04/15/2023
Payroll User GroupJune 2015 Meeting
with Dan Doolin and Ernie Redfern
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Agenda
•Welcome and introduction• Quick Product Announcement• “Trick and Treat:” ACA 101 Round 2• Common ACA Misconceptions• Q&A: Open questions•Wrap up: What’s next?
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Did you know?
Working with Microsoft Dynamics® GP since 1996
Provide add-on solutions including software, development and consulting services to GP customers since 2000
Original authors of Microsoft Dynamics GP Payroll and HR Extended Pack – so if you have questions, feel free to ask!
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Payroll User Group goals
• Share payroll related information• Share questions and answers• Supplement GPUG and HRP Special Interest Group• Quickly stay informed•Make payroll friends• Discover best practices
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Product Announcement
http://www.integrity-data.com/blog/
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Affordable Care Act 101
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ACA employer mandate:changes facts of business life
Are you ACA payroll-literate?
Standard measurement period
Initial measurement period
Administrative periods
Stability periods
Safe harbor
Rule of parity
Shared responsibility payment
Minimum essential coverage
Minimum value
• Adds to – with intricate calculations – the vocabulary of payroll and HR departments in every company
• Redefines a ‘full-time’ employee and a ‘large’ employer
• Severely limits the ability of employers to split a company into separate entities in order to avoid offering health care coverage
• Requires that employers with 50 or more full-time or full-time equivalent employees choose to ‘play’ or ‘pay’
Play: Work within new federal guidelines for offering coverage
Pay: Not offer coverage and instead contribute to a fund that helps workers find coverage elsewhere
• Sets ‘affordability’ standard for employee contribution to his or her coverage
• Brings a monthly lens to payroll reporting – traditional quarterly and yearly breakdowns don’t make the cut for ACA reporting compliance
• Creates the need for all employers – regardless of their play-or-pay decision – to enhance their payroll systems for new coding and tracking of employee data
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Which employers are at risk of IRS penalties?
Hourly paid workforce
Lower-wage workers
Part-time workers withvarying schedules
Seasonal hires
Frequent turnovers
ACA-vulnerable industriesHospitality
RestaurantsHotelsMotelsCasinosResorts
Employment agenciesStaffing companiesTemp-help services
Nursing careRehabilitation facilitiesSenior living centers
RetailColleges, universities,
schoolsReligious organizationsMunicipalitiesSecurity servicesFood processingTruckingConstructionAgribusinessNot for profits
This is really about part-time workers and the lowest-wage
full-time workers.”
Larry Levitt | Kaiser Family Foundation, a nonpartisan research group that analyzes major health care issues
“
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Elements of ACA enforcementThrough its AIR system = Affordable Care Act Information Returns
The IRS will know for every employee:• Whether he or she has health insurance
and if it was subsidized [return from Applicant]
• What coverage the employee has [return from Insurance Provider]
• If the employee’s coverage came from an exchange, and when [return from Exchange]
• In what month the employee was eligible for coverage at work and if – at that time – he or she was offered by his or her employer an ACA-compliant plan [return from Employer]
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ACA returns that the IRS will be crunching
… and its ACA siblings:
Form 1040
Individual’s tax return, Line 61 of which states whether coverage was acquired
Form 1095-B
Insurance provider’s statement of an individual’s coverage
Form 1095-A
Health Insurance Marketplace statement that an individual received coverage through a federal- or state-run exchange
Form 8962
Statement of Premium Tax Credit from an individual who received subsidized coverage on an exchange
Form 1095-CEmployers’ statement of availability of employer-sponsored coverage
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Why spot-on ACA reporting will be important
$791.9 millionIRS investment in ACA Data interchange
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Who should produce IRS Form 1095-C?
• For 2015, every employer with 100 or more full-time or full-time equivalent employees
• Starting in 2016, every employer with 50 or more full-time employees or full-time equivalent employees
• For 2015, every employer with 50 to 99 full-time or full-time equivalent employees whose organization did not meet the criteria for transition relief
• Every employer who is self-insured, regardless of the number of employees
Filing deadlines for ACA employer forms
February 1, 2016Form 1095-C to employees
February 29, 2016Its transmittal, Form 1094-C, to the IRS
March 31, 2016E-filing of Form 1094-C
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Who should get IRS Form 1095-C?
• Every employee whose hours of service (not hours of work) total 130 in any one month of a calendar year *• Employees in a stability period (those who, during
a look-back period, were found to be full-time) **• Any employee who is on an employer-provided
health insurance plan – even if that employee was not full-time in any month of the calendar year
Hours of service – the ACA standard for calculating full-time status
Time to include:
VacationHolidayIllness
IncapacityLayoff
Jury dutyMilitary duty
Leave of absenceFMLA
* If using the monthly measurement method
** If using the look-back measurement method
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Common Misconceptions
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Quick mentions
• GPUG HRP Special Interest Group (SIG) webinarUsing Position Control in HR to Manage Payroll Expenses Wednesday, August 19, 2015 (2:00 PM) to Wednesday, August 19, 2015 (3:00 PM) (Eastern Time)
• GP 2015 R2 Release – ReleasedTime management appHide/show SSN on Payroll & HR reportsView W-2 in Self ServiceBenefit Self Service – updates new ACA fields
• Integrity Data GP 2015 R2 Product Release – scheduled release July 1
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Q&A open forum
What’s on your mind?
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Wrap-up: What’s next?
• Ideas for next session?•Meet on July 21st? •More Affordable Care Act?
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Thank [email protected](888) 786-6162 ext. 0203@DanDoolin
Dan Doolin [email protected](888) 786-6162
Ernie Redfern
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