;provide

trainingonuseoftheprogramonlinethroughJoin.meandface-to-face.4. Yearly,addbadgesandactivities.5. ByAugust2020,completeevaluationandupgradesofDayByDayVa.orgforboththe

EnglishandSpanishversions.6. Yearly,eachfallandspring,conducttrainingforpubliclibrarystaff.Complete

surveysattimeoftrainingandensurefollow-upevaluations6monthsfollowingtraining.

Ø SummerLearningandOutofSchoolLearning

IntentsofProject• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytoobtainand/oruseinformationresources(InformationAccess)• Improveusers’abilitytoapplyinformationthatfurtherstheirpersonalorfamilyhealth&

wellness(HumanServices)Whatistheproject?Thisprojectseekstoaddressthelearningandwellnessneedsofyouthandteensoverthesummerwhenthenormalschoolyearresourcesarenolongeravailable.SummerreadingprogramcontentandactivitiesdeliveredthroughtheonlineSummerReadingplatformwillsupportVirginia’sStandardsofLearningandbestpracticesforchilddevelopment.Inadditiontosummerreadingprogramming,thisprojectwillprovide:e-bookstopubliclibrariesfortheiryouthandteenusers,supportandpromotionalmaterialsforsummerreading,andservicesandinformationtoimprovethehealthandnutritionoflocalchildrenandteens.TheLibraryofVirginiawillcultivatepartnershipsbetweenstateandcommunityagenciesandlocalpubliclibrariestobenefittheprojectandprogramming.Trainingsupportingdevelopmentofexecutivefunctionand“deeperlearning”skills,developmentalbestpractices,STEM-basedexperiences,andlinkingnewtechnologiestolearningwillenhancepubliclibrarystaffknowledgeandskills.Forwhomistheprojectintended?ThisprojectisintendedtobenefitVirginia’schildrenandteensandthepubliclibrariesthatsupportthem.How?1. Providepubliclibrarieswithacollectionofqualitye-booksforchildrenandteens,

whichmaybeaccessedfromthelibraryandhometosupportreadingandlearning.2. ContinuetopartnerwiththeScienceMuseumofVirginiatoprovideSTEMResource

Hubstoselectpubliclibrariesforloantocommunityorganizationsandarealibraries.


6

3. ContinuepartnershipswithScienceMuseumofVirginiaandVirginiaDepartmentofConservationandRecreationtoofferfreeStateParkpassesandbackpackswithenhancingactivitiestopubliclibrariesforloantolibrarypatrons.

4. Providestafftrainingannually.TrainingwillbecoordinatedbytheChildren’sandYouthServicesConsultantandmaytakeplaceonlineorface-to-faceincentralorregionallocations.

5. Targettrainingtoareasofhighestneeds;thiswillbedonebymappingthelibrarylocationtothedatagatheredintheVirginiaSchoolReadinessReportCard,anannualreportcreatedbytheVirginiaEarlyChildhoodFoundation.

6. ProvideactivitiesandcontentonthesummerreadingprogramonlineplatformtosupportVirginiaStandardsofLearninginlanguageartsandSTEM.

7. PubliclibrariesinqualifyingareasparticipateintheUSDASummerFoodServiceProgrambyservingamealorsnackwithenrichingactivities.TheLibraryofVirginiaofferssupportandpromotionalmaterialstothepubliclibrariestosupporttheUSDASummerFoodServicesProgram.

8. PartnerwithVirginiaDepartmentofHealthtoprovidereliablehealthrelatedinformationtopubliclibraries.Thismayincludeaddingcontenttotheonlineplatformorinformationalmaterialsandwebsites.

9. TheLibraryofVirginiawillprovideconsultation,advice,training,coaching,andinformationtoVirginiapubliclibrarystaffandotherinterestedagencies.Thiswillbedonethroughprint,electronic,andface-to-facemeetings.Thiswillbemeasuredbythenumberofcontacts(phonecalls,emails,postingonsocialmedia,websitevisited,presentations,youthservicesnotes,sitevisits,andconversations).

Expectedbenefit(s)/outcome(s)1. Increaseinthenumberofqualitybooksavailabletochildrenandteens.Studies

showthisincreasesreadingandreadingskills.2. Increaseinthenumberofchildrenandteensparticipatinginandtrackinglearning

experiencesoverthesummer.3. IncreaseinthenumberofSTEMrelatedmaterialsandprogramsavailableto

communitiesthroughoutVirginia.4. TheannualassessmentsbyVirginiaSchoolReadinessReportCardwillshowa

decreaseinthenumberofareasatrisk.5. Librarystaffwillbeabletoofferahigherqualityofprogramstochildrenandteens.

Thiswillbemeasuredbyanoutcome-basedsurveyoftraining,and/orcompletionofaprojectrelatedtothetraining.

6. Reducedsummerlearninglossthroughtheprogramsandactivitiesforyouthduringthesummer.Thiswillbemeasuredbyapre-andpost-readingcomprehensionchallenge(forrising4ththroughrising6thgraders)embeddedintosummerreadingprogramsoftware.

7. Increaseinthenumberofpartnershipsbetweenlibrariesandotheragencies.

Howfundswillbeused1. Stafftimetocoordinateproject,travelfortraining,andmanagematerialssentto


7

publiclibraries.2. Trainingandtrainingmaterials–mayincludecontractwithexpertandmaybe

onlineorinperson.3. Contractwithvendertoprovidepubliclibraries,homes,andpossiblyschoolswith

accesstothee-books.4. PurchaseofmaterialsfortheSTEMResourceHubandmaterialstoenhancevisitto

VirginiaStateParks.5. Creationofcontentandpurchaseofmaterialsforsummerreadingprogramby

librarystaff,partner,andcontentexperts.6. Promotionalmaterialsforlibrariestopromotesummerfoodserviceprogram.7. Materialstothepubliclibrariestoenhancethelearningexperienceofchildrenand

teensattendingthesummerfoodserviceprogram.8. ITSupportfor:softwareplatform,mobilehotspots,Moodle,collaborationsoftware,

andportabletrainingcomputerlab.

Timeline1. Award5yeare-bookcontractonOctober1,2017.2. Monitoraccessthroughouttheproject.3. Annuallyorbi-annually(springandfall)providetrainingforeachsubprogramas

needed.Evaluationoccursattimeoftrainingwith6-monthimpactfollow-up.4. ContractannuallywithScienceMuseumofVirginiatoputtogethermaterialsfor

STEMResourceHub.5. ContractannuallywiththeScienceMuseumofVirginiaandtheVirginiaDepartment

ofConservationandRecreationtoprovidematerialstoenhancevisitstotheVirginiaStatePark.

6. ByAprilofeachyear,ensurecontentisaddedtoonlineplatformforsummerreading.

Goal2:Facilitateaccesstoinformationandthediscoveryofknowledgeandculturalheritageforthepurposeofcultivatinganinformedandengagedcommunity.

NeedsAddressed:1,2,3,4,5,7,8,9,10FocalArea(s):CivicEngagement,InformationAccess,InstitutionalCapacity,LifelongLearning

Ø CulturalHeritageAccessandEngagement(CHAE)

IntentsofProject• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoparticipateincommunityconversationsaroundtopics

ofconcern(CivicEngagement)


8

Whatistheproject?Thisprojectisfocusedonthedevelopmentofnewtools,services,andprogramsthatfosteruserengagementwithandaccesstoculturalheritagematerialsandgovernmentrecords,encouragingthepublictoexplorecollectionsininterestingandflexibleways.Thiswillincludethedevelopmentofnewaccesstools,theexpansionofexistingandexplorationofnewcrowdsourcingopportunities,andthefosteringofconversationsbetweenstakeholdersandtheLibraryofVirginia,aswellasamongstakeholdersofsharedinterestconcerningthetoolsandservices,thecontent,andtheirneeds,communityperspectives,andinterestsinthosethings.Forwhomistheprojectintended?Thisprojectisbroadlyconceivedasanopportunitytoengageusersofdifferentages,backgrounds,andinterests.Thiswillincludemiddle&highschoolstudents,youngeradults,andmorematureusers.Userswillalsoincluderesearcherswithestablishedinterestsinthematerials,aswellasmembersofthepublicwithlessdefinedorconsciousstakesinthematerial.How?1. ExpansionandmodificationofMakingHistory:Transcribe,leveragingpartnerships

andcollaborationlocally,aswellaswithcrowdsourcingexperts.2. ExpandMakingHistory:Transcribeintoamorevitalstate-wideinitiativethrough

localTranscribe-A-ThonsmodeledonLVA’spartnershipwithHandsOnGreaterRichmond.

3. LaunchandtestingofMakingHistory:Connect,theLVA’snewuserengagementplatform.

4. SharingofLVAopensourcedevelopmentsviaGitHubandprovidingassistancetootherinstitutionsusingLVAcode.

5. Developmentofdigitalprojectsandcollectionsthatcreateopportunitiesforvariedaudiencestoexplore,engage,andreacttoculturalheritagematerialsinmeaningful,yetfunandinterestingways.

6. Participateinthemulti-state/institutionpartnershiptodevelopaDigitalPublicLibraryofAmerica(DPLA)ServiceHubtoserveVirginiaandWestVirginia.

7. ContinuousevaluationandmodificationofLVAeffortsthroughfocusgroupmeetingsandsurveysandMakingHistory:Connect;explorationofnewdevelopmentsandprofessionalpracticesrelatedtoaccessandengagement.

Expectedbenefit(s)/outcome(s)1. MajorexpectedoutcomeisthebroaderengagementofVirginianswithcultural

heritagematerialsthathavedefinedthecommonwealthandexposemodernuserstotheindividualsfromthepastwhocollectivelyhelpedshapethecommonwealth.

2. LVAandotherVirginialocallibrarieswillhavegreaterunderstandingofhowtofosterengagementandconversationswithusersbasedonthesharingofLVAfeedbackandevaluation,aswellasfromcreatingopportunitiesforsharingofLVA


9

technicalexpertiseandcollectionmaterials.3. Potentialtodevelopwaysforlocallibrariestocreateuserengagementprogramming

oftheirown.4. Broaderandmoreopensharingofdigitalculturalheritagecontentandincreased

publicaccesstothatcontent.Howfundswillbeused1. Stafftimetodevelopworkflowsandmanageengagementtoolsandopportunities,

contentcreation.2. Stafftimetodevelopopensourceapplications.3. Supportpartnershipswithotherprofessionalorganizationsorgroupsrelevanttothis

project.4. Purchaseofsoftwareorlicensingtofacilitateprojects.5. Trainingfortechnicalandprojectstaff.6. Promotionalmaterialsforprojects.7. Traveltoprofessionalconferencesandworkshops.

Timeline1. Every6-9months:analyzeandevaluateestablishedbenchmarksandprotocols,

wherebyprojectstaffwillmakedevelopmentandcollectiondecisionsforeachnexttimeframe.

2. ByJanuary2018,implementatleast3newTranscribe-A-Thonopportunitiesacrossthestatebybringingtogetherselectpubliclibrarieswiththeirlocal“HandsOn”organization.

3. ByJune2018,evaluateanddeterminenextstepsforMakingHistory:Connect.4. ByJanuary2019,releasenextgenerationofLVAcrowdsourcing–potentially

offeringstructuredtranscriptionandmoreadvanced,yetstreamlinedandefficientprocessesformovingfromdigitaltotranscriptiontopublicaccess.

5. By2022,achieveactive,continuousLVAandpubliclibraryparticipationinDPLA.

Ø ElectronicRecordsandOpenData(EROD)IntentsofProject

• Improvethelibraryworkforce(InstitutionalCapacity)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoparticipateincommunityconversationsaroundtopics

ofconcern(CivicEngagement)Whatistheproject?Thisprojectisfocusedonthedevelopmentofnewtools,services,andprogramsthatenhanceuseraccesstothepublicelectronicrecordsofstategovernment,aswellasdevelopexpertiseforstaffattheLibrarythatissharedacrossthearchivalandlibrary


10

professionsinthecountry.BuildingonoursuccesswiththeKaineEmailrecordsandourpartnershipwiththeUniversityofWaterlootodevelopmachine-assistedprocessingprotocolsforemailrecords,wewilllooktoexpandandimproveworkflowsandprocessesfortheingest,management,andfreepublicaccesstotheelectronicrecordsofstategovernment.TheLibrarywillalsoenterthearenaofopendataaccessandmanagement,seekingtomakecontributingdataeasyforstateandlocalgovernmententitiesandaccessingandusingdataachievableforthepublic.Forwhomistheprojectintended?Thisprojectisdirectednotonlytothegeneralpublic,asaccesstotherecordsofgovernmentistheirright,butalsotothosegroupsthatfrequentlymediatesuchaccess:thepress,educators,specialinterestgroups,andpoliticalleadersthemselves.Professionallibrariansandarchivistsarealsomainaudiences,astheworkflows,processes,anddevelopmentswillcontributetotheon-goingconversationsthesegroupshaverelatedtoavailabilityofandpublicaccesstolargegovernmentdatasets–whetherarchivaloropendata.How?1. ContinuedpartnershipwithUniversityofWaterlooresearcherstosolidifyand

incorporatemachine-assistedreviewasalegitimateandeffectiveelectronicrecordsprocessingprotocol.

2. ContinuedcollectionandmanagementofstategovernmentarchivalWebcollectionsthroughpartnershipwithInternetArchive(Archive-It).

3. FormaldevelopmentofpartnershipwithVirginiaInformationTechnologiesAgency(VITA)toestablishandenhancegovernancestructure,policyandstandardspromulgation,andproceduresforcontributionstoVirginia’sOpenDataPortal–DataVA–atdata.virginia.gov.

4. Createrelationshipswithpubliclibraries,educationalinstitutions,andotherinterestedpartiestodeveloptrainingandinformationalmaterialsaboutgovernmentdatainVirginiacommunities,makingopendataaccessibleandmeaningfultothepublic,aswellasdataprofessionals.

5. Continuesharinginformationanddevelopmentswitharchivistsandlibrariansrelatedtoelectronicrecordsmanagementanduseraccesstogovernmentdatathroughprofessionaloutlets.

Expectedbenefit(s)/outcome(s)1. Majorexpectedoutcomeisasolid,tested,andefficientprocessformoving

accessionedarchivalelectronicrecordsfromstoragetopublicaccessinatimelymanner.

2. Increasinginvolvementofstateandlocalentitiesinopenlysharingpublicdatasets.3. LVAandotherVirginialocallibrarieswillhavegreaterunderstandingofhowto

engagethepublicinunderstandingandpotentiallyutilizingopengovernmentdatatoimprovetheircommunities,addresslocalissues,andmakeimportantcommunitydecisions.


11

4. Increasedaccesstoandvisibilityofbornelectronicarchivalcontent,withtangibleusecasesofthebenefitofhavingaccesstoopenrecordsofstategovernment.

Howfundswillbeused1. Stafftimetodevelopwithpartnersproperworkflows,procedures,policiesand

methodsfordisseminationofprojects’benefitsandoutcomes.2. Purchaseofsoftwareorlicensingtofacilitateprojects.3. Trainingfortechnicalandprojectstaff.4. Promotionalmaterialsforprojects.5. Traveltoprofessionalconferencesandworkshops.Timeline1. ByJune2018,firmlyunderstandthescopeofparticipationbystateandlocalentities

intheVirginiaOpenDataPortal–DataVA.2. BySeptember2019,establish–inpartnershipwithVITA–anopendatagovernance

frameworkforthemanagementandsustainabilityofDataVA.3. ByDecember2018,completeKaineemailprocessingthroughpartnershipwiththe

UniversityofWaterloo.4. InJanuary2020,evaluatestatusofallprojectfocusesandreassessdirectionand

identifynextstepsforelectronicrecordsandopendatamanagement.5. ByJune2020,implementnewprojectroadmap.Ø InterlibraryLoan(ILL)IntentsofProject:

• Improveusers’abilitytoobtainand/oruseinformationresources(InformationAccess)

Whatistheproject?ThisprojectfacilitatesaccesstotheLibraryofVirginia’suniquepublishedmaterialsrelatedtoVirginiahistoryandculture,aswellasthevastmicrofilmcollectionoforiginalrecordsofstateandlocalgovernment,Virginianewspapers,andpersonalmanuscriptcollections.TheLibraryconsistentlyreceivesover15,000requestsperyearforuniquematerialsfrombothVirginiaandnon-Virginiapubliclibraries.Despitethegrowthofdigitalcollectionsandpublicexpectationsforonlineaccesstouniquematerials,theLibrary’sILLprogramcontinuestobestrongandviable,meetingtheneedsofresearcherswhocannotvisittheLibraryinperson.Forwhomistheprojectintended?ThisprojectisintendedforthegeneralpublicconductingresearchingusingoriginalrecordsofVirginiagovernment,historicVirginianewspapers,militaryrecordsresearch,andmanyotheruniquecollections.TheprojectisalsointendedtohelpVirginiapublic


12

libraries–andthoseoutsideofVirginia–meettheinformationneedsoftheirconstituents.How?1. RespondefficientlyandeffectivelytorequestsforLibraryofVirginiacollectionsfrom

public,academic,research,andotherlibrariesinVirginia,aswellasthoseoutsideVirginia,torequestsforuniqueVirginiamaterialsandothercollectionsavailableforloanthroughILL.

2. Whennecessary,replaceorrepairmicrofilmmaterialsintheeventofloss,destructionordegradationduetouse.

Expectedbenefit(s)/outcome(s)?1. Meetingorexceedinganaveragefill-rateofatleast98%foraccurateILLrequests

forLVAmaterials.2. UserswillhaveaccesstouniqueVirginiamaterialsotherwiseunavailablewithouta

triptoRichmond.Howfundswillbeused1. Stafftimetoprocessrequestsfromreceiptthroughreturn.2. Shippingmaterialsandcosts.Timeline1.MaintainandassessquarterlystatisticsonILLrequestsandfillrates.Ø InformationTechnologyServices(ITS)IntentsofProject:

• Improverusers’abilitytoobtainand/oruseinformationresources(InformationAccess)

• Improvethelibrary’sphysicalandtechnologicalinfrastructure(InstitutionalCapacity)

Whatistheproject?Technologyunderpinstheon-goingmanagementofandaccesstothedigitalculturalheritageandarchivalmaterialsdevelopedbytheLVA,aswellastheonlineearlyliteracyandreadingprograms.ThisprojectensuresthattheLibrarycontinuestorespondproactivelytotechnologyneeds,aswellasbeabletoaddressissuesthatariseunexpectedly,inordertoprovidecontinuing,expansive,andimprovedpublicaccesstotheseresources.Forwhomistheprojectintended?SincetheLibraryservesawideswathofthepopulation,bothin-andout-sideVirginia,


13

thisprojectisintendedtosupportalluserswithvariousinterestsandneedswiththemostuptodateandsecuretechnologiesanddevelopments.How?1. Maintainlicensingandsupportagreementsthatensuresystemsandapplications

providingaccesstodigitalarchival/culturalmaterialsremainaccessibleandwellmanagedovertime.

2. Planeffectivelyusingin-housetechnicalandadministrativeexpertisetoensureregularmaintenanceandupgradestosystemsandservices.

3. Provideandmaintainin-houseequipmentandinfrastructuretosupportaccesstoLVA’sculturalandarchivalcollections.

Expectedbenefit(s)/outcome(s)1. ContinuedfreeuseraccesstomicrofilmintheLVAreadingroomsequaling

approximately32,000reelsperyear,usedbymorethan5,000patrons.2. Atleast98%up-timeeachyearforaccesstodigitalarchival,cultural,and

educationalresourcesdevelopedbytheLVA.Howfundswillbeused1. Hardwareandsoftwarereplacementfor36ScanPromicrofilmscannersinthe

Library’spublicreadingroomsandstaffareas.2. Apercentshareofmaintenance,support,and–whenneeded–purchaseofdigital

archivalcollectionssystemsandrelatedinfrastructure.3. Technicalstaffsupporttomaintainandaddressissuesrelatedtopublicaccessto

LVA’sdigitalandarchivalcontent.Timeline• BySeptember2018,replaceallScanProsinLibrary’sreadingroomsandstaffareas.• Annually,byeachSeptember,establishroadmapforscheduledupgradesand

maintenancetosystemsrequiredforefficientmanagementanduseraccess.• Remediateissues/problemsintimelyandeffectivemannerastheyarisewhen

impactinguseraccesstodigitalcollectionsandresources.Ø FindItVirginia(FIVA)IntentsofProject

• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(InformationAccess)

Whatistheproject?Thisprojectisasuiteofproductsthatenablesuserstofindmagazineandnewspaperarticles,encyclopediasandotherreferenceworks,TVandradiotranscripts,companyinformationandinvestmentreports,healthandwellnessinformation,plusphotos,


14

charts,maps,diagrams,andillustrations.Usersalsohavetheabilitytodigitallydownloadpopularmagazinesande-readercontent.Homeworkhelpisofferedtostudentsingrades3-12fortutoringinMath,Science,English,SATprep,andisavailableduringtheschoolyearMonday-Thursday3pm-9pmandSaturday9am-3pm.Forwhomistheprojectintended?ThisprojectisavailabletoanycitizeninVirginiawithapubliclibrarycardandisavailable24hoursadayfromanywherewithaninternetconnection.ResourcesareavailableinallK12schoolsduringtheschooldaywithoutapubliclibrarycard.How?1. CreateafocusgroupofVirginiapublicandschoollibraryprofessionalsinordertobi-

annuallyevaluatetheusefulnessofthecontentofandaccesstoFindItVirginia(FIVA).

2. MeasuredatabaseusewithtoolssuchasProjectOutcome(PublicLibraryAssociation).

3. DevelopamarketingplanandtoolkittohelplibrariesmarketFindItVirginia.4. Workwithvendorstoincorporateveryshortvideoclipswithhelpfultipstoimprove

userexperience.5. Monitore-Bookmarketplace.Seekopportunitiesforpartnershipsandcollaboration.6. ReevaluateandpossiblyreplacetheFindItVirginiamobileapplication.Expectedbenefit(s)/outcome(s)?1. Accesstofreeinformationalresources.2. Amoretransparentprocedureofhowresourcesareselectedbyhavingafocus

group.3. CitizensandstudentsofVirginiawillhaveabetterunderstandingofFIVAofferings

andhowtousethecontentandproductsavailable.4. Focusgroupwillhaveuserfeedbackviasurveysanddatabasestatisticsinorderto

determineusefulnessofdatabases.Howfundswillbeused1. RenewcurrentofferingsinFIVAand/orpurchasenewproducts.2. Stafftimetoarrangeparticipationoffocusgroupandtostudythebestpossibleway

toreportmeasuredoutcomes.3. Stafftimetoworkwithvendor(s)andensureFIVAinterfaceisworking,accurate,

andup-to-date.

Timeline1. ByMarch2018,establishstakeholderfocusgroupandhavecompletedfirst

orientationtothefunctionandpurposeofthegroup.2. EverysixmonthsbetweenJune2018andJanuary2020,convenestakeholderfocus

grouptodiscussmeasuredoutcomesandstatisticsofthecurrentselectionof


15

databasesandFIVAproductsandmakerecommendationsforanychangesifneeded.

3. ByJanuary2020,developaroadmapforFindItVirginiatocarrytheservicethroughtotheendofthe5yearplan.

4. InJune2020,June2021,andJune2022,bringfocusgrouptogether(eitherinpersonorvirtually)foron-goingevaluationandroadmapimplementation.

Ø WordpressHostedLibrarySitesIntentsofProject

• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(Information

Access)

Whatistheproject?Wordpresssiteshelppubliclibrariescreatesmart,newWebsitesfortheirpatrons.LibraryWebsitescanbecreatedandediteddirectlythroughtheInternet,usingbuilt-intexteditorsandotherpowerfulfeaturesthatmakeiteasyforlibrarystaffmemberstokeeptheirsite'scontentcurrent.Smalllibrarieswithlimitedfundingcandevelopaprofessional-lookingWebsitethatgivespatronsquickaccesstocatalogs,databases,calendars,information,andevents.Forwhomistheprojectintended?VirginiapubliclibrariesandallcitizensofVirginia.How?1. Promotethroughthepubliclibrarylistservs,publiclibraryextranet,andatvarious

meetingsandprofessionaleventstheavailabilityofthisservicetoVirginia’spubliclibraries.

2. Assistlibrarieswithcustomizedneedsfortheirwebsitesinordertoinformthepublicabouttheirservicesandprograms.

3. Providetrainingonhowtomaintainandupdatesites.4. Investigateandprovidenewfunctionsorpluginsasreleased.

Expectedbenefit(s)/outcome(s)1. Provideswebsitesthatincludecalendarsofprogramssopubliclibraryusersare

informedoflibraryactivities.ThesesitesalsocontainlinkstoFindItVirginia,DaybyDayVA,andotheronlineliteracyresources.

Howfundswillbeused1. Annualhostingcostsandcostsfornewsites.2. Feesforupgradesorcustomizationofsites.


16

3. Stafftimetoassistwithimplementation,issues,andtraining.Timeline1. EnsurethatrequestsfornewWordpresssitesareimplementedwithin6monthsof

agreementfinalization.2. Everycalendaryearsubmitevaluationformandquestionnairetopubliclibraries

withhostedsitestomeasuresatisfaction,usestatistics,andneedsforplug-insorotherfeatures.Respondwithin2monthswithroadmapforchangestobeimplementedwithin6months.

Ø VirginiaEvergreenLibrariesConsortium(EVLC)IntentsofProject

• Improvethelibraryworkforce(InstitutionalCapacity)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(InformationAccess)

Whatistheproject?ThisprojectprovidesEvergreen,anaffordableopensourceintegratedlibrarysystem,topubliclibrariesinVirginia.Forwhomistheprojectintended?PubliclibrariesinVirginiathatmightotherwisenotbeabletoaffordlargersystems.Itisalsohelpfultothosethatmightnothaveafulltimeprofessionalcataloger.How?1. Annually,provideanopportunityforinterestedlibrariestomigratetoEvergreen.2. Offerwebinartrainingasneeded.3. ProvidecommunicationopportunitiesassuggestedbyparticipantsoftheVirginia

EvergreenLibraries(VEL)consortiumincludingwebsiteinformationandlistservinformation.

4. Workonde-dupingthecurrentEvergreendatabase.5. AttendannualEvergreenInternationalConferenceinSpring2018.6. WorkoncatalogingstandardsfortheVELconsortiumandhostquarterlycatalogers

meeting.Expectedbenefit(s)/outcome(s)1. Improvedaccesstopubliclibrarycollectionsforusersatsmaller,lesswell-funded

librariesinVirginia.2. GrowthinthenumberoflibrariesparticipatinginEvergreen.3. Cleanupofdatabaseviade-duplicationproject.4. Usershavingbetterknowledgeofsystem.5. Improvepubliclibrarystaff’sunderstandinganduseofsystem.


17

Howfundswillbeused1. 40%ofEquinoxhostingfeeandpaymenttovendorforde-duplicationwork.2. Stafftimetorunreports,fieldquestions,workwithvendortoanswerhelpdesk

requests.3. Traveltoconferences.4. TrainingprogramspresentedbyEquinoxforlibrarystaffusingthesystem.Timeline1. Winter2018-UpgradeEvergreenwhenrecommendedbyhostingcompany.2. EveryotheryearstartingSpring2018,offertwo-dayworkshoponcataloging,

circulation,reports,andadministration.

Ø CommunityBasedDigitalProjects(CBDP)Intents

• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(InformationAccess)• Improvethelibraryworkforce(InstitutionalCapacity)

Whatistheproject?Thisprojectseekstoprovidepubliclibrarieswiththeresourcesandknowledgetomaketheirlocalculturalheritagecollectionmaterialsavailableonlinetotheircommunity,aswellastheworldmorebroadly.TheLVAwillfosterpartnershipsandcollaborationsthatwillenablepubliclibrariestopresenttheirmaterialsefficientlyandmosteffectively.Whenpossible,theLVAwillalsoprovidetrainingandsupporttotrainstaffondigitalprojectmanagement,includingtheselection,management,andpublicaccesstomaterials.Forwhomistheprojectintended?Thisprojectisbroadlyconceivedascreatingawayforusersofallagesandintereststohaveaccesstotheculturalheritagematerialsoftheircommunities.Itisalsointendedthatthisprojectwillprovidepubliclibrarystaffwithinformationandskillstoselectandmanagedigitalprojects.How?1. ContinueworkingwithVirginiapubliclibrariestoidentifylocalyearbookcollections

fordigitizationthroughtheLVA’sparticipationintheLyrasisDigitizationCollaborative.

2. SurveypubliclibrariesregardingtheircollectionsandexploreopportunitiestoaddnewcollectionsonlineviatheLyrasisDigitizationCollaborative,includingmaterialssuchasCity/CountyDirectoriesorotherlocallyrelevanthistoricalmaterialssuitableforsuchaprogram.


18

3. Createmarketingmethodsandmaterialstohelplibrariespromotetheirparticipationinthisprogramandtheirnewdigitalcollections.

4. Exploretheuseofotherdigitalcollectionmanagementtools,includingOmekaandFromthePage,aspossibleresourceslibrariescanusetocreateandmanagepublicaccesstodigitalmaterials.

5. Provideguidanceandsupporttopubliclibrariesseekingtodevelopdigitalcollectionprogramming.

Expectedbenefit(s)/outcome(s)?1. Increasedpublicaccesstoandunderstandingoflocalhistoricalmaterialsheldin

theircommunitylibrariesandavailableonline.2. Increasedcapacityforpubliclibrarystafftoidentifyandparticipateindigital

collectionprojects.Howfundswillbeused1. StafftimetooverseeandcoordinateLyrasisprojectsforpubliclibraries.2. Mailingsuppliesanddeliverychargesformaterialssentforscanningaspartofthe

Lyrasisproject.3. Stafftimetoconsultwithpubliclibrariesondigitalprojectdevelopment,collection

identification,andonlinedelivery,aswellaspotentialparticipationinDPLA(seeCHAEprojectabove).

4. Software/applicationdevelopmentforpubliclibrarydigitalculturalheritagecontentnotsuitableforLyrasisDigitizationCollaborative.

Timeline?1. ByMay2019,completepubliclibraryyearbookscanningpartofproject.2. ByDecember2018,developaroadmapforthedigitizationofadditionalpublic

librarycontent,suchascity/countydirectories,viatheMassDigitizationCollaborative,basedonfeedbackfrompubliclibraries.

3. ByJune2019,completefirstdeliveryofnewMassDigitizationCollaborativecontent.4. ByJanuary2020,createandfinalizeroadmapfordevelopmentofadditionaltoolsto

manageandprovidepublicaccesstonon-Collaborativecontent.Ø DocumentBankofVirginia(DBANK)

IntentsofProject(FocalAreaofGoal)

• Improveusers’formaleducation(LifelongLearning)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(Information

Access)• Improveusers’abilitytoparticipateintheircommunity(CivicEngagement)• Improveusers’abilitytoparticipateincommunityconversationsaroundtopics


19

ofconcern(CivicEngagement)Whatistheproject?DocumentBankofVirginia(DBVa)isaprojectdevelopedbytheeducationdepartmentattheLibraryofVirginia.TheDBVacontainsinoneplacesomeofthemostimportantdocumentsinthehistoryofVirginiafromtheLibrary’svastcollection.Maps,wills,patents,audiorecordings,videoclips,emails,photographs,letters,broadsides,andmanyotherprimarysourcesareorganizedbyhistoricera,theme,andVirginiaStandardsofLearning.Forwhomistheprojectintended?Theprimaryaudiencesforthisprojectareteachers,librarians,andstudents,bothwithinVirginiaandbeyond.Thisprojectalsoisbroadlyconceivedasanopportunitytoengagelifelonglearnersofdifferentages,backgrounds,andinterests.How?1. ExpansionandmodificationofDocumentBankofVirginia,leveragingstudent

internshipsandpartnershipsaswellasothercollaborations.2. ExpansionoftheseriesofeducatorprofessionaldevelopmentworkshopsonDBVa

tobothon-andoff-sitelocationsthroughoutthestate,ledbystaffeitherin-personand/orvirtually.

3. TheLibrarywillengagewithusersinterestedinDBVaviasocialmedia,especiallytheLibrary’seducationFacebookpage(https://www.facebook.com/educationLVA).

3. ContinuousevaluationandmodificationoftheLibrary’seffortsthroughfocusgroupmeetings,surveys,andevaluationsaftereachworkshoppresentation.

Expectedbenefit(s)/outcome(s)1. Majorexpectedoutcomesareto

a. Improveusers’formaleducation;b. BroadenengagementofVirginianswithculturalheritagematerialsthathave

definedthecommonwealth;c. Exposemodernuserstotheindividualsfromthepastwhocollectivelyhelped

shapethecommonwealth.1. PotentialtodevelopprogramsandpartnershipscenteredonDocumentBankof

Virginia.2. PotentialtofosterthedevelopmentoftheLibraryasacenterforonlineeducational

resourcesforteachersandstudents.Howfundswillbeused1. Stafftimetodevelopcontent.2. Traveltooff-sitepresentationsandprofessionalconferencesandworkshops.3. Supportpartnershipswithotherprofessionalorganizationsorgroupsrelevanttothis

project.4. Purchaseofsoftwareorlicensingtofacilitateproject.


20

5. Trainingfortechnicalandprojectstaff.6. Promotionalmaterialsforproject.Timeline1. Onanon-goingbasis:evaluateallworkshopsthroughsurveys;hoststudent

internships,volunteeropportunities,andclasscollaborationstoworkoncreatingdocumentsetsforDBVa.

2. Everysummer:hostatleastoneteacherresearchfellowtoworkoncreatingdocumentsetsforDBVaandholdonesummerteacherinstitutetoexposeeducatorstoDBVa.

3. Every9-12months:evaluateandmodifytheLibrary’seffortsthroughfocusgroupmeetingsandsurveysaswellasevaluationsofeveryworkshop.

4. ByJune2018:implementatleastthreenewprofessionaldevelopmentworkshopseitheron-oroff-siteandincorporateatleastonedistancelearning/virtualworkshopintotheseries.

5. ByJune2019:releasenextgenerationofDocumentBankofVirginiatoincludearelateddocumentssectionbasedonevaluationandeducatorfeedback.

6. ByJune2020:increasethetotalnumberofdocumentsto500,allwitheasilyaccessibledigitizedprimarysources,historicalcontext,citations,relevantStandardsofLearningcategories,andclassroomactivities.

Ø GenealogyEducation(GE)

IntentsofProject(FocalAreaofGoal)

• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(Information


ofconcern(CivicEngagement)Whatistheproject?Thegoalofthegenealogicaleducationprojectistodevelopanongoingrelationshipwithnewandexperiencedresearchersinterestedindevelopingaproficiencyintracingfamilyandcommunityhistory.Bydevelopingaseriesofworkshopsandconferencesthatintroduceandexpandparticipants’skill,weaspiretocreateanewgenerationofpatronsforourcollections.Forwhomistheprojectintended?Thisprojectisbroadlyconceivedasanopportunitytoengageusersofdifferentages,backgrounds,andinterests.Appealingtothepublicingeneral,thisprojectalsowill


21

targettheAfricanAmericancommunityspecificallytoexploreitsroots.Further,thisprojectwillexplorecollaborationsbetweenmiddleschoolandhighschoolstudents,youngeradults,andmorematureusers.Theaudiencewillcompriseresearcherswithestablishedinterestsinthecollections,aswellasmembersofthepublicwithlessdefinedgoalsinfamilyandcommunityhistory.How?1. ExpansionandmodificationoftheLibrary’sseriesofon-sitehalf-dayworkshops

throughouttheyear:a. Twointroductoryworkshopsforpersonsnewtothefieldofgenealogy.b. Twoworkshopsspecificallygearedtopersonsdoingresearchinspecificareas,

suchasmilitaryrecords.c. Onetotwoworkshopsthatdemonstratewhatresourcesareavailableonline,

howtofindthem,andhowtousethem.d. OnetotwothematicworkshopsthatcomplementothermajorLibraryprojects

andinitiatives.Forexample,workshopsonAfricanAmericangenealogytosupportprojectslikeVirginiaUntold:theAfricanAmericanNarrativeoraworkshoponrecordsrelatedtothecurrentexhibition.

e. Oneday-longconferencefeaturingaguestspeakerandseveralsessionsledbyLibrarystaff.

2. ExpansionoftheLibrary’sseriesofworkshopstooff-sitelocationsthroughoutthestate,ledbystaffeitherin-personand/orvirtually.

3. TheLibrarywillalsocontinuetodevelopitsonline,self-directedseriesofmodulesonhowtoconductgenealogicalresearch.

4. TheLibrarywillengagewithusersinterestedingenealogyeducationviasocialmedia.

5. ContinuousevaluationandmodificationoftheLibrary’seffortsthroughfocusgroupmeetingsandsurveys,aswellasevaluationsofeveryworkshop.

Expectedbenefit(s)/outcome(s)1. MajorexpectedoutcomeisthebroaderengagementofVirginianswithcultural


2. AnothermajoroutcomeistoimproveVirginiansabilitytoevaluatesourcesanddevelopcriticalthinkingskills.

3. Potentialtodevelopprogramsandpartnershipswithlocallibrariesandotherinstitutionscenteredonfamilyandcommunityhistory.

4. Potentialtodeveloparobustonlinegenealogyeducationprogramandtoevaluateitseffectiveness.

Howfundswillbeused1. Stafftimetodevelopcontent.2. Traveltooff-sitepresentations,andprofessionalconferencesandworkshops.3. Supportpartnershipswithotherprofessionalorganizationsorgroupsrelevanttothis


22

project.4. Purchaseofsoftwareorlicensingtofacilitateproject.5. Trainingfortechnicalandprojectstaff.6. Promotionalmaterialsforproject.

Timeline1. Onanon-goingbasis:evaluateallworkshopsthroughsurveys.2. Every9-12months:evaluateandmodifytheLibrary’seffortsthroughfocusgroup

meetingsandsurveysaswellasevaluationsofeveryworkshop.3. ByJune2018:incorporateatleastonedistancelearning/virtualworkshopintothe

series.4. ByJune2019:distancelearning/virtualworkshopsarearegularcomponentofthe

genealogyeducationseries.

Ø LifelongLearning(LLP)IntentsofProject(FocalAreaofGoal)

• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)• Improveusers’abilitytoobtainand/oruseinformationresources(Information


ofconcern(CivicEngagement)Whatistheproject?Thisprojectwillsupportlifelonglearningbydesigningandimplementingprogramsthatencourageinteractionandengagementwiththesubjectmatterathand.Asaresultoftheprogramming,Librarypatronswillhaveanenhancedappreciationandunderstandingofthestate’shistoryandcultureaswellasanawarenessofthescopeoftheLibrary’scollectionsandhowtousethem.TheLibrary’sprogramsincorporatecivicengagementasakeycomponentofitspresentationssothatpatronscomeawaywithakeenerawarenessofhowthepasthasinfluencedthepresent.Forwhomistheprojectintended?Thisprojectisbroadlyconceivedasanopportunitytoengageusersofdifferentages,backgrounds,andinterests.ProgramswillbechosentoappealtoasbroadaswathofVirginiansaspossible.How?1. Programsconsistingofacombinationofbooktalks,lectures,paneldiscussions,

researchupdates,communityconversations,andtoursoftheLibrary’sreadings


23

roomsandexhibitionsthroughouttheyear.Mostwillbe50-75minutesinlengthandsomewillincorporateadisplayandinterpretationofrelevantmaterialsfromourcollections:a. BooktalksinwhichauthorsofsubjectsthatsupporttheLibrary’smissionto

promoteawarenessofthestate’shistoryandcultureareinvitedtopresentoverviewsofnewpublications.

b. Paneldiscussionsincludeaprimaryauthor/researcheralongwithsupportingpresenterstoprovidemultipleperspectivesonacommontheme.Theintentistoexploreasubjectinsuchawaythattheaudienceisdrawnintotheconversationandtheprogrambecomesmoreofamoderateddialoguethanstraightforwardpresentation.Civicengagementisakeycomponenttotheseprograms.

c. Staffandregularpatronsareinvitedtosharetheirresearchornewmaterialsthattheyhaveunearthedinthecourseoftheirwork.

d. ToursareconductedbyeducationstaffoftheLibrary'sreadingroomsandcurrentexhibitionsthroughouttheyearforresearchgroups,schoolgroups,andprofessionalcolleagues.

2. ExpansionoftheLibrary’sseriesofprogramstooff-sitelocationsthroughoutthestate,ledbystaffeitherin-personand/orvirtually.

3. TheLibrarywillengagewithusersinterestedinlifelonglearningviasocialmedia.4. ContinuousevaluationandmodificationoftheLibrary’seffortsthroughfocusgroup

meetingsandsurveys,aswellasevaluationsofeveryprogram.Expectedbenefit(s)/outcome(s)1. MajorexpectedoutcomeisthebroaderengagementofVirginianswithcultural


2. Potentialtodevelopprogramsandpartnershipscenteredonlifelonglearning.3. PotentialtofosterthedevelopmentoftheLibraryasacenterforlifelonglearning

andcivicengagement.

Howfundswillbeused1. Stafftimetodevelopcontent.2. Traveltooff-sitepresentations,andprofessionalconferencesandworkshops.3. Supportpartnershipswithotherprofessionalorganizationsorgroupsrelevanttothis

project.4. Purchaseofsoftwareorlicensingtofacilitateproject.5. Trainingfortechnicalandprojectstaff.6. Promotionalmaterialsforproject.Timeline?1. Onanon-goingbasis:evaluateallprogramsthroughsurveys.2. Every9-12months:evaluateandmodifytheLibrary’seffortsthroughfocusgroup

meetingsandsurveys,aswellasevaluationsofeveryprogram.


24

3. ByJune2018:incorporateatleastonedistancelearning/virtualprogramintotheseries.

4. ByJune2019:distancelearning/virtualprogramsarearegularcomponentofthelifelonglearningproject.

Ø NewspaperProject(NP)IntentsofProject(FocalAreaofGoal)

• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytodiscoverinformationresources(InformationAccess)

Whatistheproject?ThisprojectintendstoexpandthescopeoftheLibrary’sexistingparticipationintheNationalDigitalNewspaperProgram(NDNP).ThisincludesfocusingonthedigitizationofmostlycurrentVirginianewspapers,uponreceivingpublisherpermission,andmakingthemfreelyavailableonlineviahttp://virginiachronicle.com.Forwhomistheprojectintended?ThematerialsareofinteresttoVirginiacitizensofallagesandbackgroundsdoingnewspaperresearchonmodern,local,andnationalissues.Publiclibrariesbenefitgreatlyfromhavingthismaterialfreelyavailabletotheirpatrons.How?1. Digitizationandcontentconversionprocesstocreatenecessarymetadataandfull

textsearchcapabilities,aswellasderivativeimagestopermitviewingnewspaperpagesthatcanbeenlargedandcropped.

2. ThecontentisthenmadefreelyavailableonlineatVirginiaChronicle.(http://virginiachronicle.com)

Expectedbenefit(s)/outcome(s)?1. Free,permanentpublicaccesstoVirginiansandbeyondtonewspapercontent

currentlyundercopyright,aswellasselecthistoricalnewspaperswhichwouldnormallybeunavailableexceptforafeeorsubscription,ifatall.

Howfundswillbeused1. Digitizationofandmetadatacreationforthecontent.2. Stafftimetomanagetheproject,fromnewspaperidentificationthrough

establishingagreementwithpublishers,digitizationplanningandcompletion,andonlinedelivery.

Timeline1. ProjectsbegininDecemberofeachyearwithestablishedbenchmarksanda


25

deadlineofAugust/September.2. Yearly,between50,000and100,000pageswillbemadefreelyavailabletothe

public.

Goal3:Supportthetraininganddevelopmentofproactivelibraryleadershipandskilledstafftomeettherapidlychangingenvironment.

NeedsAddressed:2,3,4,5,7,8,9FocalArea(s):CivicEngagement,InformationAccess,InstitutionalCapacity,LifelongLearning

Ø TwentyFirstCenturyWorkSkills–StaffIntentsofProject

• Improvethelibraryworkforce(InstitutionalCapacity)• Improveusers’generalknowledgeandskills(LifelongLearning)

Whatistheproject?Thisprojectprovidestrainingandprofessionaldevelopment,includingcontinuingeducation,toenhancetheskillsofthecurrentlibraryworkforceandleadership,andadvancethedeliveryoflibraryandinformationservices.Librarystaffwillbebetterpreparedtohandledemandsandchallengesofchangingtechnologyandtheconstantlychanginglandscapeofthelibraryprofessional.Itisimportanttogivelibrarystafftheopportunitytolearnnewtechniquesandmethodstoreachunderservedresidentsandimproveservicestotheircommunities.Forwhomistheprojectintended?Thisprojectisfocusedonlibrarystaff,mostlyfrompubliclibraries.Wealsotrytoincludestafffromacademic,government,andspeciallibrarieswhereapplicable.How?1. Annuallysponsororco-sponsoraworkshopineachofthesixVirginiaLibrary

Associationsgeographicregions.Topicswillbedeterminedbyacontinuingeducationassessmentandbyevaluationsdoneaftereachworkshop.

2. WorkwiththeVirginiaLibraryAssociationtoprovidelearningopportunitiestodeveloplibraryleadershipstatewide.

3. Increaseparticipation(affiliations,enrollments,andcoursecompletions)inWebJunctionVirginia.

4. Planandexecuteanannualpubliclibrarydirectorsmeeting.5. Planandexecuteanewdirector’sinstituteeveryotheryear.


26

6. PursuecollaborativeeffortstodevelopandimplementaneffectiveContinuingEducationprogramemphasizing“21stCentury”skillsforpubliclibrarystaffwithtrainingsscheduledattheLibraryofVirginia,inthefield,andviadistancelearning.

Expectedbenefit(s)/outcome(s)1. Preparelibraryworkforcewith21stcenturyskills.2. Collaborativeeffortsareneededtoprepareforlibraryworkforceneedsincoming

yearsaslibrariansretire,includingrecruitmentactivities,improvementsinworkerincentivesandconditions,andon-the-joblearningopportunitiesfor“growingourown”librarystaff.

Howfundswillbeused1. Hiringtrainers.2. Investinginonlinelearningcontent.3. Scholarshipsforlibrarystafftoparticipateinnationwidetraininginstitutes.4. Developmentofcollaborativeopportunitieswithlibraryorganizationstorecruitand

cultivatefuturelibraryleaders.Timeline1. Every6-9months:analyzeandevaluatenumberandtypesofprofessional

developmentactivities.2. ByFall2018,evaluateparticipationinWebJunctionVirginia.3. By2019,60percentoflibraryandlibrarysystemstaffandlibrarytrustees

participatingintrainingprovidedbyTheLibraryofVirginiaanditspartnerswillindicatethroughsurveysthattheylearnedsomethingbyparticipatinginthetrainingactivity;areconfidentaboutusingwhattheyhavelearned;andarelikelytoapplywhattheyhavelearnedtohelpimprovelibraryservicestothepublic.

Ø TwentyFirstCenturyWorkSkills–LeadershipandCommunity

StakeholdersIntentsofProject(FocalAreaofGoal)

• Improvethelibraryworkforce(InstitutionalCapacity)• Improveusers’generalknowledgeandskills(LifelongLearning)• Improveusers’abilitytoparticipateintheircommunity(CivicEngagement)

Whatistheproject?Thisprojectprovidestrainingandprofessionaldevelopmenttoenhancetheskillsofcurrentlibraryadministrators,trustees,andFriendsgroups,enablingthemtobettermeettherapidlychangingenvironmentofcommunityneedsandchallenges.Ensuringthatlibrarydirectors,theirboards,andlibrarysupportorganizationsunderstandtheir


27

appropriaterolesandresponsibilitiesencouragesdevelopmentandimprovementoflibraryservicethroughouttheCommonwealth.Forwhomistheprojectintended?Thisprojectisfocusedonpubliclibrarydirectors,libraryboards-bothgoverningandadvisory–andlibraryFriendsgroups.Often,otherlibrarystakeholdersparticipateinthetrainingandinformationalsessions.How?1. Produceandpresentcustomizedtrainingsessionstolibraryboardsattheirmeetings

uponrequest.Topicsmayincluderolesandresponsibilities,FreedomofInformationActrequirements,recordsmanagement,capitalcampaignconsiderations,anddirectorsearchconsiderations.

2. WorkwiththeVirginiaFreedomofInformationAdvisoryCounciltoprovidelearningopportunitiesandinformationtolibraryleadershipstatewide.

3. ProduceandpresentcustomizedtrainingsessionstolibraryFriendsgroupsattheirmeetingsuponrequest.Topicsmayincludemembershiprevitalizationandengagement,fundraisingideas,androlesandresponsibilities.

4. Meetwithnewpubliclibrarydirectorsattheirlibrariestoprovideindividualtrainingonsuchtopicsasstateaidrequirementsandresources,libraryadministrationissues,networkingopportunities,thestrategicplanningprocessandboardrelations.

5. Assistinplanningandexecutinganewdirector’sinstituteeveryotheryear.6. Developandadministeronlinetrainingcoursesforlibrarytrusteesanddirectorsto

strengthenunderstandingofrolesandresponsibilitiesandanyapplicableskillsets.Expectedbenefit(s)/outcome(s)1. Preparelibraryadministratorswithskillsnecessarytorespondtocommunityneeds

andprofessionalrequirements.2. Publiclibraryleaderswillprovideseamlessandtransparentgovernancetoallowfor

successfullibraryoperationsinlibrariesacrossthestate.3. Libraryleaderswillfeelconfidenceintheirdirectorsearchprocessandselectionand

initialdevelopmentofnewdirectors.4. LibrarysupportgroupssuchasFriendsandFoundationswillbuildandengagetheir

membershipstofullysupportlibrarieswithfundingandadvocacy.Howfundswillbeused1. Traveltotrainingsessions.2. Hiringtrainingconsultants.3. Creationoftrainingmaterials.4. Investmentinonlinelearningcontent.Timeline1. Every6-9months:analyzeandevaluatenumberandtypesofprofessional

developmentactivities.


28

2. ByFall2018,developanewonlinetrusteetrainingmodule.3. By2019,60percentoflibrarydirectors,trusteesandFriendsmembersparticipating

intrainingprovidedbyTheLibraryofVirginiaanditspartnerswillindicatethroughsurveysthattheylearnedsomethingbyparticipatinginthetrainingactivity;areconfidentaboutusingwhattheyhavelearned;andarelikelytoapplywhattheyhavelearnedtohelpimprovelibraryservicestothepublic.

Ø PublicLibraryDataIntentsofProject(FocalAreaofGoal)

• Improvelibraryoperations(InstitutionalCapacity)• Improveusers’abilitytoobtainand/oruseinformationresources(Information

Access)

Whatistheproject?ThisprojectprovidestheLibraryofVirginiaandthecommonwealth’spubliclibrarieswithsoftwareapplicationsforthecollection,evaluation,comparison,andanalysisofpubliclibraryfiscalyearstatistics.Theprojectfocusesongeneralinformation,dataconcerninglibraryprogramsandservices,technology,income,expenditures,andcapitalprojects.Additionally,thisprojectisusedinreportingstatisticstoIMLSandtheDepartmentoftheCensustosupportthenationalpubliclibrarydatainitiative.Forwhomistheprojectintended?Thisprojectisfocusedonpubliclibrary,statelibrary,IMLS,andCensuspersonnel.TheresultingcertifieddatafromtheprojectismadeavailablethroughtheLibraryofVirginia’swebsiteformostrequestedareasofservicepercapita,orinmoredetailedreportsuponrequest.How?1. WorkwithvendorBaker&Taylortopreparesurveyannuallybasedoncurrent

reportingrequirementsfromIMLS/Census.2. Instructandassistlocaldatacoordinatorsininputtingdataduringthesurvey

collectionwindow.3. Produceandpresentin-personandonlineBibliostattrainingtoimprove

understandingofinstructions,questions,andmechanismsofdatacollection.4. Reviewfinancialinformationandassistwithanynecessarydatacorrections.5. Uploadfinalizedstatisticstofederalreportingtool.6. ProvidecertifieddatatovendorBaker&TaylorforuploadtoBibliostatConnect,

enablingreportingfunctionalityforvariousstatisticsrequests.Expectedbenefit(s)/outcome(s)1. Providelibraryleadershipwithstatisticsnecessaryforstrategicplanning.2. ProvideLibraryofVirginiastaffwithfinancialinformationnecessaryindetermining


29

compliancewithstateaidrequirements.3. Provideaccessiblestatisticsonlineanduponrequesttosupporttransparencyof

governmentandthepublic’sneedforinformation.4. Participatefullyinnationalstatisticalreportingforanalysisandcomparisonofpublic

libraries.Howfundswillbeused1. Annualsoftwarerenewalandmaintenancecosts.2. SalaryofLibraryEvaluationConsultant.3. Traveltotrainingsessions.Timeline1. Every12months:analyzeandevaluatesoftwareproducttoensurecontinued

viability.2. By2019,meetorexceed93percentoflocaldatacoordinatorsparticipatingin

trainingprovidedbyTheLibraryofVirginiawillindicatethroughsurveysthattheylearnedsomethingbyparticipatinginthetrainingactivity;areconfidentaboutusingwhattheyhavelearned;andarelikelytoapplywhattheyhavelearnedtohelpimproveunderstandingofpubliclibrarystatistics.

EvaluationPlan&StakeholderInvolvement

Evaluationandstakeholderinvolvementarekeycomponentsofeachprojectincludedinthe2018-2022plan.Focusgroupswithpubliclibrarydirectorsandpersonnel,aswellastheirusers,willbeessentialtoensuringtheprojectsstayontrackasmeaningfultoVirginia’scitizens.Regularfeedbackandfollowupfromtrainingwilltrackeffectiveness,benefit,andareasforimprovement.TheLibrarysincerelyhopesMakingHistory:Connectwillprovetobeareliableandeffectivemethodbywhichstakeholderscanengagewithusandprovideustheinformationweneedforcontinuousimprovementofprograms,projects,andservices.Partnershipswillbedevelopedinwaysthatnotonlyarebeneficialtoeachpartybutalsobringvaluetothecitizensofthecommonwealth.Researchpartnershipswillenhancenotonlypublicaccessandcivicengagementbutwillalsoservetoinformandadvancelibrary,archival,andinformationtechnologyprofessions.CommunicationsandPublicAvailabilityTheLibraryofVirginia’sLSTAFiveYearPlanwillbeavailableontheLibraryofVirginiawebsiteandtheVirginiaPublicLibraryExtranet.ArticlesaboutLSTAprojectprogressandevaluationwillbeincludedintheLibraryofVirginiaNewsletterandourmagazineBroadside,andnewprojects/programswillbeannouncedregularlyviasocialmediaand


30

LibraryofVirginiaonlineforums(suchaslistservsandblogs).SpecialattentionwillbegiventoensuringbroadcasttocommunitiesbeyondtheRichmondregion.AllLSTAprojectsandmaterialswillbebrandedwithLibraryofVirginiaandIMLSlogosperthestandardsandrequirementsofeach.MonitoringLSTAprojectmanagerswillmeetquarterlytoreviewprogressonprojects,seekcounselingfrompeersonareasofconcernorquestion,anddiscussnextquartergoals.Periodicadjustmentsorcorrectionswillbebasedonevaluation;feedbackfromagencyleadership,externalstakeholders,andIMLS;andtheavailabilityofpersonnelandfinancialresources.EachLSTAprojectmanagerwilldevelopannualreportstomeetStatesProgramReportrequirements.