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Project Planning and Scheduling
Shahzad Ahmed Qadri
21 April 20162
Lecture - 3
Introduction and Concept Building
of Project Scope Management and WBS
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Project Management Framework(! " #nowledge $rea% & ' Proce%% roup%)
Integration Management
Scope Management
*ime Management
Co%t Management
+ualit, Management
uman .e%ource Management
Communication Management
.i%k Management
Procurement Management P r o j e c t
M a n a g e m e n t # n o w
l e d g e $ r e a % ( P M B / # )
Initiation
Planning
Implementation/Execution
Closure
01
Monitoring, Evaluation &
Control
21 April 2016 3
Stake2older% Management
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Project Scope Management
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Project Scope Management
Projet !ope Manage"ent inlu#es t$e proesses re%uire#to ensure t$at t$e projet inlu#es all t$e or' re%uire#, an#onl( t$e or' re%uire#, to o"plete t$e projet suess)ull(*
Projet !ope Manage"ent inlu#es t$e proesses involve#in #e)ining an# ontrolling $at is or is not inlu#e# in t$eprojet*
e*g+ Ca"pus inlu#es 34 lass roo"s, ut #oes not inlu#e anau#itoriu", las, aiting area, et*
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Project Scope Management Pri"aril(, it is t$e -#e)inition. an# -ontrol. o) $at IS
an# What IS NOT inlu#e# in t$e projet*
-o More o ess.
Provi#e sings in t$e par'
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Project Scope Management
Poor understanding of the real problem /Need/Requirements
“Understanding of Project Scope and Product Scope is must “
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Project Scope Management
Lack of Clear understanding !hat is included and !hat
is not
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Project Scope Management
Lack of Specifications
“Understanding of Project Scope and Product Scope is must “
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Project Scope Management
Communication "ap in Requirement Collection
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Project Scope Management
Proce%%e%
!ope Manage"ent
1* Plan !ope Manage"ent
2* Collet e%uire"ents
3*
e)ine !ope4* Create 7or' 8rea'#on !truture
5* 9ali#ate !ope
6* Control !ope
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#nowledge $rea Proce%% roup Map
#nowledge
$rea%
Project Management Proce%% roup%
Initiation Planning 4ecution Controlling Clo%ing
Project Scope
Management
Plan !ope
Manage"ent
Collet
e%uire"ent
e)ine !ope
Create 78!
9ali#ate !ope
Control !ope
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So. 9% SoW
A !tate"ent o) e%uire"ents ;!o< is a 'e( to ensure suess)ul Projet Plaan# is a list o) #etaile# re%uire"ents o) pri"ar( sta'e$ol#ers to "eet t$e Proje
=jetives*
A !tate"ent o) 7or' ;!o7
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!ta'e$ol#ers re%uire"ents are stipulate# in )olloing ter"s+
Projet !ope
Pro#ut !ope
Project Scope
7or' re%uire# to e ao"plis$e# to #eliver a Pro#ut /!ervie/esult
;7or' oriente#<
Product Scope
:eatures an# )untions o) Pro#ut/!ervie/result ; :eature oriente#<
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Project Scope Management
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Project Scope Statement
Project Scope Statement defnesproject deliverables and servesas a guide or developing the
detailed Project Plan.
Purpo%e of t2e Scope Statement
@o learl( #e)ine t$e deliverables
)or t$e en# user*
@o 'eep t$e Projet )ouse# onsuess)ul o"pletion o) its goals*
@o e use# ( t$e projet oner
an# partiipants as a planning too
an# )or "easuring Projet !uess
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It is outputoriente# , it+
e)ines t$e or' ;7$at
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Work Breakdown Structure (WBS)
An $ierar$ial outline ;"ap< t$at i#enti)ies t$e pro#uts oror' ele"ents involve# in Projet Co"pletion
WBS is a $ierar$ial an# inre"ental #eo"position o) t$eprojet into p$ases, #eliverales an# or' pa'ages
e)ines t$e relations$ip o) t$e )inal #eliverale ;t$e projet< toits su#eliverales, an# in turn, t$eir relations$ips to or'pa'ages
Project ScopeManagement
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Some ke, a%pect% to keep in mind w2en ,ou de @oget$er, all o) t$e 7or' Pa'ages #e)ine# in t$e78! "a'e up 100 o) t$e projetDs sope o) or'* @$is alsoi"plies t$at an(t$ing t$at is not in t$e 78! is not part o) t$eprojet
Mutuall, 4clu%i Ea$ o"ponent in t$e 78! is aseparate o"ponent o) or'
?on-Balanced i% /#> ou #onDt nee# to rea' #on ea$#eliverale into t$e sa"e nu"er o) o"ponents
?o Se7uencing> @$e 78! #oes not s$o t$e se%uening o)or'* It onl( i#enti)ies F$atF or' is nee#e#*
Project ScopeManagement
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Some ke, a%pect% to keep in mind w2en ,ou de
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WBS
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WBS
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ierarc2ical
Breakdown of t2
WBS
FI@. 053
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#ierarchical $reakdo!n of the %$S
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P j t S M t
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Importance of Work Breakdown Structure
78! , a "ot$er #ou"ent, a )ra"eor' on $i$ t$e projet is uilt an# itserves as t$e -Plan. )or projet e>eution*
78! )ouses on projet ojetives an# enourages #etaile# planning an#
#ou"entation*
It lari)ies responsiilities an# use# as a aountailit( tool*
It $elps in esti"ating an# assign"ent o) or'*
78! is use# t$roug$out t$e projetH it nee#s revision in ase o) an( $anges o
up#ates*
78! is t$e orner stone o) %ualit( projet planning
Project Scope Management
WBS ensures that all work within a project is identifed and defned within a common ramework
Project Scope Management
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Step% in 8e
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W2at i% Scope Ba%eline
1* !ope !tate"ent
2* 78!
3* 78! itionar(
Project Scope Management
Project Scope Management
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9erif, Scope
Proess o) otaining )or"al aeptane o) t$e projet sope )ro" t$esta'e$ol#ers ;Client, !ponsor, Custo"er et*<
It is ver( #i))iult to reate an i#eal !ope !tate"ent an# 78! )or a Projet*
Proper veri)iation ill "ini"iNe sope $anges, poor sope veri)iation il
lea# to repeate# $anges in Projet !ope
espite all veri)iations , $ange in sope is onstant #uring t$e Projet li)e*
Man( Projets su))er )ro" t$e prole" o) sope reep ;inre"ental inrease
in or'/)eatures
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Scope 9erification Proce%%
Prepare !ope !tate"ent an# 78!
evie ( !ME ;!ujet Matter E>pert< or t$e Consultant
:or"al inspetion ( upper "anage"ent
9eri)iation/Aeptane ( Client/Custo"er/!ponsor
Appl( tools li'e e%uire"ent @raeailit( Matri>
esults in+
:or"al aeptane o) t$e !ope o) t$e Projet*
Project Scope Management
Project Scope Management
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Control Scope
!ope ontrol involves ontrolling $anges in t$e ProjetKs !ope*
!ope Control involves+
In)luening t$e )ators t$at ause sope $anges*
Ensuring $anges are proesse# aor#ing to presrie# proe#ures as
part o) integrate# $ange ontrol*
Manage $anges $en t$e( our*
In making key changes to project activities it is important tohave a ormal change process and a ormal approval o !!B
responsible or approving or rejecting changes.
Project Scope Management
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Questions
Project Scope Management
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roup 4erci%e
Collet e%uire"ents
e)ine !ope
Create 78!
Project Scope Management
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*2ank%
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