Copyright MS Global Consulting GmbH. E-Mail Addresses Departments Configurations Port numbers Fax...

Copyright MS Global Consulting GmbHCopyright MS Global Consulting GmbH


E-Mail Addresses

Departments

Configurations

Port

numbers

Fax Numbers

Access RightsURLs

Addresses

Names

TelephoneNumbers

Administration of User DataAdministration of User Data / Resources – A Challenge / Resources – A Challenge

Locations

Telephone Systems

Computer

HardwareAccess Rights

Networks

Personal Data

Groups

OrganizationE-Mail

Certificates


Orga - AbteilungFacility - Mgmt

Personal - Abteilung

EDV - Abteilung

User

Conventional Processes With the Example „New Employee“Conventional Processes With the Example „New Employee“

Fach - AbteilungUserUser User

UserUserUser

Human Resources Dept.Human Resources Dept.Business-Related Depts.Business-Related Depts.

Org DepartmentOrg DepartmentFacility Mgmt.Facility Mgmt. IT DepartmentIT Department


EDV - Abteilung

Employee data is entered into various systems. The new phone number has not been allocated yet.

Telefonbuch

Windows

Telefon etc.

Example: Allocating a Telephone Number to an Employee...Example: Allocating a Telephone Number to an Employee...


User

After a few days this has been allocated. A new, internal phone directory

needs to be ordered.

The new telephone number should be transferred into the mail system, the fax system, the telefphone system and

others.

Departments and administrators need to be informed about the new

telphone number.

Fach - Abteilung

User

Orga - Abteilung

User

Facility - Management

User

User

The number

is entered by

various people into

numerous systems.

Every single mistake

– no matter how small –

entails a new order cycle and a quite a

number of employees is busy with this task.


Kommunikationswege und AdministrationswegeKommunikationswege und Administrationswege

EDV - Abteilung

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank

WEB

Exchange

Sachbearbeiter

Sachbearbeiter

Sachbearbeiter

Sachbearbeiter

Sachbearbeiter

Sachbearbeiter

Fach - Abteilung

Sach-bearbeiterSach-

bearbeiter



bearbeiter

Orga - Abteilung


bearbeiter

Facility - Management


bearbeiter

Telephone directoryTelephone directory

Telephone etc.Telephone etc.

Data BaseData Base

Human Resources Dept.Human Resources Dept.

Business-Related Depts.Business-Related Depts.

Org DepartmentOrg Department

Facility Mgmt.Facility Mgmt.

Communication and Administration StepsCommunication and Administration Steps

IT DepartmentIT Department

Resp. EmployeeResp. Employee


...And Results ???...And Results ???

Manyfold user interfaces

Missing audit security

Systems are bound by various rules, need different tools and separate administration

Permanent entering and changing of data

Numerous media for communication are necessary (e.g., e-mail, fax, memo, telephone call)


Time-consuming administration of data in the systems

Incomplete data transfers

Data in various tools are not up-to date

Incessant search for information

Know-how for all systems a must

Administration of data prone to mistakes

...And Results ???...And Results ???


The Idea:The Idea:


A cross-system andA cross-system andcompany-wide administrationcompany-wide administrationof user data and resourcesof user data and resources


RequirementsRequirements

Consistent data maintenance

Connecting to any number of systems

System-independent administration of access rights

Enabling of authorization based on competences

Audit Security


RequirementsRequirements

Administration possible from anywhere in the world

Easy handling

Reduction of costs

Mapping of business processes

Easy and fast training


The Solution:The Solution:


Orga - Abteilung

Fach - Abteilung

Facility - Mgmt

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank

WEBPersonal - Abteilung

Exchange

UserStarts workingUser

The Same Example With The Same Example With



Data BaseData Base







Orga - Abteilung

Fach - Abteilung

Facility - Mgmt

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank


Exchange

Entry of Master DataUser



Data BaseData Base






Access to User Data

The Same Example WithThe Same Example With

Orga - Abteilung

Fach - Abteilung

Facility - Mgmt

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank


Exchange

User



Data BaseData Base






Allocatiion of Resources


Orga - Abteilung

Fach - Abteilung

Facility - Mgmt

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank


Exchange

User



Data BaseData Base






Transparency ofAllocation and Resources

The Same Example WithThe Same Example With

Orga - Abteilung

Fach - Abteilung

Facility - Mgmt

UNIX

OS/2

Notes

Windows

Telefon etc.

Telefonbuch

Datenbank


Exchange

User



Data BaseData Base






AdvantagesAdvantages

Easy connection of various locations without need for wide scope

Access rights and administration of resources in accordance with your specific requirements

Flexible data transfer

Connection to unlimited number of systems


Mapping of your organization structure

Central user and resources basis, that transfersyour data automatically into other systems

All data on the same level of accuracy

Highest possible transparency for granted access rights



Distributed administration according to responsibilities

Flexible administration independent of system management

Consistent log-on across all systems

Global administration also possible with handhelds




Fast amortization of your investment

Secure prospects for the future

Fast training due to easy design of interfaces


Telefonbuch

Windows

Telefon etc.

Example: New Telephone Number for an Existing User …Example: New Telephone Number for an Existing User …

The telephone number entered by theresponsible employee will be distributed

by agents from the directory into the sub-systems.

The user has been entered already severaldays ago. The Org Department is nowentering the new telephone number in

the relevant dialog window.

Fach - Abteilung

Orga - Abteilung

Facility - Mgmt

The new telephone number is immediatelyavailble for all users.

User

A few manual data entries are necessary only to enable a fast and effective administration of an employee. All necessary data is available in all connected systems without any errors.Other departments can easily inform themselves about granted access rights and change these if necessary.


All2Sync is supporting the follwoing All2Sync is supporting the follwoing systems and applicationssystems and applications

Operating Systems:

Windows (NT 4.0 -2000- XP (etc.)Linux / Unix (AIX)Novell (NDS)Host (MVS / AS400 )

Data Bases:OracleDB/2MYSQLSQLServer

Applications:

ExchangeLotus NotesWEB / ProxySAP Entry rightsTelephone systems(HICOM)


Wrapped in the role of „Employee“

Resourcen

Access Rights

NT – Account

Function

Necessary Hardware

An Employee in Your Company – an Easy RoleAn Employee in Your Company – an Easy Role

Family Name

First Name

Personnel NumberUser

ResourcesResources


Automaticdistributionof all entries

Manual send off

Data BaseFamily Name

First Name

Personnel Number

IT Account

E-mail

Manual Entry

Windows

Notes

Name, First Name

Personnel No.

IT Account

E-mail

Name, First Name

Personnel No.

IT Account

E-mail

Name, First Name

Personnel No.

IT Account

E-mail

Exchange

AllAll22SyncSync – Job Administration – Job Administration


New EntryOr

Change

Roles Defined automatic actions

causes

Role1: Name, First Name

Role2: Tel. no from pool

Role3: Office keys

...

...Job-Queue:

Jobs, generated by requirements and the Processing

Tasks Environment of the role



Job AdministrationJob Queue:

Job 1: task x (attribute a)Job 2: task y (attribute b)......

Data Base

Date-controlled or immediate entry

Into the data base



AgentAdministration

Job for NT agentJob for Exchange agent...

Job AdministrationJob Queue:

Job 1: task x (attribute a)Job 2: task y (attribute b)......

Data Base

Zeitgesteuertesoder

Sofortiges schreibenIn die Datenbank

Order for agents to synchronize

into the sub-systems



Windows Telefon etc.Exchange

ExchangeAgent

NT AgentFax Admin.

Agent

Logged on agents of sub-systems

AgentAdministration

Job for NT agentJob for Exchange agent...

Data Base


Telephone etcTelephone etc


Second Step:

First Step:

Existing attributes?

Family Name

First Name

Personnel Number

Entry Window

Job Queue:

Job 1: task x (attribute a)Job 2: task y (attribute b)

Position

Shows attributesData Base

Shows attributes

Telephone Number

E-mail

Job 3: task z (attribute c)

AllAll22SyncSync – Job Administration - an Example: a Change – Job Administration - an Example: a Change

Not yet processed attributes?


Windows Telefon etc.Exchange

ExchangeAgent

NT AgentFax Admin.

Agent

Logged on agents of sub-systems

AgentAdministration

Job for NT agentJob for Exchange agentChange job

Data Base

ExchangeAgent realizes

change

AllAll22SyncSync – Job Administration – Example: a Change – Job Administration – Example: a Change

Telephone etcTelephone etc


I n f o @ m s – g l o b a l – c o n s u l t i n g . d e

Thank you for your attention!Thank you for your attention!

Copyright MS Global Consulting GmbH. E-Mail Addresses Departments Configurations Port numbers Fax...

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