Keep Your Money in Your Mission
Teaching. Learning. Research.
What Would You Do With $83-Million?
Division of Information Technology
At the University of Maryland ….
• A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did …
• B: Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do …
• C: Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing …
• Or …
Division of Information Technology
Or … D: Be smart! Implement Kuali
… And use the savings to:• Buy a Building & establish MarylandCyberPlaza AND …• Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage
and equip a Visualization facility) and fund its next three life-cycle upgrades AND …
• Provide staffing support for those resources for 5 years AND …• Add staff (for 5 years) to an improved Center for Teaching
Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND …
• Have money left over to build a credible data warehouse with new analytical tools!
Division of Information Technology
Evidence!
1000 square meters of data center; 500KVA power & requisite coolingComing online December 2013
6500 cores/220Tflops; 1PB storage & Viz resourcesComing online February 2014
15,000 square meters for cyberplaza, containing 2500sm raised floor and a 3000KVA power & requisite cooling and office space for 300 plus labs and conference facilitiesBeing pursued now – maybe 2015?
Division of Information Technology
Kuali @ University of Maryland
Division of Information Technology
UMD Kuali/ERP Strategy Briefing
Kuali is one part of the overall strategy called Enterprise Modernization
Aligned to IT Strategic Plan Recommendation 6, Action Item 6.4:
“ … champion the pursuit of open or community source solutions for enterprise level use . . .”
Division of Information Technology
Enterprise Modernization – Buy, Borrow, Build
8
Mod
erni
zatio
n
Time
2011 20132012 2014 2015 2016
UndergradApplication
Student Financial Aid
KS CurriculumManagement
PHR-ARSIntegration
KualiFinancials
KS Student Accounts
Receivable
KS Enrollment 1.0
KS Enrollment 2.0
Scheduling &Degree Audit
ELMSRefresh
Grad SchoolApplication
Commercial/ Purchased (COTS)
Open Source/Community Source
Custom
✔
✔
✔
✔
Division of Information Technology
Kuali Financials: Status
• Implementation underway, nearing completion• Configuring software• Building interfaces• Modernizing reports and forms
• Schedule• Go live in January 2014
• Investment• ~$9 Million Through ‘Go-Live’• Vendor contract support, hardware and support software• Phase-II improvements and production support costs through
2014 to add ~$3.5-million more• $100K additional commitment to Kuali for user interface
enhancements ($25K each VPA&F & VPIT for next 2 years)
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Division of Information Technology
Kuali Student: Status• Implementation
• Curriculum Management in production
• Future Product Delivery Schedule • Student Accounts available end of 2013
• Implementations add ~1-year
• Enrollment Phases 1 and 2 currently in development, available 2016
• Implementations add ~1-year
• Investment• $6.0 Million* projected cost includes:
• Developers, consultants, travel, contributions for Student Accounts development
• Actual final cost dependent on decisions pending for Kuali Financial Aid strategy
• ~$1.9-million expended to-date
Division of Information Technology
Other Kuali Initiatives at UMD
• Rice: Fundamental “Middleware” for all Kuali applications • Includes Identity Management, Service Bus, Rapid App
Development Framework, Document Mgmt, Workflow Services
• OLE: Open Library Environment • Community Program
• Growing international interest• Evaluation release available in Spring, 2013
• Local Implementation• Dependencies with KFS• Testable version in late 2013 or early 2014
• Coeus: Research Administration • Dependencies with KFS• Implementation planning underway
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Division of Information Technology
The Kuali Community
CIC Schools bold and Italicized
Division of Information Technology
Maryland’s Involvement with Kuali
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KS Project Board National/Core Dev
Campus Implementation
Lead Organization
Student Yes Yes Yes SVPP/DivIT
Finance Yes Yes Yes Comptroller
Open Library
Yes Yes Planning Libraries
Rice Yes Yes Yes DivIT
Coeus No Yes Planning Research
Ready No No No N/A
KPME* No No No N/A
*Maryland donated PHR Data model and doc to “seed” program
VPIT Voss Elected to the Kuali Foundation Board by community vote; 2012-2015
Division of Information Technology
Kuali In the Broader Context
Division of Information Technology
• Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT)• Functional obsolescence and loss of vendor support contribute
to the need to replace soon to be 20-year-old systems• Some institutions (~10%) still have ‘Pre-Y2K systems’ and are
facing catastrophic failures (like UMD)
• There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization• Change the narrative from “reducing IT costs” to “reducing the
costs of administration and its attendant IT costs”
The Broader Discussion – Administrative IT
Division of Information Technology
• Two factors contribute to the high cost of AdminIT• Obvious: Vendor costs (The Model)• Oblique: Costs of modifications/customizations due to
perceived needs for ‘special’ value-adds at each institution (The Snowflake)
• Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it?
• Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel
it is less in the transaction processing systems and more in the data and the resulting analysis of that data
• Yet … most of the money is spent in transaction processing!
The Broader Discussion – Administrative IT
Why Buy Software You Already Own?
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