Description Policy of the National Library of Finland
Tuula Haapamäki
Bibliography in the Digital AgeIFLA Satellite Meeting
9 .8. 2012 Warsaw
Strategic framework
Missio The National Library ensures the availability of the published national heritage in the community. It disseminates and produces information content for research, education, citizens and the community and develops services jointly with the library network and other players in the information society.
Vision National treasures for all
Spearheads(focal points)
Strategictargets
Values We are competent and keep advancing professionally, we work together, we are explicit and reliable in our work, our national heritage is always present, we promote access to information.
Offer superior digital-age preservationand service solutions
Offer superior digital-age preservationand service solutions
Promote the success of theFinnish scholarly communityPromote the success of theFinnish scholarly community
Promote citizens’ accessto information
Promote citizens’ accessto information
ElectronicdepositElectronicdeposit
Long-termpreservationof the national heritage
Long-termpreservationof the national heritage
Transparencyand compati-bility of informationsystems
Transparencyand compati-bility of informationsystems
Open metadatafor joint use
Open metadatafor joint use
Open digitaluser services
Open digitaluser services
Availability ofdigital servicesin researchenvironments
Availability ofdigital servicesin researchenvironments
Digitisation ofunique, nationallysignificantmaterials
Digitisation ofunique, nationallysignificantmaterials
Availability of digital services in citizens’ usageenvironments
Availability of digital services in citizens’ usageenvironments
The strategy of the National Library of Finland 2013-2016
Collection Development Policy
Preservation Policy
Digitisation Policy
Description Policy of the National Library of Finland
CONTENT of the Description Policy1. Introduction: descriptive metadata
2. Definition and protocol of description assignment2.1. What is description 2.2. Description standards, recommendations and guidelines
3. Description policy as a tool of strategic management
4. The National Library of Finland as an international development operator
5. The National Library of Finland provides guidance and support
6. Targets and fields of the description policy of the National Library of Finland6.1. Activity related to the National Bibliography of Finland 6.2. Description of National Library collections 6.3. Description of material to be digitised
•The description policy defines the principles of description of all library material
•separately the responsibilities of NBA•research collection •historical collections
•archive material •material to be digitised
Description employs international and derived national standards
Descriptive metadata is an indispensable digital library infrastructure
Efficient description makes library collections and materials readily available to the end user
Bibliographic description and generation of metadata are National Library core responsibilities and strategic focuses
Goal: social production and open distribution of metadataco-operation - decentralisation - nationally and internationally - tools developed in a
network environment.
Some current issues in cataloguing Finnish National Bibliography
Sinikka Luukkanen National Library of Finland National Bibliography
Bibliography in the Digital age - Guidelines and examples
IFLA Satellite Meeting, Warsaw, August 9, 2012
How to rationalize our cataloguing of various digital resources?
Questions about the quality requirements of National Bibliography records
Some sketches of records
The work flow process of digitization and getting metadata
How to produce metadata in National Bibliography efficiently?
“National bibliographic agency (NBA) should take responsibility for preparing extensive bibliographic records of the national imprint.” IFLA Recommendation, 2002 “The responsibility of the NBA to create extensive records was predicated on print resources and is no longer sustainable.” (IFLA Working Group on Guidelines for National Bibliographies, 2009) In International Standard Bibliographic Description, ISBD (2011) says nothing about cataloguing levels. “Efficient bibliographic description makes library collections and materials readily available to the end user. “ (Description policy in National Library of Finland, 2012)
It is not difficult to make extensive NB-records, it is more difficult to make economic records for all the needs of National bibliography and guarantee the access.
Metadata as by-product of digitization
Ephemera-project (2008-2012) funded by EUo focused on developing functional workflows in digitizing
ephemera collections
- as a result of this project we get customized bibliographic metadata for ephemera items almost automatically
– in the docWORKS post-processing system the digitized object was catalogued in a customized form using MODS (Metadata Object Descreption Schema)
- besides ephemera metadata, it is possible to make bibliographic descriptions of various content types with different cataloguing levels
Digitized Ephemera: Component part record
NB-number fd2011-pp00000357
Standart id. URN:NBN:fi-fd2011-pp00000357 urn
Cataloguing source FI-NL
Launguage fin
Personal name D.S. Hector.
Title Salaisia kaunistuskeinoja ym. Reseptiä (=Secret beauty advice etc. Recipes)
Publ., distribution,etc.
Uusikaupunki : K. Valovuori, 1919.
Physical description 17 s.
Reproduction note Digital copy : Mikkeli, National Library of Finland, Preservation and Digitization Center
Subject kauneudenhoito (=Beauty care)
Genre ohjeet (=Instructions)
Host item entry Ephemera: fdpp2011002 - Art of living
Add. Physical formentry
Original copy : National collection, Signum: Art of living
E-location & access http://urn.fi/URN:NBN:fi-fd-2011-0002614
Online resources
Finnish national output 2011 in National Bibliography: • 13 000 new monographs of which 7% online resources
– a part of them is received as deposit copies with no associated metadata other than ISBN + title
• 1600 new serials of which 25% online resources– no publisher’s metadata available
Problematic online resources Published by small publishers, lots of self-publishing Often small in size - like booklets or articles Their life is short on the internet Difficult to apply our selection principles Temptation to catalogue them as low level as possible Sometimes difficult to decide what are the adequate access points However: National Bibliography might be the only place where the metadata of these resources is organized for information retrieval in the futureOur mission: to give a proper picture of country’s publishing output
New environment - new methods
The amount of electronic resources is increasing – human resources in cataloguing are decreasing – anyhow the access and the metadata should be guaranteed
• Our new content standard (International Standard Bibliographic Description consolidated ed. 2011) defines today only the mandatory areas for bibliographic descriptions.• The Guidelines for National Bibliographies:
The level of metadata should be determined by the significance of the resource in relation to the national imprint.• Are there any shortcuts to handle electronic resources?• Should we forget those part of bibliographic description which are typical of National Bibliography records and give the records additional value?
Many titles from the same author in one Marc record
041 $a eng
080 $a 915
100 $a Jussila, Tapani.
245 $a Guidebooks: $b Japan / $c Tapani Jussila $f 2009-2010
260 $a [Jyskä] : $b Nettikirja.com, $c 2009-2010
300 $a 23 e-books.
650 $a travel guides
700 $a Jussila, Tapani. $t Buying electronics in Japan.
700 $a Jussila, Tapani. $t Nightlife in Tokyo.
700 $a Jussila, Tapani. $t Traditional dish in Japan.
700 … and 20 other titles like these
856 $u http://urn.fi/URN:NBN:fi-fd2012....
Many titles from different authors by the same publisher
041 $a eng
080 $a 820 $x -3
080 $a 820 $x -1
245 $a Poetry and prose in English from xPress(ed) $f 2003-2004.
260 $a Espoo : $b xPress(ed), $c 2003-2004.
300 $a 68 e-books.
700 $a Collin Sorin, Wendy. $t Pie pieces
700 $a Glass, Jesse. $t Puppet psalms.
700 $a Edwards, Kari. $t Null set.
700 … and 65 other titles like these
856 $u http://urn.fi/URN:NBN:fi-fd2012.......
Access to open resources on the net
Are National Bibliographies responsible for giving permanent links in their records?
o In Finland over 10% of links (from a printed resource record to the similar content on the net) are broken after one year, and the amount is multiplying in the long run
o We have picked up broken links, fixed them if possible, or deleted them if no resource is available
o Is it worthwhile to check the links and fix them?o Does it matter if there is a broken link in a record?o Has anybody added links also to the Internet Archive?
One choise is to use only the permanent addresses to the deposit copy collection. These links are guaranteed and they are in our own hands like the resources are.
Thank you for listening!
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