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Community Development Department
DEPARTMENT PURPOSE
The Community Development Department works with elected and appointed officials, other departments,
and the community to guide the physical growth, development, and redevelopment of the Town. It
accomplishes this by providing current and advanced planning, redevelopment, affordable housing, code
compliance, building inspection, and other development-related activities. The community assists the
department’s efforts through participation on the Planning Commission, Historic Preservation Committee,
Conceptual Development Advisory Committee, General Plan Committee, and related subcommittees, all
of which are supported by department staff. In coordination with the Town Manager’s Office, the
Department guides management of the Redevelopment Agency and Affordable Housing Programs, and
supports the Town’s Economic Vitality Program.
BUDGET OVERVIEW
The Community Development Department will continue to work on a large number of advanced planning
and development review applications in FY 2011/12. The complexity and scope of these projects are
significant and will require that Town Council set priorities for the advance planning workload as new
projects arise.
In keeping with the Town’s financial policies, the development-related services provided by the
Community Development Department are supported by fees based on the actual costs of the services. On
a regular basis, the Town analyzes the actual costs associated with development services to ensure that
development fees achieve the goal of providing largely cost-recovery services. Anticipated revenues
resulting from the adopted fee schedule are reflected in the budget. The anticipated revenues will provide
increased although not full cost recovery for building inspection, plan check services, and planning
services. Limited funding is provided through the General Fund to cover the costs associated with special
advanced planning projects that are unrelated to the development services provided by the department.
Established fee rates include department-wide development support services. Consequently, actual cost
recovery is to be viewed with a departmental perspective, not on a program-by-program basis.
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� COMMUNITY DEVELOPMENT DEPARTMENT
For FY 2011/12, total department budgeted revenues are projected to be slightly lower than previous
years due to the continuing economic recession. As part of the adopted FY 2011/12 Comprehensive Fee
Schedule, Community Development fees will be adjusted based on the Consumer Price Index (CPI). It is
anticipated that these increases better reflect the cost of service delivery in FY 2011/12.
Budgeted salary and benefit expenditures reflect a slight increase due to the transfer of 0.40 FTE from the
Finance Department to the BMP Housing Program. This will help to balance increased workload due to
the consolidation of housing related duties formally handled by multiple departments. The department
will continue to share a 0.50 FTE Building Inspector with the Parks and Public Works Department,
generating a 15% reduction of operating expenses. In addition, the Building Division will continue to
absorb building inspection costs for the new Town Library. Should the local economic situation improve,
these reductions as well as the positions that were eliminated in FY 2009/10 and FY 2010/11 will be re-
evaluated accordingly. The reduction of public counter hours (8:00 a.m. – 1:00 p.m., Monday – Friday)
that was established in FY 2009/10 will continue into the next fiscal year to enhance operational
efficiencies with limited impact on customers.
Overall, the department budget remains balanced with limited funding provided through the General
Fund.
ACCOMPLISHMENTS
Core Values Accomplishments Community Character
Preserve and
enhance the
appearance,
character and
environmental
quality of the
community
• Adoption of the General Plan and Housing Element
• Approval of the new Safeway
• Approval of the Placer Oaks development
• Approval of the Linda Avenue development
• Commenced the North 40 Specific Plan EIR process and oversight of
the North 40 Specific Plan revision
• Commenced the Sustainability Action Plan
• Commenced the Medical Marijuana Ordinance
• Commenced the alcohol policy update and entertainment policy
update
• Commenced the riparian policy
• Completion of the Hazardous Mitigation Plan
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� COMMUNITY DEVELOPMENT DEPARTMENT
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits 1,991,785 1,357,518 1,528,542 1,527,500 1,552,500 1,492,500
Service Charges 962,264 1,342,694 1,903,643 1,572,926 1,180,426 1,409,351
Fines & Forfeitures 100 400 1,900 500 83,930 1,000
Other Sources (26) 1 1 10,300 10,306 10,848
TOTAL REVENUES 2,954,123 2,700,613 3,434,086 3,111,226 2,827,162 2,913,699
EXPENDITURES
Salaries and Benefits 2,096,799 2,094,486 1,987,233 1,966,177 1,914,258 2,093,150
Operating Expenditures 687,420 979,509 1,202,185 1,190,730 818,230 899,211
Fixed Assets 20,000 - - - - -
Internal Service Charges 233,263 223,608 216,293 207,302 204,151 218,263
Fund Transfers Out - - - - - -
TOTAL EXPENDITURES 3,037,482 3,297,603 3,405,711 3,364,209 2,936,639 3,210,624
EXPENDITURES BY PROGRAM
Administration 105,251 89,769 106,347 141,966 147,763 142,913
Developmental Review 953,049 846,854 792,228 811,430 807,605 834,475
Code Compliance 51,042 54,048 26,903 48,666 45,077 46,327
Inspection Services 1,290,319 1,201,569 1,159,387 1,036,499 1,022,651 1,055,360
Advanced Planning 167,586 324,709 371,140 340,422 327,991 354,350
BMP Housing Program - - - 69,226 67,052 107,699
Pass-Through Accounts 470,235 780,654 949,706 916,000 518,500 669,500
TOTAL EXPENDITURES 3,037,482 3,297,603 3,405,711 3,364,209 2,936,639 3,210,624
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
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Full Time Equivalents (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
General Fund Staffing Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.80 0.90 0.80 0.80 0.80 0.80
Asst. Community Dev. Dir. - 0.65 0.80 0.80 - -
Deputy Town Manager - - - 1.00 - -
Planning Manager 0.90 - - - 0.90 0.90
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20
Administrative Analyst 0.80 0.40 0.40 0.40 0.40 0.80
Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00
Secretary III 1.00 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.75 1.00 1.00 1.00 1.75 1.75
Associate Planner 2.00 2.80 2.60 1.80 1.00 2.00
Planner - 1.00 1.00 1.00 1.00 -
Assistant Planner - 1.00 1.00 1.00 - -
Planning Technician 0.50 - - - 0.50 0.50
Building Inspector 3.50 4.00 4.00 4.00 3.50 3.50
Code Compliance Officer - 1.00 1.00 - - -
Counter Technician 2.00 2.00 2.00 2.00 2.00 2.00
Total General Fund FTEs 15.45 17.95 17.80 17.00 15.05 15.45
Redevelopment Agency
Community Development Dir. 0.20 0.10 0.20 0.20 0.20 0.20
Asst. Community Dev. Dir. - 0.35 0.20 0.20 - -
Planning Manager 0.10 - - - 0.10 0.10
Administrative Analyst 0.20 0.20 0.20 0.20 0.20 0.20
Senior Planner 0.25 - - - 0.25 0.25
Associate Planner - 0.20 0.40 0.20 - -
Total Redevelopment FTEs 0.75 0.85 1.00 0.80 0.75 0.75
Total Community Dev. FTEs 16.20 18.80 18.80 17.80 15.80 16.20
Temporary Staff Hours
Intern I - - - - 1,620
Building Inspector 120 - - - -
Total Annual Hours 120 - - - 1,620
DEPARTMENT STAFFING
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Community Development Department
COMMUNITY DEVELOPMENT ADMINISTRATION PROGRAM 3101
PROGRAM PURPOSE
The Administration Program supports the delivery of all Community Development Department services.
Staff assigned to this program work with other agencies, boards, commissions, and committees to
represent the Town’s interests. Staff serves on the Valley Transportation Authority (VTA) Technical
Advisory Committee and Land Use and Transportation Integration Working Group. Administrative
support is provided to the Planning Commission including the preparation of agenda packets for 22
scheduled Planning Commission meetings per year. Management of department operations is a
component of this program, including personnel and budget administration.
BUDGET OVERVIEW
The FY 2011/12 budget reflects an increase in operating expenditures from the FY 2010/11 budget
mainly due to an increase in benefit expenses and internal service charges. The Administration Program
continues to keep the Community Development Department focused on management of the department,
including budget preparation and monitoring.
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� COMMUNITY DEVELOPMENT DEPARTMENT
Administration
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits - - - - - -
Service Charges - - - - - -
Other Sources - - - - - -
TOTAL REVENUES - - - - - -
EXPENDITURES
Salaries and Benefits 69,838 56,828 75,264 103,799 109,827 108,749
Operating Expenditures 7,332 6,774 3,691 10,190 10,190 6,150
Internal Service Charges 28,081 26,167 27,392 27,977 27,746 28,014
TOTAL EXPENDITURES 105,251 89,769 106,347 141,966 147,763 142,913
SUMMARY OF REVENUES AND EXPENDITURES
FY 2011/12 KEY PROJECTS
Core Values Key Projects
Good Governance Ensure responsive,
accountable and
collaborative
government
Staff Training
The department will continue to build the capacity of Community Development
staff to carry out broad job responsibilities and conduct in-house training,
participate in select outside training, and support continuing education.
Coordinate Retreat The department will coordinate the annual Town Council/Planning Commission
retreat and implement follow-up action,s and conduct annual departmental retreats.
Civic Enrichment Foster opportunities
for citizen
involvement, and
cultural,
recreational and
individual
enrichment
Planning Commission Training
Training will continue to be provided for the Planning Commission, emphasizing
the role of the Commission, communication with applicants, how a quasi-judicial
body performs its duties, Brown Act, and various aspects of Town regulations and
procedures.
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� COMMUNITY DEVELOPMENT DEPARTMENT
Administration
KEY PROGRAM SERVICES
• Set and monitor goals for the department and staff
• Manage department operations, including preparing and managing the department budget
• Provide support for Town Council and Planning Commission meetings
• Provide support on Town projects and initiatives including planning and building issues
• Oversee General Plan implementation
• Oversee the Housing Element implementation
• Provide oversight on the North 40 Specific Plan and EIR preparation
• Develop and mentor department staff
• Manage annual department work plan
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.15 0.05 0.05 0.05 0.15 0.15
Asst. Community Dev. Dir. - 0.05 0.05 0.05 - -
Planning Manager 0.10 - - - 0.10 0.10
Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20
Administrative Analyst 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Secretary 0.10 0.10 0.10 0.10 0.10 0.10
Secretary III 0.05 0.05 0.05 0.05 0.05 0.05
Total Administration FTEs 0.70 0.55 0.55 0.55 0.70 0.70
ADMINISTRATION PROGRAM STAFFING
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Community Development Department
DEVELOPMENT REVIEW PROGRAM 3201
PROGRAM PURPOSE
Development Review facilitates the development of land and structures consistent with Town codes,
plans, and policies. This is accomplished through meeting with and advising project applicants, and
analyzing and processing of all development applications including environmental review, plan check,
and inspection. The process involves an assessment of a project's consistency and compliance with the
General Plan, Hillside Specific Plan, Town Code, and other applicable Town regulations.
BUDGET OVERVIEW
As noted in the department budget overview, Development Review-related fees reflect the FY 2011/12
approved fee schedule. This increase in fees helps to support the increase in operating expenses, thereby
ensuring at least partial ongoing cost recovery.
FY 2011/12 budgeted revenues are lower than prior year budgeted revenues due to the continuing
economic recession that is particularly affecting the construction industry.
The FY 2011/12 budget reflects an increase in benefit expenses and internal service charges.
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� COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits 496,441 405,527 556,302 477,500 477,500 442,500
Service Charges 150,879 133,360 205,208 100,000 135,000 120,000
TOTAL REVENUES 647,320 538,887 761,510 577,500 612,500 562,500
EXPENDITURES
Salaries and Benefits 825,884 709,723 589,036 646,739 619,340 687,125
Operating Expenditures 73,638 91,494 163,402 122,500 147,500 103,234
Internal Service Charges 53,527 45,637 39,790 42,191 40,765 44,116
TOTAL EXPENDITURES 953,049 846,854 792,228 811,430 807,605 834,475
SUMMARY OF REVENUES AND EXPENDITURES
FY 2011/12 KEY PROJECTS
Core Values Key Projects
Good Governance Ensure responsive,
accountable and
collaborative
government
Development Team Continuous Improvement The Development Team (Community Development, Parks and Public Works,
Fire, and Police Departments will continue to focus on evaluating processes,
procedures, and systems; defining roles and responsibilities; building capacity;
and obtaining input and feedback from customers to continue to improve the
development review process.
Process Improvements
The following key activities will be continued to enhance the development review
process: coordinate Arborist/Architect/Landscape Water and Conservation
consultants peer review process, revise/update development application forms and
website information, and implement Town Code amendments to improve the
development process.
Community
Character Preserve and
enhance the
appearance,character
and environmental
quality of the
community
Major Development Applications Pending
Includes the following known properties:
• East Honda Site Redevelopment – in progress
• Dittos Lane Redevelopment – in progress
• Chevrolet Site Redevelopment
• Swanson Ford Redevelopment – in progress
• 475-485 Alberto Way – in progress
• McHugh Site Redevelopment
• North 40 Specific Plan, Development Agreement, and EIR – in progress • Update Los Gatos Boulevard Plan
• Albright Redevelopment and Development Agreement – in progress
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� COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
KEY PROGRAM SERVICES
Provide support for the following boards and commissions:
• Planning Commission
• Development Review Committee
• Historic Preservation Committee
• Conceptual Development Advisory Committee
• General Plan Committee
• Various subcommittees
• North 40 Specific Plan Advisory Committee
Analyze and process the following types of applications:
• General Plan amendments
• Town Code amendments
• Rezoning and Planned Developments
• Architecture and Site
• Variances
• Conditional Use Permits
• Minor Residential Development
• Subdivisions
• Agricultural Preserve Contracts
• Home Occupation Permits
• Certificates of Use and Occupancy
• Sign and Banner Permits
• Secondary Dwelling Units
• Mobile Home Park Conversions
• Environmental Review
Other Major Pending Projects
• Water Efficiency Landscape Ordinance Update
• Alcohol Policy Update
• Riparian Policy
• Medical Marijuana Ordinance
• Entertainment Policy
• Expansion of restaurants into Downtown Retail Space Study
Core Values Key Projects
Fiscal Stability Maintain ongoing
fiscal stability to
provide cost
effective core
services that meet
the needs of the
community
Town Entertainment and Alcohol Policies
• Review and revise the Town policy related to the service of alcohol in
restaurants and other establishments.
• Develop an Entertainment Policy
• Develop a Business Diversity Policy
• Incorporate restaurants into Downtown Retail Space Study
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� COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.15 0.30 0.25 0.25 0.15 0.15
Asst. Community Dev. Dir. - 0.40 0.30 0.30 - -
Planning Manager 0.75 - - - 0.70 0.75
Building Official 0.10 0.10 0.10 0.10 0.10 0.10
Administrative Analyst 0.15 0.15 0.15 0.15 0.15 0.15
Administrative Secretary 0.65 0.65 0.65 0.65 0.65 0.65
Secretary III 0.75 0.75 0.75 0.75 0.75 0.75
Senior Planner 0.50 0.75 0.75 0.75 0.50 0.50
Associate Planner 1.60 1.80 1.65 1.05 0.80 1.60
Planner - 0.90 0.80 0.80 0.80 -
Assistant Planner - 0.80 0.80 0.80 - -
Planning Technician 0.50 - - - 0.50 0.50
Sr. Building Inspector - - - - - -
Code Compliance Officer - 0.15 0.15 - - -
Counter Technician 0.10 0.10 0.10 0.10 0.10 0.10
Total Development Review FTEs 5.25 6.85 6.45 5.70 5.20 5.25
2007/08 2008/09 2009/10 2010/11 2011/12
Temporary Staff Hours Funded Funded Funded Funded Funded
- - - - -
Intern I - - - - 1,620
Total Annual Hours - - - - 1,620
DEVELOPMENT REVIEW PROGRAM STAFFING
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� COMMUNITY DEVELOPMENT DEPARTMENT
Development Review
Performance Objectives and Measures
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1
a. Percentage of permits processed within adopted cycle
times:100% 100% 100% 100% 100%
2.
a. Percentage of applications continued by Planning
Commission:5% 3% 4% 3% 3%
b. Percentage of Planning Commission decisions upheld
by Town Council:95% 95% 95% 95% 95%
Activity and Workload Highlights
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1. 695 525 512 530 550
2. 22 21 24 21 22
3. 4,256 9,714 13,791 10,000 15,000
4. 43 36 44 40 40
Facilitate the development of land and structures
consistent with Town codes, plans and policies.
Number of referrals to consulting architect:
Number of Planning Commission Hearings:
Number of Public Notices:
Number of applications processed:
Analyze and process development applications
efficiently and effectively.
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5/12/2011 PROPOSED
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Community Development Department
ADVANCED PLANNING PROGRAM 3202
PROGRAM PURPOSE
The Advanced Planning Program guides the physical development of the community consistent with the
General Plan, Hillside Specific Plan, and Town Codes, which are kept relevant and current through
approved amendments. Staff updates official Town maps to ensure they are clear and accurate. Staff
undertakes special projects and studies to meet the evolving needs of the community and provides staff
support for the General Plan Committee and any Council-appointed subcommittees.
BUDGET OVERVIEW
The FY 2011/12 budgeted revenues will remain at the same level as FY 2010/11. The budgeted
expenditures have been adjusted due to the development of the North 40 Specific Plan. Based on the
department’s commitment to cost recovery, the North 40 majority property owner will be responsible for
reimbursing the Town for staff time, materials, and any consultant expenses incurred while developing
the Specific Plan.
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Advanced Planning
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Service Charges 56,099 236,298 441,147 299,000 244,000 299,000
TOTAL REVENUES 56,099 236,298 441,147 299,000 244,000 299,000
EXPENDITURES
Salaries and Benefits 122,851 274,513 318,908 285,399 273,356 302,988
Operating Expenditures 34,452 35,705 35,724 38,390 38,390 34,602
Internal Service Charges 10,283 14,491 16,508 16,633 16,245 16,760
TOTAL EXPENDITURES 167,586 324,709 371,140 340,422 327,991 354,350
SUMMARY OF REVENUES AND EXPENDITURES
FY 2011/12 KEY PROJECTS
Core Values Key Projects
Community
Character Preserve and
enhance the
appearance,
character and
environmental
quality of the
community
General Plan and Housing Element Update
During FY 2011/12, staff will develop and implement various General Plan and
Housing Element programs, including Affordable Housing Strategies/Affordable
Housing Overlay Zone; the Sustainability Action Plan; and Zoning Code
Amendments to provide consistency with the Housing Element Goals, Policies,
and Actions.
North 40 Specific Plan In early 2011, the Town Council approved the work plan for the North 40 Specific
Plan revision. Completion of the Specific Plan is intended to facilitate the
implementation of General Plan land use designation, policies, and development
principles established for the North 40 area. The North 40 Specific Plan revision is
anticipated to be complete by July 2012.
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���� COMMUNITY DEVELOPMENT DEPARTMENT
Advanced Planning
KEY PROGRAM SERVICES
• Preparation of plans, amendments, administrative policies, ordinances, and maps
• Management of consultants assisting with the North 40 Specific Plan revision
• Implementation of the General Plan and Housing Element
• Management of the consultant assisting with the Climate Action Plan
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.40 0.10 0.30 0.30 0.40 0.40
Asst. Community Dev. Dir. - 0.05 0.30 0.30 - -
Deputy Town Manager - - - 1.00 - -
Administrative Secretary 0.05 - - 0.05 0.05 0.05
Secretary III 0.15 - - 0.05 0.15 0.15
Senior Planner 1.20 0.10 0.10 0.10 1.20 1.20
Associate Planner 0.10 0.55 0.60 0.55 0.05 0.10
Planner - - 0.05 0.05 0.05 -
Assistant Planner - 0.05 0.05 0.05 - -
Total Advanced Planning FTEs 1.90 0.85 1.40 2.45 1.90 1.90
ADVANCED PLANNING PROGRAM STAFFING
Performance Objectives and Measures
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1.
a. Percentage of General Plan implementation measures
completed within cycle time:N/A N/A N/A 100% 100%
2.
a. Percentage of committee directives resulting in plan
adoption:100% 100% N/A N/A N/A
b. Percentage of special studies adopted:50% 100% N/A 100% 100%
Activity and Workload Highlights
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1. 2 2 1 2 5
2.3 3 0 2 2
3.4 4 0 5 5
4. 3 3 2 2 2
Guide the physical development of the community
consistent with the General Plan, Hillside Specific Plan,
and Town Codes.
Number of General Plan amendments requested:
Number of Planning Commission directives received:
Number of General Plan implementation measures
completed:
Number of special studies completed:
Meet the evolving needs of the community and provide
staff support to advisory committees.
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Community Development Department
BUILDING & INSPECTION SERVICES PROGRAM 3301
PROGRAM PURPOSE
This program helps to ensure safe, healthy, and attractive property improvements by facilitating the
issuance of permits and compliance with codes, policies, guidelines, and standards. Staff assigned to this
program provide information concerning building regulations; maintain the computerized permit tracking
and plan check systems; inspect commercial and residential buildings under construction; provide plan
check review for compliance with the International Building Codes, disabled access regulations, and other
state and local ordinances; and coordinate the duties of the plan check consultant, which provides
complex structural and engineering plan check services.
BUDGET OVERVIEW
FY 2011/12 budgeted revenues are budgeted slightly higher due to an expected increase in activity in FY
2011/12. Overall program budgeted expenditures for FY 2011/12 reflect an increase compared to FY
2010/11 partially due to a FTE program reallocation and internal service charges.
The Building Inspectors continue to handle the storm water management inspections for all building
permits with the potential to generate non-point source storm water runoff during construction as part of
the National Pollutant Discharge Elimination System (NPDES) program. The Building Division is
absorbing most of the code enforcement work load with the elimination of the Code Enforcement Officer
position in FY 2009/10. A contract Plan Check Engineer continues to provide plan check services on a
cost recovery basis.
The San Francisco Regional Water Quality Control Board issued a new NPDES permit for the
municipalities in Santa Clara County in 2009. The new NPDES permit implements significant new
requirements on development projects that could impact Town staffing resources. Staff will monitor the
new permit and evaluate the potential to recover additional costs imposed by the NPDES permit during
FY 2011/12.
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Building & Inspection Services
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits 1,495,344 951,991 972,240 1,050,000 1,075,000 1,050,000
Service Charges 285,171 192,387 307,577 199,000 224,000 224,000
Other Sources (26) 1 1 - 6 -
TOTAL REVENUES 1,780,489 1,144,379 1,279,818 1,249,000 1,299,006 1,274,000
EXPENDITURES
Salaries and Benefits 1,034,300 1,007,010 981,875 851,371 838,311 879,155
Operating Expenditures 100,851 63,324 49,526 71,200 71,200 55,025
Fixed Assets 20,000 - - - -
Internal Service Charges 135,168 131,235 127,986 113,928 113,140 121,180
Fund Transfers Out - - - - -
TOTAL EXPENDITURES 1,290,319 1,201,569 1,159,387 1,036,499 1,022,651 1,055,360
SUMMARY OF REVENUES AND EXPENDITURES
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���� COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
FY 2011/12 KEY PROJECTS
Core Values Key Projects
Community
Character Preserve and
enhance the
appearance,
character and
environmental
quality of the
community
Public Information on Building Codes
Staff will continue to provide updated forms and information through the Town’s
website as well as assisting customers with online permitting, processing, and
information when the new system is released. Staff will continue to correct and
clarify the Town’s official street address file.
Inspection Services on Larger Projects
Several significant projects will continue into FY 2011/12, including the new Town
Library, 19-unit Thrash House development, mini-storage facility at 950 University
Avenue, several new large custom homes, and the construction of the replacement
Safeway grocery store. Staff will endeavor to provide next-day inspection services
even with the increased inspection workload from these projects.
Major Building Projects Pending Includes the following known properties:
• Dermer Office Building on Winchester Boulevard.
• Large custom residences on Camino del Cerro, Foster Road, High Street,
Panorama Way, Phillips Avenue, Larga Vista, and Suview Drive.
Good Governance Ensure responsive,
accountable and
collaborative
government
Web Permitting
Staff will be working with Accela, Inc. and TruePoint Solutions to complete the
implementation of web permitting for simple permits.
Improvements to Plan Checking Services
To improve the efficiency of the plan checking process, the Building Division will:
coordinate with the Santa Clara County Fire Department and Planning Division to
expedite commercial tenant improvements, and continue to increase the number of
internal plan checks by building inspection staff. The goal is to decrease the plan
check consultant workload and reduce time required to conduct a plan check to
provide a higher level of service.
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���� COMMUNITY DEVELOPMENT DEPARTMENT Building & Inspection Services
KEY PROGRAM SERVICES
Inspection Services:
• Perform on-site field inspections for all buildings and structures under construction
• Investigate Housing Code violations
• Assist contractors, architects, engineers, and the general public with construction questions
Building Counter Services:
• Coordinate building permit applications with other departments and agencies
• Review workers’ compensation requirements and contractors’ licenses
• Maintain the computerized permit tracking and plan check systems including data entry for permit
activity
• Produce and distribute reports on statistical information regarding building and related permit activity
• Distribute and track plans, and calculate and collect fees
Plan Check Services:
• Perform complex professional building, structural, and life safety plan review of commercial,
industrial, and residential buildings per the International Building Codes, state regulations, and local
ordinances.
• Coordinate building information and activity with other department and agencies
• Provide building code information to customers
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.05 0.40 0.15 0.15 0.05 0.05
Asst. Community Dev. Dir. - 0.10 0.10 0.10 - -
Building Official 0.75 0.90 0.90 0.90 0.75 0.75
Administrative Analyst 0.15 0.15 0.15 0.15 0.10 0.15
Administrative Secretary - 0.20 0.20 0.15 - -
Secretary III 0.05 0.20 0.20 0.15 0.05 0.05
Senior Planner 0.05 0.15 0.15 0.15 0.05 0.05
Associate Planner 0.30 0.45 0.35 0.20 0.15 0.30
Planner - 0.10 0.15 0.15 0.15 -
Assistant Planner - 0.15 0.15 0.15
Building Inspector 3.50 4.00 4.00 4.00 3.50 3.50
Code Compliance Officer - 0.10 0.10 - - -
Counter Technician 1.90 1.90 1.90 1.90 1.90 1.90
Total Building and Inspection FTEs 6.75 8.80 8.50 8.15 6.70 6.75
2007/08 2008/09 2009/10 2010/11 2011/12
Temporary Staff Hours Funded Funded Funded Funded Funded
Building Inspector 120 - - -
Total Annual Hours 120 - - - -
BUILDING & INSPECTION SERVICES PROGRAM STAFFING
5/12/2011 PROPOSED
D - 87
���� COMMUNITY DEVELOPMENT DEPARTMENT
Building & Inspection Services
Performance Objectives and Measures
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1.
a. Percentage of inspections delivered within cycle
times:
100% 100% 100% 100% 100%
b. Percentage of plan checks completed within cycle
times:
95% 95% 95% 95% 95%
Activity and Workload Highlights
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1. 10,894 10,280 8,916 9,200 9,300
2. 647* 486 770 800 830
3. 1280* 1,066 1,179 1,214 1,226
4. 1276* 1,024 1,165 1,199 1,211
* Combination permits were created upon implementation of the new Accela Permits System.
Combination permits will reduce numbers to roughly 50%.
Number of Building Division permits issued:
Number of building plan checks completed:
Number of Building Division permit applications
received:
Number of inspections conducted:
Ensure safe, healthy, and attractive property
improvements.
5/12/2011 PROPOSED
D – 88
5/12/2011 PROPOSED
D - 89
Community Development Department
CODE COMPLIANCE PROGRAM PROGRAM 3401
PROGRAM PURPOSE
The Code Compliance Program ensures property is used in a manner that is safe, healthy, and consistent
with the community’s character as conveyed by the Town’s zoning regulations. Program staff identifies,
investigates, and abates zoning violations, nonconforming uses, and other Town Code violations related
to zoning issues. Enforcement activity is proactive and is designed to achieve timely compliance through
ongoing education of the public to increase awareness of the Town’s zoning and sign regulations.
Violations that affect life, health, and safety are given the highest priority.
BUDGET OVERVIEW
The Code Compliance Program budget includes revenue from the Administrative Citation Program
established in FY 2003/04. With the added incentive to avoid fines, this program reduces the number of
times Code Compliance must revisit an outstanding violation, thereby abating violations more effectively.
The fines also reduce the financial burden on the General Fund by placing the cost of abating violations
on the violator. Staff found that most violators chose to comply within the established time frame rather
than pay a fine. Revenue for this program reflects a slight increase for FY 2011/12.
The decrease in expenditures for the FY 2010/11 budget is due to the reallocation of staff to align with the
workload in other programs and is directly related to the economic downturn. The duties of the Code
Compliance Officer have been spread among staff in the Building and Planning Programs, which is
possible due to the decline in building activity.
5/12/2011 PROPOSED
D – 90
���� COMMUNITY DEVELOPMENT DEPARTMENT
Code Compliance Program
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Fines & Forfeitures 100 400 1,900 500 83,930 1,000
TOTAL REVENUES 100 400 1,900 500 83,930 1,000
EXPENDITURES
Salaries and Benefits 43,926 46,412 22,150 41,679 38,237 40,865
Operating Expenditures 912 1,558 136 2,100 2,100 450
Internal Service Charges 6,204 6,078 4,617 4,887 4,740 5,012
TOTAL EXPENDITURES 51,042 54,048 26,903 48,666 45,077 46,327
SUMMARY OF REVENUES AND EXPENDITURES
FY 2011/12 KEY PROJECTS
KEY PROGRAM SERVICES
• Resolve complex Town code and zoning violations
• Enforce various Town codes, while focusing on obtaining voluntary compliance from the public
• Educate residents and business and property owners about Town regulations
• Review Home Occupation Permits for proper use in residential zones
• Conduct inspections/investigations of structures/residences concerning public health-related
issues
• Coordinate with the Finance Department Business License Tax Division to ensure all operating
businesses have a business license
Core Values Key Projects
Good Governance Ensure responsive,
accountable and
collaborative
government
Process Improvements
During FY 2011/12, staff will continue to work with the Police, and Parks and
Public Works Departments, and Town Attorney, on code compliance issues and
the Administrative Citation Program. Staff will also evaluate the Town’s sign
regulations and make any necessary changes to address compliance issues that
have arisen with off-premise signs.
5/12/2011 PROPOSED
D - 91
���� COMMUNITY DEVELOPMENT DEPARTMENT
Code Compliance Program
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Community Development Dir. 0.05 0.05 0.05 0.05 0.05 0.05
Asst. Community Dev. Dir. - 0.05 0.05 0.05 - -
Building Official 0.15 - - - 0.15 0.15
Administrative Secretary 0.05 0.05 0.05 0.05 0.05 0.05
Code Compliance Officer - 0.75 0.75 - - -
Total Code Compliance FTEs 0.25 0.90 0.90 0.15 0.25 0.25
CODE COMPLIANCE PROGRAM STAFFING
Performance Objectives and Measures
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1.
a. Percentage of complaints abated within cycle times: 90% 90% 88% 90% 90%
2.
a. Percentage of complaints resulting in court hearings: 1% 1% 1% 1% 1%
Activity and Workload Highlights
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1. 400 400 368 410 390
2. 300 350 323 360 350
3. N/A 200 12 24 36
4. 5 5 12 24 36
Proactive enforcement activity to achieve timely
compliance.
Number of citations issued resulting in fines:
Number of complaints abated:
Total number of Administrative Citations:
Number of complaints reported:
Ensure properties in the Town of Los Gatos are used
safely and are consistent with the Town's zoning
regulations.
5/12/2011 PROPOSED
D – 92
5/12/2011 PROPOSED
D - 93
Community Development Department
BMP HOUSING PROGRAM PROGRAM 3501
PROGRAM PURPOSE
The purpose of the Housing Program is to provide for adequate housing for Los Gatos residents,
regardless of age, income, race, or ethnic background. The Town encourages construction of housing
adequate for future populations consistent with environmental limitations and in proper relationship to
community facilities, open space, transportation, and small-town character.
BUDGET OVERVIEW
All expenditures in this program are funded by non-General Fund revenues. Below Market Price (BMP)
activities are funded through BMP In-Lieu Fees, paid by developers for new housing.
The majority of expenditures in this program are related to a service contract with the Housing Authority
of Santa Clara County, which administers the Below Market Price Housing Program. Effective in FY
2010/11, the management and administration of this program has been transferred from multiple
departments solely to the Community Development Department. To assist with this workload, 0.35 FTE
has been transferred from the Finance Department to the CDD BMP Housing Program.
5/12/2011 PROPOSED
D – 94
���� COMMUNITY DEVELOPMENT DEPARTMENT
BMP Housing Program
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Licenses and Permits - - - - - -
Service Charges - - - 58,926 58,926 96,851
Fines & Forfeitures - - - - - -
Other Sources - - - 10,300 10,300 10,848
TOTAL REVENUES - - - 69,226 69,226 107,699
EXPENDITURES
Salaries and Benefits - - - 37,190 35,187 74,268
Operating Expenditures - - - 30,350 30,350 30,250
Internal Service Charges - - - 1,686 1,515 3,181
TOTAL EXPENDITURES - - - 69,226 67,052 107,699
SUMMARY OF REVENUES AND EXPENDITURES
FY 2011/12 KEY PROJECTS
KEY PROGRAM SERVICES
• Administer the Below Market Price Housing Program.
Full Time Equivalent (FTE)
Authorized 2007/08 2008/09 2009/10 2010/11 2011/12
Town Staff Positions Funded Funded Funded Funded Funded
Planning Manager 0.05 - - - 0.10 0.05
Administrative Analyst 0.40 - - - 0.05 0.40
Administrative Secretary 0.15 - - - 0.15 0.15
Total BMP Housing FTEs 0.60 - - - 0.30 0.60
BMP HOUSING PROGRAM STAFFING
Core Values Key Projects
Community
Character Preserve and
enhance the
appearance,
character and
environmental
quality of the
community
Below Market Price Housing (BMP) Program
The BMP Program makes homes available for purchase or rent at below market
prices to low and median income families. Eligibility for the BMP program is
based on federal household income guidelines. In FY 2011/12, it is anticipated
that four owner-occupied unit will be available for sale.
5/12/2011 PROPOSED
D - 95
���� COMMUNITY DEVELOPMENT DEPARTMENT
BMP Housing Program
Performance Objectives and Measures
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
1.
Activity and Workload Highlights
2007/08
Actual
2008/09
Actual
2009/10
Actual
2010/11
Estimated
2011/12
Budget
* * *
1.40 42 45 45 47
2.94 94 94 95 93
* The Community Development Department administers the BMP program as of FY 2010/11. For fiscal years
2007/08, 2008/09 and 2009/10 it was administered by the Community Services Department.
Number of rental housing units registered in the Below
Market Price Housing Program:
Number of owner-occupied housing units registered in the
Below Market Price Housing Program:
Provide for adequate housing for Los Gatos citizens,
regardless of age, income, race, or ethnic background.
5/12/2011 PROPOSED
D – 96
5/12/2011 PROPOSED
D - 97
Community Development Department
PASS –THROUGH ACCOUNTS PROGRAM 3999
PROGRAM PURPOSE
This pass-through accounting structure separates Community Development program activities from the
funding mechanism set up for external consultant services utilized to assist applicants in the planning,
development, and building processes. Most pass-through activity is generated by development projects.
Depending on the development project, an applicant may be required to deposit funds for architectural
services, arborist services, environmental impact review services, and/or plan checking services with the
Town. The Town retains these various services for an applicant’s projects and the consultants are
subsequently paid out of the applicant’s account until the funds zero out. Any remaining balances are
returned to the applicants. Pass-through funding is also utilized for the Town’s General Plan funding.
General Plan Fees are collected for development projects and held in deposit until recognized as General
Plan expenses as they are incurred during the year.
BUDGET OVERVIEW
There is no net budgetary impact to this program, as revenues will equal expenditures. The revenues and
expenditures reflect estimates based on prior year trends. At fiscal year-end, actuals may differ
substantially from original budgeted numbers as the quantity and size of development projects within the
community in any given year is not known or determinable in advance. This budget reflects a reasonable
estimate only.
FY 2011/12 budgeted pass-through revenues and expenditures have been decreased due to the completion
of the General Plan Update. The Housing Element project is in addition to several other projects that are
anticipated to continue and/or will commence in FY 2011/12.
5/12/2011 PROPOSED
D – 98
���� COMMUNITY DEVELOPMENT DEPARTMENT
Pass-Through Accounts
2007/08 2008/09 2009/10 2010/11 2010/11 2011/12
Actuals Actuals Actuals Adopted Estimated Adopted
REVENUES
Service Charges 470,115 780,649 949,711 916,000 518,500 669,500
TOTAL REVENUES 470,115 780,649 949,711 916,000 518,500 669,500
EXPENDITURES
Salaries and Benefits - - -
Operating Expenditures 470,235 780,654 949,706 916,000 518,500 669,500
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
TOTAL EXPENDITURES 470,235 780,654 949,706 916,000 518,500 669,500
SUMMARY OF REVENUES AND EXPENDITURES
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