Human Capital Management Implementation
Project Sign-Off
ADP - Tax Filing
Thursday, June 2, 2016
(c) 2016 Board of Regents of the University System of Georgia. All Rights Reserved.
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Table of Contents1-HCM Data Flow Inputs and Outputs
DESCRIPTION ENTERPRISE DI!GR!M PROVIDING “THE BIG PICTURE”
PURPOSE A. Presents key modules, processes and interfaces B. Highlights points of integration, input and output of system data C. Highlights outstanding decisions related to the design,
development, configuration and implementation processes PRIMARY USERS Steering Committee, Practitioners, ITS, SSC and USO Management
2-HCM Business Process Listing (HCM-003-BPR)
DESCRIPTION QUICK REFERENCE LISTING OF MAJOR TASKS PURPOSE A. Defines scope of the core implementation, based on the related
business process and practitioner community B. Serves as a “common denominator” for design, development,
testing and training documentation PRIMARY USERS Practitioners
3-HCM Business Process Flow Diagrams – Future State
DESCRIPTION VISIO DIAGRAMS PRESENTING PROCESSING STEPS IN A SEQUENTIAL FORMAT, SEGREGATED BY THE SECURITY ROLE NAME
PURPOSE A. Confirms touchpoints and “hand-offs” within a business process B. Identifies control points and segregation of duties
PRIMARY USERS Practitioners
4-HCM Business Process Fact Sheet (HCM-002-BPR)
DESCRIPTION BUSINESS IMPACT SUMMARY PURPOSE A. Presents changes to business policies and procedures, resulting
from the implementation B. Serves as the basis for the communication plan, “delta training”
and other change management initiatives PRIMARY USERS Steering Committee, Process Owners, Communications Team, Training
Teams
5-HCM Decision Point Fact Sheet (HCM-006-DPT)
DESCRIPTION OUTSTANDING ISSUES SUMMARY PURPOSE A. Outlines issues which impact design, development, project
scope and go-live dates
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Table of ContentsB. Presents potential solutions and documents the approach
recommended by the project team C. Serves as the basis for issue discussion and resolution D. Tracks the status of items transitioned to HR, Fiscal Affairs and
the Steering Committee PRIMARY USERS Steering Committee, ITS, SSC and USO Management
6-HCM Use Cases (HCM-010-TST)
DESCRIPTION LISTING OF MAJOR TASKS ASSOCIATED WITH BUSINESS PROCESSES
PURPOSE
PRIMARY USERS
A. Lists major tasks within a business process and denotes the task practitioner
B. Serves as the basis for defining the scope of user acceptance testing and practitioner training
C. Links major tasks and business processes to security roles and user groups (SSC, ITS, Institution, USO, etc.)
D. Defines the audience for communication initiatives E. Serves as the basis for user acceptance testing Practitioners, Communication Team, Training Team, Security and Workflow Team
7-HCM Business Requirements (HCM-004-REQ)
DESCRIPTION DETAILED LISTING OF CORE FUNCTIONALITY IDENTIFIED IN SYSTEM DESIGN SESSIONS
PURPOSE A. Defines scope of the implementation, based on the related business process
B. Serves as a “common denominator” for design, development, testing and training documentation
PRIMARY USERS Steering Committee, Implementation Teams, Auditors & Practitioners
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Table of Contents8-HCM Reports/Interfaces/Conversion/Enhancements (“RICE”) Inventory (HCM-
015-RIC)
DESCRIPTION LISTING OF CUSTOM OBJECTS FOR DEVELOPMENT PURPOSE A. Identifies custom tables, pages, interfaces and other objects
required to fulfill approved business requirements for each related business process
B. Serves as a “common denominator” between the requirements gathering and design/development efforts
C. Groups different types of modification elements (tables, pages, etc.) for ease of migration
PRIMARY USERS Implementation Teams, ITS Staff
9-HCM RICE Inventory with Business Requirements (HCM-016-RIC)
DESCRIPTION LISTING OF CUSTOM DEVELOPMENT OBJECTS AND RELATED
REQUIREMENT INFORMATION
PURPOSE A. Presents an integrated view of the requirements gathering and design/development efforts
B. Associates custom development with an approved business requirement [NOTE: This report presents the same information as 7-HCM Business Requirements (HCM-004-REQ) where custom development is required].
PRIMARY USERS Implementation Teams, Practitioners, ITS Staff
10-HCM Communication Plan (HCM-005-COM)
DESCRIPTION DETAILED LISTING OF CHANGES IN CURRENT FUNCTIONALITY, POLICIES AND PROCEDURES
PURPOSE A. Identifies user groups impacts by future state functionality B. Serves as the basis for pre- and post-go-live communication C. Serves as the basis for “delta” training
PRIMARY USERS Communication Team, Training Team, Practitioners
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Table of Contents11-HCM Practitioner Training Curriculum (HCM-009-TRN)
DESCRIPTION LISTING OF TOPICS TO INCLUDE IN TRAINING PLAN
PURPOSE A. Serves as the basis for institutional practitioner and SSC instructor-led training and deliverables (including UPKs)
B. Serves as the basis for employee and manager self-service training deliverables
C. Identifies affected user groups by security role PRIMARY USERS Training Team, Practitioners
APPENDIX – Job Aids
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PS Payroll for North America
Human Resources PS Module
Base Benefits
PS Module
Time and Labor
PS Module
Absence Management
PS Module
ADP Tax Services
ADP Garnishment
Glacier
NRA Integration
Wells Fargo Check Print
Wells Fargo ACH Process
Job Data
Time Reporter Criteria Hourly Rate
Eligibility Enrollment
W2 Print File
Direct Deposit For Expense
Payment
Equifax ACA
Commitment Accounting PS Module
PeopleSoft Payroll for North America Data Flow Inputs and Outputs Employee
Tax Data
Employee General
Deduction Data
Employee Direct
Deposit Data
Retro Pay Process
Additional Pay Excel
Spreadsheet Process
Automated Adjustment
Load Process
Retro Benefits Process
PeopleSoft Tax Compliance
Updates
ADP Lien Upload (Garnishment)
Employee Outside US Payroll Solution
Paymatch Audit NRA Integration with
Glacier Contract Pay W2 Print Vendor Standardized Use of
Pre-noting Off-cycle Check
Printing
Load Approved Absences to Payable Time Load Comp Time & Deferred Holiday Hours Balances
Work Schedules
Payable Time
FMLA Data Standard Hours
Eligibility and Enrollment Criteria
General Ledger
Common Remitter
RET/Savings
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HCM Business Process Listing HCM-003-BPR
ADP - Tax Filing
Process Name Track Only?
AT001 - General Tax Administration Yes
AT010 - ADP Tax Processing No
AT011 - Tax Amendment Processing No
AT012 - Tax Notice Processing No
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HCM Business Process Listing HCM-003-BPR
End of Report
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AT010 – ADP Tax Processing – Periodic Interface B
OR
_PA
Y_A
NA
LYST
_SSC
BO
R_P
AY_
AN
ALY
ST
AD
P T
ax S
ervi
ces
Last Updated 06.17.2016
Payroll is Confirmed On/Off Cycle
Calendar Run Tax Deposit
Summary (TAX001) ON
Run ADP Periodic Extract
Send File to ADP via Smart
Compliance
Does Extract report balance
to TAX001 YES
Analyze data and reconcile
NO
Issue Resolved?
Send ADP extract and report to ADP Account Manager
NO
YES
Confirmation & totals received
A
Off
Update Tax Balancing
Spreadsheet
Process Complete Money
Movement MM101
Information Received by Account
Manager
File Received by ADP & confirmation
totals sent back to SSC
A
Notify Institutions that Tax File Processed
Access Smart-
Compliance for Tax Reports
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AT010 – ADP Tax Processing – Quarterly Interface A
DP
Tax
Serv
ices
B
OR
_PA
Y_A
NA
LYST
_SSC
BO
R_P
AY_
AN
ALY
ST
Last Updated 05.24.2016
Quarter is closed
Set Tax Quarter Report Period
Run TAX010FD Summary Report
Run TAX010ST Summary Report
Create ADP Quarterly Extract
PBXZQTR
Compare Tax Balancing
Spreadsheet to PBZQTR Report
totals
Totals Reconcile?
Send final file to ADP via
Smart Compliance
Review PBZQTR log for Errors
No
Balance Quarter PY009
Compare TAX10's to Quarterly Balancing
Spreadsheets to PBZQTR
File Received by ADP & confirmation
totals sent back to SSC
Balance Quarter PY009
Email Notification to Reconcile Quarter
Quarter Balance?
Submit Quarterly Tax Approval Yes
Work with SSC Tax to Balance
Quarter
No
Update Tax
Balancing Spread-sheet
Quarterly Tax Returns Filed with
Tax Agency
Notify Money Movement of any Impound
MM101
Quarterly Returns Posted to ADP
SmartCompliance
Quarterly Returns Complete
Upload File to Smart
Compliance
Yes
All Institutions in Balance?
Yes
No
A
A
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AT011 - Tax Amendment ProcessingB
OR
_PA
Y_A
NA
LYST
B
OR
_PA
Y_A
NA
LYS
T_SS
CA
DP
Tax
Ser
vice
s
Last Updated 05.24.2016
Scheduled Amendment
Processing Begins
Follow Amendment
Request Process
Processes the Amendment
Request
Reconciles Amendment Recap
to EE Detail
Review Amend-
ment Package
Complete Amend-
ment Approval
form
Approval/Rejection Logged with ADP
Amendment Processed
Assistance Required? No
Request Assistance through Case Mgmt
System
Yes
Provide Additional Research/Resolution
Notifies Institution that Amendment is
Ready to Review
Notifies SSC that process is complete
Submits Approval/ Rejection through Case Mgmt System
Amendment Funding MM101
ADP Notification of Impound Invoice
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CJ
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AT012 – Tax Notice Processing B
OR
_PA
Y_A
NA
LYS_
SSC
B
OR
_PA
Y_A
NA
LYST
AD
P T
ax S
ervi
ces
Last Updated 06.17.2016
Receives Tax Agency Notice
Subtask Ticket to ADP Tax
Services
Research Notice
Updates Ticket with Notice Package
Tax Amendment Processing
AT011
Notice Process Complete
Provide Notice Answer to Tax
Agency
Posts Answer to SmartCompliance
Is Amendment Required?
No
Yes
Submit Notice to SSC Tax
Sends notice to ADP Tax Notice Email
Email Confirmation receipt
of notice
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HCM Business Process Fact Sheet HCM-002-BPR
ADP - Tax Filing
Business Process: AT001 - General Tax Administration
Functionality Changes: 1. None
Ownership Changes: 1. None
Issues Not Addressed: 1. None
Issues Addressed: 1. None
Policy Changes: 1. None
Business Procedures Impacted:1. None
Conversion Approach: 1. None
Historical Data Approach: 1. None
New Forms: 1. None
New Approvals: 1. None
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HCM Business Process Fact Sheet HCM-002-BPR
ADP - Tax Filing
Business Process: AT010 - ADP Tax Processing
Functionality Changes: 1. Tax Reports will be run from the ADP Smart Compliance menu/pages available in PeopleSoft.
Ownership Changes: 1. SSC will be running and transmitting the ADP periodic (per payroll) and quarterly tax interfaces instead of ADP.
Issues Not Addressed: 1. None
Issues Addressed: 1. None
Policy Changes: 1. None
Business Procedures Impacted:1. See 5.4 Payroll Taxes
Conversion Approach: 1. None
Historical Data Approach: 1. None
New Forms: 1. None
New Approvals: 1. None
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HCM Business Process Fact Sheet HCM-002-BPR
ADP - Tax Filing
Business Process: AT011 - Tax Amendment Processing
Functionality Changes: 1. Tax Reports will be run from the ADP Smart Compliance menu/pages available in PeopleSoft.
Ownership Changes: 1. SSC will be running and transmitting the ADP quarterly tax interface for amendment processing instead of ADP.
Issues Not Addressed: 1. None
Issues Addressed: 1. None
Policy Changes: 1. None
Business Procedures Impacted:1. BPM 5.4.5 Quarterly Payroll Tax Reporting
Conversion Approach: 1. None
Historical Data Approach: 1. None
New Forms: 1. None
New Approvals: 1. None
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HCM Business Process Fact Sheet HCM-002-BPR
ADP - Tax Filing
Business Process: AT012 - Tax Notice Processing
Functionality Changes: 1. None
Ownership Changes: 1. None
Issues Not Addressed: 1. None
Issues Addressed: 1. None
Policy Changes: 1. None
Business Procedures Impacted: 1. BPM 5.4.5 Quarterly Payroll Tax Reporting
Conversion Approach: 1. None
Historical Data Approach: 1. None
New Forms: 1. None
New Approvals: 1. None
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HCM Business Process Fact Sheet HCM-002-BPR
End of Report
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HCM Decision Point Fact Sheet HCM-006-DPT
ADP - Tax Filing
Document Status: Complete
533 - Issue: ADP - Tax Filing
Final Decision:
Document Details:
Potential Solutions:
Recommendation:
HRAP Impact:
BPM Impact:
Determine if Tax Processing should be outsourced to a third party (similar to existing ADP relationship) or centralize as a new shared service.
Include Tax Processing in the scope of the ADP Replacement Services RFP. Once the proposals come back - Objectively evaluate the cost of adding staff and functionality to PeopleSoft vs outsourcing to a vendor.
75 Not Applicable
0.0 Not Applicable
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HCM Decision Point Fact Sheet HCM-006-DPT
ADP - Tax Filing
Document Status: Complete
755 - Issue: Will the Shared Services Center issue a Tax Amendment for each institution change or will the amendments be grouped?
Final Decision: Tax amendments will be grouped - not processed with each minor change
Document Details: Will the Shared Services Center issue a Tax Amendment for each institution change or will the amendments be grouped?
Potential Solutions:
Recommendation:
HRAP Impact:
BPM Impact:
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HCM Decision Point Fact Sheet HCM-006-DPT
ADP - Tax Filing
Document Status: Complete
756 - Issue: If an institution receives a lien notices from the IRS, can a tax amendment be escalated?
Final Decision: A high priority ticket can be sent in to th Shared Services center and worked with ADP. Time sensitive issues can be escalated with ADP.
Document Details: If an institution receives a lien notices from the IRS, can a tax amendment be escalated?
Potential Solutions:
Recommendation:
HRAP Impact:
BPM Impact:
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HCM Decision Point Fact Sheet HCM-006-DPT
End of Report
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HCM Use Cases HCM-010-TST
ADP - Tax Filing
Business Process: AT010 - ADP Tax Processing
Use Case ID Business Process Step Responsibility Role Name
AT010.01 ADP Periodic Tax Report SSC BOR PAY Admin S
AT010.02 ADP Quarterly Tax Submission SSC BOR PAY Admin S
Business Process: AT011 - Tax Amendment Processing
Use Case ID Business Process Step Responsibility Role Name
AT011.01 Balancing Amendment Institution BOR PAY Analyst
AT011.02 Submitting Amendment SSC BOR PAY Admin S
Business Process: AT012 - Tax Notice Processing
Use Case ID Business Process Step Responsibility Role Name
AT012.01 Submitting Notice SSC BOR PAY Admin S
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http:AT012.01http:AT011.02http:AT011.01http:AT010.02http:AT010.01
HCM Use Cases HCM-010-TST
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2296 AT001 - Allow participants to create ID and PIN/password upon initial entry into system
2306 AT001 - Edit all incoming feeds prior to loading/posting to the administration system
2290 AT001 - Provide security at various levels for system users based on organizational hierarchy (i.e., read-only versus update).
2291 AT001 - Mask personal identifiers on screens and reports to reduce possibility of identity theft (e.g., display SSN as xxx-xx-1234, etc.).
2292 AT001 - Integrate with USG identity management system
2293 AT001 - Provide on-line, real-time access to the administration system for ad hoc reports and inquiry 24 hours a day, 7 days a week.
2287 AT001 - Have the ability to quickly refresh the UAT environment based on University System of Georgia' request.
2295 AT001 - Mask PIN/passwords on systems and print materials.
2286 AT001 - Establish User Acceptance Testing environment that mirrors production to test change requests and other updates that are required by University System of Georgia.
2297 AT001 - Create PIN/password protection on all secure documents (i.e., spreadsheets with SSNs).
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2298 AT001 - Document and test disaster recovery procedure. This procedure must be tested and certified at least annually. It must include redundant and/or alternate site support, with disaster defined as the temporary or permanent loss of any Universi
2299 AT001 - Maintain a documented disaster recovery/transition plan as a result of a closure or disaster of offshored services.
2301 AT001 - Test and certify disaster recovery plan at least annually.
2303 AT001 - Utilize 128-bit encryption.
2304 AT001 - Accept online PIN/password changes and resets for participants.
2294 AT001 - Provide all remote access to systems be subject to IP address validation and/or 2 factor authentication (e.g., SecurID).
2277 AT001 - Ensure your operations have been audited for compliance with all applicable domestic laws/regulations.
2220 AT001 - Provide University System of Georgia with administration system inquiry access
2221 AT001 - Allow online access to defined reports
2266 AT001 - Convert Legacy ADP data into Tax Filing System
2267 68 - Identify data cleanup issues based on data load process.
2269 AT001 - Load all historical plan documents and SPDs (electronic and paper).
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2289 AT001 - Perform routine audits of data received via client interface to ensure that the number of transactions/events is consistent with the number of enrollment worksheets/confirmation statements produced.
2276 AT001 - Regularly test that processes, systems, and personnel are in compliance with security policies.
2307 AT001 - Offer internet system 24x7 (except scheduled downtimes) and provide University System of Georgia schedule.
2278 AT001 - Establish appropriate controls to ensure that University System of Georgia' confidential information is disclosed only to those who have a legitimate business need.
2279 AT001 - Ensure only University System of Georgia account team members can see participant-related data (electronic and paper).
2280 AT001 - Retain records indicating that employees have been adequately trained on security and privacy policies and procedures.
2281 AT001 - Review and update the privileges granted to all University System of Georgia team members (or others with access to University System of Georgia) quarterly to ensure that only those who continue to have a need-to-know have access.
2282 AT001 - Provide HIPAA compliant off-site storage for data and software back-ups for agreed upon period of time.
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2285 AT001 - Communicate service outages and technical issues that may occur.
2275 AT001 - Ensure information considered confidential, proprietary, or personal (employee/participant information) by University System of Georgia is not stored or transferred outside of the United States.
2340 AT001 - Bonding employees who see and/or process University System of Georgia employee confidential information and the controls in place to protect this data, whether on paper or in data files.
2308 AT001 - Require system re-authentication after 15 minutes of inactivity.
2325 AT001 - Provide an overview of the tax filing process.
2305 AT001 - Establish and maintain User IDs and PIN/passwords for all system applications.
2327 AT001 - Specify functions would your company be responsible for completing?
2335 AT001 - Provide call center operation to handle inquiries from attorneys, custodial parents, vendors, tax agencies, and especially University System of Georgia employees.
2323 AT001 - Prepare amended returns, with supporting documentation, as needed.
2339 AT001 - SAS70 Type II compliant
2324 AT001 - Respond to tax agency questions and/or notices in timely and accurately.
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2341 AT001 - Indemnify The University System of Georgia against monetary penalties or liabilities due to improper employee deductions or payments to agencies, creditors, or custodial parents.
2342 AT001 - Provied service on tracers, filing and remittance.
2343 AT001 - Compliance / certifications for: SSAE16, PII, SPI and Safe Harbor
2344 AT001 - Demonstrate Ability for pinpointing fault for filing error or late submission and any guarantees when the fault is determined to be yours.
2346 AT001 - Provide client self-service reporting functionality, access to statements and electronic invoices
2347 AT001 - Provide reporting that would be available for periodic tax balancing and reconciliation, including audit reports and error reports to assist in ensuring stable reporting and testing for compliance and accuracy
2338 AT001 - Provide client training will be included for inquiry systems and required continuing client responsibilities?
2312 AT001 - Incorporate University System of Georgia benefits branding on web pages
2309 AT001 - Track participant sessions, web pages viewed, and actions taken.
2326 AT001 - Specify functions would be the responsibility of University System of Georgia staff?
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT001 - General Tax Administration
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2311 AT001 - Track and renew University System of Georgia-specific URL as needed.
2322 AT001 - Research and advise on jurisdiction tax liabilities.
2313 AT001 - Support various alternate devices (tablets and mobile) for inquiry and transaction processing
2314 AT001 - Provide on-line PDF form capability.
2315 AT001 - Ability to access online tools and reporting with many computer types (e.g. Windows, Mac, etc.)
2316 AT001 - Provide University System of Georgia with administration system inquiry acces
2317 AT001 - Allow online access to defined reports
2318 AT001 - Provide an online facility to post/maintain all University System of Georgia documentation materials.
2321 AT001 - Provide services include, but are not limited to, FUTA Form 940, Form 941, Form 944, State Income Taxes (SIT), State Unemployment Taxes (SUT), any local taxes (OPT/EMST/LST) and W2s.
2310 AT001 - Maintain a University System of Georgia-specific URL.
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT010 - ADP Tax Processing
Requirement Met By: Delivered Functionality Vendor:
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
180 PY002.06 - Remit Withheld Taxes Ability to make payment of federal and (State, Federal & Local) state taxes withheld, in compliance
with Federal, State, and Non-Resident Alien Tax Reporting requirements
Requirement Met By: RICE (oneusg) Vendor:
RICE Title: PRINT017B - SMART ERP - ADP Compliance Garnishment & Taxes RICE Type: Interface (ADP/PS HCM Transition)
Req. ID Requirement Summary Requirement Detail
2720 AT001 Send tax filing to ADP after Send Periodic Tax file after each payroll each payroll confirm.
3487 AT002 Send tax filing to ADP after Send Quarterly Tax file after each each quarter quarter
197 AT010 - Generate State and Federal 3rd Party has the ability to generate Returns and file federal and state returns.
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
2320 AT001 - Prepare tax forms, reporting, and submit forms and payments timely for all EINs at the Federal, State and Local level in accordance with tax filing rules in place at the time and EFTPS requirements.
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http:PY002.06
HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT011 - Tax Amendment Processing
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
3554 AT011 - Provide Tax Amendment Ability to process Quarterly Tax Processing Services Amendments
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HCM Business Requirements HCM-004-REQ
ADP - Tax Filing
Business Process Name: AT012 - Tax Notice Processing
Requirement Met By: Third Party Vendor Vendor: Tax Filing
RICE Title: RICE Type:
Req. ID Requirement Summary Requirement Detail
3557 AT012 - Provide Tax Notice Processing Services
Ability to submit tax notices to TPV TPV to review and respond to tax notice TPV to provide tax notice response to institution
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HCM Business Requirements HCM-004-REQ
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RICE Inventory HCM-015-RIC
ADP - Tax Filing
RICE Type: Interface
RiceTitle Rice ID Rice Detail PeopleSoft Project
PRINT017B - SMART 758 ADP Garnishments and Taxes ADP Smart ERP ERP - ADP Compliance Garnishment & Taxes (ADP/PS HCM Transition)
Integration. PS HCM functionaility will be enhanced to integrate both ADP's Garnishment and Tax programs into environment.
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RICE Inventory HCM-015-RIC
End of Report
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RICE Inventory with Requirements HCM-016-RIC ADP - Tax Filing
RICE Type: Interface
RiceTitle
PRINT017B -SMART ERP - ADP Compliance Garnishment & Taxes (ADP/PS HCM Transition)
Rice ID
758
Rice Detail
ADP Garnishments and Taxes Integration. PS HCM functionaility will be enhanced to integrate both ADP's Garnishment and Tax programs into environment.
Requirement Summary Req. ID
Requirements Information
PeopleSoft Project
ADP Smart ERP
197
2720
3487
AT010 - Generate State and Federal Returns
AT001 Send tax filing to ADP after each payroll confirm.
AT002 Send tax filing to ADP after each quarter
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RICE Inventory with Requirements HCM-016-RIC
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HCM Communication Plan HCM-005-COM
ADP - Tax Filing
AT010 - ADP Tax Processing
Groups to Receive Message:
Employee Faculty Leadership Manager Practitioner Retiree
Practitioner Teams to Receive Message:
Banking Benefits Budget Commitment Accounting HR Payroll
Business Procedures Impacted -
1. See 5.4 Payroll Taxes
Functionality Changes -
1. Tax Reports will be run from the ADP Smart Compliance menu/pages available in PeopleSoft.
Ownership Changes -
1. SSC will be running and transmitting the ADP periodic (per payroll) and quarterly tax interfaces instead of ADP.
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HCM Communication Plan HCM-005-COM
AT011 - Tax Amendment Processing
Groups to Receive Message:
Employee Faculty Leadership Manager Practitioner Retiree
Practitioner Teams to Receive Message:
Banking Benefits Budget Co Accmmitment ounting HR Payroll
Business Procedures Impacted -
1. BPM 5.4.5 Quarterly Payroll Tax Reporting
Functionality Changes -
1. Tax Reports will be run from the ADP Smart Compliance menu/pages available in PeopleSoft.
Ownership Changes -
1. SSC will be running and transmitting the ADP quarterly tax interface for amendment processing instead of ADP.
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HCM Communication Plan HCM-005-COM
AT012 - Tax Notice Processing
Groups to Receive Message:
Employee Faculty Leadership Manager Practitioner Retiree
Practitioner Teams to Receive Message:
Banking Benefits Budget Commitment Accounting HR Payroll
Business Procedures Impacted -
1. BPM 5.4.5 Quarterly Payroll Tax Reporting
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HCM Communication Plan HCM-005-COM
End of Report
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HCM Practitioner Training Curriculum HCM-009-TRN
ADP - Tax Filing
Practitioner Team: Institution
Audience BOR PAY Analyst
Business Process: AT011 - Tax Amendment Processing
Use Case ID Business Process Step
AT011.01 Balancing Amendment
Wednesday, July 13, 2016 Page 1 of 3
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http:AT011.01
HCM Practitioner Training Curriculum HCM-009-TRN
ADP - Tax Filing
Practitioner Team: SSC
Audience BOR PAY Admin S
Business Process:
Use Case ID
AT010.01
AT010.02
Business Process:
Use Case ID
AT011.02
Business Process:
Use Case ID
AT012.01
AT010 - ADP Tax Processing
Business Process Step
ADP Periodic Tax Report
ADP Quarterly Tax Submission
AT011 - Tax Amendment Processing
Business Process Step
Submitting Amendment
AT012 - Tax Notice Processing
Business Process Step
Submitting Notice
Wednesday, July 13, 2016 Page 2 of 3
DRAF
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http:AT012.01http:AT011.02http:AT010.02http:AT010.01
HCM Practitioner Training Curriculum HCM-009-TRN
End of Report
Wednesday, July 13, 2016 Page 3 of 3
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00.00-HCM-019-OTH-Sign Off Binder Cover-TX00.01-Table of Contents_R3-TX01-160506 - Payroll for North America Data FlowPayroll for North America Data Flow.vsdxPage-1
02-160712-HCM-003-BPR-HCM Business Process Listing-TX03.01-AT010 - ADP Tax ProcessingAT010 - ADP Tax Processing.vsdxPeriodicQuarterly
03.02-AT011 - Tax Amendment ProcessingAT011 - Tax Amendment Processing.vsdxAT011Page-1
03.03-AT012 - Tax Notice ProcessingAT012 - Tax Notice Processing.vsdxAT012
04-160712-HCM-002-BPR-HCM Bus Proc Fact Sheet-TX05-160712-HCM-006-DPT-HCM Decision Points-TX06-160712-HCM-010-TST-HCM Use Cases-TX07-160712-HCM-004-REQ-HCM Business Requirements-TX08-160712-HCM-015-RIC-RICE Inventory-TX09-160712-HCM-016-RIC-RICE Inventory with Requirements-TX10-160712-HCM-005_3-COM-HCM Comm Schedule-TX11-160712-HCM-009-TRN-HCM Practitioner Training Curriculum-TX
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