Salisbury University Greek Program (SUGAP)
The Salisbury University
Greek Semester Assessment Program 201 5
The Salisbury University Greek Assessment Program (SUGAP) is an semester
evaluation and awards program for the Greek Life community of Salisbury
University. The purposes of this program are to:
• Encourage chapters to uphold the missions, values and standards of their
respective organizations and promote the Greek Life community values of
leadership, scholarship, citizenship, stewardship and friendship;
• Assess the organizational health of each chapter and the overall Greek
community and provide feedback for chapters on strengths and growth
areas;
• Demonstrate the value and relevance of Greek Life at SU and measure
achievement of SU Student Affairs learning outcomes;
• Gather data for use in marketing Greek Life; and
• Reward chapters who demonstrate values-action congruence.
The information in this manual serves to support each chapter in its compilation of
materials for annual submission each spring semester. The examples provided are
suggestions of documentation for each standard. Alternative documentation may
be submitted that meets the criteria.
Salisbury University Greek Program (SUGAP)
Academic Affairs
This section serves to evaluate chapter values in comparison with community
standards of scholarship.
Note: Sections 1 – 3 may be included on one spreadsheet with three different
columns, each with a total average as suggested.
1.) Chapter Term GPA
Standard: => SU All-Male/Female GPA
Documentation: Chapter Roster with member GPA’s clearly delineated
Point Value: 1 (1 per Semester)
Extra Credit: +1 for each semester .2 > SU All-Male/Female Term GPA
2.) Individual Member Term GPA
Standard: 100% of initiated members & new members => 2.5 Term GPA
Documentation: Chapter Roster with member GPA’s clearly delineated
Point Value: 1 (1 per Semester)
Extra Credit: +1 for each semester > 25% of Chapter is on Dean’s List
3.) New Member Class Term GPA
Standard: => previous Semester New Member Class Term GPA
Documentation: Chapter Roster with new member GPA’s clearly delineated for each
new member class
Point Value: 1 (1 per semester)
Extra Credit: +1 for each semester .2 > previous semester New Member Class
term GPA
Salisbury University Greek Program (SUGAP)
4.) Statement on Chapter Scholarship
Standard: Chapter will have written statement communicating how it:
• supports the educational mission of Salisbury University
• contributes to the academic development of its membership
Documentation: Copy of statement on chapter scholarship
Point Value: 1
5.) Academic Recognition Plan
Standard: Chapter will have scholastic recognition plan that includes:
• an incentive program where individual academic
achievement is celebrated and rewarded
• an intervention program where needy members are
provided with academic support and resources
Documentation: Copy of scholastic recognition plan
Point Value: 1
Extra Credit: .5 for chapters who actively utilize and have document (ie.
Signed letter of participation from CSA Director)
confirmation of resources of Center for Student
Achievement
6.) Scholastic & Career Success Programming
Standard: Chapter will host/attend 1 topical workshop/seminar/program per semester related to academic and/or career success. At least 75% of the Chapter must be attendance.
Documentation: Program Report Form (See Example) and sign-in sheet of
attendees
Point Value: 1 (1 per semester)
Extra Credit: +1 for 1 additional workshop/seminar/program per semester
Note: Repeating or weekly programs (ie. Resume Building) are seen as
(1) workshop and will not be counted for credit multiple times.
7.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee
Academic Affairs.
Salisbury University Greek Program (SUGAP)
Documentation: Copy of a job description and responsibilities outlined in Chapter
Constitution and By-Laws
Point Value: 1
8.) National Order of Omega
Standard: Chapter will have at least one (1) member apply for admission to
Order of Omega
Documentation: Provide a list of member(s) who applied for admission with
signed verification of application by a university official
Point Value: 1
9.) National Fraternity/Sorority Headquarters or Foundation Scholarship
Standard: Chapter will have at least one (1) member apply for National
Fraternity/Sorority Headquarters Foundation Scholarship
Documentation: Copy of member’s completed application. Include confirmation of
receipt letter or email from National Headquarters
Point Value: 1
Total Possible Score: 9 (with Extra Credit offered – 13.5)
Salisbury University Greek Program (SUGAP)
Greek Assessment Program Community Service/Philanthropy Report Form
Fraternity/Sorority Name: Alpha Beta Tau Program Date: 09/15/10____
Title of Program: Money in Minutes Location: GUC
Program Description: Sponsored by Career Services, this 90 minute workshop focused on
how to get a job through Elance.com and other websites. Telecommuting professions are
the new career.
Scholastic/Career Success (AA#6)
X Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6) Wellness (RM#7)
Total # of members in attendance = 29
My signature verifies that the above information is true and accurate.
Signature of Chapter President Date
Salisbury University Greek Program (SUGAP)
Campus and Community Involvement
This section serves to evaluate chapter values in comparison with community
standards of citizenship and leadership.
1.) Community Service
Standard: Chapter will participate in two (2) community service projects per semester. 1 of the 2 projects must be performed on campus and/or
directly benefit the Salisbury University community (ie. faculty/staff/ students)
At least 75% of the Chapter must be in attendance at each project
Documentation: Community Service/Philanthropy Report Form (See Example) and
summary from the chapter to indicate how your chapter made an
impact or reflected on the service.
Point Value: 1 (1 per semester)
Extra Credit: +1 for 4 additional community service projects that have at least
10% of chapter membership participating. Letter from the service to
share how your impact made a difference or summary from the
chapter
2.) Philanthropy
Standard: Chapter will participate in 1 Salisbury campus-wide fundraiser per year. Chapter will also participate in 1 fundraiser per year benefiting the chapter’s designated/recognized national philanthropy.
Documentation: Community Service/Philanthropy Report Form (See Example)
Point Value: 1 (1 per philanthropic effort)
Extra Credit: +1 for 1 additional philanthropic effort per year (benefiting either
campus-wide or National initiatives)
3.) IFC/Panhellenic/NPHC Council Community Service or Philanthropy Project
Standard: Chapter will participate in a collaborative project as designated by
the IFC/Panhellenic/NPHC Council involving the entire Greek
community At least 75% (unless otherwise designated) of the Chapter must
be in attendance at the project
Documentation: Community Service/Philanthropy Report Form (See Example)
Point Value: 1
Salisbury University Greek Program (SUGAP)
4.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee
Community Service/Public Relations
Documentation: Copy of a job description and responsibilities outlined in Chapter
Constitution & By-Laws
Point Value: 1
5.) Alumni Relations
Standard: Chapter will host 1 program/event per year specifically designed to
connect with alumni
Documentation: Program Report Form (See Example)
Point Value: 1
Extra Credit: +1 for 1 additional alumni relations program per year
Note: The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
6.) Family Relations
Standard: Chapter will host 1 program/event per year specifically designed to
connect with members’ family/families.
Documentation: Program Report Form (See Example)
Point Value: 1
Extra Credit: +1 for 1 additional family relations program per year
Note: The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
7.) Family & Staff Relations
Standard: Chapter will host 1 program/event per year to recognize Salisbury
University Faculty & Staff for their contributions to Greek Life or the
campus community.
Documentation: Program Report Form
Examples include: Thank You Cards, Adopt-A-Faculty, Treats
for your Teach!
Point Value: 1
Extra Credit: +1 for 1 additional faculty & staff relations program per year
Note: The program’s intended purpose must be to connect with alumni
and purpose must be evident in the program report
Salisbury University Greek Program (SUGAP)
8.) Publicity
Standard: Chapters will utilize at least four (4) different forms of communication/media throughout the year to advertise events, share news, and promote accomplishments
Documentation: 4 different examples from the following: flyers, posters, banners, mailbox stuffers, table tents, brochures, emails, alumni newsletters, press releases to SU Public Relations Office, National Fraternity/ Sorority publications, Flyer article/advertisement, esuNews, etc.
Point Value: 2 (must include 4 examples to receive full credit)
Note: Publicity must be chapter generated; national or university issued
publications do not qualify. Also, example must be a hard copy or
photo of the examples; a written list does not qualify
9.) Co-Sponsorship
Standard: Chapter will co-sponsor 1 non-social program per semester with a non-Greek RSO
Documentation: Program Report Form - signed by co-sponsoring RSO President
• A list of currently recognized RSOs can be found in the SGA Office
• Please include an attachment of the specific responsibilities
of your chapter and the RSO in the implementation of the
program
Point Value: 1 (1 per semester)
10.) Co-Curricular Involvement
Standard: At least 75% of chapter members will be involved in 1 other
extra-curricular activity, student organization, honor society,
club/varsity sport, etc. Fraternity/Sorority intramurals are
excluded.
Documentation: Roster of membership involvement with participation specifically
delineated
Point Value: 1 (1 per semester)
11.) IFC/Panhellenic/NPHC Council Representation
Standard: Chapter will have an/a IFC/Panhellenic/NPHC Delegate (or
Delegates depending upon Council By-Laws) who attends all
Council meetings
Salisbury University Greek Program (SUGAP)
Documentation: Provide list of Names and Gull ID Numbers of
Representative(s) per semester; Verification by Council in
submitted attendance sheets
Point Value: 1
12.) IFC/Panhellenic/NPHC Executive Board
Standard: Chapter will have at least 1 member apply for an/a
IFC/Panhellenic/NPHC Executive Board position
Documentation: Provide list of Names & ID Numbers of Representative who
were nominated; Verification by Council Minutes
Point Value: 1
13.) SGA Representation
Standard: Chapter will have a SGA Delegate who attends all designated SGA
meetings
Documentation: Written Verification by Executive VP of SGA (ie. Email to Chapter
President)
Point Value: 1 (1 per semester)
Total Possible Score: 14 (with 100% of Extra Credit offered – 19)
Salisbury University Greek Program (SUGAP)
Greek Assessment Program Community Service/Philanthropy Report Form
Agency/Charity Address: Delmar, DE Chapter
Community Service Event
# of chapter members participating = 30
# of hours each member worked = x 2
Total # of project hours = 60
Philanthropy Event
Total amount of money donated = $359
My signature verifies that the above information is true and accurate.
______________________
Signature of Chapter President Date
__________________________
Signature of Speaker/Facilitator Date
2010/11
Fraternity/Sorority Name: Delta Lambda Phi
Date of Event: 1/27/11
Name of Event: Battle for Blankets Location: Red Square
Name of Agency/Charity: Project Linus
Agency/Charity Contact Person: Debra Phone #: 555-1212
Salisbury University Greek Program (SUGAP)
Greek Assessment Program Community Service/Philanthropy Report Form
Fraternity/Sorority Name: Delta Delta Delta Date of Event: 3/1/11
Name of Event: Welcome Home Military Heroes (with IFC) Location: BWI
Name of Agency/Charity: USO -
Agency/Charity Contact Person: Raul Phone #: 156-6492
Agency/Charity Address: 1202 Charlie’s Way
VA Beach, VA
Community Service Event
# of chapter members participating = 40
# of hours each member worked = x 5
Total # of project hours = 200
Philanthropy Event
Total amount of money donated = $
My signature verifies that the above information is true and accurate.
Signature of Chapter President Date
_____
Signature of Speaker/Facilitator Date
Salisbury University Greek Program (SUGAP)
Greek Assessment Program Community Service/Philanthropy Report Form
Fraternity/Sorority Name: Lambda Pi Zeta Program Date: 09/26/10
Title of Program: Times Are Changing Location: Vinny’s
Program Description: An interactive dinner theater program for Alumni and brothers to
help build relationships and network for future employment opportunities.
Name of Speaker/Facilitator: Joey Redbrogh Phone #: 305-462-7890
Speaker/Facilitator Title: Alumni Board Chair
Speaker/Facilitator Address:
Total # of members in attendance = 32
My signature verifies that the above information is true and
accurate.
__________________________________________ Signature of Chapter President Date
____________
Signature of Speaker/Facilitator Date
Type of Program
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5) X
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6) Wellness (RM#7)
Salisbury University Greek Program (SUGAP)
Leadership Development
This section serves to evaluate chapter values in comparison with community
standards of leadership.
1.) Chapter Involvement
Standard: 100% of the Chapter will hold either an Executive Board
position or serve on a committee.
Documentation: Chapter Roster with Executive Board and Committee
membership positions clearly delineated
Point Value: 1 (1 per semester)
2.) Membership Development
Standard: Chapter will host 1 topical workshops/seminars/programs per
semester related to personal development. At least 75% of
the Chapter must be in attendance.
Documentation: Program Report Form with sign-in sheet attached (See Example)
• Examples: Personal Credit Management, Leadership Styles,
etc.
Point Value: 1 (1 per semester)
Extra Credit: +1 for 1 additional workshop/seminar/program per semester
Note: At least 50% of the workshops must be facilitated by non-chapter
members (ie. University staff) to receive full credit.
3.) IFC/Panhellenic/NPHC/OSAO&L Leadership Programming
Standard: Chapter will participate in various leadership development
opportunities as required throughout the year as designated by IFC/Panhellenic/NPHC/OSAO&L
Documentation: Listing of opportunities with attached list of participants for each
opportunity
Point Value: 1 (1 per semester)
Salisbury University Greek Program (SUGAP)
4.) National Fraternity/Sorority Conventions & Leadership Conferences
Standard: Chapter will meet all attendance requirements set by the National Fraternity/Sorority
Documentation: Copy of Convention/Conference registration forms & Convention/
Conference program (if event has occurred prior to portfolio submission)
Point Value: 1
Extra Credit: +1 for attendance above the % required at all National Fraternity/ Sorority Conventions and Conferences (as designated in National By-Laws)
5.) National Fraternity/Sorority Campus Visits
Standard: Chapter will host/meet all designated National Headquarters Staff, Consultants, & Advisors during scheduled campus visitations. Chapter will also include a meeting with the Director of Student Activities for all visiting National representatives.
Documentation: List of name(s) and date(s) of representative(s)/consultant(s) visited
campus
Point Value: 1
Extra Credit: +1 for additional site visits with National consultants who meet with
the Director of Student Activities
6.) Leadership Retreat
Standard: Chapter will hold a retreat/training to give the incoming
Executive Board an opportunity to transition and/or shadow the
outgoing officers
Documentation: Copy of retreat agenda & roster of participants
Point Value: 1
Total Possible Score: 9 (with 100% of Extra Credit offered - 13)
Salisbury University Greek Program (SUGAP)
Fraternity/Sorority Name: Beta Nu Program Date: 4/12/11
Title of Program: Loving Me Location: Talbot Room
Program Description: In coordination with Health Services, Counseling Services, and
OSAOL,
we presented a program to our sisterhood on appropriate ways to deal with the stresses of
life and provided solutions for resources on campus.
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6) Wellness (RM#7) X
Total # of members in attendance = 36
My signature verifies that the above information is true and accurate.
Signature of Chapter President Date
_______
Signature of Speaker/Facilitator Date 2010/11
Greek Assessment Program
Program Report Form
Salisbury University Greek Program (SUGAP)
Chapter Operations
This section serves to evaluate chapter values in comparison with community
standards of leadership, stewardship, and friendship.
1.) Alumni Advising
Standard: Chapter will have an Alumni Advisor
Documentation: *Contact information will be submitted to OSAO&L at the beginning of each semester
Point Value: 1 (1 per semester)
Extra Credit: +1 if Chapter has either:
• a functioning Alumni Board (with contact info on file)
• additional Alumni advisors designed to support
specific Chapter operations
2.) Faculty/Staff Advising
Standard: Chapter will have a Salisbury University Faculty/Staff Advisor
(Individual must be a full-time faculty or staff member employed by
Salisbury University)
Documentation: *Contact information will be submitted to OSAO&L at the beginning
of each semester
Point Value: 1 (1 per semester)
3.) Salisbury University Administration
Standard: Chapter leadership will meet as requested and communicate regularly with Salisbury University administrators. Chapter President meets monthly with Director of Student Activities
Documentation: Chapter Operations Report Form
Point Value: 1 (1 per semester)
Extra Credit: +1 per semester if Chapter President/Executive Board meets bi-
weekly with the Coordinator of Student Life
4.) National Fraternity/Sorority Paperwork
Standard: Chapter will be current on all reports, rosters, data submitted
to the National Fraternity/Sorority Headquarters. *Paperwork
will be submitted as requested.
Documentation: Letter of Confirmation from National Headquarters
Representative
Point Value: 1 (1 per semester)
Salisbury University Greek Program (SUGAP)
5.) Salisbury University OSAO&L Paperwork
Standard: Chapter will be current on all reports, rosters, data submitted to the
Salisbury University OSAO&L
Documentation: *Paperwork will be submitted throughout the semester as
requested.
Point Value: 1(1 per semester)
6.) Meeting Agendas
Standard: Chapter will develop and make available agendas at the beginning
of each meeting
Documentation: Copy of meeting agendas for the semester
Point Value: 1 (1 per semester)
Extra Credit: +1 (per semester) that 100% of all agendas for regularly scheduled meetings are supplied
7.) Meeting Minutes
Standard: Chapter will copy and make available the minutes from prior
meeting
Documentation: Copy of meeting minutes for the semester
Point Value: 1 (1 per semester)
Extra Credit: +1 (per semester) that 100% of all minutes for regularly scheduled meetings are supplied
8.) Constitution & By-Laws
Standard: Chapter will annually update the Constitution and By-Laws. A
current copy will be kept on file in OSAO&L
Documentation: *Copy of Constitution & By-Laws will be submitted at the
beginning of the academic year and updated as needed
throughout the year
Point Value: 1
9.) Website
Standard: Chapter will have a functioning website that is updated periodically and linked to both the Salisbury University OSAO&L and National Fraternity/Sorority websites
Documentation: Screenshot and URL of Website
Salisbury University Greek Program (SUGAP)
Point Value:
10.) Budget
1
Standard: Chapter will create and distribute a budget of expected income and expenditures to the membership each semester
Documentation: Copy of semester budget
Point Value:
11.) Payables
1 (1 per semester)
Standard: Chapter will be current on all payables (dues, insurance, initiation fees, etc.) to the National Fraternity/Sorority Headquarters, IFC/ Panhellenic/NPHC Councils, and Salisbury University at the end of
each semester
Documentation: Letter of Confirmation from National Headquarters, Zero debts
outstanding as reported by governing Council Treasurer
Point Value: 1 (1 per semester)
12.) Receivables
Standard: Chapter will be current on the collection of all receivables
(member dues & fines) at the end of the semester.
Documentation: Copy of membership roster indicating payment status (paid in
full, payment plan, amount paid, amount owed, etc.)
Point Value: 1 (1 per semester)
13.) Financial Audit
Standard: Chapter will open all financial records and allow for an independent audit to verify appropriate accounting, money management, and spending policies are adhered to.
Documentation: Letter from independent auditor verifying the audit and documenting the results
• Note: The chapter can provide a senior business major to conduct
the financial audit for their chapter.
Point Value: 1
Total Possible Score: 13 (with 100% of Extra Credit offered - 17)
Salisbury University Greek Program (SUGAP)
Recruitment & New Member Education
This section serves to evaluate chapter values in comparison with community
standards of leadership, stewardship, and friendship.
1.) Substance-Free Recruitment
Standard: Chapter will conduct substance-free Recruitment.
Documentation: Written statement from Chapter President and Recruitment
Chair indicating the steps the Chapter took to implement a
substance-free recruitment and verification by OSAO&L and
the Office of Judicial Affairs.
Point Value: 1 (1 per semester)
2.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee
Recruitment.
Documentation: Copy of job description and responsibilities outlined in Chapter
Constitution & By-Laws
Point Value: 1
3.) Recruitment Plan
Standard: Chapter will develop a detailed recruitment plan that includes:
• A “values-based” new member selection criteria
(qualities,
characteristics, experiences, etc.)
• A master calendar (times, dates, & locations) of all
recruitment activities/events
Documentation: Copy of recruitment plan implementation (which is submitted
to OSAO&L at the beginning of each semester)
Point Value: 1 (1 per semester)
4.) IFC/Panhellenic/NPHC Recruitment Compliance
Standard: Chapter will comply with all IFC/Panhellenic/NPHC-mandated
recruitment policies and procedures
Documentation: Written verification by VP of governing council (ie. Email)
Point Value: 1 (1 per semester)
Salisbury University Greek Program (SUGAP)
5.) Recruitment Workshop
Standard: Chapter will conduct an annual workshop/retreat specifically designed to build recruitment skills, practice recruitment techniques, and prepare members to market the Fraternity/Sorority to a variety of audiences.
Documentation: Agenda and participant list from recruitment workshop/retreat
Point Value: 1
Extra Credit: +1 for 1 additional workshop/retreat per year
6.) Substance-free New Member Education
Standard: Chapter will conduct substance-free New Member Education
Documentation: Copy of New Member Education Plan with designated areas
highlighted; Written confirmation of status from OSAO&L
Point Value: 1 (1 per semester)
7.) Hazing-free New Member Education
Standard: Chapter will conduct hazing-free New Member Education
Documentation: Copy of New Member Education Plan with designated
areas highlighted; Written confirmation of status from
OSAO&L
Point Value: 1 (1 per semester, if applicable)
8.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee New
Member Education.
Documentation: Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
Point Value: 1
9.) New Member Education Paperwork
Standard: Chapter will be current with the submission of the following
information:
• New Member Roster - Names (first, last) & ID numbers to
perform grade checks
• New Member Bid Acceptance/Hazing Acknowledgement
Forms
New Member Drop Forms
Salisbury University Greek Program (SUGAP)
New Member Education Program - dates, times, &
locations of all new member education events and a
detailed description of each activity
Documentation: *Paperwork will be submitted throughout the semester as
requested. Verify roster on file is up-to-date
Point Value: 1 (1 per semester)
10.) National Fraternity/Sorority New Member Education Program
Compliance
Standard: Chapter will comply with the National Fraternity/Sorority New Member Education Program model, including content, timing, and program length.
Documentation: Letter of confirmation from National Headquarters verifying compliance; Written confirmation by Dean of Students to standing/ judicial status of chapter
Point Value: 1 (1 per semester, if applicable)
11.) New Member Programming
Standard: Chapter new members will participate in all new member
programming as designated by (IFC/Panhellenic
/NPHC/OSAO&L)
Point Value: 1 (1 per semester, if applicable)
Total Possible Score: 11 (with 100% of Extra Credit offered -12)
Salisbury University Greek Program (SUGAP)
Risk Management
This section serves to evaluate chapter values in comparison with community
standards of stewardship.
1.) Insurance
Standard: Chapter will have an active Certificate of Liability Insurance policy through the National Fraternity/Sorority with at least $1,000,000.00 in liability coverage.
Documentation: *A copy of Insurance/Certificate of Liability coverage is submitted at the beginning of the academic year and must be current at time of
portfolio submission
Point Value: 1 (1 per semester of coverage)
2.) Fraternal Information Programming Group (FIPG) Risk Management Policy
Standard: Chapter will comply with all stated policies and procedures
prescribed by FIPG.
Documentation: *Written confirmation of compliance by National Fraternity/Sorority
representative and/or Judicial Affairs representative
Point Value: 1 (1 per semester of compliance)
3.) Code of Conduct
Standard: Chapter will have a written set of behavioral expectations and
standards of continued membership.
Documentation: Copy of Chapter Code of Conduct
Point Value: 1
4.) Judicial Board
Standard: Chapter will have an internal Standards/Judicial Board to
handle violations of the Code of Conduct.
Documentation: Copy of Standards/Judicial Board responsibilities and
procedures outlined in Chapter Constitution and By-Laws
Point Value: 1
Salisbury University Greek Program (SUGAP)
5.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee Risk
Management.
Documentation: Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
Point Value: 1
6.) Substance-free Social Events
Standard: Chapter will host/attend two (2) substance-free social events per
semester (for a total of 4 annually).
Documentation: Program Report Form (include copy of Facility Reservation Form
for events hosted by the Chapter) (See Example)
Point Value: 1 (1 per semester)
Extra Credit: +1 for 2 additional substance-free social events each semester
7.) Wellness Education & Training
Standard: Chapter will host/attend one (1) topical workshop/seminar/program related to wellness or risk management per semester.
Topic Examples include: Legal Liability, Finding Your Chi,
Zen Living, Heart Disease, Skin Cancer Prevention, Civility
Documentation: Program Report Form (include copy of handouts from workshop if possible) (See Example)
Point Value: 1 (1 per semester)
Extra Credit: +1 for 1 additional workshop/seminar/program per semester
Total Possible Score: 7 (with 100% of Extra Credit offered - 9)
Salisbury University Greek Program (SUGAP)
Fraternity/Sorority Name: Zeta Sigma Phi Program Date: 3/8/11
Title of Program: Dance-A-Thon Location:
Program Description: With help from the campus radio station, we hosted a dance
competition for all SU students. The last student dancing received a free spring break trip.
On a resource table, we handed out pamphlets detailing safe spring break habits and
available resources.
Scholastic/Career Success (AA#6)
Alumni Relations (CCI#5)
Family Relations (CCI#6)
Faculty/Staff Relations (CCI#7)
Co-Sponsorship (CCI#8)
Membership Development (LD#2)
Substance-free Social (RM#6) X Wellness (RM#7)
Total # of members in attendance = 51
My signature verifies that the above information is true and accurate.
______________
Signature of Chapter President Date
__________
Signature of Speaker/Facilitator Date
Greek Assessment Program
Program Report Form
Salisbury University Greek Program (SUGAP)
Ritual This section serves to evaluate chapter values in comparison with community
standards of stewardship.
1.) Ritual Adherence
Standard: Chapter will actively practice and appropriately utilize Ritual at
all meetings, ceremonies, inductions, etc.
Documentation: Copy of agenda/minutes indicating when Ritual will
occur/occurred
Point Value: 2 (1 per semester)
2.) Ritual Education
Standard: Chapter will hold one (1) workshop per semester to review the
Ritual and discuss its significance and impact on the life of the
Chapter and each individual member.
Documentation: Copy of workshop agenda
Point Value: 2 (1 per semester)
Extra Credit: +1 for 1 additional workshop/discussion per semester
3.) Executive Board/Committee Chairperson Position
Standard: Chapter will have a member specifically designated to oversee
Ritual.
Documentation: Copy of job description and responsibilities outlined in Chapter
Constitution and By-Laws
Point Value: 1
Total Possible Score: 5 (with 100% of Extra Credit offered – 6)
**Please Note – Additional Category: Presentation of Portfolio submission is awarded points on a 1 – 5 scale with 5 being perfectly professional submission meeting all standards criteria and being visually appealing.**
Salisbury University Greek Program (SUGAP)
Total Possible Score for Entire Submission:
Additional SUGAP Guidelines
1. To receive full point consideration, events submitted for documentation must not be
repeating or featured in multiple areas of assessment. (Ie. Relay for Life will not
receive credit if featured as an Alumni program, Philanthropy Program and
Fundraising program).
2. All program report forms must have original signatures as listed to be recognized as
documentation.
3. When hosting a speaker or guest for a workshop or program, it is strongly
encouraged to have a non-chapter member as the facilitator of the program to
receive full credit.
4. Please make sure that you have the appropriate documentations to support your
scores.
5. Portfolios received after the deadline will receive a 20 point deduction in scoring.
Salisbury University Greek Program (SUGAP)
1. A NEW binder to place all your worksheets in
2. Dividers are always nice to separate each section of the SUGAP requirements as well as your activities
3. Is everything whole punched and not falling out of your binder?
4. At the beginning of each section is there a checklist of all the items you have included for that portion of SUGAP?
5. Do you have any pictures? If your organization has documentation that the event took place it would be nice to see that in your binder.
6. Handwritten or typed? It’s easier to read when the information is typed out instead of handwritten on a piece of notebook paper
7. Missing information for your binder? If you need help locating rosters or information for a section of SUGAP, email OSAOL and follow-up, but allow at least 3 weeks before the deadline to locate the information.
8. “But I gave it to you in the beginning of the semester! Shouldn’t you already have it?” Even if you handed in information on your chapter you must reprint it for your SUGAP binder. If it’s not there, then it will be counted as a non-submission therefore receiving no credit.
9. If you need help at any point, please make an appointment with OSAOL
ASAP! Don’t wait until the last minute
10. Good Luck!
Salisbury University Greek Program (SUGAP)
HAVE QUESTIONS?
Please contact the Office of Student Activities, Organizations, and Leadership
(x82341).
The Coordinator of Student Life, or Graduate Assistant of Leadership are open to
meeting with you any time at least 2 weeks prior to the submission deadline to
answer questions regarding your portfolio.
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