Bruno Riesen · SGS · Version 2 · Baar, October 2011 Page 2
Why a Corporate Intranet?
One corporate tool and information source for everybody. Same information channel for all entities. Clear communication flow with live-up-dates and appropriate filing-systems.
Increases productivity of whole organisation by reduced time to find contact and information needed for the daily work. Easy and efficient way to exchange relevant information.
The Global Intranet will be built as a fix template which can be replicated to divisional or even to country level and also for the shared service departments (e.g. HR, legal, finance, IT).
Various language packs are available driven by the browser settings.
Targeting a high level of standardization in the IT landscape. Streamlining the solutions and applications worldwide.
Accomplish the prerequisites to achieve the targets above. Base the project on the pre-work already done by Swissport USA.
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Functionalities of the Corporate Intranet
News & Communication
• Corporate news, but also on divisional,
regional and on shared service level
• Memos, guidelines • Open jobs
• Search, categories
Document Library
• Templates • Manuals / handbooks • company presentation
• Code of conduct • Group directives
Global Address-book
• Company directory, • Distribution lists
• Organisational charts • Search
• (Pictures)
Knowledge Database
• Wikipedia, • Team room
• best practice • Market place
• (Forum)
Work-flows
• Travel requests • ordering give-aways
• Expenses
Portal / Links
• Link to eLearning tools • Link to uniform tool and
other applications • Link other sites
Role and group based access rights
Content administrators per section (division and shared service department)
Publish and expiration dates
The following func.onali.es will be available a3er successful comple.on of the project:
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The News Module: Content & Layout
Closed user groups Divisional / Regional/ HQ pages
Exchangeable visual banner for top news per week
Divisional News in rota.on: interview of the month / week
All SPI events ww Newsreporter
Most used templates
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Status of Corporate Intranet project
The Corporate Intranet is almost ready for going live with the first release: • Consistent Corporate Design of all sub-‐sites
• Replica.on func.on for divisional / country / sta.on level
• Mul. language naviga.on structure available
• The access to the Intranet is established: needs to be tested in all countries
• Automa.c upload of contact list: target date end of Oct 2011
• Content needs to be completed: a3er successful technical acceptance test (Nov)
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Overview Intranet / SharePoint / Outlook
Overall Concept:
Corporate Intranet
News Library Contacts Search
SharePoint
Team & Project rooms
Extended Library,
Versioning Workflows
MySite Org-‐charts
Extranet access for customers
and suppliers
AD US AD ZRH ZA
KE UK
TZ
BR
MS Outlook (Exchange) Free/busy Address book DistribuRon lists
AD Trust / FIM
Click-‐to-‐dial Chat Presence
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The benefits of using SharePoint
Vision: Revolution of the working processes Goals:
• Improve corporate communica.on, knowledge sharing and collabora.on
• Op.mize document management culture (beXer structure)
• global search solu.on
Benefits: • (almost) no folder structure anymore, but meta-‐data management
• find all your documents easy and fast with powerful search func.on
• Share your documents and give permissions to colleagues
• Use workflow techniques for no.fica.on and approval process
• Use internal communi.es to share knowledge and best prac.ce (team-‐rooms)
• Version control for all documents (i.e. for restore or merge versions)
• Full integra.on with MS Office Professional 2010
Swissport International Ltd. P.O. Box · 8058 Zurich-Airport · Switzerland · Phone +41 43 812 20 20 · Fax +41 43 321 29 02 · [email protected] www.swissport.com
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