Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
E-Mail Addresses
Departments
Configurations
Port
numbers
Fax Numbers
Access RightsURLs
Addresses
Names
TelephoneNumbers
Administration of User DataAdministration of User Data / Resources – A Challenge / Resources – A Challenge
Locations
Telephone Systems
Computer
HardwareAccess Rights
Networks
Personal Data
Groups
OrganizationE-Mail
Certificates
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Orga - AbteilungFacility - Mgmt
Personal - Abteilung
EDV - Abteilung
User
Conventional Processes With the Example „New Employee“Conventional Processes With the Example „New Employee“
Fach - AbteilungUserUser User
UserUserUser
Human Resources Dept.Human Resources Dept.Business-Related Depts.Business-Related Depts.
Org DepartmentOrg DepartmentFacility Mgmt.Facility Mgmt. IT DepartmentIT Department
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
EDV - Abteilung
Employee data is entered into various systems. The new phone number has not been allocated yet.
Telefonbuch
Windows
Telefon etc.
Example: Allocating a Telephone Number to an Employee...Example: Allocating a Telephone Number to an Employee...
Personal - Abteilung
User
After a few days this has been allocated. A new, internal phone directory
needs to be ordered.
The new telephone number should be transferred into the mail system, the fax system, the telefphone system and
others.
Departments and administrators need to be informed about the new
telphone number.
Fach - Abteilung
User
Orga - Abteilung
User
Facility - Management
User
User
The number
is entered by
various people into
numerous systems.
Every single mistake
– no matter how small –
entails a new order cycle and a quite a
number of employees is busy with this task.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Kommunikationswege und AdministrationswegeKommunikationswege und Administrationswege
EDV - Abteilung
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEB
Exchange
Sachbearbeiter
Sachbearbeiter
Sachbearbeiter
Sachbearbeiter
Sachbearbeiter
Sachbearbeiter
Fach - Abteilung
Sach-bearbeiterSach-
bearbeiter
Personal - Abteilung
Sach-bearbeiterSach-
bearbeiter
Orga - Abteilung
Sach-bearbeiterSach-
bearbeiter
Facility - Management
Sach-bearbeiterSach-
bearbeiter
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Communication and Administration StepsCommunication and Administration Steps
IT DepartmentIT Department
Resp. EmployeeResp. Employee
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
...And Results ???...And Results ???
Manyfold user interfaces
Missing audit security
Systems are bound by various rules, need different tools and separate administration
Permanent entering and changing of data
Numerous media for communication are necessary (e.g., e-mail, fax, memo, telephone call)
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Time-consuming administration of data in the systems
Incomplete data transfers
Data in various tools are not up-to date
Incessant search for information
Know-how for all systems a must
Administration of data prone to mistakes
...And Results ???...And Results ???
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
The Idea:The Idea:
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
A cross-system andA cross-system andcompany-wide administrationcompany-wide administrationof user data and resourcesof user data and resources
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
RequirementsRequirements
Consistent data maintenance
Connecting to any number of systems
System-independent administration of access rights
Enabling of authorization based on competences
Audit Security
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
RequirementsRequirements
Administration possible from anywhere in the world
Easy handling
Reduction of costs
Mapping of business processes
Easy and fast training
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
The Solution:The Solution:
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Orga - Abteilung
Fach - Abteilung
Facility - Mgmt
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEBPersonal - Abteilung
Exchange
UserStarts workingUser
The Same Example With The Same Example With
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
The Same Example With The Same Example With
Orga - Abteilung
Fach - Abteilung
Facility - Mgmt
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEBPersonal - Abteilung
Exchange
Entry of Master DataUser
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Access to User Data
The Same Example WithThe Same Example With
Orga - Abteilung
Fach - Abteilung
Facility - Mgmt
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEBPersonal - Abteilung
Exchange
User
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Allocatiion of Resources
The Same Example With The Same Example With
Orga - Abteilung
Fach - Abteilung
Facility - Mgmt
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEBPersonal - Abteilung
Exchange
User
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Transparency ofAllocation and Resources
The Same Example WithThe Same Example With
Orga - Abteilung
Fach - Abteilung
Facility - Mgmt
UNIX
OS/2
Notes
Windows
Telefon etc.
Telefonbuch
Datenbank
WEBPersonal - Abteilung
Exchange
User
Telephone directoryTelephone directory
Telephone etc.Telephone etc.
Data BaseData Base
Human Resources Dept.Human Resources Dept.
Business-Related Depts.Business-Related Depts.
Org DepartmentOrg Department
Facility Mgmt.Facility Mgmt.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
AdvantagesAdvantages
Easy connection of various locations without need for wide scope
Access rights and administration of resources in accordance with your specific requirements
Flexible data transfer
Connection to unlimited number of systems
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Mapping of your organization structure
Central user and resources basis, that transfersyour data automatically into other systems
All data on the same level of accuracy
Highest possible transparency for granted access rights
AdvantagesAdvantages
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Distributed administration according to responsibilities
Flexible administration independent of system management
Consistent log-on across all systems
Global administration also possible with handhelds
AdvantagesAdvantages
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
AdvantagesAdvantages
Fast amortization of your investment
Secure prospects for the future
Fast training due to easy design of interfaces
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Telefonbuch
Windows
Telefon etc.
Example: New Telephone Number for an Existing User …Example: New Telephone Number for an Existing User …
The telephone number entered by theresponsible employee will be distributed
by agents from the directory into the sub-systems.
The user has been entered already severaldays ago. The Org Department is nowentering the new telephone number in
the relevant dialog window.
Fach - Abteilung
Orga - Abteilung
Facility - Mgmt
The new telephone number is immediatelyavailble for all users.
User
A few manual data entries are necessary only to enable a fast and effective administration of an employee. All necessary data is available in all connected systems without any errors.Other departments can easily inform themselves about granted access rights and change these if necessary.
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
All2Sync is supporting the follwoing All2Sync is supporting the follwoing systems and applicationssystems and applications
Operating Systems:
Windows (NT 4.0 -2000- XP (etc.)Linux / Unix (AIX)Novell (NDS)Host (MVS / AS400 )
Data Bases:OracleDB/2MYSQLSQLServer
Applications:
ExchangeLotus NotesWEB / ProxySAP Entry rightsTelephone systems(HICOM)
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Wrapped in the role of „Employee“
Resourcen
Access Rights
NT – Account
Function
Necessary Hardware
An Employee in Your Company – an Easy RoleAn Employee in Your Company – an Easy Role
Family Name
First Name
Personnel NumberUser
ResourcesResources
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Automaticdistributionof all entries
Manual send off
Data BaseFamily Name
First Name
Personnel Number
IT Account
Manual Entry
Windows
Notes
Name, First Name
Personnel No.
IT Account
Name, First Name
Personnel No.
IT Account
Name, First Name
Personnel No.
IT Account
Exchange
AllAll22SyncSync – Job Administration – Job Administration
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
New EntryOr
Change
Roles Defined automatic actions
causes
Role1: Name, First Name
Role2: Tel. no from pool
Role3: Office keys
...
...Job-Queue:
Jobs, generated by requirements and the Processing
Tasks Environment of the role
AllAll22SyncSync – Job Administration – Job Administration
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Job AdministrationJob Queue:
Job 1: task x (attribute a)Job 2: task y (attribute b)......
Data Base
Date-controlled or immediate entry
Into the data base
AllAll22SyncSync – Job Administration – Job Administration
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
AgentAdministration
Job for NT agentJob for Exchange agent...
Job AdministrationJob Queue:
Job 1: task x (attribute a)Job 2: task y (attribute b)......
Data Base
Zeitgesteuertesoder
Sofortiges schreibenIn die Datenbank
Order for agents to synchronize
into the sub-systems
AllAll22SyncSync – Job Administration – Job Administration
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Windows Telefon etc.Exchange
ExchangeAgent
NT AgentFax Admin.
Agent
Logged on agents of sub-systems
AgentAdministration
Job for NT agentJob for Exchange agent...
Data Base
AllAll22SyncSync – Job Administration – Job Administration
Telephone etcTelephone etc
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Second Step:
First Step:
Existing attributes?
Family Name
First Name
Personnel Number
Entry Window
Job Queue:
Job 1: task x (attribute a)Job 2: task y (attribute b)
Position
Shows attributesData Base
Shows attributes
Telephone Number
Job 3: task z (attribute c)
AllAll22SyncSync – Job Administration - an Example: a Change – Job Administration - an Example: a Change
Not yet processed attributes?
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
Windows Telefon etc.Exchange
ExchangeAgent
NT AgentFax Admin.
Agent
Logged on agents of sub-systems
AgentAdministration
Job for NT agentJob for Exchange agentChange job
Data Base
ExchangeAgent realizes
change
AllAll22SyncSync – Job Administration – Example: a Change – Job Administration – Example: a Change
Telephone etcTelephone etc
Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH
I n f o @ m s – g l o b a l – c o n s u l t i n g . d e
Thank you for your attention!Thank you for your attention!
Top Related