Brian D. Voss - Kuali Foundation Applications and You!

Keep Your Money in Your Mission

Teaching. Learning. Research.

What Would You Do With $83-Million?

Division of Information Technology

At the University of Maryland ….

• A: Go with a commercial package (SAP) to replace legacy COBOL systems, as one of our CIC colleagues did …

• B: Upgrade a ~$100-million installation of Peoplesoft from the 1990s, as another of our CIC colleagues plans to do …

• C: Add another $80 million and seek to implement the PeopleSoft suite from scratch as another large, public, flagship research university “out West” is doing …

• Or …


Or … D: Be smart! Implement Kuali

… And use the savings to:• Buy a Building & establish MarylandCyberPlaza AND …• Buy a supercomputer (~200+Tflops/>6500 cores + 1PB storage

and equip a Visualization facility) and fund its next three life-cycle upgrades AND …

• Provide staffing support for those resources for 5 years AND …• Add staff (for 5 years) to an improved Center for Teaching

Excellence to support the increase in blended and online learning including 'buy-out' for approximately 200 course loads for faculty AND …

• Have money left over to build a credible data warehouse with new analytical tools!


Evidence!

1000 square meters of data center; 500KVA power & requisite coolingComing online December 2013

6500 cores/220Tflops; 1PB storage & Viz resourcesComing online February 2014

15,000 square meters for cyberplaza, containing 2500sm raised floor and a 3000KVA power & requisite cooling and office space for 300 plus labs and conference facilitiesBeing pursued now – maybe 2015?


Kuali @ University of Maryland


UMD Kuali/ERP Strategy Briefing

Kuali is one part of the overall strategy called Enterprise Modernization

Aligned to IT Strategic Plan Recommendation 6, Action Item 6.4:

“ … champion the pursuit of open or community source solutions for enterprise level use . . .”


Enterprise Modernization – Buy, Borrow, Build

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Mod

erni

zatio

n

Time

2011 20132012 2014 2015 2016

UndergradApplication

Student Financial Aid

KS CurriculumManagement

PHR-ARSIntegration

KualiFinancials

KS Student Accounts

Receivable

KS Enrollment 1.0

KS Enrollment 2.0

Scheduling &Degree Audit

ELMSRefresh

Grad SchoolApplication

Commercial/ Purchased (COTS)

Open Source/Community Source

Custom

✔

✔

✔

✔


Kuali Financials: Status

• Implementation underway, nearing completion• Configuring software• Building interfaces• Modernizing reports and forms

• Schedule• Go live in January 2014

• Investment• ~$9 Million Through ‘Go-Live’• Vendor contract support, hardware and support software• Phase-II improvements and production support costs through

2014 to add ~$3.5-million more• $100K additional commitment to Kuali for user interface

enhancements ($25K each VPA&F & VPIT for next 2 years)

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Kuali Student: Status• Implementation

• Curriculum Management in production

• Future Product Delivery Schedule • Student Accounts available end of 2013

• Implementations add ~1-year

• Enrollment Phases 1 and 2 currently in development, available 2016

• Implementations add ~1-year

• Investment• $6.0 Million* projected cost includes:

• Developers, consultants, travel, contributions for Student Accounts development

• Actual final cost dependent on decisions pending for Kuali Financial Aid strategy

• ~$1.9-million expended to-date


Other Kuali Initiatives at UMD

• Rice: Fundamental “Middleware” for all Kuali applications • Includes Identity Management, Service Bus, Rapid App

Development Framework, Document Mgmt, Workflow Services

• OLE: Open Library Environment • Community Program

• Growing international interest• Evaluation release available in Spring, 2013

• Local Implementation• Dependencies with KFS• Testable version in late 2013 or early 2014

• Coeus: Research Administration • Dependencies with KFS• Implementation planning underway

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The Kuali Community

CIC Schools bold and Italicized


Maryland’s Involvement with Kuali

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KS Project Board National/Core Dev

Campus Implementation

Lead Organization

Student Yes Yes Yes SVPP/DivIT

Finance Yes Yes Yes Comptroller

Open Library

Yes Yes Planning Libraries

Rice Yes Yes Yes DivIT

Coeus No Yes Planning Research

Ready No No No N/A

KPME* No No No N/A

*Maryland donated PHR Data model and doc to “seed” program

VPIT Voss Elected to the Kuali Foundation Board by community vote; 2012-2015


Kuali In the Broader Context


• Across US Higher Ed, >$5 billion will be spent this decade on Administrative IT (AdminIT)• Functional obsolescence and loss of vendor support contribute

to the need to replace soon to be 20-year-old systems• Some institutions (~10%) still have ‘Pre-Y2K systems’ and are

facing catastrophic failures (like UMD)

• There is a focus on “IT Spending” but IT spending is done in support of functions across the institution – not just in or for the IT organization• Change the narrative from “reducing IT costs” to “reducing the

costs of administration and its attendant IT costs”

The Broader Discussion – Administrative IT


• Two factors contribute to the high cost of AdminIT• Obvious: Vendor costs (The Model)• Oblique: Costs of modifications/customizations due to

perceived needs for ‘special’ value-adds at each institution (The Snowflake)

• Critical National Question: How can colleges and universities find ways to significantly reduce the cost of administration and the attendant IT spending that supports it?

• Where is the value? • EDUCAUSE early engagements in this area indicate CIOs feel

it is less in the transaction processing systems and more in the data and the resulting analysis of that data

• Yet … most of the money is spent in transaction processing!

The Broader Discussion – Administrative IT

Why Buy Software You Already Own?

Brian D. Voss - Kuali Foundation Applications and You!

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