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Salisbury University Greek Program (SUGAP)

The Salisbury University

Greek Semester Assessment Program 201 5

The Salisbury University Greek Assessment Program (SUGAP) is an semester

evaluation and awards program for the Greek Life community of Salisbury

University. The purposes of this program are to:

• Encourage chapters to uphold the missions, values and standards of their

respective organizations and promote the Greek Life community values of

leadership, scholarship, citizenship, stewardship and friendship;

• Assess the organizational health of each chapter and the overall Greek

community and provide feedback for chapters on strengths and growth

areas;

• Demonstrate the value and relevance of Greek Life at SU and measure

achievement of SU Student Affairs learning outcomes;

• Gather data for use in marketing Greek Life; and

• Reward chapters who demonstrate values-action congruence.

The information in this manual serves to support each chapter in its compilation of

materials for annual submission each spring semester. The examples provided are

suggestions of documentation for each standard. Alternative documentation may

be submitted that meets the criteria.


Academic Affairs

This section serves to evaluate chapter values in comparison with community

standards of scholarship.

Note: Sections 1 – 3 may be included on one spreadsheet with three different

columns, each with a total average as suggested.

1.) Chapter Term GPA

Standard: => SU All-Male/Female GPA

Documentation: Chapter Roster with member GPA’s clearly delineated

Point Value: 1 (1 per Semester)

Extra Credit: +1 for each semester .2 > SU All-Male/Female Term GPA

2.) Individual Member Term GPA

Standard: 100% of initiated members & new members => 2.5 Term GPA

Documentation: Chapter Roster with member GPA’s clearly delineated

Point Value: 1 (1 per Semester)

Extra Credit: +1 for each semester > 25% of Chapter is on Dean’s List

3.) New Member Class Term GPA

Standard: => previous Semester New Member Class Term GPA

Documentation: Chapter Roster with new member GPA’s clearly delineated for each

new member class

Point Value: 1 (1 per semester)

Extra Credit: +1 for each semester .2 > previous semester New Member Class

term GPA


4.) Statement on Chapter Scholarship

Standard: Chapter will have written statement communicating how it:

• supports the educational mission of Salisbury University

• contributes to the academic development of its membership

Documentation: Copy of statement on chapter scholarship

Point Value: 1

5.) Academic Recognition Plan

Standard: Chapter will have scholastic recognition plan that includes:

• an incentive program where individual academic

achievement is celebrated and rewarded

• an intervention program where needy members are

provided with academic support and resources

Documentation: Copy of scholastic recognition plan

Point Value: 1

Extra Credit: .5 for chapters who actively utilize and have document (ie.

Signed letter of participation from CSA Director)

confirmation of resources of Center for Student

Achievement

6.) Scholastic & Career Success Programming

Standard: Chapter will host/attend 1 topical workshop/seminar/program per semester related to academic and/or career success. At least 75% of the Chapter must be attendance.

Documentation: Program Report Form (See Example) and sign-in sheet of

attendees


Extra Credit: +1 for 1 additional workshop/seminar/program per semester

Note: Repeating or weekly programs (ie. Resume Building) are seen as

(1) workshop and will not be counted for credit multiple times.

7.) Executive Board/Committee Chairperson Position

Standard: Chapter will have a member specifically designated to oversee

Academic Affairs.


Documentation: Copy of a job description and responsibilities outlined in Chapter

Constitution and By-Laws

Point Value: 1

8.) National Order of Omega

Standard: Chapter will have at least one (1) member apply for admission to

Order of Omega

Documentation: Provide a list of member(s) who applied for admission with

signed verification of application by a university official

Point Value: 1

9.) National Fraternity/Sorority Headquarters or Foundation Scholarship

Standard: Chapter will have at least one (1) member apply for National

Fraternity/Sorority Headquarters Foundation Scholarship

Documentation: Copy of member’s completed application. Include confirmation of

receipt letter or email from National Headquarters

Point Value: 1

Total Possible Score: 9 (with Extra Credit offered – 13.5)


Greek Assessment Program Community Service/Philanthropy Report Form

Fraternity/Sorority Name: Alpha Beta Tau Program Date: 09/15/10____

Title of Program: Money in Minutes Location: GUC

Program Description: Sponsored by Career Services, this 90 minute workshop focused on

how to get a job through Elance.com and other websites. Telecommuting professions are

the new career.

Scholastic/Career Success (AA#6)

X Alumni Relations (CCI#5)

Family Relations (CCI#6)

Faculty/Staff Relations (CCI#7)

Co-Sponsorship (CCI#8)

Membership Development (LD#2)

Substance-free Social (RM#6) Wellness (RM#7)

Total # of members in attendance = 29

My signature verifies that the above information is true and accurate.

Signature of Chapter President Date


Campus and Community Involvement


standards of citizenship and leadership.

1.) Community Service

Standard: Chapter will participate in two (2) community service projects per semester. 1 of the 2 projects must be performed on campus and/or

directly benefit the Salisbury University community (ie. faculty/staff/ students)

At least 75% of the Chapter must be in attendance at each project

Documentation: Community Service/Philanthropy Report Form (See Example) and

summary from the chapter to indicate how your chapter made an

impact or reflected on the service.


Extra Credit: +1 for 4 additional community service projects that have at least

10% of chapter membership participating. Letter from the service to

share how your impact made a difference or summary from the

chapter

2.) Philanthropy

Standard: Chapter will participate in 1 Salisbury campus-wide fundraiser per year. Chapter will also participate in 1 fundraiser per year benefiting the chapter’s designated/recognized national philanthropy.

Documentation: Community Service/Philanthropy Report Form (See Example)

Point Value: 1 (1 per philanthropic effort)

Extra Credit: +1 for 1 additional philanthropic effort per year (benefiting either

campus-wide or National initiatives)

3.) IFC/Panhellenic/NPHC Council Community Service or Philanthropy Project

Standard: Chapter will participate in a collaborative project as designated by

the IFC/Panhellenic/NPHC Council involving the entire Greek

community At least 75% (unless otherwise designated) of the Chapter must

be in attendance at the project

Documentation: Community Service/Philanthropy Report Form (See Example)

Point Value: 1




Community Service/Public Relations

Documentation: Copy of a job description and responsibilities outlined in Chapter

Constitution & By-Laws

Point Value: 1

5.) Alumni Relations

Standard: Chapter will host 1 program/event per year specifically designed to

connect with alumni

Documentation: Program Report Form (See Example)

Point Value: 1

Extra Credit: +1 for 1 additional alumni relations program per year

Note: The program’s intended purpose must be to connect with alumni

and purpose must be evident in the program report

6.) Family Relations

Standard: Chapter will host 1 program/event per year specifically designed to

connect with members’ family/families.

Documentation: Program Report Form (See Example)

Point Value: 1

Extra Credit: +1 for 1 additional family relations program per year



7.) Family & Staff Relations

Standard: Chapter will host 1 program/event per year to recognize Salisbury

University Faculty & Staff for their contributions to Greek Life or the

campus community.

Documentation: Program Report Form

Examples include: Thank You Cards, Adopt-A-Faculty, Treats

for your Teach!

Point Value: 1

Extra Credit: +1 for 1 additional faculty & staff relations program per year




8.) Publicity

Standard: Chapters will utilize at least four (4) different forms of communication/media throughout the year to advertise events, share news, and promote accomplishments

Documentation: 4 different examples from the following: flyers, posters, banners, mailbox stuffers, table tents, brochures, emails, alumni newsletters, press releases to SU Public Relations Office, National Fraternity/ Sorority publications, Flyer article/advertisement, esuNews, etc.

Point Value: 2 (must include 4 examples to receive full credit)

Note: Publicity must be chapter generated; national or university issued

publications do not qualify. Also, example must be a hard copy or

photo of the examples; a written list does not qualify

9.) Co-Sponsorship

Standard: Chapter will co-sponsor 1 non-social program per semester with a non-Greek RSO

Documentation: Program Report Form - signed by co-sponsoring RSO President

• A list of currently recognized RSOs can be found in the SGA Office

• Please include an attachment of the specific responsibilities

of your chapter and the RSO in the implementation of the

program


10.) Co-Curricular Involvement

Standard: At least 75% of chapter members will be involved in 1 other

extra-curricular activity, student organization, honor society,

club/varsity sport, etc. Fraternity/Sorority intramurals are

excluded.

Documentation: Roster of membership involvement with participation specifically

delineated


11.) IFC/Panhellenic/NPHC Council Representation

Standard: Chapter will have an/a IFC/Panhellenic/NPHC Delegate (or

Delegates depending upon Council By-Laws) who attends all

Council meetings


Documentation: Provide list of Names and Gull ID Numbers of

Representative(s) per semester; Verification by Council in

submitted attendance sheets

Point Value: 1

12.) IFC/Panhellenic/NPHC Executive Board

Standard: Chapter will have at least 1 member apply for an/a

IFC/Panhellenic/NPHC Executive Board position

Documentation: Provide list of Names & ID Numbers of Representative who

were nominated; Verification by Council Minutes

Point Value: 1

13.) SGA Representation

Standard: Chapter will have a SGA Delegate who attends all designated SGA

meetings

Documentation: Written Verification by Executive VP of SGA (ie. Email to Chapter

President)


Total Possible Score: 14 (with 100% of Extra Credit offered – 19)



Agency/Charity Address: Delmar, DE Chapter

Community Service Event

# of chapter members participating = 30

# of hours each member worked = x 2

Total # of project hours = 60

Philanthropy Event

Total amount of money donated = $359


______________________


__________________________

Signature of Speaker/Facilitator Date

2010/11

Fraternity/Sorority Name: Delta Lambda Phi

Date of Event: 1/27/11

Name of Event: Battle for Blankets Location: Red Square

Name of Agency/Charity: Project Linus

Agency/Charity Contact Person: Debra Phone #: 555-1212



Fraternity/Sorority Name: Delta Delta Delta Date of Event: 3/1/11

Name of Event: Welcome Home Military Heroes (with IFC) Location: BWI

Name of Agency/Charity: USO -

Agency/Charity Contact Person: Raul Phone #: 156-6492

Agency/Charity Address: 1202 Charlie’s Way

VA Beach, VA

Community Service Event

# of chapter members participating = 40

# of hours each member worked = x 5

Total # of project hours = 200

Philanthropy Event

Total amount of money donated = $



_____




Fraternity/Sorority Name: Lambda Pi Zeta Program Date: 09/26/10

Title of Program: Times Are Changing Location: Vinny’s

Program Description: An interactive dinner theater program for Alumni and brothers to

help build relationships and network for future employment opportunities.

Name of Speaker/Facilitator: Joey Redbrogh Phone #: 305-462-7890

Speaker/Facilitator Title: Alumni Board Chair

Speaker/Facilitator Address:


My signature verifies that the above information is true and

accurate.

__________________________________________ Signature of Chapter President Date

____________


Type of Program


Alumni Relations (CCI#5) X





Substance-free Social (RM#6) Wellness (RM#7)


Leadership Development


standards of leadership.

1.) Chapter Involvement

Standard: 100% of the Chapter will hold either an Executive Board

position or serve on a committee.

Documentation: Chapter Roster with Executive Board and Committee

membership positions clearly delineated


2.) Membership Development

Standard: Chapter will host 1 topical workshops/seminars/programs per

semester related to personal development. At least 75% of

the Chapter must be in attendance.

Documentation: Program Report Form with sign-in sheet attached (See Example)

• Examples: Personal Credit Management, Leadership Styles,

etc.



Note: At least 50% of the workshops must be facilitated by non-chapter

members (ie. University staff) to receive full credit.

3.) IFC/Panhellenic/NPHC/OSAO&L Leadership Programming

Standard: Chapter will participate in various leadership development

opportunities as required throughout the year as designated by IFC/Panhellenic/NPHC/OSAO&L

Documentation: Listing of opportunities with attached list of participants for each

opportunity



4.) National Fraternity/Sorority Conventions & Leadership Conferences

Standard: Chapter will meet all attendance requirements set by the National Fraternity/Sorority

Documentation: Copy of Convention/Conference registration forms & Convention/

Conference program (if event has occurred prior to portfolio submission)

Point Value: 1

Extra Credit: +1 for attendance above the % required at all National Fraternity/ Sorority Conventions and Conferences (as designated in National By-Laws)

5.) National Fraternity/Sorority Campus Visits

Standard: Chapter will host/meet all designated National Headquarters Staff, Consultants, & Advisors during scheduled campus visitations. Chapter will also include a meeting with the Director of Student Activities for all visiting National representatives.

Documentation: List of name(s) and date(s) of representative(s)/consultant(s) visited

campus

Point Value: 1

Extra Credit: +1 for additional site visits with National consultants who meet with

the Director of Student Activities

6.) Leadership Retreat

Standard: Chapter will hold a retreat/training to give the incoming

Executive Board an opportunity to transition and/or shadow the

outgoing officers

Documentation: Copy of retreat agenda & roster of participants

Point Value: 1

Total Possible Score: 9 (with 100% of Extra Credit offered - 13)


Fraternity/Sorority Name: Beta Nu Program Date: 4/12/11

Title of Program: Loving Me Location: Talbot Room

Program Description: In coordination with Health Services, Counseling Services, and

OSAOL,

we presented a program to our sisterhood on appropriate ways to deal with the stresses of

life and provided solutions for resources on campus.


Alumni Relations (CCI#5)





Substance-free Social (RM#6) Wellness (RM#7) X




_______

Signature of Speaker/Facilitator Date 2010/11

Greek Assessment Program

Program Report Form


Chapter Operations


standards of leadership, stewardship, and friendship.

1.) Alumni Advising

Standard: Chapter will have an Alumni Advisor

Documentation: *Contact information will be submitted to OSAO&L at the beginning of each semester


Extra Credit: +1 if Chapter has either:

• a functioning Alumni Board (with contact info on file)

• additional Alumni advisors designed to support

specific Chapter operations

2.) Faculty/Staff Advising

Standard: Chapter will have a Salisbury University Faculty/Staff Advisor

(Individual must be a full-time faculty or staff member employed by

Salisbury University)

Documentation: *Contact information will be submitted to OSAO&L at the beginning

of each semester


3.) Salisbury University Administration

Standard: Chapter leadership will meet as requested and communicate regularly with Salisbury University administrators. Chapter President meets monthly with Director of Student Activities

Documentation: Chapter Operations Report Form


Extra Credit: +1 per semester if Chapter President/Executive Board meets bi-

weekly with the Coordinator of Student Life

4.) National Fraternity/Sorority Paperwork

Standard: Chapter will be current on all reports, rosters, data submitted

to the National Fraternity/Sorority Headquarters. *Paperwork

will be submitted as requested.

Documentation: Letter of Confirmation from National Headquarters

Representative



5.) Salisbury University OSAO&L Paperwork

Standard: Chapter will be current on all reports, rosters, data submitted to the

Salisbury University OSAO&L

Documentation: *Paperwork will be submitted throughout the semester as

requested.

Point Value: 1(1 per semester)

6.) Meeting Agendas

Standard: Chapter will develop and make available agendas at the beginning

of each meeting

Documentation: Copy of meeting agendas for the semester


Extra Credit: +1 (per semester) that 100% of all agendas for regularly scheduled meetings are supplied

7.) Meeting Minutes

Standard: Chapter will copy and make available the minutes from prior

meeting

Documentation: Copy of meeting minutes for the semester


Extra Credit: +1 (per semester) that 100% of all minutes for regularly scheduled meetings are supplied

8.) Constitution & By-Laws

Standard: Chapter will annually update the Constitution and By-Laws. A

current copy will be kept on file in OSAO&L

Documentation: *Copy of Constitution & By-Laws will be submitted at the

beginning of the academic year and updated as needed

throughout the year

Point Value: 1

9.) Website

Standard: Chapter will have a functioning website that is updated periodically and linked to both the Salisbury University OSAO&L and National Fraternity/Sorority websites

Documentation: Screenshot and URL of Website


Point Value:

10.) Budget

1

Standard: Chapter will create and distribute a budget of expected income and expenditures to the membership each semester

Documentation: Copy of semester budget

Point Value:

11.) Payables

1 (1 per semester)

Standard: Chapter will be current on all payables (dues, insurance, initiation fees, etc.) to the National Fraternity/Sorority Headquarters, IFC/ Panhellenic/NPHC Councils, and Salisbury University at the end of

each semester

Documentation: Letter of Confirmation from National Headquarters, Zero debts

outstanding as reported by governing Council Treasurer


12.) Receivables

Standard: Chapter will be current on the collection of all receivables

(member dues & fines) at the end of the semester.

Documentation: Copy of membership roster indicating payment status (paid in

full, payment plan, amount paid, amount owed, etc.)


13.) Financial Audit

Standard: Chapter will open all financial records and allow for an independent audit to verify appropriate accounting, money management, and spending policies are adhered to.

Documentation: Letter from independent auditor verifying the audit and documenting the results

• Note: The chapter can provide a senior business major to conduct

the financial audit for their chapter.

Point Value: 1



Recruitment & New Member Education


standards of leadership, stewardship, and friendship.

1.) Substance-Free Recruitment

Standard: Chapter will conduct substance-free Recruitment.

Documentation: Written statement from Chapter President and Recruitment

Chair indicating the steps the Chapter took to implement a

substance-free recruitment and verification by OSAO&L and

the Office of Judicial Affairs.




Recruitment.

Documentation: Copy of job description and responsibilities outlined in Chapter

Constitution & By-Laws

Point Value: 1

3.) Recruitment Plan

Standard: Chapter will develop a detailed recruitment plan that includes:

• A “values-based” new member selection criteria

(qualities,

characteristics, experiences, etc.)

• A master calendar (times, dates, & locations) of all

recruitment activities/events

Documentation: Copy of recruitment plan implementation (which is submitted

to OSAO&L at the beginning of each semester)


4.) IFC/Panhellenic/NPHC Recruitment Compliance

Standard: Chapter will comply with all IFC/Panhellenic/NPHC-mandated

recruitment policies and procedures

Documentation: Written verification by VP of governing council (ie. Email)



5.) Recruitment Workshop

Standard: Chapter will conduct an annual workshop/retreat specifically designed to build recruitment skills, practice recruitment techniques, and prepare members to market the Fraternity/Sorority to a variety of audiences.

Documentation: Agenda and participant list from recruitment workshop/retreat

Point Value: 1

Extra Credit: +1 for 1 additional workshop/retreat per year

6.) Substance-free New Member Education

Standard: Chapter will conduct substance-free New Member Education

Documentation: Copy of New Member Education Plan with designated areas

highlighted; Written confirmation of status from OSAO&L


7.) Hazing-free New Member Education

Standard: Chapter will conduct hazing-free New Member Education

Documentation: Copy of New Member Education Plan with designated

areas highlighted; Written confirmation of status from

OSAO&L

Point Value: 1 (1 per semester, if applicable)


Standard: Chapter will have a member specifically designated to oversee New

Member Education.



Point Value: 1

9.) New Member Education Paperwork

Standard: Chapter will be current with the submission of the following

information:

• New Member Roster - Names (first, last) & ID numbers to

perform grade checks

• New Member Bid Acceptance/Hazing Acknowledgement

Forms

New Member Drop Forms


New Member Education Program - dates, times, &

locations of all new member education events and a

detailed description of each activity

Documentation: *Paperwork will be submitted throughout the semester as

requested. Verify roster on file is up-to-date


10.) National Fraternity/Sorority New Member Education Program

Compliance

Standard: Chapter will comply with the National Fraternity/Sorority New Member Education Program model, including content, timing, and program length.

Documentation: Letter of confirmation from National Headquarters verifying compliance; Written confirmation by Dean of Students to standing/ judicial status of chapter


11.) New Member Programming

Standard: Chapter new members will participate in all new member

programming as designated by (IFC/Panhellenic

/NPHC/OSAO&L)


Total Possible Score: 11 (with 100% of Extra Credit offered -12)


Risk Management


standards of stewardship.

1.) Insurance

Standard: Chapter will have an active Certificate of Liability Insurance policy through the National Fraternity/Sorority with at least $1,000,000.00 in liability coverage.

Documentation: *A copy of Insurance/Certificate of Liability coverage is submitted at the beginning of the academic year and must be current at time of

portfolio submission

Point Value: 1 (1 per semester of coverage)

2.) Fraternal Information Programming Group (FIPG) Risk Management Policy

Standard: Chapter will comply with all stated policies and procedures

prescribed by FIPG.

Documentation: *Written confirmation of compliance by National Fraternity/Sorority

representative and/or Judicial Affairs representative

Point Value: 1 (1 per semester of compliance)

3.) Code of Conduct

Standard: Chapter will have a written set of behavioral expectations and

standards of continued membership.

Documentation: Copy of Chapter Code of Conduct

Point Value: 1

4.) Judicial Board

Standard: Chapter will have an internal Standards/Judicial Board to

handle violations of the Code of Conduct.

Documentation: Copy of Standards/Judicial Board responsibilities and

procedures outlined in Chapter Constitution and By-Laws

Point Value: 1



Standard: Chapter will have a member specifically designated to oversee Risk

Management.



Point Value: 1

6.) Substance-free Social Events

Standard: Chapter will host/attend two (2) substance-free social events per

semester (for a total of 4 annually).

Documentation: Program Report Form (include copy of Facility Reservation Form

for events hosted by the Chapter) (See Example)


Extra Credit: +1 for 2 additional substance-free social events each semester

7.) Wellness Education & Training

Standard: Chapter will host/attend one (1) topical workshop/seminar/program related to wellness or risk management per semester.

Topic Examples include: Legal Liability, Finding Your Chi,

Zen Living, Heart Disease, Skin Cancer Prevention, Civility

Documentation: Program Report Form (include copy of handouts from workshop if possible) (See Example)





Fraternity/Sorority Name: Zeta Sigma Phi Program Date: 3/8/11

Title of Program: Dance-A-Thon Location:

Program Description: With help from the campus radio station, we hosted a dance

competition for all SU students. The last student dancing received a free spring break trip.

On a resource table, we handed out pamphlets detailing safe spring break habits and

available resources.


Alumni Relations (CCI#5)





Substance-free Social (RM#6) X Wellness (RM#7)



______________


__________


Greek Assessment Program

Program Report Form


Ritual This section serves to evaluate chapter values in comparison with community

standards of stewardship.

1.) Ritual Adherence

Standard: Chapter will actively practice and appropriately utilize Ritual at

all meetings, ceremonies, inductions, etc.

Documentation: Copy of agenda/minutes indicating when Ritual will

occur/occurred


2.) Ritual Education

Standard: Chapter will hold one (1) workshop per semester to review the

Ritual and discuss its significance and impact on the life of the

Chapter and each individual member.

Documentation: Copy of workshop agenda


Extra Credit: +1 for 1 additional workshop/discussion per semester



Ritual.



Point Value: 1

Total Possible Score: 5 (with 100% of Extra Credit offered – 6)

**Please Note – Additional Category: Presentation of Portfolio submission is awarded points on a 1 – 5 scale with 5 being perfectly professional submission meeting all standards criteria and being visually appealing.**


Total Possible Score for Entire Submission:

Additional SUGAP Guidelines

1. To receive full point consideration, events submitted for documentation must not be

repeating or featured in multiple areas of assessment. (Ie. Relay for Life will not

receive credit if featured as an Alumni program, Philanthropy Program and

Fundraising program).

2. All program report forms must have original signatures as listed to be recognized as

documentation.

3. When hosting a speaker or guest for a workshop or program, it is strongly

encouraged to have a non-chapter member as the facilitator of the program to

receive full credit.

4. Please make sure that you have the appropriate documentations to support your

scores.

5. Portfolios received after the deadline will receive a 20 point deduction in scoring.


1. A NEW binder to place all your worksheets in

2. Dividers are always nice to separate each section of the SUGAP requirements as well as your activities

3. Is everything whole punched and not falling out of your binder?

4. At the beginning of each section is there a checklist of all the items you have included for that portion of SUGAP?

5. Do you have any pictures? If your organization has documentation that the event took place it would be nice to see that in your binder.

6. Handwritten or typed? It’s easier to read when the information is typed out instead of handwritten on a piece of notebook paper

7. Missing information for your binder? If you need help locating rosters or information for a section of SUGAP, email OSAOL and follow-up, but allow at least 3 weeks before the deadline to locate the information.

8. “But I gave it to you in the beginning of the semester! Shouldn’t you already have it?” Even if you handed in information on your chapter you must reprint it for your SUGAP binder. If it’s not there, then it will be counted as a non-submission therefore receiving no credit.

9. If you need help at any point, please make an appointment with OSAOL

ASAP! Don’t wait until the last minute

10. Good Luck!


HAVE QUESTIONS?

Please contact the Office of Student Activities, Organizations, and Leadership

(x82341).

The Coordinator of Student Life, or Graduate Assistant of Leadership are open to

meeting with you any time at least 2 weeks prior to the submission deadline to

answer questions regarding your portfolio.

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