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ACCELERATED FACULTY AND STAFFDEVELOPMENT PROGRAM (AFSDP)
1. RATIONALE
1.1. STATUS OF ACCREDITATION
Out of the 1,726 higher education institutions (HEIs) in the Philippines,
only 388, since accreditation started 10 years ago, responded to the
CHED-set standards (CHED Chairman Report, 2010). By year 2015,
CHED expects that the curricular offerings of HEIs should be at Level III.
Out of the 45 curricular offerings of Palawan State University (PSU), onlyfour are qualified for level III; three for level II re-accreditation, and 2 are
level 1 accredited. The rest are still in the stage of preparing accreditation
requirements
1.2. SUMMARY OF EXISTING AND NEEDED DEGREES FOR LEVEL IIIACCREDITATION
The gap between existing and needed number of degree attainment atPSU is very wide. There are 113 faculty members with 31 various masterdegrees but the need is to have 145 more. PSU has 43 faculty members
with doctorate degrees yet the need is to have 184 more in order to meetthe minimum required number of 227.
To illustrate a sample of the specific needs per curricular program, thecase of CEAT is presented in the following table. The data indicate that its
By College
No of Faculty with Masterand Doctorate Degrees
for Level III Accreditation
Master Doctorate
Existing Required Need Existing Required Need
Business and
Accountancy 18 35 17 13 35 22TeacherEducation 29 90 61 21 90 69
Engg, Architectureand Technology 5 30 25 1 30 29
Sciences 23 40 17 5 40 35
Arts andHumanities 24 20 6 3 20 17
Nursing andHealth Sciences 13 2 - 0 2 2
HospitalityManagement and
Tourism 1 10 9 0 10 10
Total 113 227 145 43 227 184
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curricular offerings need 3 to 5 master degree-holders, and eachcurriculum requires 5 doctorate degree-holders. This concern alonerequires huge funds and swift actions.
SAMPLE OF DATAON THE MASTER & DOCTORATE DEGREE NEEDS (in CEAT)
CurrentAccredi-
tationLevel
Program
Number of Faculty Memberswith M.S. and Ph. D. degrees for Level III
M.S. Ph.D.
Existing Required Need Existing Required Need
CandidateMechanicalEngineering 2 5 3 0 5 5
ElectricalEngineering 1 5 4 0 5 5
CandidateCivilEngineering 2 5 3 1 5 4
Architecture 0 5 5 0 5 5
ChemicalEngineering 0 5 5 0 5 5
PetroleumEngineering 0 5 5 0 5 5
Total 5 30 25 1 30 29
1.3. PRIORITY DIRECTION
1.3.1. CHED PRESCRIPTION
CHED is becoming firmer in prodding HEIs to uplift quality of tertiary
education. Some of the major strategies adopted by CHED are
accreditation and the designation of Center of Excellence or Center
of Development for a particular curricular offering. Hence, PSU
must align its direction with the CHED prescription.
1.3.2. MAJOR THRUSTS
1.3.2.1. One of the critical requirements for level III accreditation is
the educational attainment of faculty. This accreditation area
can remarkably raise the ratings in the other accreditation
areas such as in research, extension, instruction and
administration. A major step to be taken, therefore, is to
accelerate the PSU faculty and staff development
program (AFSDP).
Based on set standard on the ratio of faculty to
administration staff, PSU has gone way down the desirable
standard. The faculty-staff ratio implies either the need to
raise the effectiveness and efficiency of non-teaching
personnel, or to seek ways in harnessing existing staff to
engage in more fruitful or accomplishment-enhancing
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pursuits. In either case, capability-raising and temporary
moratorium on hiring new workers, including student aids,
are the most logical strategies to be adopted to maximize theimpact of outputs from the use of University inputs. Such
move would boost the attainment of accreditation
requirements.
1.3.2.2. Each HEI is striving towards level III accreditation, yet
resources have always been inadequate. The vast gap
between available jobs and the number of unemployed,
including about 500,000 college graduates each year, calls
for wiser use of inadequate resources. To focus in 2013 to
2017 on priority curricular programs, wherein PSU hasthe advantage to become one of the best not only in the
country but also in the world, is therefore a sound move.
Spreading resources for accreditation in all of the PSU
curricular offerings in the same timeframe would stretch the
attainment of level III accreditation beyond 2017.
At PSU, Education, Business Administration and
Accountancy degrees are now qualified for level III, while
Environmental Science, and Biology are qualified for level II.
Thus the proposed priority focused fields in year 2013 to2017 for the accelerated faculty/staff development,
especially those that will be supported with scholarship, are
as follows:
Priority Focused Fields and Ranking(2013 -2017)
Rank 1 Rank 2Petroleum Engg Electrical Engg
Marine biology Info TechIndustrial Edu (for K12)
Eco-tourism Alternative Health Care
Environmental Science Tourism
Entrepreneurship Pre/nursery Education
Chemical EnggBus Ad & Accountancy and
3 other fields based onneeds for accreditation
These priorities match with the priority programs of the local
and the national governments, and are quite compatible withthe resources in Palawan.
To meet the accreditation needs of the other curricular
programs of the University, five other degree programs will
be also given support.
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2. DEVELOPMENTAL OBJECTIVE
2.1. GOAL
To meet the faculty profile that is required for level III accreditation of
PSU priority curricular programs, and to keep on enhancing the
capabilities of faculty and staff for the continuous betterment of the
University accomplishments.
2.2. SPECIFIC AIMS
By the end of 2017, the following shall be realized:
2.2.1. The minimum number of faculty/staff with master and doctorate
degrees to meet level III accreditation of PSU priority curricular
programs, as follows, would have been achieved;
2 and 5 faculty members with MS and PhD in Petroleum
Engineering, respectively, complete their degrees abroad through
scholarships grants of PSU;
8 faculty members with MS and 9 with PhD in priority curricular
fields, graduate with their corresponding degrees through full
scholarship grants of PSU;
15 faculty members with MS and 14 with PhD in other priority
curricular fields, graduate with their corresponding degrees through
partial scholarship grants of PSU;
2.2.2. At least 32 among faculty/staff members would have attended
short-term training courses, and would have applied their learning
in at least 16 project/activities aligned with improving the University
functions and operations;
2.2.3. No less than five faculty/staff members would have been detailed to
other agencies and would have succeeded in achieving the
purposes of their immersion assignments;
2.2.4. A minimum of 50 learning trips involving a minimum of two
participants from each College and staff offices would have been
granted educational tours and that the work performance rating of
these participants would have been clearly improved as gauged by
their performance ratings;
2.2.5. At least two faculty or staff members would have been granted a
professorial chair, and
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2.2.6. Each College would have succeeded each year in implementing
regular capability enhancement activities for faculty and staff
members.
3. STRATEGIES
To achieve the aims, the strategies shall be to offer privilege-full and partial for
graduate and non-degree scholarships, and to adopt the targets per year as
follows:
NUMBER OF SCHOLARSHIP SLOTS AND DEGREES/NON-DEGREESTHAT MUST BE AVAILABLE PER YEAR
FULL SCHOLARSHIP/DEGREES
Number of scholarship per year
Master Doctorate
13 14 15 16 17 Total 13 14 15 16 17 Total
Full scholarship abroad
Petroleum Engineering 2 1 1 0 1 5 1 2 1 0 1 5
Full scholarship within the Philippines
Marine biology 1 1 2 1 1
Eco-tourism 1 1 2 1 1
Environmental Science 1 1 2 1 1
Entrepreneurship 1 1 2 1 1
Industrial Education 1 1 2 1 1
Education for Pre/Nurseryschool 1 1 1 1
Information/CommunicationTech 1 1 1 1
Health Care 1 1
Chemical Engineering 1 1 2 1 1
Subtotal per year 8 3 2 13 2 3 4 9
PARTIAL SCHOLARSHIPS/DEGREES
Number of scholarships per year
Master Doctorate
13 14 15 16 17 Total 13 14 15 16 17 Total
Partial scholarship
Electrical Engineering 1 1 2 1 1
Eco-tourism 1 1 2 1 1 2
Environmental Science 1 1 2 1 1
Entrepreneurship 1 1 1 1 2
Industrial Education 1 1 1 1 2
Education for Pre/Nurseryschool 1 1 1 1
Information/Communication
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Tech 1 1 1 1
Five other fields 1 3 1 5 1 1 2 4
Categories of thepartial scholarships
Number of slots forMS
Total Number of slots forPh D
Total
Category A 1 1 1 3 1 1 2 4
Category B 2 2 4 1 1 1 3
Category C 3 1 3 1 8 3 4 7
Total 6 1 6 2 15 5 2 7 14
NON-DEGREE SCHOLARSHIP
Short-term training 16 trainings for 5 years at P50,000 per training
Immersion assignment
5 for an average of 30 days with (400allowance/day) and fare ofP15,000/pax
5 for an average of 5 months(boarding fee ofP10,000/mo) andfare of P15,000/pax
Learning trips 8 trips per year at P20,000/pax/trip
Professorial chair2 grantees for the five-year duration with incentive of
P50,000/pax
Other capability-enhancement
activities
dependent upon needs and
opportunities
3.1. FULL GRADUATE SCHOLARSHIP
This scholarship is for master or doctorate degrees, and stipulates that a
grantee will be a full-time student during the duration of the scholarship
grant.
3.1.1. Duration
3.1.1.1. Master degree: 4 semesters and 2 summers
3.1.1.2. Doctorate degree: 6 semesters and 3 summers
3.1.2. Privileges
To encourage faculty/staff to pursue graduate studies, the full-time
scholarship of PSU has the following privileges for a grantee:
Full scholarship Amount x P1000
Abroad W/in Phil
School fees/yr 250 72
Round trip (RT) fare/yr 150 24
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3.1.3. Selection of full scholarship grantees
The following will serve as a guide in the selection of grantees forthe full graduate scholarship:
3.1.3.1. Field pursued is aligned with the priority focused degrees
as specified in section 1.3.2.2 hereof;
3.1.3.2. Regular employee of PSU;
3.1.3.3. Satisfactory performance rating during the 2 consecutive
years prior to the awarding of the scholarship grant;
3.1.3.4. Age limit accepted in 2013 to 2015 (to give chance to those
who have been working at PSU for a long time but who
were unable to pursue graduate studies), is for master
degree, not more than 50; for doctorate degree, not more
than 55 provided that after 2015, the age limit shall be 35
and 45 for master and doctorate degrees, respectively, and
3.1.3.5. Grantee-applicant abides with the basic guidelines on
scholarship shown in Appendix 2, and willing to sign the
contract that will be prescribed by the University
Administration.
3.2. PARTIAL GRADUATE SCHOLARSHIP
This scholarship is intended for those who cannot be accommodated to
avail of the full graduate scholarship of the University, but who would like
to pursue a master or doctorate degree that is aligned with the focused
degrees or with the other fields with lower priority ranking in terms of
scholarship granting.
Books/yr 50 5
Monthly stipend/yr 30 10
Theses
Master 100 50
Doctorate 150 70Regular monthly salary and other privileges due to a PSUemployee
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3.2.1. Priority field for partial scholarship
Fields and priority rankings for the partial graduate scholarshipare as follows:
Field and Priority Ranking (2013-2017)
Rank 1 Rank 2 Rank 3 Rank 4
Petroleum Engg ElectricalEngg
Civil Engg Public Ad
Marine biologyInfo TechIndustrial
Edu(for K12)
Arch, & MechEngg
BEEdBSE
Psychology
Envi ScienceAlternativeHealth Care
CriminologySocial work
BusinessAdm
Mass Com
Eco-tourism Tourism Hotel & ResMgt
Pol Science
Entrepreneurship Pre/nurseryEdu
Accountancy Social Work
3.2.2. Privileges
The privileges shall be dependent on the partial scholarship
categories as follows:
3.2.2.1. Category A. Pursue any of the priority fields as a full-time
students for the duration of study as in the full graduatescholarship for master and doctorate degree.
3.2.2.2. Category B. Pursue a priority fields through distance
education or any other means provided that the school
offering such program shall be endorsed by the
Faculty/Staff Development Committee (FSDC) and
approved by the President.
3.2.2.3. Category C. Pursue a priority field outside of official days
and official time.
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3.2.2.4. Privileges
Privileges
CATEGORY Incentive
Privilege*A B CAmount x P1000
School fees/yr 72 72 0 74
Summer 24 24 0 24
RT fare/yr 5 0 0 5
Monthly stipend 3 0 0 10
Books/yr 10 10 0 10
ThesisMaster 50
Ph. D. 70
Regular monthly salary and other privileges due to a PSU employee
*Full scholarship after a year of study as partial
scholars in A, B or C
3.2.3. Selection of partial scholarship grantees
The guide for the selection of grantees shall be similar to the
guides stipulated in Sections 3.1.3 hereof.
3.3. OTHER GRADUATE SCHOLARSHIPS
3.3.1. Other agency grants
PSU scholarship grantees or non-scholars are encouraged to seek
graduate scholarship from other agencies that offer better
privileges. and as a reward, PSU will still give incentive privileges.
3.3.2. Incentive privileges
A PSU scholarship grantee, or non-scholar, who shall be able to
obtain scholarship grants from other agencies shall still be provided
by the University a supplementary support equivalent to 50 percent
of his allowance for books, monthly stipend and thesis support.
The scholar shall continue to receive his regular monthly salary and
other benefits due to a regular PSU employee.
3.4. SHORT-TERM TRAINING
3.4.1. Operational definition
Training herein refers to learning activities on any of the following:
skills, processes, technology application, methodologies, novel
project implementation, and recognized best practices that are
relevant to the functions of PSU, and that learning from such
training can be used immediately in an on-going or proposed
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PSU project/operation activity. This operational definition of
training is adopted because a training that is not tied up to its
immediate usage will be a mere training that will not have clearresult in terms of improving achievements and impacts in the PSU
mandated functions and operation.
Thus, the training that a PSU faculty/staff shall attend must not be
viewed as a mere capability enhancement strategy and merely
assumed to improve performance. The training must be assessed
if its use can be immediately applied in an on-going or
proposed activity in any of the following: research, extension,
instruction, income-generation and University management
operation.
3.4.2. Duration
Training duration shall be dependent upon the agencies offering or
sponsoring the training.
3.4.3. Priority training
Taking into account that training must be tied-up to its immediate
application, the Dean/or Staff Office Heads, in consultation with
their subordinates, shall be responsible in identifying their training
needs and the projects or operation activities wherein the learning
shall be applied, and the corresponding budget which shall be
presented as follows:
Faculty/staff
Trainee
Trainingdesired
Immediate applicationactivity
Budget(for its
application)e.g. Operation of
multi-mediafacilities
e.g. Preparing bettermaterials for
presentation duringmeetings, training,and similar events
e.g. Newapproaches inhandling pre-
schoolers/nurserypupils
e.g. To be taught toteachers of pre-
schoolers/nurserypupils as an extension
work
If the activity for the immediate application of learning is a proposed
project/activity, then the outline of such means for training
application and estimated funding needs must be submitted
together with the prepared list to the FSDC.
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The FSDC shall consolidate the proposed training plans and
budget and shall be responsible in prioritizing the training taking
into account available funds for this purpose and the need for thetraining application.
3.4.4. Privileges
Training fees, travel support, and per diems (if food and
accommodation is not included in the training fee)
3.4.5. Selection of trainees
The potential trainees, through the College Deans, shall agree
among themselves who must be sent to a particular training in as
much as each qualified trainee shall be sent on a rotation basis so
that everyone shall be given a chance for capability-enhancement.
3.4.6. Obligation of a trainee
The trainee shall be required to share his learning from the training
attended with the faculty/staff during a seminar that shall be
organized for this purpose, and that he must implement theactivity/project where his training shall be applied.
3.5. IMMERSION ASSIGNMENT
3.5.1. Purpose
This capability development strategy refers to assigning or detailing
a faculty/staff to a particular agency/office for any of the following
purposes:
3.5.1.1. Improve skills/knowledge or be updated through first-hand
experience on new or best practices, procedures, or
innovative approaches in any of the activities in the
University functions or management operation;
3.5.1.2. Actual involvement in the packaging of proposal and fund-
sourcing of projects relevant to the priority thrusts of PSU;
3.5.1.3. Acquire knowledge and skills on desired priority learning(e.g. research methodologies and product development on
harnessing solar energy or other alternative energy
sources; production of capsulated feed supplements, or
operation of state of the art printing press, etc.);
3.5.1.4. Get acquainted with the activities of, and various project
proposals submitted to fund-granting agencies in order to
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learn the processes, thrusts, and requirements of projects
that are usually granted financial support, and cultivate
rapport with the personnel of such agencies.
3.5.2. Privileges
3.5.2.1. Regular monthly salary and other benefits due to an
employee;
3.5.2.2. Per diem allowance of P400 per day during official working
days;
3.5.2.3. House/room rental support of P10,000 per month;
3.5.2.4. Fare from Puerto Princesa City to place of assignment, and
3.5.2.5. NBC credit points equivalent to that of a training.
3.5.3. Duration
The duration shall be specified on a case to case basis depending
upon the purpose of the exposure assignment.
3.5.4. Assignment of faculty/staff
The assignment of faculty and the purpose of his immersion in
other agencies shall be left to the President to decide but
recommendations may be made by the immediate superior of the
potential assignee and may be subject to the assessment and
endorsement of the FSDC.
3.5.5. Obligation of faculty granted an immersion assignment
The assigned faculty/staff shall be required to share his learning
from his immersion assignment with the faculty/staff during a
seminar that shall be organized for this purpose. He must also
present a concrete output of his assigned tasks.
3.6. LEARNING TRIP
3.6.1. Purpose
A learning trip is a travel within or outside Palawan with the aim ofgetting acquainted or oriented on project activities, practices,lessons learned by implementers, and strategies of other agenciesthat are beneficial in broadening the capability of travel participantsand the University as well. The trip must be multi-purpose andmust involved at least three participants and at least two different
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travel sites at a time. The travel may be also added as a side-tripwhenever one has an official business elsewhere.
3.6.2. Visitation sites and participants
Each College Deans or Head of Staff Offices shall be responsible indeciding as to the places to be visited, the purposes desired to beachieved, and the date and duration of travel. The plan, which shallbe prepared each year, shall be submitted to FSDC forconsolidation and prioritization depending upon availability of funds;the relevance of the travel purposes, and the priority ranking of thetravel funding arrangement with the participants as follows:
3.6.2.1. Rank 1: participants to provide half of their fares and per
diems; PSU to provide the remaining half;
3.6.2.2. Rank 2: participants to provide half of their per diems;PSU to provide fares;
3.6.2.3. Rank 3: PSU to provide fares and per diems
3.6.3. Duration
The duration shall be specified on a case to case basis depending
upon the purposes, and destinations.
3.6.4. Obligation faculty/staff granted a learning trip
The faculty/staff shall be required to share his learning from his trip
with the faculty/staff during a seminar that shall be organized for
this purpose, and must submit an activity/project where he can
apply his learning from the trip
3.7. SABBATICAL LEAVE
3.7.1. Purpose
In this strategy, the faculty/staff shall be allowed to be freed from
official functions in order to give him the time to work on his desired
undertaking that must have an output relevant to his status as a
PSU employee and to the functions and operation of the University,
and that must be approved by the President.
3.7.2. Privileges
3.7.2.1. Monthly salary and other benefits due to an employee;
3.7.2.2. Free from reporting to duty and free from any official
workload
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3.7.3. Duration
Maybe availed of in two sets of sabbatical leaves provided that thetotal duration shall not be more than one year.
3.7.4. Grantee
A regular PSU employee who rendered continuous service to the
University for at least 10 years, and whose performance during the
3 consecutive years before the approval of his sabbatical leave is
very satisfactory. The approval of leaves and grantees shall be left
to the discretion of the University President.
3.7.5. Obligation of a grantee
The grantee must submit his outputs to the FSDC, and as much as
possible, work out for its publication in national or international
papers.
3.8. PROFESSORIAL CHAIR
3.8.1. Purpose
To encourage faculty/staff to achieve outputs considered as
outstanding at PSU and considered as very relevant to be shared
with the faculty and staff of the University so that they may be
oriented on the efforts and strategies that led to the achievement of
such an outstanding accomplishment.
3.8.2. Privileges
3.8.2.1. A Professional fee of P50,000 for presenting the paper onhis outstanding accomplishments to the PSU faculty and
staff;
3.8.2.2. A funding of at least P500,000 for priority undertaking that
he may proposed for implementation but shall be subject
for approval by the University President and shall be
disbursed in accordance with usual accounting and
auditing rules and regulations.
3.8.3. Grantee
The identification of a grantee shall be left to the discretion of the
University President taking into account the accomplishments and
performance rating of the faculty/staff members within a given
duration.
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3.8.4. Preparation and presentation
The preparation of paper, which shall be done outside of the officialtime of an identified grantee, shall be at least one semester, and
the presentation to the University faculty/staff shall not be more
than 2 hours during the date and venue set for this special event.
3.8.5. Obligation of a grantee
The grantee must submit his outputs to the FSDC, and as much as
possible, work out for its publication in national or international
papers.
3.9. IN-HOUSE CAPABILITY ENHANCEMENT
3.9.1. Coverage
This strategy shall be a regular activity of each College and shall bedealing with concerns relevant to any of the functions and operationaspects of the University.
3.9.2. Activities
The activities may be in the form of short-term training at PSU orwithin Palawan; echo-seminars on trainings, conferences,workshops, conventions, study tours participated by the PSUfaculty/staff; research paper presentations; fora on topics relevantto the PSU functions, exposure assignment within PSU formentoring or team-building, and other possible means of enhancingcapabilities.
3.9.3. Planning and implementation of activities
The planning and implementation schedule of activities shall be leftto the Dean or Staff agency head to prepare and execute oncondition that regular classes shall not be disrupted.
4. PROGRAMMING THE AWARDING OF SCHOLARSHIP
4.1. Recommendations of Deans
To give due consideration to whatever personal concerns of a grantee-
candidate, and to allow him to prepare, including the training of his
substitute, the full graduate and partial scholarship awarding for graduate
degree and non-degree slots shall be based on a duly-approved schedule
of sending scholars to pursue their graduate studies. The schedule must
be prepared at least one year before the scholarship awards.
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Based on the guide for selecting candidates, the target scholarship slots
per year, and on the focused priority fields, each Dean or Staff Unit Heads
in consultation with concerned faculty/staff shall submit to FSDC a list oftheir recommended faculty/staff for the various scholarships.
Faculty/Staff 2013 2014 2015 2016 2017
Name &Degree
4.2. FSDC Adjustment
FSDC shall consolidate the proposed schedule of sending scholars, and
the budget needed each year, and if the total funds needed each year
could be provided by PSU, FSDC shall endorse the list and budget for
approval by the Board of Regents through the University President.
If the submitted list and budget cannot be met by PSU, FSDC shall makeadjustment on the schedule of sending scholars taking into account thepriority needs on a University-wide scale; the available funds for thispurpose and the ranking of grantee-candidates before endorsing the listand budget for approval by the University President. This task shall be leftto the FSDC to avoid the entry of biases among those who made the listand schedule for their subordinates.
5. BUDGETARY REQUIREMENT
Given the financial support, the goal of the ACCELERATED FACULTY AND
STAFF DEVELOPMENT PROGRAM (AFSDP) will surely achieve its set goals.
Thus, the budget requirements must be met so that the priority and other
curricular offerings of the University will be at level III by year 2017.
If fully supported, the program will likely result to the status of PSU as the only
National Center of Excellence (COE) in Petroleum Engineering in the Philippines
and the world; one of the National Centers of Excellence in Education for pre-
and nursery schooling; and as one of the Centers of Development (COD) in Eco-
tourism, Environmental Science, Business Administration and Accountancy,Marine Biology, Information Communication Technology, and Entrepreneurship.
These goals will be achieved as offshoots of the enhanced capabilities of
faculty/staff in meeting the desired level III accreditations of PSU programs, and
on the desired COEs and CODs.
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The budget estimates, which range from P5.9 to P11.9 million or an annual
average of P9.4 million, were based on the privileges of the various graduate
degree and non-degree scholarships that were also based on prevailing schoolfees, fares and stipends. Included in the budget estimates are the travelling
expenses in attending conferences/training/seminars which are normally part of
the annual expenditures of the University. Budget allotted for books in the
scholarships will eventually become part of the books to be stocked in the
University Library.
Considering the benefits that will be realized from the Program, its projected
expenditures will yield substantial gains through the expected results that will be
obtained.
SUMMARY OF BUDGET (MORE DETAILS ARE PRESENTED IN APPENDIX 2)
2013 2014 2015 2016 2017
Full scholarship abroad
Master 1620 2230 1570 710 810
Doctorate 810 2280 3090 2580 1920
Subtotal 2430 4510 4660 3290 2730
Full scholarship w/in the Phil
Master 1848 2248 693 1024 562
Doctorate 462 1155 2219 1827 1204
Subtotal 2310 3403 2912 2851 1766
Partial to full scholarship
Master 359 1698 642 1845 849
Doctorate 253 1668 2131 2447 1631
Subtotal 612 3366 2773 4292 2480
Non-degree
Short-term training 208 208 208 208 208
Immersion assignment 92 92 92 92 92Learning trip 160 160 160 160 160
Professorial chair 50 50
Other capability means 100 100 100 100 100
Subtotal 560 610 560 560 610
Grand total 5,912 11,889 10,905 10,993 7,586
Average per year 9,457
6. IMPLEMENTING UNIT
The existing Faculty and Staff Development Committee (FSDC) and thedesignated Committee members as well as their duties and responsibilities asspecified in their Office Order shall be responsible, initially, as the coordinator inthe implementation of the AFSDP.
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The FSDC is recommended as the implementing unit because it views theprogram based on the need of the University as a whole. This would minimizebiases inherent in each Division, and even in each College or office units.
7. MONITORING AND EVALUATION
To be well-monitored, documented and evaluated through rating as follows, are
the following:
Rating scale: 100% adoption/compliance: exemplary75% of stipulation: satisfactory50% of stipulation UnsatisfactoryBelow 50% Very unsatisfactory
Item for consideration Office to be rated
Adoption of the AFSDP PSU Administration (Presidents Office)
Budget allocation for AFSDP PSU Administration (Budgets Office)
Recommended scholars College Deans
Number of scholars All potentials scholarship candidates
Number of trainees Immediate supervisors
Performance of scholars All scholars
Number of graduates Individual scholars
Performance of implementers FSDC members
Rating of subordinates/beneficiaries For all implementersOverall performance of the program PSU Administration thru FSDC
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APPENDIX 1. DETAILS ON THE BUDGET REQUIREMENT OF THE AFSDP
1. Full scholarship abroad
2. Full graduate scholarship within the Philippines
For full scholarship in other priority fields
Privileges Master degree (Amount x P1000)
2013 2014 2015 2016 2017
School fees/yr 576 576 576 216 288Summer 192 192 192 72 96
RT fare/yr 40 40 40 15 20
Books/yr 80 80 80 30 40Monthlystipend/yr 960 960 960 360 480
Thesis 0 0 400 0 100
Subtotal MS 1848 2248 693 1024 562
For full scholarship in other priority fields
Privileges Doctorate degree (Amount x P1000)
2013 2014 2015 2016 2017
School fees/yr 144 360 648 504 288
Summer 48 120 216 168 96
RT fare/yr 10 25 45 35 20
Books/yr 20 50 90 70 40
Monthly stipend 240 600 1080 840 480
Thesis 0 0 140 210 280
Subtotal Ph D 462 1155 2219 1827 1204
Total of MS & Ph D 2310 3403 2912 2851 1766
For Petroleum Engineering Abroad (Ph D)Amount x P1000
2013 2014 2015 2016 2017
School fees/yr 250 750 1000 750 500
RT fare/yr 150 300 300 300 300
Books/yr 50 150 200 150 100
Monthly stipend/yr 360 1080 1440 1080 720
Thesis 150 300 300
Subtotal for Ph D 810 2280 3090 2580 1920
Total (MS & Ph D) 2430 4510 4660 3290 2730
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3. Partial graduate scholarship
MS Partial scholars - Category A
Ph D partial scholars - Category A
MS partial scholars Categories B and C
Ph D partial scholars Categories B and C
For partial scholars (Categories B & C) Ph D
Privileges Amount x P1000
2013 2014 2015 2016 2017Category B
School fees/yr 72 72 72 0 0Summer 24 24 24 0 0Books/yr 10 10 10 0 0Category C
Subtotal 106 106 106 0 0
For partial scholars (Category A): MS
Privileges Amount x P1000
2013 2014 2015 2016 2017
School fees/yr 72 0 72 72 0
Summer 24 0 24 24 0
RT fare/yr 5 0 5 5 0
Books/yr 10 0 10 10 0
Monthly stipend/yr 36 0 36 36 0
(3000/mo)
Subtotal for MS 147 0 147 147 0
For partial scholars (Category A): Ph D
Privileges Amount x P1000
2013 2014 2015 2016 2017
School fees/yr 72 72 144 0 0Summer 24 24 48 0 0
RT fare/yr 5 5 10 0 0
Books/yr 10 10 20 0 0Monthly stipend/yr 36 36 72 0 0
Subtotal for Ph D 147 147 294 0 0
For partial scholars (Categories B & C) MS
Privileges Amount x P1000
Category B 2013 2014 2015 2016 2017School fees/yr 144 0 144 0 0
Summer 48 0 48 0 0
Books/yr 20 0 20 0 0
Subtotal 212 0 212 0 0
Category C (none)
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MS full scholars (after a year as partial scholars A, B or C
Full after a year (MS) 2013 2014 2015 2016 2017
School fees/yr 444 74 444 222
Summer 144 24 144 72
RT fare/yr 30 5 30 15
Books/yr 60 10 60 30
Monthly stipend/yr 720 120 720 360
Thesis 300 50 300 150
Subtotal 1698 283 1698 849
Ph. D full scholars after a year as partial scholars A, B or C
Full after a year (Ph D) 2013 2014 2015 2016 2017
School fees/yr 370 518 666 518
Summer 120 168 216 168
RT fare/yr 25 35 45 35
Books/yr 50 70 90 70
Monthly stipend 600 840 1080 840
Thesis 0 250 100 350 0
Subtotal 0 1415 1731 2447 1631
Total (partial to full)
MS 359 1698 642 1845 849Doctorate 253 1668 2131 2447 1631
Grand total 612 3366 2773 4292 2480
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APPENDIX 2. BASIC GUIDES ON SCHOLARSHIP
In addition to the provisions stipulated in the AFSDP, the following guides areprescribed for compliance by scholarship grantees:
1. Basic policy and guidelines
1.1. It shall be the policy of the University to insure that scholarship
grantees shall enrol in institutions with known good quality
standards.
1.2. In no case shall units earned, a degree or training achieved by any
faculty/staff member be recognized by the University if such wasnot approved by the institution and/or higher government authority.
1.3. Privileges of grantees, especially as they relate to finances, shall be
covered by DBM, accounting and auditing rules and regulations.
In the case of book allowance, all books purchased from the book
allowance of a grantee must be submitted to the University library
after the grantee would have completed his degree.
The dissertation support shall be released only when the
thesis/dissertation proposal has been approved by the scholars
Advisory Committee and duly certified by the Adviser. A certification
to this effect and endorsed by the Chairman of the FSDP shall be a
required integral attachment to the thesis support request.
1.4. In no case shall a grantee working towards a degree be allowed to
change his/her field of specialization or to transfer to another
institution without approval by the University and/or the sponsoring
agency.
1.5. Personnel on study grant but not enrolled during summer or a
certain term must report to official work in the University otherwise
he/she be considered absent or on leave without pay.
1.6. Deferment of study leave is discouraged except on the following
cases:
a. Maternity Leave
b. Serious illness or accident which affects the mental physical
capacity of the grantee.
c. Absence of subject or course offered during a particular term for
the grantee to enroll in.
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d. Cases beyond the control of the grantee and/or the University
(force majeur)
1.7. Scholarship, fellowships and other form of grants offered by
sponsors other than the University, whether local or foreign, shall
first be approved by the University President.
2. Obligation of the Scholars/Grantees to PSU
When an applicant is finally selected for the scholarship/grant, he shall, in
consideration of his acceptance, bind himself to a contract with the
University, with the following conditions.
2.1. Immediately upon receipt of the scholarship approval, the granteesshall accomplish the following documents:
2.1.1. Study leave (PSU Form) to be endorsed through channels
and acted upon by the FSDP Committee.
2.1.2. Approved admission form
2.2. Immediately after each school term, the grantee shall
submit/furnish photocopies of his grades and progress report as
certified correct by his adviser or Advisory Committee to the Human
Resource Management Office, Records Office, and the FSDC.
2.3. The scholar/grantee shall by all means carry the maximum
academic load prescribes by the course curriculum and shall keep
up with scholastic standards of the institution where he is enrolled.
2.4. Scholarship shall be for a period of 12 months without prejudice for
continuance, subject to budgetary capability. Hence, all scholarship
contracts shall be renewed annually.
2.5. After the termination of the scholarship grant, the grantees shallserve the University for:
2.5.1. Two years for every year or a fraction of not less than two
months, and one year for a fraction of less than two months
of grant
2.5.2. Three years for every year or fraction of not less than two
months, and one year for a fraction of less than two months
of a grant abroad with pay.
2.5.3. One year for every year or a fraction thereof grant on officialtime (OT).
2.6. The grantees shall refund in full to the University such amount as
may have been defrayed for his stipend, allowances and such other
scholarship privileges for any of the following:
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2.6.1. Failure to render in full or in part the required length of
service on account on voluntarily resignation, retirement or
separations from the service through his own fault and othercauses within his school.
2.6.2. For being recalled following the cancelation of his
scholarship/grant due to his fault or willful neglect (e.g. failing
grades) and dismissal due to administrative delinquency.
2.6.3. Failure to finish the degree pursued.
2.6.4. Refund the thesis dissertation allowance for failure to submit
a copy of the research work to the FSDC.
. 3. Recall of Scholars/Grantees
Scholars/grantees shall be recalled for any of the following reasons:
3.1. Expiration of the tenure of the scholarship/grant3.2. Violation of the scholarship contract.
4. Extension of Scholarship/Grant
Scholarship maybe extended on official time on a semestral basis for not
more than two semesters for the following:
4.1. Those granted leave of absence by the university where grantee is
enrolled.
4.2. Type/nature of thesis/dissertation as required by the Advisory
Committee.
5. Special Provision
5.1. The prescriptive period for the scholar/grantee to finish his
thesis/dissertation after returning from grant, in case scholar/grantee
returns without completing his thesis/dissertation work shall be asfollow, after which the grantee is required to refund the amount
disbursed for his scholarship tenure.
5.1.1. For master scholarship three years after the normal duration of
the scholarship tenure.
5.1.2. For doctoral scholarship four years after the normal duration of
the scholarship tenure.
5.2. A grantee who stops pursuing the degree from the school where he isenrolled for any reasons shall be required to refund the University ofscholarship benefits received
.6. Effectiveness
These policies and guidelines shall take effect after its approval by theUniversity Board of Regents through the University President
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