Description Policy of the National Library of Finland

Tuula Haapamäki

Bibliography in the Digital AgeIFLA Satellite Meeting

9 .8. 2012 Warsaw

Strategic framework

Missio The National Library ensures the availability of the published national heritage in the community. It disseminates and produces information content for research, education, citizens and the community and develops services jointly with the library network and other players in the information society.

Vision National treasures for all

Spearheads(focal points)

Strategictargets

Values We are competent and keep advancing professionally, we work together, we are explicit and reliable in our work, our national heritage is always present, we promote access to information.

Offer superior digital-age preservationand service solutions

Offer superior digital-age preservationand service solutions

Promote the success of theFinnish scholarly communityPromote the success of theFinnish scholarly community

Promote citizens’ accessto information

Promote citizens’ accessto information

ElectronicdepositElectronicdeposit

Long-termpreservationof the national heritage

Long-termpreservationof the national heritage

Transparencyand compati-bility of informationsystems

Transparencyand compati-bility of informationsystems

Open metadatafor joint use

Open metadatafor joint use

Open digitaluser services

Open digitaluser services

Availability ofdigital servicesin researchenvironments

Availability ofdigital servicesin researchenvironments

Digitisation ofunique, nationallysignificantmaterials

Digitisation ofunique, nationallysignificantmaterials

Availability of digital services in citizens’ usageenvironments

Availability of digital services in citizens’ usageenvironments

The strategy of the National Library of Finland 2013-2016

Collection Development Policy

Preservation Policy

Digitisation Policy

Description Policy of the National Library of Finland

CONTENT of the Description Policy1. Introduction: descriptive metadata

2. Definition and protocol of description assignment2.1. What is description 2.2. Description standards, recommendations and guidelines

3. Description policy as a tool of strategic management

4. The National Library of Finland as an international development operator

5. The National Library of Finland provides guidance and support

6. Targets and fields of the description policy of the National Library of Finland6.1. Activity related to the National Bibliography of Finland 6.2. Description of National Library collections 6.3. Description of material to be digitised

•The description policy defines the principles of description of all library material

•separately the responsibilities of NBA•research collection •historical collections

•archive material •material to be digitised

Description employs international and derived national standards

Descriptive metadata is an indispensable digital library infrastructure

Efficient description makes library collections and materials readily available to the end user

Bibliographic description and generation of metadata are National Library core responsibilities and strategic focuses

Goal: social production and open distribution of metadataco-operation - decentralisation - nationally and internationally - tools developed in a

network environment.

Some current issues in cataloguing Finnish National Bibliography

Sinikka Luukkanen National Library of Finland National Bibliography

Bibliography in the Digital age - Guidelines and examples

IFLA Satellite Meeting, Warsaw, August 9, 2012

How to rationalize our cataloguing of various digital resources?

Questions about the quality requirements of National Bibliography records

Some sketches of records

The work flow process of digitization and getting metadata

How to produce metadata in National Bibliography efficiently?

“National bibliographic agency (NBA) should take responsibility for preparing extensive bibliographic records of the national imprint.” IFLA Recommendation, 2002 “The responsibility of the NBA to create extensive records was predicated on print resources and is no longer sustainable.” (IFLA Working Group on Guidelines for National Bibliographies, 2009) In International Standard Bibliographic Description, ISBD (2011) says nothing about cataloguing levels. “Efficient bibliographic description makes library collections and materials readily available to the end user. “ (Description policy in National Library of Finland, 2012)

It is not difficult to make extensive NB-records, it is more difficult to make economic records for all the needs of National bibliography and guarantee the access.

Metadata as by-product of digitization

Ephemera-project (2008-2012) funded by EUo focused on developing functional workflows in digitizing

ephemera collections

- as a result of this project we get customized bibliographic metadata for ephemera items almost automatically

– in the docWORKS post-processing system the digitized object was catalogued in a customized form using MODS (Metadata Object Descreption Schema)

- besides ephemera metadata, it is possible to make bibliographic descriptions of various content types with different cataloguing levels

Digitized Ephemera: Component part record

NB-number fd2011-pp00000357

Standart id. URN:NBN:fi-fd2011-pp00000357 urn

Cataloguing source FI-NL

Launguage fin

Personal name D.S. Hector.

Title Salaisia kaunistuskeinoja ym. Reseptiä (=Secret beauty advice etc. Recipes)

Publ., distribution,etc.

Uusikaupunki : K. Valovuori, 1919.

Physical description 17 s.

Reproduction note Digital copy : Mikkeli, National Library of Finland, Preservation and Digitization Center

Subject kauneudenhoito (=Beauty care)

Genre ohjeet (=Instructions)

Host item entry Ephemera: fdpp2011002 - Art of living

Add. Physical formentry

Original copy : National collection, Signum: Art of living

E-location & access http://urn.fi/URN:NBN:fi-fd-2011-0002614

Online resources

Finnish national output 2011 in National Bibliography: • 13 000 new monographs of which 7% online resources

– a part of them is received as deposit copies with no associated metadata other than ISBN + title

• 1600 new serials of which 25% online resources– no publisher’s metadata available

Problematic online resources Published by small publishers, lots of self-publishing Often small in size - like booklets or articles Their life is short on the internet Difficult to apply our selection principles Temptation to catalogue them as low level as possible Sometimes difficult to decide what are the adequate access points However: National Bibliography might be the only place where the metadata of these resources is organized for information retrieval in the futureOur mission: to give a proper picture of country’s publishing output

New environment - new methods

The amount of electronic resources is increasing – human resources in cataloguing are decreasing – anyhow the access and the metadata should be guaranteed

• Our new content standard (International Standard Bibliographic Description consolidated ed. 2011) defines today only the mandatory areas for bibliographic descriptions.• The Guidelines for National Bibliographies:

The level of metadata should be determined by the significance of the resource in relation to the national imprint.• Are there any shortcuts to handle electronic resources?• Should we forget those part of bibliographic description which are typical of National Bibliography records and give the records additional value?

Many titles from the same author in one Marc record

041 $a eng

080 $a 915

100 $a Jussila, Tapani.

245 $a Guidebooks: $b Japan / $c Tapani Jussila $f 2009-2010

260 $a [Jyskä] : $b Nettikirja.com, $c 2009-2010

300 $a 23 e-books.

650 $a travel guides

700 $a Jussila, Tapani. $t Buying electronics in Japan.

700 $a Jussila, Tapani. $t Nightlife in Tokyo.

700 $a Jussila, Tapani. $t Traditional dish in Japan.

700 … and 20 other titles like these

856 $u http://urn.fi/URN:NBN:fi-fd2012....

Many titles from different authors by the same publisher

041 $a eng

080 $a 820 $x -3

080 $a 820 $x -1

245 $a Poetry and prose in English from xPress(ed) $f 2003-2004.

260 $a Espoo : $b xPress(ed), $c 2003-2004.

300 $a 68 e-books.

700 $a Collin Sorin, Wendy. $t Pie pieces

700 $a Glass, Jesse. $t Puppet psalms.

700 $a Edwards, Kari. $t Null set.

700 … and 65 other titles like these

856 $u http://urn.fi/URN:NBN:fi-fd2012.......

Access to open resources on the net

Are National Bibliographies responsible for giving permanent links in their records?

o In Finland over 10% of links (from a printed resource record to the similar content on the net) are broken after one year, and the amount is multiplying in the long run

o We have picked up broken links, fixed them if possible, or deleted them if no resource is available

o Is it worthwhile to check the links and fix them?o Does it matter if there is a broken link in a record?o Has anybody added links also to the Internet Archive?

One choise is to use only the permanent addresses to the deposit copy collection. These links are guaranteed and they are in our own hands like the resources are.

 

Thank you for listening!

sinikka.luukkanen@helsinki.fi