Community Development Departmentweblink.losgatosca.gov/Weblink/0/edoc/362504/3 - CDD... ·...

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Community Development Department

DEPARTMENT PURPOSE

The Community Development Department works with elected and appointed officials, other departments,

and the community to guide the physical growth, development, and redevelopment of the Town. It

accomplishes this by providing current and advanced planning, redevelopment, affordable housing, code

compliance, building inspection, and other development-related activities. The community assists the

department’s efforts through participation on the Planning Commission, Historic Preservation Committee,

Conceptual Development Advisory Committee, General Plan Committee, and related subcommittees, all

of which are supported by department staff. In coordination with the Town Manager’s Office, the

Department guides management of the Redevelopment Agency and Affordable Housing Programs, and

supports the Town’s Economic Vitality Program.

BUDGET OVERVIEW

The Community Development Department will continue to work on a large number of advanced planning

and development review applications in FY 2011/12. The complexity and scope of these projects are

significant and will require that Town Council set priorities for the advance planning workload as new

projects arise.

In keeping with the Town’s financial policies, the development-related services provided by the

Community Development Department are supported by fees based on the actual costs of the services. On

a regular basis, the Town analyzes the actual costs associated with development services to ensure that

development fees achieve the goal of providing largely cost-recovery services. Anticipated revenues

resulting from the adopted fee schedule are reflected in the budget. The anticipated revenues will provide

increased although not full cost recovery for building inspection, plan check services, and planning

services. Limited funding is provided through the General Fund to cover the costs associated with special

advanced planning projects that are unrelated to the development services provided by the department.

Established fee rates include department-wide development support services. Consequently, actual cost

recovery is to be viewed with a departmental perspective, not on a program-by-program basis.

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� COMMUNITY DEVELOPMENT DEPARTMENT

For FY 2011/12, total department budgeted revenues are projected to be slightly lower than previous

years due to the continuing economic recession. As part of the adopted FY 2011/12 Comprehensive Fee

Schedule, Community Development fees will be adjusted based on the Consumer Price Index (CPI). It is

anticipated that these increases better reflect the cost of service delivery in FY 2011/12.

Budgeted salary and benefit expenditures reflect a slight increase due to the transfer of 0.40 FTE from the

Finance Department to the BMP Housing Program. This will help to balance increased workload due to

the consolidation of housing related duties formally handled by multiple departments. The department

will continue to share a 0.50 FTE Building Inspector with the Parks and Public Works Department,

generating a 15% reduction of operating expenses. In addition, the Building Division will continue to

absorb building inspection costs for the new Town Library. Should the local economic situation improve,

these reductions as well as the positions that were eliminated in FY 2009/10 and FY 2010/11 will be re-

evaluated accordingly. The reduction of public counter hours (8:00 a.m. – 1:00 p.m., Monday – Friday)

that was established in FY 2009/10 will continue into the next fiscal year to enhance operational

efficiencies with limited impact on customers.

Overall, the department budget remains balanced with limited funding provided through the General

Fund.

ACCOMPLISHMENTS

Core Values Accomplishments Community Character

Preserve and

enhance the

appearance,

character and

environmental

quality of the

community

• Adoption of the General Plan and Housing Element

• Approval of the new Safeway

• Approval of the Placer Oaks development

• Approval of the Linda Avenue development

• Commenced the North 40 Specific Plan EIR process and oversight of

the North 40 Specific Plan revision

• Commenced the Sustainability Action Plan

• Commenced the Medical Marijuana Ordinance

• Commenced the alcohol policy update and entertainment policy

update

• Commenced the riparian policy

• Completion of the Hazardous Mitigation Plan

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2007/08 2008/09 2009/10 2010/11 2010/11 2011/12

Actuals Actuals Actuals Adopted Estimated Adopted

REVENUES

Licenses and Permits 1,991,785 1,357,518 1,528,542 1,527,500 1,552,500 1,492,500

Service Charges 962,264 1,342,694 1,903,643 1,572,926 1,180,426 1,409,351

Fines & Forfeitures 100 400 1,900 500 83,930 1,000

Other Sources (26) 1 1 10,300 10,306 10,848

TOTAL REVENUES 2,954,123 2,700,613 3,434,086 3,111,226 2,827,162 2,913,699

EXPENDITURES

Salaries and Benefits 2,096,799 2,094,486 1,987,233 1,966,177 1,914,258 2,093,150

Operating Expenditures 687,420 979,509 1,202,185 1,190,730 818,230 899,211

Fixed Assets 20,000 - - - - -

Internal Service Charges 233,263 223,608 216,293 207,302 204,151 218,263

Fund Transfers Out - - - - - -

TOTAL EXPENDITURES 3,037,482 3,297,603 3,405,711 3,364,209 2,936,639 3,210,624

EXPENDITURES BY PROGRAM

Administration 105,251 89,769 106,347 141,966 147,763 142,913

Developmental Review 953,049 846,854 792,228 811,430 807,605 834,475

Code Compliance 51,042 54,048 26,903 48,666 45,077 46,327

Inspection Services 1,290,319 1,201,569 1,159,387 1,036,499 1,022,651 1,055,360

Advanced Planning 167,586 324,709 371,140 340,422 327,991 354,350

BMP Housing Program - - - 69,226 67,052 107,699

Pass-Through Accounts 470,235 780,654 949,706 916,000 518,500 669,500


DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES

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Full Time Equivalents (FTE)

Authorized 2007/08 2008/09 2009/10 2010/11 2011/12

General Fund Staffing Positions Funded Funded Funded Funded Funded

Community Development Dir. 0.80 0.90 0.80 0.80 0.80 0.80

Asst. Community Dev. Dir. - 0.65 0.80 0.80 - -

Deputy Town Manager - - - 1.00 - -

Planning Manager 0.90 - - - 0.90 0.90

Building Official 1.00 1.00 1.00 1.00 1.00 1.00

Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20

Administrative Analyst 0.80 0.40 0.40 0.40 0.40 0.80

Administrative Secretary 1.00 1.00 1.00 1.00 1.00 1.00

Secretary III 1.00 1.00 1.00 1.00 1.00 1.00

Senior Planner 1.75 1.00 1.00 1.00 1.75 1.75

Associate Planner 2.00 2.80 2.60 1.80 1.00 2.00

Planner - 1.00 1.00 1.00 1.00 -

Assistant Planner - 1.00 1.00 1.00 - -

Planning Technician 0.50 - - - 0.50 0.50

Building Inspector 3.50 4.00 4.00 4.00 3.50 3.50

Code Compliance Officer - 1.00 1.00 - - -

Counter Technician 2.00 2.00 2.00 2.00 2.00 2.00

Total General Fund FTEs 15.45 17.95 17.80 17.00 15.05 15.45

Redevelopment Agency





Senior Planner 0.25 - - - 0.25 0.25

Associate Planner - 0.20 0.40 0.20 - -

Total Redevelopment FTEs 0.75 0.85 1.00 0.80 0.75 0.75

Total Community Dev. FTEs 16.20 18.80 18.80 17.80 15.80 16.20

Temporary Staff Hours

Intern I - - - - 1,620

Building Inspector 120 - - - -

Total Annual Hours 120 - - - 1,620

DEPARTMENT STAFFING

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COMMUNITY DEVELOPMENT ADMINISTRATION PROGRAM 3101

PROGRAM PURPOSE

The Administration Program supports the delivery of all Community Development Department services.

Staff assigned to this program work with other agencies, boards, commissions, and committees to

represent the Town’s interests. Staff serves on the Valley Transportation Authority (VTA) Technical

Advisory Committee and Land Use and Transportation Integration Working Group. Administrative

support is provided to the Planning Commission including the preparation of agenda packets for 22

scheduled Planning Commission meetings per year. Management of department operations is a

component of this program, including personnel and budget administration.

BUDGET OVERVIEW

The FY 2011/12 budget reflects an increase in operating expenditures from the FY 2010/11 budget

mainly due to an increase in benefit expenses and internal service charges. The Administration Program

continues to keep the Community Development Department focused on management of the department,

including budget preparation and monitoring.

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Administration

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Licenses and Permits - - - - - -

Service Charges - - - - - -

Other Sources - - - - - -

TOTAL REVENUES - - - - - -

EXPENDITURES

Salaries and Benefits 69,838 56,828 75,264 103,799 109,827 108,749

Operating Expenditures 7,332 6,774 3,691 10,190 10,190 6,150


TOTAL EXPENDITURES 105,251 89,769 106,347 141,966 147,763 142,913

SUMMARY OF REVENUES AND EXPENDITURES

FY 2011/12 KEY PROJECTS

Core Values Key Projects

Good Governance Ensure responsive,

accountable and

collaborative

government

Staff Training

The department will continue to build the capacity of Community Development

staff to carry out broad job responsibilities and conduct in-house training,

participate in select outside training, and support continuing education.

Coordinate Retreat The department will coordinate the annual Town Council/Planning Commission

retreat and implement follow-up action,s and conduct annual departmental retreats.

Civic Enrichment Foster opportunities

for citizen

involvement, and

cultural,

recreational and

individual

enrichment

Planning Commission Training

Training will continue to be provided for the Planning Commission, emphasizing

the role of the Commission, communication with applicants, how a quasi-judicial

body performs its duties, Brown Act, and various aspects of Town regulations and

procedures.

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Administration

KEY PROGRAM SERVICES

• Set and monitor goals for the department and staff

• Manage department operations, including preparing and managing the department budget

• Provide support for Town Council and Planning Commission meetings

• Provide support on Town projects and initiatives including planning and building issues

• Oversee General Plan implementation

• Oversee the Housing Element implementation

• Provide oversight on the North 40 Specific Plan and EIR preparation

• Develop and mentor department staff

• Manage annual department work plan

Full Time Equivalent (FTE)

Authorized 2007/08 2008/09 2009/10 2010/11 2011/12

Town Staff Positions Funded Funded Funded Funded Funded




Economic Vitality Manager 0.20 0.20 0.20 0.20 0.20 0.20



Secretary III 0.05 0.05 0.05 0.05 0.05 0.05

Total Administration FTEs 0.70 0.55 0.55 0.55 0.70 0.70

ADMINISTRATION PROGRAM STAFFING

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DEVELOPMENT REVIEW PROGRAM 3201

PROGRAM PURPOSE

Development Review facilitates the development of land and structures consistent with Town codes,

plans, and policies. This is accomplished through meeting with and advising project applicants, and

analyzing and processing of all development applications including environmental review, plan check,

and inspection. The process involves an assessment of a project's consistency and compliance with the

General Plan, Hillside Specific Plan, Town Code, and other applicable Town regulations.

BUDGET OVERVIEW

As noted in the department budget overview, Development Review-related fees reflect the FY 2011/12

approved fee schedule. This increase in fees helps to support the increase in operating expenses, thereby

ensuring at least partial ongoing cost recovery.

FY 2011/12 budgeted revenues are lower than prior year budgeted revenues due to the continuing

economic recession that is particularly affecting the construction industry.

The FY 2011/12 budget reflects an increase in benefit expenses and internal service charges.

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Development Review

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Licenses and Permits 496,441 405,527 556,302 477,500 477,500 442,500

Service Charges 150,879 133,360 205,208 100,000 135,000 120,000

TOTAL REVENUES 647,320 538,887 761,510 577,500 612,500 562,500

EXPENDITURES









accountable and

collaborative

government

Development Team Continuous Improvement The Development Team (Community Development, Parks and Public Works,

Fire, and Police Departments will continue to focus on evaluating processes,

procedures, and systems; defining roles and responsibilities; building capacity;

and obtaining input and feedback from customers to continue to improve the

development review process.

Process Improvements

The following key activities will be continued to enhance the development review

process: coordinate Arborist/Architect/Landscape Water and Conservation

consultants peer review process, revise/update development application forms and

website information, and implement Town Code amendments to improve the

development process.

Community

Character Preserve and

enhance the

appearance,character

and environmental

quality of the

community

Major Development Applications Pending

Includes the following known properties:

• East Honda Site Redevelopment – in progress

• Dittos Lane Redevelopment – in progress

• Chevrolet Site Redevelopment

• Swanson Ford Redevelopment – in progress

• 475-485 Alberto Way – in progress

• McHugh Site Redevelopment

• North 40 Specific Plan, Development Agreement, and EIR – in progress • Update Los Gatos Boulevard Plan

• Albright Redevelopment and Development Agreement – in progress

5/12/2011 PROPOSED

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Development Review


Provide support for the following boards and commissions:

• Planning Commission

• Development Review Committee

• Historic Preservation Committee

• Conceptual Development Advisory Committee

• General Plan Committee

• Various subcommittees

• North 40 Specific Plan Advisory Committee

Analyze and process the following types of applications:

• General Plan amendments

• Town Code amendments

• Rezoning and Planned Developments

• Architecture and Site

• Variances

• Conditional Use Permits

• Minor Residential Development

• Subdivisions

• Agricultural Preserve Contracts

• Home Occupation Permits

• Certificates of Use and Occupancy

• Sign and Banner Permits

• Secondary Dwelling Units

• Mobile Home Park Conversions

• Environmental Review

Other Major Pending Projects

• Water Efficiency Landscape Ordinance Update

• Alcohol Policy Update

• Riparian Policy

• Medical Marijuana Ordinance

• Entertainment Policy

• Expansion of restaurants into Downtown Retail Space Study


Fiscal Stability Maintain ongoing

fiscal stability to

provide cost

effective core

services that meet

the needs of the

community

Town Entertainment and Alcohol Policies

• Review and revise the Town policy related to the service of alcohol in

restaurants and other establishments.

• Develop an Entertainment Policy

• Develop a Business Diversity Policy

• Incorporate restaurants into Downtown Retail Space Study

5/12/2011 PROPOSED

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Development Review


Authorized 2007/08 2008/09 2009/10 2010/11 2011/12








Secretary III 0.75 0.75 0.75 0.75 0.75 0.75

Senior Planner 0.50 0.75 0.75 0.75 0.50 0.50


Planner - 0.90 0.80 0.80 0.80 -


Planning Technician 0.50 - - - 0.50 0.50

Sr. Building Inspector - - - - - -



Total Development Review FTEs 5.25 6.85 6.45 5.70 5.20 5.25

2007/08 2008/09 2009/10 2010/11 2011/12

Temporary Staff Hours Funded Funded Funded Funded Funded

- - - - -

Intern I - - - - 1,620

Total Annual Hours - - - - 1,620

DEVELOPMENT REVIEW PROGRAM STAFFING

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Development Review

Performance Objectives and Measures

2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1

a. Percentage of permits processed within adopted cycle

times:100% 100% 100% 100% 100%

2.

a. Percentage of applications continued by Planning

Commission:5% 3% 4% 3% 3%

b. Percentage of Planning Commission decisions upheld

by Town Council:95% 95% 95% 95% 95%

Activity and Workload Highlights

2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1. 695 525 512 530 550

2. 22 21 24 21 22

3. 4,256 9,714 13,791 10,000 15,000

4. 43 36 44 40 40

Facilitate the development of land and structures

consistent with Town codes, plans and policies.

Number of referrals to consulting architect:

Number of Planning Commission Hearings:

Number of Public Notices:

Number of applications processed:

Analyze and process development applications

efficiently and effectively.

5/12/2011 PROPOSED

D – 78

5/12/2011 PROPOSED

D - 79


ADVANCED PLANNING PROGRAM 3202

PROGRAM PURPOSE

The Advanced Planning Program guides the physical development of the community consistent with the

General Plan, Hillside Specific Plan, and Town Codes, which are kept relevant and current through

approved amendments. Staff updates official Town maps to ensure they are clear and accurate. Staff

undertakes special projects and studies to meet the evolving needs of the community and provides staff

support for the General Plan Committee and any Council-appointed subcommittees.

BUDGET OVERVIEW

The FY 2011/12 budgeted revenues will remain at the same level as FY 2010/11. The budgeted

expenditures have been adjusted due to the development of the North 40 Specific Plan. Based on the

department’s commitment to cost recovery, the North 40 majority property owner will be responsible for

reimbursing the Town for staff time, materials, and any consultant expenses incurred while developing

the Specific Plan.

5/12/2011 PROPOSED

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�� COMMUNITY DEVELOPMENT DEPARTMENT

Advanced Planning

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Service Charges 56,099 236,298 441,147 299,000 244,000 299,000

TOTAL REVENUES 56,099 236,298 441,147 299,000 244,000 299,000

EXPENDITURES








Community


enhance the

appearance,

character and

environmental

quality of the

community

General Plan and Housing Element Update

During FY 2011/12, staff will develop and implement various General Plan and

Housing Element programs, including Affordable Housing Strategies/Affordable

Housing Overlay Zone; the Sustainability Action Plan; and Zoning Code

Amendments to provide consistency with the Housing Element Goals, Policies,

and Actions.

North 40 Specific Plan In early 2011, the Town Council approved the work plan for the North 40 Specific

Plan revision. Completion of the Specific Plan is intended to facilitate the

implementation of General Plan land use designation, policies, and development

principles established for the North 40 area. The North 40 Specific Plan revision is

anticipated to be complete by July 2012.

5/12/2011 PROPOSED

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Advanced Planning


• Preparation of plans, amendments, administrative policies, ordinances, and maps

• Management of consultants assisting with the North 40 Specific Plan revision

• Implementation of the General Plan and Housing Element

• Management of the consultant assisting with the Climate Action Plan


Authorized 2007/08 2008/09 2009/10 2010/11 2011/12




Deputy Town Manager - - - 1.00 - -

Administrative Secretary 0.05 - - 0.05 0.05 0.05

Secretary III 0.15 - - 0.05 0.15 0.15

Senior Planner 1.20 0.10 0.10 0.10 1.20 1.20


Planner - - 0.05 0.05 0.05 -


Total Advanced Planning FTEs 1.90 0.85 1.40 2.45 1.90 1.90

ADVANCED PLANNING PROGRAM STAFFING


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1.

a. Percentage of General Plan implementation measures

completed within cycle time:N/A N/A N/A 100% 100%

2.

a. Percentage of committee directives resulting in plan

adoption:100% 100% N/A N/A N/A

b. Percentage of special studies adopted:50% 100% N/A 100% 100%


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1. 2 2 1 2 5

2.3 3 0 2 2

3.4 4 0 5 5

4. 3 3 2 2 2

Guide the physical development of the community

consistent with the General Plan, Hillside Specific Plan,

and Town Codes.

Number of General Plan amendments requested:

Number of Planning Commission directives received:

Number of General Plan implementation measures

completed:

Number of special studies completed:

Meet the evolving needs of the community and provide

staff support to advisory committees.

5/12/2011 PROPOSED

D – 82

5/12/2011 PROPOSED

D - 83


BUILDING & INSPECTION SERVICES PROGRAM 3301

PROGRAM PURPOSE

This program helps to ensure safe, healthy, and attractive property improvements by facilitating the

issuance of permits and compliance with codes, policies, guidelines, and standards. Staff assigned to this

program provide information concerning building regulations; maintain the computerized permit tracking

and plan check systems; inspect commercial and residential buildings under construction; provide plan

check review for compliance with the International Building Codes, disabled access regulations, and other

state and local ordinances; and coordinate the duties of the plan check consultant, which provides

complex structural and engineering plan check services.

BUDGET OVERVIEW

FY 2011/12 budgeted revenues are budgeted slightly higher due to an expected increase in activity in FY

2011/12. Overall program budgeted expenditures for FY 2011/12 reflect an increase compared to FY

2010/11 partially due to a FTE program reallocation and internal service charges.

The Building Inspectors continue to handle the storm water management inspections for all building

permits with the potential to generate non-point source storm water runoff during construction as part of

the National Pollutant Discharge Elimination System (NPDES) program. The Building Division is

absorbing most of the code enforcement work load with the elimination of the Code Enforcement Officer

position in FY 2009/10. A contract Plan Check Engineer continues to provide plan check services on a

cost recovery basis.

The San Francisco Regional Water Quality Control Board issued a new NPDES permit for the

municipalities in Santa Clara County in 2009. The new NPDES permit implements significant new

requirements on development projects that could impact Town staffing resources. Staff will monitor the

new permit and evaluate the potential to recover additional costs imposed by the NPDES permit during

FY 2011/12.

5/12/2011 PROPOSED

D – 84


Building & Inspection Services

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Licenses and Permits 1,495,344 951,991 972,240 1,050,000 1,075,000 1,050,000

Service Charges 285,171 192,387 307,577 199,000 224,000 224,000

Other Sources (26) 1 1 - 6 -

TOTAL REVENUES 1,780,489 1,144,379 1,279,818 1,249,000 1,299,006 1,274,000

EXPENDITURES

Salaries and Benefits 1,034,300 1,007,010 981,875 851,371 838,311 879,155


Fixed Assets 20,000 - - - -


Fund Transfers Out - - - - -



5/12/2011 PROPOSED

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Community


enhance the

appearance,

character and

environmental

quality of the

community

Public Information on Building Codes

Staff will continue to provide updated forms and information through the Town’s

website as well as assisting customers with online permitting, processing, and

information when the new system is released. Staff will continue to correct and

clarify the Town’s official street address file.

Inspection Services on Larger Projects

Several significant projects will continue into FY 2011/12, including the new Town

Library, 19-unit Thrash House development, mini-storage facility at 950 University

Avenue, several new large custom homes, and the construction of the replacement

Safeway grocery store. Staff will endeavor to provide next-day inspection services

even with the increased inspection workload from these projects.

Major Building Projects Pending Includes the following known properties:

• Dermer Office Building on Winchester Boulevard.

• Large custom residences on Camino del Cerro, Foster Road, High Street,

Panorama Way, Phillips Avenue, Larga Vista, and Suview Drive.


accountable and

collaborative

government

Web Permitting

Staff will be working with Accela, Inc. and TruePoint Solutions to complete the

implementation of web permitting for simple permits.

Improvements to Plan Checking Services

To improve the efficiency of the plan checking process, the Building Division will:

coordinate with the Santa Clara County Fire Department and Planning Division to

expedite commercial tenant improvements, and continue to increase the number of

internal plan checks by building inspection staff. The goal is to decrease the plan

check consultant workload and reduce time required to conduct a plan check to

provide a higher level of service.

5/12/2011 PROPOSED

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�� COMMUNITY DEVELOPMENT DEPARTMENT Building & Inspection Services


Inspection Services:

• Perform on-site field inspections for all buildings and structures under construction

• Investigate Housing Code violations

• Assist contractors, architects, engineers, and the general public with construction questions

Building Counter Services:

• Coordinate building permit applications with other departments and agencies

• Review workers’ compensation requirements and contractors’ licenses

• Maintain the computerized permit tracking and plan check systems including data entry for permit

activity

• Produce and distribute reports on statistical information regarding building and related permit activity

• Distribute and track plans, and calculate and collect fees

Plan Check Services:

• Perform complex professional building, structural, and life safety plan review of commercial,

industrial, and residential buildings per the International Building Codes, state regulations, and local

ordinances.

• Coordinate building information and activity with other department and agencies

• Provide building code information to customers


Authorized 2007/08 2008/09 2009/10 2010/11 2011/12






Administrative Secretary - 0.20 0.20 0.15 - -

Secretary III 0.05 0.20 0.20 0.15 0.05 0.05

Senior Planner 0.05 0.15 0.15 0.15 0.05 0.05


Planner - 0.10 0.15 0.15 0.15 -

Assistant Planner - 0.15 0.15 0.15

Building Inspector 3.50 4.00 4.00 4.00 3.50 3.50



Total Building and Inspection FTEs 6.75 8.80 8.50 8.15 6.70 6.75

2007/08 2008/09 2009/10 2010/11 2011/12

Temporary Staff Hours Funded Funded Funded Funded Funded

Building Inspector 120 - - -

Total Annual Hours 120 - - - -

BUILDING & INSPECTION SERVICES PROGRAM STAFFING

5/12/2011 PROPOSED

D - 87




2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1.

a. Percentage of inspections delivered within cycle

times:

100% 100% 100% 100% 100%

b. Percentage of plan checks completed within cycle

times:

95% 95% 95% 95% 95%


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1. 10,894 10,280 8,916 9,200 9,300

2. 647* 486 770 800 830

3. 1280* 1,066 1,179 1,214 1,226

4. 1276* 1,024 1,165 1,199 1,211

* Combination permits were created upon implementation of the new Accela Permits System.

Combination permits will reduce numbers to roughly 50%.

Number of Building Division permits issued:

Number of building plan checks completed:

Number of Building Division permit applications

received:

Number of inspections conducted:

Ensure safe, healthy, and attractive property

improvements.

5/12/2011 PROPOSED

D – 88

5/12/2011 PROPOSED

D - 89


CODE COMPLIANCE PROGRAM PROGRAM 3401

PROGRAM PURPOSE

The Code Compliance Program ensures property is used in a manner that is safe, healthy, and consistent

with the community’s character as conveyed by the Town’s zoning regulations. Program staff identifies,

investigates, and abates zoning violations, nonconforming uses, and other Town Code violations related

to zoning issues. Enforcement activity is proactive and is designed to achieve timely compliance through

ongoing education of the public to increase awareness of the Town’s zoning and sign regulations.

Violations that affect life, health, and safety are given the highest priority.

BUDGET OVERVIEW

The Code Compliance Program budget includes revenue from the Administrative Citation Program

established in FY 2003/04. With the added incentive to avoid fines, this program reduces the number of

times Code Compliance must revisit an outstanding violation, thereby abating violations more effectively.

The fines also reduce the financial burden on the General Fund by placing the cost of abating violations

on the violator. Staff found that most violators chose to comply within the established time frame rather

than pay a fine. Revenue for this program reflects a slight increase for FY 2011/12.

The decrease in expenditures for the FY 2010/11 budget is due to the reallocation of staff to align with the

workload in other programs and is directly related to the economic downturn. The duties of the Code

Compliance Officer have been spread among staff in the Building and Planning Programs, which is

possible due to the decline in building activity.

5/12/2011 PROPOSED

D – 90


Code Compliance Program

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Fines & Forfeitures 100 400 1,900 500 83,930 1,000

TOTAL REVENUES 100 400 1,900 500 83,930 1,000

EXPENDITURES


Operating Expenditures 912 1,558 136 2,100 2,100 450






• Resolve complex Town code and zoning violations

• Enforce various Town codes, while focusing on obtaining voluntary compliance from the public

• Educate residents and business and property owners about Town regulations

• Review Home Occupation Permits for proper use in residential zones

• Conduct inspections/investigations of structures/residences concerning public health-related

issues

• Coordinate with the Finance Department Business License Tax Division to ensure all operating

businesses have a business license



accountable and

collaborative

government

Process Improvements

During FY 2011/12, staff will continue to work with the Police, and Parks and

Public Works Departments, and Town Attorney, on code compliance issues and

the Administrative Citation Program. Staff will also evaluate the Town’s sign

regulations and make any necessary changes to address compliance issues that

have arisen with off-premise signs.

5/12/2011 PROPOSED

D - 91


Code Compliance Program


Authorized 2007/08 2008/09 2009/10 2010/11 2011/12




Building Official 0.15 - - - 0.15 0.15



Total Code Compliance FTEs 0.25 0.90 0.90 0.15 0.25 0.25

CODE COMPLIANCE PROGRAM STAFFING


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1.

a. Percentage of complaints abated within cycle times: 90% 90% 88% 90% 90%

2.

a. Percentage of complaints resulting in court hearings: 1% 1% 1% 1% 1%


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1. 400 400 368 410 390

2. 300 350 323 360 350

3. N/A 200 12 24 36

4. 5 5 12 24 36

Proactive enforcement activity to achieve timely

compliance.

Number of citations issued resulting in fines:

Number of complaints abated:

Total number of Administrative Citations:

Number of complaints reported:

Ensure properties in the Town of Los Gatos are used

safely and are consistent with the Town's zoning

regulations.

5/12/2011 PROPOSED

D – 92

5/12/2011 PROPOSED

D - 93


BMP HOUSING PROGRAM PROGRAM 3501

PROGRAM PURPOSE

The purpose of the Housing Program is to provide for adequate housing for Los Gatos residents,

regardless of age, income, race, or ethnic background. The Town encourages construction of housing

adequate for future populations consistent with environmental limitations and in proper relationship to

community facilities, open space, transportation, and small-town character.

BUDGET OVERVIEW

All expenditures in this program are funded by non-General Fund revenues. Below Market Price (BMP)

activities are funded through BMP In-Lieu Fees, paid by developers for new housing.

The majority of expenditures in this program are related to a service contract with the Housing Authority

of Santa Clara County, which administers the Below Market Price Housing Program. Effective in FY

2010/11, the management and administration of this program has been transferred from multiple

departments solely to the Community Development Department. To assist with this workload, 0.35 FTE

has been transferred from the Finance Department to the CDD BMP Housing Program.

5/12/2011 PROPOSED

D – 94


BMP Housing Program

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Licenses and Permits - - - - - -

Service Charges - - - 58,926 58,926 96,851

Fines & Forfeitures - - - - - -

Other Sources - - - 10,300 10,300 10,848

TOTAL REVENUES - - - 69,226 69,226 107,699

EXPENDITURES

Salaries and Benefits - - - 37,190 35,187 74,268

Operating Expenditures - - - 30,350 30,350 30,250

Internal Service Charges - - - 1,686 1,515 3,181

TOTAL EXPENDITURES - - - 69,226 67,052 107,699




• Administer the Below Market Price Housing Program.


Authorized 2007/08 2008/09 2009/10 2010/11 2011/12



Administrative Analyst 0.40 - - - 0.05 0.40

Administrative Secretary 0.15 - - - 0.15 0.15

Total BMP Housing FTEs 0.60 - - - 0.30 0.60

BMP HOUSING PROGRAM STAFFING


Community


enhance the

appearance,

character and

environmental

quality of the

community

Below Market Price Housing (BMP) Program

The BMP Program makes homes available for purchase or rent at below market

prices to low and median income families. Eligibility for the BMP program is

based on federal household income guidelines. In FY 2011/12, it is anticipated

that four owner-occupied unit will be available for sale.

5/12/2011 PROPOSED

D - 95


BMP Housing Program


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

1.


2007/08

Actual

2008/09

Actual

2009/10

Actual

2010/11

Estimated

2011/12

Budget

* * *

1.40 42 45 45 47

2.94 94 94 95 93

* The Community Development Department administers the BMP program as of FY 2010/11. For fiscal years

2007/08, 2008/09 and 2009/10 it was administered by the Community Services Department.

Number of rental housing units registered in the Below

Market Price Housing Program:

Number of owner-occupied housing units registered in the

Below Market Price Housing Program:

Provide for adequate housing for Los Gatos citizens,

regardless of age, income, race, or ethnic background.

5/12/2011 PROPOSED

D – 96

5/12/2011 PROPOSED

D - 97


PASS –THROUGH ACCOUNTS PROGRAM 3999

PROGRAM PURPOSE

This pass-through accounting structure separates Community Development program activities from the

funding mechanism set up for external consultant services utilized to assist applicants in the planning,

development, and building processes. Most pass-through activity is generated by development projects.

Depending on the development project, an applicant may be required to deposit funds for architectural

services, arborist services, environmental impact review services, and/or plan checking services with the

Town. The Town retains these various services for an applicant’s projects and the consultants are

subsequently paid out of the applicant’s account until the funds zero out. Any remaining balances are

returned to the applicants. Pass-through funding is also utilized for the Town’s General Plan funding.

General Plan Fees are collected for development projects and held in deposit until recognized as General

Plan expenses as they are incurred during the year.

BUDGET OVERVIEW

There is no net budgetary impact to this program, as revenues will equal expenditures. The revenues and

expenditures reflect estimates based on prior year trends. At fiscal year-end, actuals may differ

substantially from original budgeted numbers as the quantity and size of development projects within the

community in any given year is not known or determinable in advance. This budget reflects a reasonable

estimate only.

FY 2011/12 budgeted pass-through revenues and expenditures have been decreased due to the completion

of the General Plan Update. The Housing Element project is in addition to several other projects that are

anticipated to continue and/or will commence in FY 2011/12.

5/12/2011 PROPOSED

D – 98


Pass-Through Accounts

2007/08 2008/09 2009/10 2010/11 2010/11 2011/12


REVENUES

Service Charges 470,115 780,649 949,711 916,000 518,500 669,500

TOTAL REVENUES 470,115 780,649 949,711 916,000 518,500 669,500

EXPENDITURES

Salaries and Benefits - - -


Fixed Assets - - - - - -

Internal Service Charges - - - - - -



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