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कराबीनि अस्पताल वापी (श्रम एवं रोजगार मंत्रालय, भारत सरकार) ESIC HOSPITAL VAPI, M/O L & E, Government of India. वापी – सेलवासा रोड, चणोद, वापी, जि. वलसाड – Vapi – Selvasa Road, Chanod, Vapi, Dist. Valsad - 396195.
Phone and Fax:0260-2451473 ई – मेल e –mail : [email protected]
e- TENDER FOR
Empanelment of chemist to supply Drugs/Medicines & Dressing Materials on day to day
basis for ESIC hospital vapi (Gujrat)
The Tender Document consists of the following Sections shown in the Index.
INDEX
Sr. No. Sections / Subject Annexure Page No.
1 Notice Inviting e-Tender Annexure - I 02-03
2 Eligibility Criteria Annexure - II 04-04
3 Instructions to the bidders Annexure - III 05-10
Part A Important Instructions for Bidders regarding Online Payment for e-Tendering Process
Part B For Submission of Technical Bid along with necessary document in tender Box
Part C Other Instructions to Tenderer
4 Terms and Conditions of Contract Annexure - IV 11-15
Part 1 General Terms and Conditions
Part 2 Terms and Conditions related with Contract Management
5 Special Terms and Conditions of Contract Annexure - V 16-17
6 Tender Application / Declaration Form / Technical Bid Annexure - VI 18-19
7 Price Scheduled / Financial Bid Annexure - VII 20-21
8 Undertaking Annexure - VIII 22-23
9 Checklist Annexure -IX 24-24
10. Bank Guarantee Form For Performance Security Annexure - X 25-25
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कराबीनि अस्पताल वापी (श्रम एवं रोजगार मंत्रालय, भारत सरकार) ESIC HOSPITAL VAPI, M/O L & E, Government of India.
वापी – सेलवासा रोड, चणोद, वापी, जि. वलसाड – Vapi – Selvasa Road, Chanod, Vapi, Dist. Valsad - 396195.
दूर भाष एवं फेक्स Phone and Fax:0260-2451473 ई – मेल e –mail : [email protected]
Annexure - I
Notice Inviting e -Tender
Empanelment of chemists to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi
Sealed Offers are invited from eligible Agencies for providing the to supply
Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi
under e – Tendering Two Bid (Technical and Financial ) System as per given instructions and details.
Sl. Item Detail
1 Name of work to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi
2 Period of Contract
The Contract shall be initially for a period of One year and may be extended further for one or more years subject to the satisfactory performance, on the same rate, terms and conditions.
3 Estimated Cost Approximately Rs. 1800000/- (Rupees Eighteen Lac) per annum
4 Earnest Money Deposit (EMD)
Rs 36000/- Only (Rs Thirty Six Thousand only). The EMD shall be in the form of Banker’s Cheque / Demand Draft of scheduled Bank issued / drawn in favor of ESI FUND ACCOUNT No.1, payable at Vapi.(Please refer details in the Tender Documants)
5 Tender Document
Technical bid and financial bid must be submitted online at www.esictenders.eproc.in as per given schedule. Apart from this, it is required to drop, the duly signed all pages of print out of tender document except Financial Bid including technical bid document along with necessary documents and all annexure in prescribed manner in tender box at given Address. The same can be sent through registered post at the given address. Bid submitted through any other mode shall not be entertained.
6 Cost for Tender Document
Nil
7 Address for Submission in Tender Box.
Medical Superintendent, ESIC Hospital- Vapi, Vapi - Selvasa Road, Chanod, Vapi – 396195.
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8 Tender Schedules Date Time
Online tender Submission from
05-06-2020 11 : 00 Hours
Online Closing of the tender Submission
26-06-2020 13 : 00 Hours
Closing of Tender Box
26-06-2020 *14 : 00 Hours (*The Envelope received after this Schedule either Postal delay or any other reason will not be considered for scrutinizing.)
Opening of Tender Envelops / Technical Bid
27-06-2020 14 : 30 Hours (Any authorized Representative who has submitted Tender in time may remain present on the Schedule of the opening of the Tender Envelops / Technical Bid.)
Opening of Financial Bid / Price Bid
03-07-2020 14 : 00 Hours (Any authorized Representative of technically qualified bid may remain present during the Opening of Financial Bid / Price Bid.)
In case of Holiday the next working date deemed to be scheduled date.
Please Note:
Please see this Advertise Details in ESIC HQ website www.esic.nic. in ( Tender Tab).
Any subsequent changes will be notified in above website only.
For any other query, please contact Medical Superintendent at above address during working hours of the
ESIC Hospital Vapi .
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Annexure- II
ELIGIBILITY CRITERIA
The interested Bidder should full fill following criteria for participating in this Bidding Process.
A. The bidder should possess a registration as a firm with any Government Authority, relevant license(s) and documents to perform the contract. (Certificate issued by Shops and Establishment registration, Service Tax Registration or any other issuing Authority)
B. Having valid & current drug Retail license as per existing govt. rules issued by the competent authority.
C. The Bidder should not be under declaration of ineligibility for corrupt and fraudulent practices or any other reason whatsoever, or have not been black listed by Govt. of India or Gujarat State Govt. or any of their agencies including Public Enterprises or Reputed Private Institute.
D. The Bidder should not have been convicted of any offence under any Laws. E. Proper infrastructure to supply medicines timely and regularly on daily basis at Vapi. F. The Bidder should have a minimum annual turnover of Rs.12 Lac(Twelve Lac only) in the
each preceding 3 financial years 2016-17, 2017-18 & 2018-19 (Income Tax Return with the Profit and loss statement or Certificate of the Chartered Accountant to be enclosed for confirmation).
(For C,D and E, Bidder has to fill and submit an Undertaking in (Annexure –VIII).
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Annexure – III
Instructions to Bidders
All tenderers are requested to read the tender document carefully as the terms and
conditions including the procedures of filing the tender form and tender assessment criteria
are slightly different from the routine off line tenders.
The technical bid should contain the information in Performa of the technical bid , the
papers to fulfill all the eligibility criteria, certificate of experience and undertakings as per
instructions etc.
Financial bid should contain the rates quoted for the services to be provided as per
instructions given in the tender document.
The Instructions to Bidder / Tenderer have been Distributed in Three Parts, which follows in
details,
No. Part Subjects
1 A Detailed information Related with e – Tendering ( for On Line Submission)
2 B Detailed information Related with Tender Envelope Submission (Print out of Tender Document along with Necessary Papers)
3 C Other / General Instructions
Part - A
For e – Tendering or On Line Submission
Instructions for Bidders for Online Bid Submission in CPP Portal
The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using
valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in
registering on the CPP Portal, prepare their bids in accordance with the requirements and
submitting their bids online on the CPP Portal. For more information bidders are requested to log
on https://eprocure.gov.in/eprocure/app.
MANNER OF REGISTRATION 1. Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL:https://eprocure.gov.in/eprocure/app) by clicking on the link
“Online bidder Enrollment” on the CPP Portal which is free of charge.
2. As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
4. Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying Authority
recognized by CCA India (e.g. Sify / TCS / nCode / eMudra etc.), with their profile.
5. Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to
misuse.
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6. Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1. There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a
tender published on the CPP Portal.
2. Once the bidders have selected the tenders they are interested in, they may download the
required documents/ tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS /
email in case there is any corrigendum issued to the tender document.
3. The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1. Bidder should take into account any corrigendum published on the tender document before submitting their bids.
2. Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of
documents – including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid. 3. Bidder, in advance, should get ready the bid documents to be submitted as indicated in
the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document.
4. To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has
been provided to the bidders. Bidders can use “My Space” or “Other Important
Documents” area available to them to upload such documents. These documents may be
directly submitted from the “My Space” area while submitting a bid, and need not be
uploaded again and again. This will lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1. Bidder should log into the site well in advance for bid submission so that they can upload
the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any
delay due to other issues.
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2. The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document.
3. Bidder has to select the payment option as “offline” to pay the tender fee / EMD as
applicable and enter details of the instrument / scan copy.
4. Bidder should prepare the EMD as per the instructions specified in the tender document.
The details of the DD/any other accepted instrument, physically sent, should tally with the
details available in the scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid will be rejected.
5. Bidders are requested to note that they should necessarily submit their financial bids in
the format provided and no other format is acceptable. If the price bid has been given as a
standard BOQ format with the tender document, then the same is to be downloaded and
to be filled by all the bidders. Bidders are required to download the BoQ file, open it and
complete the white colored (unprotected) cells with their respective financial quotes and
other details (such as name of the bidder). No other cells should be changed. Once the
details have been completed, the bidder should save it and submit it online, without
changing the filename. If the BoQ file is found to be modified by the bidder, the bid will
be rejected.
6. The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
7. All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
7. The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
8. Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message and a
bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.
9. The bid summary has to be printed and kept as an acknowledgement of the submission of
the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.
ASSISTANCE TO BIDDERS
(1) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the ESIC Hospital Vapi.
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(2) Any queries relating to the process of online bid submission or queries relating to CPP
Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
Part - B
For Submission of Technical Bid along with necessary Documents in Tender Box
1) In addition to On Line e – Tendering, the print out or hard copies of whole Tender document, (except Financial Bid) Technical Bid Along with all Annexure, Certificates or Testimonials as applicable and EMD are to be submitted in sealed envelope as instruction given here under Sr. No 4.
2) Financial bid must be submitted online only at www.esic.eproc.in. The financial bid of those tenderer whose technical bid is found accepted will be taken / downloaded only from e – Tendering System, and subsequently the same will be opened in the presence of the tenderer, who desires to attend the opening of financial bid.
3) Financial Bid will be Scrutinized in on line Systems only as per given Scheduled and in
manner prescribed in e – Tendering System.
4) The set of document should be prepared in following manner for submission.
1 E.M.D. of Rs. 36,000=00 (Rupees Thirty Six Thousand only). 2 Each and every page of the print out of tender document along with Technical Bid,
Certificate or Testimonials and Annexures should bear the stamp and signature of the person whose name registration exists or he shall be authorized legally or any representative clearly by mentioning the name.
3 Certificate of Incorporation/ Registration of Firm. Certificate/Memorandum and article of Association/ Partnership Deed/ Proprietorship Deed/ Declaration of proprietorship etc. as the case may be
4 Firm Registration details 5 Copy of PAN Card 6 Copy of GST Certificate along with latest challan. 7 Document Stating Bank Details. 8 valid drug license as per existing govt. rules issued by the
competent authority 9 Proof of the local chemist at Vapi Profit & loss A/c with turnover details for 2016-
17,2017-18, 2018-19
10 Any other requirement stipulated by the statutory authorities from time to time (copy)
11 Undertaking.
12 Check list.
5) All the document should be tagged properly, numbered, stamped and signed and packed in
proper envelope with sealing.
Sealed envelope should be super scribed“Empanelment of chemists to supply Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi
6) The completely filled Tender should be dropped in the Tender Box kept in the chamber of Medical Superintendent, ESIC Hospital, Vapi (Gujarat) by the stipulated date and time.
7) It may also be accepted by Registered Post subject to reach at this office before the Scheduled time of Tender Box Closing.
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Part – C
Other instructions to Tenderer
1) General Instructions:
1. Contractors who are interested to quote for the services for these services are advised, (a) To study carefully the various clauses contained in the terms and conditions
before submitting their tender bid. (b) To visit the ESIC Hospital, Vapi and physically inspect the site and acquaint
themselves with the facilities available, the nature and quantum of the work before submitting the tender bid.
2. The Tender incomplete in any form or manner or conditional tender will be rejected out rightly.
3. The tenderer shall quote for all segments of A,B,C and D, failing which the bid shall be considered non-responsive and shall be rejected out rightly.
2)Tender Scheduled:
Tender Schedules Date Time Remarks
Online tender Submission from
5-06-2020 11:00 Hours
Online Closing of the tender Submission
26-06-2020 13:00 Hours
Closing of Tender Box
26-06-2020 14:00 Hours
The envelope received after this schedule due to postal delay or any other reason will not be accepted for Scrutiny.
Opening of Tender Envelops / Technical Bid
27-06-2020 14 : 30 Hours
Any authorized Representative who has submitted Tender in time may remain present.
Opening of Financial Bid / Price Bid
03-07-2020 14 : 00 Hours
Any authorized Representative of technically Qualified bid may remain present.
Please note that in case of Holiday the next working date deemed to be Scheduled Date.
3)Manner of tender Submission:
1. The tenderer is required to submit online two separate Bids i.e. – Technical
and Financial, as per given instruction as per Part - A. For any assistance please
contact as per given details.
2. Print out of the Technical Bid; along with all documents submitted in online system
has to be forwarded as per the instructions given in Part – B.
4)Manner of Tender Evaluation and Finalization for Award of the Work Order.
A. The Tender Box will be opened as per given Schedule time by the Committee
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members nominated by Medical Superintendent at ESIC Hospital, Vapi in the presence of the authorized representatives of the tenderer, who wish to be present at that time.
B. All the Technical Bids will be scrutinized by the evaluation committee constituted by the Medical Superintendent to check all relevant documents for their authenticity and relevance.
C. Only those documents will be considered for evaluation which are submitted In online system.
D. Financial Bid of those tenderer whose technical part of tender are qualified and accepted shall be opened on the day and time given in the tender in the presence of the authorized representatives of the qualified tenderer, who wish to be present at that time. In case any change of scheduled time they will be informed accordingly by any mode of communication.
E. Upon evaluation and Scrutiny of offers in all aspects, fulfillment of all documents, the work order will be issued to the best qualified responsive tender(s).
F. A formal contract shall be entered into with the successful tenderer(s) on the Stamp Paper of applicable value or of Rs.100=00 whichever is higher. In this contract, the successful tenderer shall be defined as Contractor.
G. The written notification for award of contract will be intimated to the successful tenderer(s) to start the work.
H. The successful tenderer(s) will have to deposit a Security Deposit as per given instruction in EMD / SD Part.
I. The selection of the Tenderer(s) will be at the sole discretion of the Medical Superintendent ESIC Hospital Vapi.
J. The successful Tenderer(s) will have to commence the work immediately from the date of acceptance of tender otherwise the contract may be canceled and EMD will be forfeited.
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Annexure-IV
TERMS AND CONDITIONS
PART – 1
GENERAL TERMS AND CONDITION
I. Sufficiency of Tender submission and entering into the Contract Agreement with
1. The Tenderer shall be given full assistance and information as may be required in connection with the tender & contract by the Hospital Authority or will be allowed to inspect the premises at any reasonable time of Tender Floating Period.
2. The Tenderer shall be deemed to have based his Tender on the data made available by the Hospital and on his own inspection and examination of this site conditions. The acceptance of tender is deemed to have visited the site and made themselves conversant with the type of services incorporated in this tender.
3. The Successful Tenderer has to enter into the contract agreement with Medical Superintendent ESIC Hospital Vapi on appropriate value of the Stamp Paper on awarding of the contract. The cost incurred in this connection, shall be borne
by the contractor. 4. All the Instructions, Terms and conditions and Annexures will become the part of
the Contract Agreement. II.Period of the Contract:
I. The Contract shall initially be for a period of One year from the date specified in the
contract Agreement. II. And may be extended further for one more years subject to satisfactory
performance, on the same rate, terms and conditions. III.Scope of the work:
a) Supply of Drugs/Medicine & Dressing Materials on day to day basic for ESIC hospital, Vapi (Please refer special terms and conditions).
b) Services as per specified manner in this Tender Document and Agreement made upon.
c) Managing the own Man power for preparing, transporting and distributing the Drugs as per the manner shown in this tender document and agreement made upon.
d) No involvement of Hospital for any process for preparation/ transportation /distribution of Drugs.
e) To Follow all Instructions, Terms and Conditions laid down in Tender Document and agreement made upon.
f) To Follow all statutory rules and regulation related with i. Supply of Drugs/Medicine & Dressing Materials on day to day basic for
ESIC hospital, Vapi. ii. Any other Act / Rule / Regulation of land (Vapi, District - Valsad, Gujarat)
IV. Earnest Money Deposit (EMD) and Security Deposit (SD):
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1) EMD and SD is payable in the form of account payee Bankers’ Cheque or Demand
Draft drawn on any Nationalized Bank / Scheduled Bank in favor of “ESI Fund A/c. No. - I”, payable at Vapi.
2) No other mode like Cheque or cash any other except (1) above will be accepted. 3) Earnest money of Rs. 36000/- (Rupees Thirty Six Thousand Only) is to be deposited
along with the Technical Bid in separate sealed cover. 4) In the absence of EMD or non submission of EMD or not found as per the prescribed
manner, the tender shall be summarily rejected at the opening stage and his Technical/financial Bid shall not be opened.
5) EMD shall remain valid for a period of 90 days from the opening of Financial Bid.
6) The Earnest Money of unsuccessful Tenderer shall be refunded after finalization of the contract.
7) The EMD of the Successful Bidder will be refunded on the receipt of the Security Deposit (SD) or Adjusted against the amount of Security Deposit as per following Para No. 8, as per the Instruction of the Competent Authority.
8) The Value of the SD (for each item) will be remained of 5 (Five ) % of the Annual
Contract Value nearer to higher thousands Rupees or as decided by the Medical Superintendent, ESIC Hospital Vapi
9) Exemption from EMD shall not be considered under any circumstances. 10) The bid security (EMD) may be forfeited. If ,
i) A bidder withdraws his bid during the specified period of bid validity of 90 days as specified above.
ii) In the case the successful Tenderer declines the offer of Contract, for whatsoever reason(s),
iii) In the case of successful bidder, if the bidder fails to submit the agreement bond after awarding of the contract and/ or furnish the Security Deposit within time specified in the Tender document i.e. 15 days from the date of the award of the
contract.. 11) SD will be returned after satisfactorily completion of the Contract Period. 12) Any Default or Deviation from the Term and Condition may lead to forfeiture of SD in
full or partially. 13) No interest is payable on EMD or SD.
V. Subletting or Subcontract: Contractor shall not be allowed to carry out whole or part of the work through sub-
contract(s) or not be allowed to engage the workers on contract for this purpose. In found
to which the security deposit will be forfeiture apart of blacklisting of the contractors.
VI. Rates and Revisions or Escalation of Rates:
1. A tenderer shall be deemed to have full knowledge of the Scope of the work. No extra charges consequent on any misunderstanding or otherwise
2. Financial Bid may please be seen and rate submitted in Financial Bid may be copied here.
3. The maximum discount will be determined on the basis of Financial Bid Document. 4. In case of expansion or in any circumstances accepted discount will not be changed. 5. No discount of rates shall be permitted on any ground during the currency
of the contract.
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VII. INSPECTION:
The contractor shall provide the information and get inspected the following
I. The existence of the Local Chemist at Vapi for inspection by representative of the
Medical Superintendent, ESIC Hospital, Vapi for acceptability against
specifications .
II. Any other statutory information / facts as related with this contract agreement.
III. The Item supply will be acceptable on the inspection of the same.
VIII.TERMINATIONS AND EXTENSION OF CONTRACT:
1) If the contractor fails to complete satisfactorily the contracted work or any portion thereof or refuses to comply with any direction given in this regard to him, the contract shall be terminated at his risk and cost and the Security Deposit will be forfeited
2) The Hospital management can terminate the contract at any time by giving one-month notice to the contractor if the services of the agency are not found satisfactory as per the opinion of Medical Superintendent or his representative for which no claim or compensation shall be entertained by the Hospital.
3) The contractor is permitted to terminate the contract by giving minimum 2(two) months notice in writing to Hospital management enabling the Hospital to arrange for new Local Chemist after due process of Tendering. During the period of notice, the contractor shall continue to discharge all their duties and obligations.
4) The Medical Superintendent, ESIC HOSPITAL, VAPI (GUJARAT) reserves the right to extend the tenure of the contract for a period of one or more years subject to mutual willingness under existing rates and terms and conditions, subject to satisfactory performance duly certified by Hospital Administration.
5) The Contract also can be terminated by Hospital Management by giving one month notice to the Contractor without assigning any reason.
6) The Employer may at any time terminate the contract by giving written notice to the contract without compensation to the contractor if the contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Hospital. IX Dispute settlement and Arbitration
1) All the disputes and differences arising out of and in any way touching the concerning this contract (except for which specific provisions has been made herein) shall be referred to the Competent Authority i. e. The Medical Superintendent ESIC Hospital Vapi or any person appointed by him / her and his/her decision in this regard is full and final which should be abided by the contractor.
2) The Services under the contract shall continue, during the Arbitration proceedings. 3) All disputes are subject to Vapi Jurisdiction.
X Rights of Acceptance/ Rejection / Relaxation:
(a) The Medical Superintendent ESIC Hospital Vapi reserves the right to reject any, all or any tender in whole or in part, without assigning any reason thereof.
(b) The competent authority on behalf of ESIC does not bind him / herself to accept the lowest or any other tender.
(c) The tender, in which any of the prescribed conditions is not fulfilled or conditional discount is put forth by the tenderer, shall be summarily rejected.
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(d) The competent authority of ESIC reserves the right to withdraw/ relax/ modify any of the terms and conditions mentioned in the tender document if it is felt necessary in the benefit of the hospital.
PART - 2
Terms and Conditions Related with Contract Management:
A. Payment Terms:
1. The contractor shall present his bill for each fortnight’s supply within ten days of the closing
of each respective fortnight.
i. The bill in duplicate shall be printed and serially numbered Invoices / Credit bill with
name and address of the Chemist, Valid drug license no. CGST/SGST No. Printed
thereon.
ii. The bill shall show the summary of the total amount for each day for the net amount
claimed supported by the acknowledged first copy of indent along with all the
column duly filed.
iii. The contractor shall submit the bill in the Performa as provided by the hospital.
iv. Bill should be properly signature & stamp with name, otherwise bill will not be
entertained.
v. The purchaser reserves the right also to demand in any case, the original of the
suppliers’ invoices for the verification of the net trade price claimed by the
contractor.
vi. Undertaking or Payment of GST in respect of Bill amount of ESIC Hospital Vapi
Paid upon.
Payment: The contractor shall claim payments once a fortnight payments of bills
prescribed in complete from and in time will be arranged in 4 to 6 weeks from the date of
presentation. However, no claim shall be made by the contractor against ESI Corporation
in respect of interest or damage in case the payment is delayed for any reason beyond the
control of ESI Corporation.
a. The Bill placed for settlement contains only the accepted - rate and accepted applicable taxes as per the contract agreement.
b. The discount prices ones approved/ finalized shall remain same during the currency of the contract. Any change in applicable taxes such as CGST /SGST shall be paid as per prevailing rates / Govt. rules.
c. In case any deviation from the rate, the amount at higher side will be disallowed without any clarification.
d. Payment will be made mandatorily by Electronic mode such as RTGS / NEFT to Bank Account of the contractor / Agency.
B. PENALTY:
The supplier shall indicate batch number and name of manufacture, date of
manufacture, expiry date, in indents at the time of supplying the drugs. The medicines /
drugs to be supplied will be of standard quality. In case, it is found that any particular
medicine date has expired, or is substandard or spurious, the firm will be liable to be
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black- listed. Besides any other legal actions as deemed fit will be initiated. It is also
stated that the brand of the medicine would not be substituted in case of indent is of
brand item of medicine.
In case of failure or refusal by the supplier to supply the medicines to the hospital, the
contract is liable to be cancelled at supplier’s risk and cost involved in arranging
supplies from alternative source will be recovered from the original supplier.
If medicines are not supplied within ten days of purchase order, 10% amount will be
deducted from the non supplied medicines.
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` Annexure – V
SPECIAL TERMS AND CONDITIONS
1. The medical Superintendent of the hospital reserve the right to enter into parallel contract
simultaneously or at any time during the period of this contract, with one or more chemists for
one and the same medicine or for different medicines.
2. The supplier will maintain sufficient stock of the standard quality of medicines all the time to
avoid inconvenience to the ESI beneficiaries.
3. If any government approved agency apply for the empanelment, first preference will be given
to them, rest of the terms & conditions remain will be same.
4. Undertaking for Branded Drugs: As per MCI regulations, generic drugs shall always be the
first preference. In case branded drugs are supplied against generic, the chemist should
always submit an undertaking “No Generic Substitutes are available for same”.
Normally price of generic medicines is less than the same branded medicine. However, if rate
of any generic medicine is more than its branded counterpart, the branded version will
be supplied.
5. Delivery of supplies: The delivery of suppliers’ will be made on SAME day as the collection of
the indents at the premises of the hospital by the contractor.
6. Items not available with the contractor:(A) the items which are not available with the
contractor for supply will be procured by contractor the and supplied from the market
immediately, but payment will be made in accordance with the terms of the contract, on the
basis of the accepted offer as per conditions of the contract.
(B) In case of the contractor for any reason fails to supply any items indented by the
hospital, Store Manager concerned shall have the right to purchase the medicine
from the open market and the difference of cost shall be deducted from the bill of
original supplier.
7. Items required in Emergency: When an emergency arises outside the working hours of the
Contractor or on closed days, the purchaser or any officer only authorized on this behalf by the
Hospital may procure the items as required from the market and the cost difference involved
shall be deducted from the supplier.
8. Manner of Preparation and Supply of Drugs/Medicine & Dressing Materials on day to day
basic for ESIC hospital, Vapi
A. Life Period: the life of goods supplied should not have passed more than half life from
the date of, manufacture, at the time of supply.
B. Packing - Supplies are required to be made in original packing of manufacturer and in only
available packing. Approximately nearest to the total quantity demanded for any particular
medicine / drugs. On any particular date, by the Store Manager.
C. Collection of prescription for supply: Indents on the basis of which supplies are to be
made should be collected by the contractor or his representative each day. The time and
place of collection of indent will be decided with the local panel chemist mutually by the Store
Manager or any other officer designated by competent authority.
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D. Period up to which supply orders will be placed: Supply orders will be placed against the
contract till the last date of the contract. Orders received during the closing date should be
complied with in due course, in accordance with the terms of contract; even through the last
date of the contract may have expired.
E. If the bill contains the Brand name of the medicines then it also has the Active
Pharmaceutical Ingredients written along with it.
9. The contractor shall give his landline telephone / mobile phone contact number(s) and name
and address of the person to be contacted.
10. Contractor shall not be allowed to carry out whole or part of the work through subcontract(s).
11. Items like (i) surgical consumables (like Bandage, Gauge, Cotton, Disposable
Syringes, I.V Sets etc.)
(ii)Lab Items (like examination kits, chemicals etc.)
(iii)Ophthalmic consumable items
(iv)Other small equipments will be treated as generic and discount will be
applied accordingly and separately. Rates /Discount to be quoted as a whole number &
not in Decimals/Range/Fractions, The item will not be considered branded if other
companies are providing the same drug in generic form or cheaper rates unless the
hospital has placed demand for a particular brand.
12.Consequential Responsibilities related:
1) The Contractor should have contingency arrangements to meet events that may cause
disruption in service like absenteeism, any supply break down and bandh / strike call etc.
2) Under such circumstances, Medical Officers-in-Charge, ESIC Hospital, Vapi may engage
services from other sources and the expenditure incurred for this purpose shall also be
recovered from the Contractor’s bill.
3) The contractor shall remain fully responsible for any undesirable incidence / situation
caused / created by their conduct / activities.
4) If any employee of contractor is found unsuitable for the work by ESIC Hospital, Vapi, due to
misconduct / negligence of duty / unsafe act / being under influence alcohol / violation of
any norms or instructions or any other reason, the person shall be replaced by the
Contractor immediately on being informed to that effect.
5) The Contractor shall also be liable for any expenses loss or damage, which ESIC Hospital,
Vapi may sustain during execution of the job / by contractor’s employees. The contractor
shall pay to the ESIC Hospital, Vapi such amount of damage as may be decided by the
ESIC Hospital, Vapi, Administration within 48 hrs. of the intimation of such decision to the
contractor. Otherwise, the same shall be recovered from the dues payable to the
contractor.
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Annexure – VI
TENDER APPLICATION/DECLARATION FORM/TECHNICAL BID
1
A Earnest Money
Deposit Detail
Mode of Submission (DD / Bankers
Cheque)
B EMD Rupees
C DD / Bankers Cheque No
D Date of issue
E Issuing Bank
F Branch of the Issuing Bank
2
A Firm and
Ownership
Details
Name of the firm
B Full Postal Address
C Telephone No.
D Fax No.
E E-Mail Address
F Type of the firm (Proprietorship /
Partnership / Pvt.Ltd. / Ltd and any
other..)
G Name of Director/Prop/Partner(s)
H Cell Phone No.
I Residential Address of
Director/Prop/Partner(s)
3 A Firm Registration
Details
Registration Authority
B Registration No.
4
A PAN Details PAN No
B Name of the PAN Holder
5
A GST Details GST Registration No
B Name on GST Regi. Certificate
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I ….................................................................................. proprietor/partner/director of M/s
…...................................................................... hereby declare that the information given in this form is true and
correct to the best of my knowledge and belief.
Signature:
Name:
Designation:
Date:
Place:
6 A Bank Details Name of A/c holder:
B Bank Name:
C Branch :
D Account No.:
7 A Registration
Details with
Statutory Bodies
as applicable
Drug license as per existing govt.
rules issued by the competent
authority.
8 A Turn Over Details
for Financial
Years in Rupees.
2016-17
B 2017-18
2018-19
9 A Local Chemist
Details
Vapi Local chemist address
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Annexure-VII
Item Rate BoQ
Tender Inviting Authority: Medical superintendent, ESIC Hospital Vapi
Name of Work: Empanelment of Local Chemist
Contract No: 39/ESICH-VAPI/Emp of Loc. Chem./CPPP 2/2019
Name of the Bidder/ Bidding Firm / Company :
PRICE SCHEDULE (This BOQ template must not be modified/replaced by the bidder and the same should be
uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER TEXT NUMBER TEXT NUMBER NUMBER TEXT
Sl. No.
Drugs / Items Description
Weighing factor for
Items
Units Discount on MRP In Figures To be entered
by the Bidder in %
Computed % for Highest Discount
TOTAL AMOUNT In Words (Ignored)
1 2 4 5 7 8 10
1 Sub Heading
1.01 Branded Drugs 0.300 Percentile 0.00 0.00 INR Zero Only
1.02 Generic Drugs (Minimum 60 % )
0.200 Percentile 0.00 0.00 INR Zero Only
1.03 Anti Cancer Drugs
0.100 Percentile 0.00 0.00 INR Zero Only
1.04 Lab Chemicals 0.200 Percentile 0.00 0.00 INR Zero Only
1.05 Dressing / Surgicals / Disposables
0.200 Percentile 0.00 0.00 INR Zero Only
Total in Figures
0.00 INR Zero Only
Quoted Rate in Words ( INR Ignored)
INR Zero Only
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*NOTE:-
1. All Surgical, Consumable & disposable like Cotton roll, Bandages etc. are to be treated as GENERIC ONLY.
2. Minimum Discount on Generic Drugs must be of 60%.
3. Calculation for Highest Overall Discount for this tender the weighing factor calculated as per table in Financial Bid
4. The Tendered will be awarded to the chemist who will offer maximum Discount as per the above system in CPP Portal.
5. It is mandatory to quote rates for all five items as shown above, failed to which the bid will be treated incomplete and the bid will be rejected summarily.
6. In case of Equal Result in Higher One the preference will be given as per following norms. A) In case of Equal quote the preference will be given on the basis of the higher turnover
of 2018-19. B) As per the decision of Medical Superintendent ESIC Hospital, Vapi.
Name & Signature of authorized signatory/signatories of
the Firm with stamp
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Annexure- VIII
UNDERTAKING.
1) This is to certify that I / We, before signing this Bid / Tender Document, have read and
fully under stood all the terms, conditions and instruction contained therein and
undertake myself / ourselves to abide by the said terms and conditions and will follow all
instructions.
2) I/We (name)………………………………………………………contractor/ partner/ sole
proprietor (strike out whichever is not applicable) of (firms)
…………………….……………………………. solemnly affirm to the fact that the
Individual firm/ companies are not blacklisted/terminated/debarred by any
organization/body or any partner or shareholder thereof and are not directly or indirectly
connected with or has any subsisting interest in business of my/our firm.
3) I/We hereby undertake that rates offered by us, will be within the price ceiling fixed by
National Pharmaceuticals Pricing Authority (NPPA), Ministry of chemical & fertilizers. We
further undertake that in case there is any down-ward revision by the NPPA, the same
will be passed on to the ESI Corporation from the effective date during the currency of
the contract and in case of failure to do so we are liable to be debarred from future ESIC
Tender Inquiry for a further period of two years along with recovery of excess payment
made due to reduced rate.
3) I/We hereby undertake that none of my/our family member/(s) is/are employed/working
in ESI Corporation.
4) I/We hereby undertake that discount quoted shall be valid and binding upon me/us for
the entire period of contract.
5) I/We hereby undertake that no vigilance /C.B.I/court case is pending against the firm.
6) The rates quoted by me/us are valid and binding upon me/us for the entire period of
contract.
7) The applicable earnest money of Rs. ………… (Rupees………………………only) is to be
deposited by me/us has been enclosed herewith as per the given details in technical Bid.
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8) I / We hereby undertake to provide the service as per directions given in the tender
document within stipulated period.
9) I/We give the rights to Medical Superintendents to forfeit the Earnest Money/Security
money deposited by me/us if any delay occur on my/our/Agency part or fail to provide
the requisite and desired ambulance services to the hospital or any violation of the
Terms and conditions.
10) It is declared and certified that the neither myself /ourselves nor my/our firm has ever
been blacklisted by any Govt./Semi Govt./Public/Private Institution.
11) I/We hereby certify that the firm poses all the required license/ certification to perform
the work.
12) It is certified that the Valid address of my office at Vapi is:
………………………………………………………… ……………………………………………………….. ………………………………………………………….
Signature:
Name:
Designation:
Date:
Place:
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Annexure-IX
CHECK LIST
DOCUMENTS TO BE SUBMITTED BY THE TENDERER:-
The contractor (local chemist) will submit the following documents along with the
tender:-
1. Scanned copy of valid drug license for retail chemists as per Drug & Cosmetic
Act.
2. Scanned copy of valid trade license.
3. Scanned copy of Latest GST registration certificate.
4. Name & Addresses of their bankers for ECS/RTGS purposes.
5. Scanned copy of PANCARD.
6. Audited Annual Turnover of Rs. 12 Lac, duly certified by Chartered Accountant
along with balance sheet showing profit & loss account and income &
Expenditure Statement of the firm for the last Three years i.e. 2016-17, 2017-18
& 2018-19.
7. List of old/existing empanelment.
8. Scanned copy of Experience/Performance certificate.
9. Declaration regarding distance of our establishment from your hospital.
10. Blacklist/no pending case undertaking.
11. Name & address of bankers & bank A/c no. for ECS/RTGS.
12. Undertaking to this effect that the bidder is neither employee nor retired during
last one year from the ESIC, on a Non Judicial Stamp paper of Rs. 10/-
Note:- Tenderers who do not furnish documents referred above will not be
considered.
SIGNATURE OF TENDERER
With seal Address
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Seal and Signature of Authorized Person
Annexure- X
BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
(At the time of award of tender)
To
The Medical Superintendent,
ESIC Hospital, Vapi,s
Valsad, Gujarat
WHEREAS (Name and address of the supplier)
(Herein after called the supplier)has undertaken, in pursuance of contract No. 39/ESICH/Vapi/Medical
Store/Panel Chemist/2019-20 Date:………………To supply Medicines/Drugs (Allopathic), Dressings and
Consumables (herein after called “The contract”).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall
furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the
sum specified therein as security for compliance with obligations in accordance with the
contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on
behalf of the supplier, up to a total of Rs…………. , and we undertake to pay you, upon your
first written demand declaring the supplier to be in default under control and without cavil or
argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without
your needing to prove or to show grounds or reasons for your demand or the sum specified
therein.
We hereby waive the necessity of your demanding the said debt from the supplier before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
contract to be performed there under or of any of the contract documents which may be made
between you and the supplier shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid up to 30(Thirty) months from the date of commencement of contract i.e. up to (indicate date).
……………………………………………………………………………………………………….
(Signature with date of the authorized officer of the bank)
…………………………………………………………………………………
(Name & designation of officer)
(Seal, name & address of the bank and address of the branch)
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