AFSD Program

7/30/2019 AFSD Program

1/24

1

ACCELERATED FACULTY AND STAFFDEVELOPMENT PROGRAM (AFSDP)

1. RATIONALE

1.1. STATUS OF ACCREDITATION

Out of the 1,726 higher education institutions (HEIs) in the Philippines,

only 388, since accreditation started 10 years ago, responded to the

CHED-set standards (CHED Chairman Report, 2010). By year 2015,

CHED expects that the curricular offerings of HEIs should be at Level III.

Out of the 45 curricular offerings of Palawan State University (PSU), onlyfour are qualified for level III; three for level II re-accreditation, and 2 are

level 1 accredited. The rest are still in the stage of preparing accreditation

requirements

1.2. SUMMARY OF EXISTING AND NEEDED DEGREES FOR LEVEL IIIACCREDITATION

The gap between existing and needed number of degree attainment atPSU is very wide. There are 113 faculty members with 31 various masterdegrees but the need is to have 145 more. PSU has 43 faculty members

with doctorate degrees yet the need is to have 184 more in order to meetthe minimum required number of 227.

To illustrate a sample of the specific needs per curricular program, thecase of CEAT is presented in the following table. The data indicate that its

By College

No of Faculty with Masterand Doctorate Degrees

for Level III Accreditation

Master Doctorate

Existing Required Need Existing Required Need

Business and

Accountancy 18 35 17 13 35 22TeacherEducation 29 90 61 21 90 69

Engg, Architectureand Technology 5 30 25 1 30 29

Sciences 23 40 17 5 40 35

Arts andHumanities 24 20 6 3 20 17

Nursing andHealth Sciences 13 2 - 0 2 2

HospitalityManagement and

Tourism 1 10 9 0 10 10

Total 113 227 145 43 227 184


2/24

2

curricular offerings need 3 to 5 master degree-holders, and eachcurriculum requires 5 doctorate degree-holders. This concern alonerequires huge funds and swift actions.

SAMPLE OF DATAON THE MASTER & DOCTORATE DEGREE NEEDS (in CEAT)

CurrentAccredi-

tationLevel

Program

Number of Faculty Memberswith M.S. and Ph. D. degrees for Level III

M.S. Ph.D.

Existing Required Need Existing Required Need

CandidateMechanicalEngineering 2 5 3 0 5 5

ElectricalEngineering 1 5 4 0 5 5

CandidateCivilEngineering 2 5 3 1 5 4

Architecture 0 5 5 0 5 5

ChemicalEngineering 0 5 5 0 5 5

PetroleumEngineering 0 5 5 0 5 5

Total 5 30 25 1 30 29

1.3. PRIORITY DIRECTION

1.3.1. CHED PRESCRIPTION

CHED is becoming firmer in prodding HEIs to uplift quality of tertiary

education. Some of the major strategies adopted by CHED are

accreditation and the designation of Center of Excellence or Center

of Development for a particular curricular offering. Hence, PSU

must align its direction with the CHED prescription.

1.3.2. MAJOR THRUSTS

1.3.2.1. One of the critical requirements for level III accreditation is

the educational attainment of faculty. This accreditation area

can remarkably raise the ratings in the other accreditation

areas such as in research, extension, instruction and

administration. A major step to be taken, therefore, is to

accelerate the PSU faculty and staff development

program (AFSDP).

Based on set standard on the ratio of faculty to

administration staff, PSU has gone way down the desirable

standard. The faculty-staff ratio implies either the need to

raise the effectiveness and efficiency of non-teaching

personnel, or to seek ways in harnessing existing staff to

engage in more fruitful or accomplishment-enhancing


3/24

3

pursuits. In either case, capability-raising and temporary

moratorium on hiring new workers, including student aids,

are the most logical strategies to be adopted to maximize theimpact of outputs from the use of University inputs. Such

move would boost the attainment of accreditation

requirements.

1.3.2.2. Each HEI is striving towards level III accreditation, yet

resources have always been inadequate. The vast gap

between available jobs and the number of unemployed,

including about 500,000 college graduates each year, calls

for wiser use of inadequate resources. To focus in 2013 to

2017 on priority curricular programs, wherein PSU hasthe advantage to become one of the best not only in the

country but also in the world, is therefore a sound move.

Spreading resources for accreditation in all of the PSU

curricular offerings in the same timeframe would stretch the

attainment of level III accreditation beyond 2017.

At PSU, Education, Business Administration and

Accountancy degrees are now qualified for level III, while

Environmental Science, and Biology are qualified for level II.

Thus the proposed priority focused fields in year 2013 to2017 for the accelerated faculty/staff development,

especially those that will be supported with scholarship, are

as follows:

Priority Focused Fields and Ranking(2013 -2017)

Rank 1 Rank 2Petroleum Engg Electrical Engg

Marine biology Info TechIndustrial Edu (for K12)

Eco-tourism Alternative Health Care

Environmental Science Tourism

Entrepreneurship Pre/nursery Education

Chemical EnggBus Ad & Accountancy and

3 other fields based onneeds for accreditation

These priorities match with the priority programs of the local

and the national governments, and are quite compatible withthe resources in Palawan.

To meet the accreditation needs of the other curricular

programs of the University, five other degree programs will

be also given support.


4/24

4

2. DEVELOPMENTAL OBJECTIVE

2.1. GOAL

To meet the faculty profile that is required for level III accreditation of

PSU priority curricular programs, and to keep on enhancing the

capabilities of faculty and staff for the continuous betterment of the

University accomplishments.

2.2. SPECIFIC AIMS

By the end of 2017, the following shall be realized:

2.2.1. The minimum number of faculty/staff with master and doctorate

degrees to meet level III accreditation of PSU priority curricular

programs, as follows, would have been achieved;

2 and 5 faculty members with MS and PhD in Petroleum

Engineering, respectively, complete their degrees abroad through

scholarships grants of PSU;

8 faculty members with MS and 9 with PhD in priority curricular

fields, graduate with their corresponding degrees through full

scholarship grants of PSU;

15 faculty members with MS and 14 with PhD in other priority

curricular fields, graduate with their corresponding degrees through

partial scholarship grants of PSU;

2.2.2. At least 32 among faculty/staff members would have attended

short-term training courses, and would have applied their learning

in at least 16 project/activities aligned with improving the University

functions and operations;

2.2.3. No less than five faculty/staff members would have been detailed to

other agencies and would have succeeded in achieving the

purposes of their immersion assignments;

2.2.4. A minimum of 50 learning trips involving a minimum of two

participants from each College and staff offices would have been

granted educational tours and that the work performance rating of

these participants would have been clearly improved as gauged by

their performance ratings;

2.2.5. At least two faculty or staff members would have been granted a

professorial chair, and


5/24

5

2.2.6. Each College would have succeeded each year in implementing

regular capability enhancement activities for faculty and staff

members.

3. STRATEGIES

To achieve the aims, the strategies shall be to offer privilege-full and partial for

graduate and non-degree scholarships, and to adopt the targets per year as

follows:

NUMBER OF SCHOLARSHIP SLOTS AND DEGREES/NON-DEGREESTHAT MUST BE AVAILABLE PER YEAR

FULL SCHOLARSHIP/DEGREES

Number of scholarship per year

Master Doctorate

13 14 15 16 17 Total 13 14 15 16 17 Total

Full scholarship abroad

Petroleum Engineering 2 1 1 0 1 5 1 2 1 0 1 5

Full scholarship within the Philippines

Marine biology 1 1 2 1 1

Eco-tourism 1 1 2 1 1

Environmental Science 1 1 2 1 1

Entrepreneurship 1 1 2 1 1

Industrial Education 1 1 2 1 1

Education for Pre/Nurseryschool 1 1 1 1

Information/CommunicationTech 1 1 1 1

Health Care 1 1

Chemical Engineering 1 1 2 1 1

Subtotal per year 8 3 2 13 2 3 4 9

PARTIAL SCHOLARSHIPS/DEGREES

Number of scholarships per year

Master Doctorate

13 14 15 16 17 Total 13 14 15 16 17 Total

Partial scholarship

Electrical Engineering 1 1 2 1 1

Eco-tourism 1 1 2 1 1 2

Environmental Science 1 1 2 1 1

Entrepreneurship 1 1 1 1 2

Industrial Education 1 1 1 1 2

Education for Pre/Nurseryschool 1 1 1 1

Information/Communication


6/24

6

Tech 1 1 1 1

Five other fields 1 3 1 5 1 1 2 4

Categories of thepartial scholarships

Number of slots forMS

Total Number of slots forPh D

Total

Category A 1 1 1 3 1 1 2 4

Category B 2 2 4 1 1 1 3

Category C 3 1 3 1 8 3 4 7

Total 6 1 6 2 15 5 2 7 14

NON-DEGREE SCHOLARSHIP

Short-term training 16 trainings for 5 years at P50,000 per training

Immersion assignment

5 for an average of 30 days with (400allowance/day) and fare ofP15,000/pax

5 for an average of 5 months(boarding fee ofP10,000/mo) andfare of P15,000/pax

Learning trips 8 trips per year at P20,000/pax/trip

Professorial chair2 grantees for the five-year duration with incentive of

P50,000/pax

Other capability-enhancement

activities

dependent upon needs and

opportunities

3.1. FULL GRADUATE SCHOLARSHIP

This scholarship is for master or doctorate degrees, and stipulates that a

grantee will be a full-time student during the duration of the scholarship

grant.

3.1.1. Duration

3.1.1.1. Master degree: 4 semesters and 2 summers

3.1.1.2. Doctorate degree: 6 semesters and 3 summers

3.1.2. Privileges

To encourage faculty/staff to pursue graduate studies, the full-time

scholarship of PSU has the following privileges for a grantee:

Full scholarship Amount x P1000

Abroad W/in Phil

School fees/yr 250 72

Round trip (RT) fare/yr 150 24


7/24

7

3.1.3. Selection of full scholarship grantees

The following will serve as a guide in the selection of grantees forthe full graduate scholarship:

3.1.3.1. Field pursued is aligned with the priority focused degrees

as specified in section 1.3.2.2 hereof;

3.1.3.2. Regular employee of PSU;

3.1.3.3. Satisfactory performance rating during the 2 consecutive

years prior to the awarding of the scholarship grant;

3.1.3.4. Age limit accepted in 2013 to 2015 (to give chance to those

who have been working at PSU for a long time but who

were unable to pursue graduate studies), is for master

degree, not more than 50; for doctorate degree, not more

than 55 provided that after 2015, the age limit shall be 35

and 45 for master and doctorate degrees, respectively, and

3.1.3.5. Grantee-applicant abides with the basic guidelines on

scholarship shown in Appendix 2, and willing to sign the

contract that will be prescribed by the University

Administration.

3.2. PARTIAL GRADUATE SCHOLARSHIP

This scholarship is intended for those who cannot be accommodated to

avail of the full graduate scholarship of the University, but who would like

to pursue a master or doctorate degree that is aligned with the focused

degrees or with the other fields with lower priority ranking in terms of

scholarship granting.

Books/yr 50 5

Monthly stipend/yr 30 10

Theses

Master 100 50

Doctorate 150 70Regular monthly salary and other privileges due to a PSUemployee


8/24

8

3.2.1. Priority field for partial scholarship

Fields and priority rankings for the partial graduate scholarshipare as follows:

Field and Priority Ranking (2013-2017)

Rank 1 Rank 2 Rank 3 Rank 4

Petroleum Engg ElectricalEngg

Civil Engg Public Ad

Marine biologyInfo TechIndustrial

Edu(for K12)

Arch, & MechEngg

BEEdBSE

Psychology

Envi ScienceAlternativeHealth Care

CriminologySocial work

BusinessAdm

Mass Com

Eco-tourism Tourism Hotel & ResMgt

Pol Science

Entrepreneurship Pre/nurseryEdu

Accountancy Social Work

3.2.2. Privileges

The privileges shall be dependent on the partial scholarship

categories as follows:

3.2.2.1. Category A. Pursue any of the priority fields as a full-time

students for the duration of study as in the full graduatescholarship for master and doctorate degree.

3.2.2.2. Category B. Pursue a priority fields through distance

education or any other means provided that the school

offering such program shall be endorsed by the

Faculty/Staff Development Committee (FSDC) and

approved by the President.

3.2.2.3. Category C. Pursue a priority field outside of official days

and official time.


9/24

9

3.2.2.4. Privileges

Privileges

CATEGORY Incentive

Privilege*A B CAmount x P1000

School fees/yr 72 72 0 74

Summer 24 24 0 24

RT fare/yr 5 0 0 5

Monthly stipend 3 0 0 10

Books/yr 10 10 0 10

ThesisMaster 50

Ph. D. 70

Regular monthly salary and other privileges due to a PSU employee

*Full scholarship after a year of study as partial

scholars in A, B or C

3.2.3. Selection of partial scholarship grantees

The guide for the selection of grantees shall be similar to the

guides stipulated in Sections 3.1.3 hereof.

3.3. OTHER GRADUATE SCHOLARSHIPS

3.3.1. Other agency grants

PSU scholarship grantees or non-scholars are encouraged to seek

graduate scholarship from other agencies that offer better

privileges. and as a reward, PSU will still give incentive privileges.

3.3.2. Incentive privileges

A PSU scholarship grantee, or non-scholar, who shall be able to

obtain scholarship grants from other agencies shall still be provided

by the University a supplementary support equivalent to 50 percent

of his allowance for books, monthly stipend and thesis support.

The scholar shall continue to receive his regular monthly salary and

other benefits due to a regular PSU employee.

3.4. SHORT-TERM TRAINING

3.4.1. Operational definition

Training herein refers to learning activities on any of the following:

skills, processes, technology application, methodologies, novel

project implementation, and recognized best practices that are

relevant to the functions of PSU, and that learning from such

training can be used immediately in an on-going or proposed


10/24

10

PSU project/operation activity. This operational definition of

training is adopted because a training that is not tied up to its

immediate usage will be a mere training that will not have clearresult in terms of improving achievements and impacts in the PSU

mandated functions and operation.

Thus, the training that a PSU faculty/staff shall attend must not be

viewed as a mere capability enhancement strategy and merely

assumed to improve performance. The training must be assessed

if its use can be immediately applied in an on-going or

proposed activity in any of the following: research, extension,

instruction, income-generation and University management

operation.

3.4.2. Duration

Training duration shall be dependent upon the agencies offering or

sponsoring the training.

3.4.3. Priority training

Taking into account that training must be tied-up to its immediate

application, the Dean/or Staff Office Heads, in consultation with

their subordinates, shall be responsible in identifying their training

needs and the projects or operation activities wherein the learning

shall be applied, and the corresponding budget which shall be

presented as follows:

Faculty/staff

Trainee

Trainingdesired

Immediate applicationactivity

Budget(for its

application)e.g. Operation of

multi-mediafacilities

e.g. Preparing bettermaterials for

presentation duringmeetings, training,and similar events

e.g. Newapproaches inhandling pre-

schoolers/nurserypupils

e.g. To be taught toteachers of pre-

schoolers/nurserypupils as an extension

work

If the activity for the immediate application of learning is a proposed

project/activity, then the outline of such means for training

application and estimated funding needs must be submitted

together with the prepared list to the FSDC.


11/24

11

The FSDC shall consolidate the proposed training plans and

budget and shall be responsible in prioritizing the training taking

into account available funds for this purpose and the need for thetraining application.

3.4.4. Privileges

Training fees, travel support, and per diems (if food and

accommodation is not included in the training fee)

3.4.5. Selection of trainees

The potential trainees, through the College Deans, shall agree

among themselves who must be sent to a particular training in as

much as each qualified trainee shall be sent on a rotation basis so

that everyone shall be given a chance for capability-enhancement.

3.4.6. Obligation of a trainee

The trainee shall be required to share his learning from the training

attended with the faculty/staff during a seminar that shall be

organized for this purpose, and that he must implement theactivity/project where his training shall be applied.

3.5. IMMERSION ASSIGNMENT

3.5.1. Purpose

This capability development strategy refers to assigning or detailing

a faculty/staff to a particular agency/office for any of the following

purposes:

3.5.1.1. Improve skills/knowledge or be updated through first-hand

experience on new or best practices, procedures, or

innovative approaches in any of the activities in the

University functions or management operation;

3.5.1.2. Actual involvement in the packaging of proposal and fund-

sourcing of projects relevant to the priority thrusts of PSU;

3.5.1.3. Acquire knowledge and skills on desired priority learning(e.g. research methodologies and product development on

harnessing solar energy or other alternative energy

sources; production of capsulated feed supplements, or

operation of state of the art printing press, etc.);

3.5.1.4. Get acquainted with the activities of, and various project

proposals submitted to fund-granting agencies in order to


12/24

12

learn the processes, thrusts, and requirements of projects

that are usually granted financial support, and cultivate

rapport with the personnel of such agencies.

3.5.2. Privileges

3.5.2.1. Regular monthly salary and other benefits due to an

employee;

3.5.2.2. Per diem allowance of P400 per day during official working

days;

3.5.2.3. House/room rental support of P10,000 per month;

3.5.2.4. Fare from Puerto Princesa City to place of assignment, and

3.5.2.5. NBC credit points equivalent to that of a training.

3.5.3. Duration

The duration shall be specified on a case to case basis depending

upon the purpose of the exposure assignment.

3.5.4. Assignment of faculty/staff

The assignment of faculty and the purpose of his immersion in

other agencies shall be left to the President to decide but

recommendations may be made by the immediate superior of the

potential assignee and may be subject to the assessment and

endorsement of the FSDC.

3.5.5. Obligation of faculty granted an immersion assignment

The assigned faculty/staff shall be required to share his learning

from his immersion assignment with the faculty/staff during a

seminar that shall be organized for this purpose. He must also

present a concrete output of his assigned tasks.

3.6. LEARNING TRIP

3.6.1. Purpose

A learning trip is a travel within or outside Palawan with the aim ofgetting acquainted or oriented on project activities, practices,lessons learned by implementers, and strategies of other agenciesthat are beneficial in broadening the capability of travel participantsand the University as well. The trip must be multi-purpose andmust involved at least three participants and at least two different


13/24

13

travel sites at a time. The travel may be also added as a side-tripwhenever one has an official business elsewhere.

3.6.2. Visitation sites and participants

Each College Deans or Head of Staff Offices shall be responsible indeciding as to the places to be visited, the purposes desired to beachieved, and the date and duration of travel. The plan, which shallbe prepared each year, shall be submitted to FSDC forconsolidation and prioritization depending upon availability of funds;the relevance of the travel purposes, and the priority ranking of thetravel funding arrangement with the participants as follows:

3.6.2.1. Rank 1: participants to provide half of their fares and per

diems; PSU to provide the remaining half;

3.6.2.2. Rank 2: participants to provide half of their per diems;PSU to provide fares;

3.6.2.3. Rank 3: PSU to provide fares and per diems

3.6.3. Duration

The duration shall be specified on a case to case basis depending

upon the purposes, and destinations.

3.6.4. Obligation faculty/staff granted a learning trip

The faculty/staff shall be required to share his learning from his trip

with the faculty/staff during a seminar that shall be organized for

this purpose, and must submit an activity/project where he can

apply his learning from the trip

3.7. SABBATICAL LEAVE

3.7.1. Purpose

In this strategy, the faculty/staff shall be allowed to be freed from

official functions in order to give him the time to work on his desired

undertaking that must have an output relevant to his status as a

PSU employee and to the functions and operation of the University,

and that must be approved by the President.

3.7.2. Privileges

3.7.2.1. Monthly salary and other benefits due to an employee;

3.7.2.2. Free from reporting to duty and free from any official

workload


14/24

14

3.7.3. Duration

Maybe availed of in two sets of sabbatical leaves provided that thetotal duration shall not be more than one year.

3.7.4. Grantee

A regular PSU employee who rendered continuous service to the

University for at least 10 years, and whose performance during the

3 consecutive years before the approval of his sabbatical leave is

very satisfactory. The approval of leaves and grantees shall be left

to the discretion of the University President.

3.7.5. Obligation of a grantee

The grantee must submit his outputs to the FSDC, and as much as

possible, work out for its publication in national or international

papers.

3.8. PROFESSORIAL CHAIR

3.8.1. Purpose

To encourage faculty/staff to achieve outputs considered as

outstanding at PSU and considered as very relevant to be shared

with the faculty and staff of the University so that they may be

oriented on the efforts and strategies that led to the achievement of

such an outstanding accomplishment.

3.8.2. Privileges

3.8.2.1. A Professional fee of P50,000 for presenting the paper onhis outstanding accomplishments to the PSU faculty and

staff;

3.8.2.2. A funding of at least P500,000 for priority undertaking that

he may proposed for implementation but shall be subject

for approval by the University President and shall be

disbursed in accordance with usual accounting and

auditing rules and regulations.

3.8.3. Grantee

The identification of a grantee shall be left to the discretion of the

University President taking into account the accomplishments and

performance rating of the faculty/staff members within a given

duration.


15/24

15

3.8.4. Preparation and presentation

The preparation of paper, which shall be done outside of the officialtime of an identified grantee, shall be at least one semester, and

the presentation to the University faculty/staff shall not be more

than 2 hours during the date and venue set for this special event.

3.8.5. Obligation of a grantee

The grantee must submit his outputs to the FSDC, and as much as

possible, work out for its publication in national or international

papers.

3.9. IN-HOUSE CAPABILITY ENHANCEMENT

3.9.1. Coverage

This strategy shall be a regular activity of each College and shall bedealing with concerns relevant to any of the functions and operationaspects of the University.

3.9.2. Activities

The activities may be in the form of short-term training at PSU orwithin Palawan; echo-seminars on trainings, conferences,workshops, conventions, study tours participated by the PSUfaculty/staff; research paper presentations; fora on topics relevantto the PSU functions, exposure assignment within PSU formentoring or team-building, and other possible means of enhancingcapabilities.

3.9.3. Planning and implementation of activities

The planning and implementation schedule of activities shall be leftto the Dean or Staff agency head to prepare and execute oncondition that regular classes shall not be disrupted.

4. PROGRAMMING THE AWARDING OF SCHOLARSHIP

4.1. Recommendations of Deans

To give due consideration to whatever personal concerns of a grantee-

candidate, and to allow him to prepare, including the training of his

substitute, the full graduate and partial scholarship awarding for graduate

degree and non-degree slots shall be based on a duly-approved schedule

of sending scholars to pursue their graduate studies. The schedule must

be prepared at least one year before the scholarship awards.


16/24

16

Based on the guide for selecting candidates, the target scholarship slots

per year, and on the focused priority fields, each Dean or Staff Unit Heads

in consultation with concerned faculty/staff shall submit to FSDC a list oftheir recommended faculty/staff for the various scholarships.

Faculty/Staff 2013 2014 2015 2016 2017

Name &Degree

4.2. FSDC Adjustment

FSDC shall consolidate the proposed schedule of sending scholars, and

the budget needed each year, and if the total funds needed each year

could be provided by PSU, FSDC shall endorse the list and budget for

approval by the Board of Regents through the University President.

If the submitted list and budget cannot be met by PSU, FSDC shall makeadjustment on the schedule of sending scholars taking into account thepriority needs on a University-wide scale; the available funds for thispurpose and the ranking of grantee-candidates before endorsing the listand budget for approval by the University President. This task shall be leftto the FSDC to avoid the entry of biases among those who made the listand schedule for their subordinates.

5. BUDGETARY REQUIREMENT

Given the financial support, the goal of the ACCELERATED FACULTY AND

STAFF DEVELOPMENT PROGRAM (AFSDP) will surely achieve its set goals.

Thus, the budget requirements must be met so that the priority and other

curricular offerings of the University will be at level III by year 2017.

If fully supported, the program will likely result to the status of PSU as the only

National Center of Excellence (COE) in Petroleum Engineering in the Philippines

and the world; one of the National Centers of Excellence in Education for pre-

and nursery schooling; and as one of the Centers of Development (COD) in Eco-

tourism, Environmental Science, Business Administration and Accountancy,Marine Biology, Information Communication Technology, and Entrepreneurship.

These goals will be achieved as offshoots of the enhanced capabilities of

faculty/staff in meeting the desired level III accreditations of PSU programs, and

on the desired COEs and CODs.


17/24

17

The budget estimates, which range from P5.9 to P11.9 million or an annual

average of P9.4 million, were based on the privileges of the various graduate

degree and non-degree scholarships that were also based on prevailing schoolfees, fares and stipends. Included in the budget estimates are the travelling

expenses in attending conferences/training/seminars which are normally part of

the annual expenditures of the University. Budget allotted for books in the

scholarships will eventually become part of the books to be stocked in the

University Library.

Considering the benefits that will be realized from the Program, its projected

expenditures will yield substantial gains through the expected results that will be

obtained.

SUMMARY OF BUDGET (MORE DETAILS ARE PRESENTED IN APPENDIX 2)

2013 2014 2015 2016 2017

Full scholarship abroad

Master 1620 2230 1570 710 810

Doctorate 810 2280 3090 2580 1920

Subtotal 2430 4510 4660 3290 2730

Full scholarship w/in the Phil

Master 1848 2248 693 1024 562

Doctorate 462 1155 2219 1827 1204

Subtotal 2310 3403 2912 2851 1766

Partial to full scholarship

Master 359 1698 642 1845 849

Doctorate 253 1668 2131 2447 1631

Subtotal 612 3366 2773 4292 2480

Non-degree

Short-term training 208 208 208 208 208

Immersion assignment 92 92 92 92 92Learning trip 160 160 160 160 160

Professorial chair 50 50

Other capability means 100 100 100 100 100

Subtotal 560 610 560 560 610

Grand total 5,912 11,889 10,905 10,993 7,586

Average per year 9,457

6. IMPLEMENTING UNIT

The existing Faculty and Staff Development Committee (FSDC) and thedesignated Committee members as well as their duties and responsibilities asspecified in their Office Order shall be responsible, initially, as the coordinator inthe implementation of the AFSDP.


18/24

18

The FSDC is recommended as the implementing unit because it views theprogram based on the need of the University as a whole. This would minimizebiases inherent in each Division, and even in each College or office units.

7. MONITORING AND EVALUATION

To be well-monitored, documented and evaluated through rating as follows, are

the following:

Rating scale: 100% adoption/compliance: exemplary75% of stipulation: satisfactory50% of stipulation UnsatisfactoryBelow 50% Very unsatisfactory

Item for consideration Office to be rated

Adoption of the AFSDP PSU Administration (Presidents Office)

Budget allocation for AFSDP PSU Administration (Budgets Office)

Recommended scholars College Deans

Number of scholars All potentials scholarship candidates

Number of trainees Immediate supervisors

Performance of scholars All scholars

Number of graduates Individual scholars

Performance of implementers FSDC members

Rating of subordinates/beneficiaries For all implementersOverall performance of the program PSU Administration thru FSDC


19/24

19

APPENDIX 1. DETAILS ON THE BUDGET REQUIREMENT OF THE AFSDP

1. Full scholarship abroad

2. Full graduate scholarship within the Philippines

For full scholarship in other priority fields

Privileges Master degree (Amount x P1000)

2013 2014 2015 2016 2017

School fees/yr 576 576 576 216 288Summer 192 192 192 72 96

RT fare/yr 40 40 40 15 20

Books/yr 80 80 80 30 40Monthlystipend/yr 960 960 960 360 480

Thesis 0 0 400 0 100

Subtotal MS 1848 2248 693 1024 562

For full scholarship in other priority fields

Privileges Doctorate degree (Amount x P1000)

2013 2014 2015 2016 2017

School fees/yr 144 360 648 504 288

Summer 48 120 216 168 96

RT fare/yr 10 25 45 35 20

Books/yr 20 50 90 70 40

Monthly stipend 240 600 1080 840 480

Thesis 0 0 140 210 280

Subtotal Ph D 462 1155 2219 1827 1204

Total of MS & Ph D 2310 3403 2912 2851 1766

For Petroleum Engineering Abroad (Ph D)Amount x P1000

2013 2014 2015 2016 2017

School fees/yr 250 750 1000 750 500

RT fare/yr 150 300 300 300 300

Books/yr 50 150 200 150 100

Monthly stipend/yr 360 1080 1440 1080 720

Thesis 150 300 300

Subtotal for Ph D 810 2280 3090 2580 1920

Total (MS & Ph D) 2430 4510 4660 3290 2730


20/24

20

3. Partial graduate scholarship

MS Partial scholars - Category A

Ph D partial scholars - Category A

MS partial scholars Categories B and C

Ph D partial scholars Categories B and C

For partial scholars (Categories B & C) Ph D

Privileges Amount x P1000

2013 2014 2015 2016 2017Category B

School fees/yr 72 72 72 0 0Summer 24 24 24 0 0Books/yr 10 10 10 0 0Category C

Subtotal 106 106 106 0 0

For partial scholars (Category A): MS


2013 2014 2015 2016 2017

School fees/yr 72 0 72 72 0

Summer 24 0 24 24 0

RT fare/yr 5 0 5 5 0

Books/yr 10 0 10 10 0

Monthly stipend/yr 36 0 36 36 0

(3000/mo)

Subtotal for MS 147 0 147 147 0

For partial scholars (Category A): Ph D


2013 2014 2015 2016 2017

School fees/yr 72 72 144 0 0Summer 24 24 48 0 0

RT fare/yr 5 5 10 0 0

Books/yr 10 10 20 0 0Monthly stipend/yr 36 36 72 0 0

Subtotal for Ph D 147 147 294 0 0

For partial scholars (Categories B & C) MS


Category B 2013 2014 2015 2016 2017School fees/yr 144 0 144 0 0

Summer 48 0 48 0 0

Books/yr 20 0 20 0 0

Subtotal 212 0 212 0 0

Category C (none)


21/24

21

MS full scholars (after a year as partial scholars A, B or C

Full after a year (MS) 2013 2014 2015 2016 2017


Summer 144 24 144 72

RT fare/yr 30 5 30 15

Books/yr 60 10 60 30

Monthly stipend/yr 720 120 720 360

Thesis 300 50 300 150

Subtotal 1698 283 1698 849

Ph. D full scholars after a year as partial scholars A, B or C

Full after a year (Ph D) 2013 2014 2015 2016 2017


Summer 120 168 216 168

RT fare/yr 25 35 45 35

Books/yr 50 70 90 70

Monthly stipend 600 840 1080 840

Thesis 0 250 100 350 0

Subtotal 0 1415 1731 2447 1631

Total (partial to full)

MS 359 1698 642 1845 849Doctorate 253 1668 2131 2447 1631

Grand total 612 3366 2773 4292 2480


22/24

22

APPENDIX 2. BASIC GUIDES ON SCHOLARSHIP

In addition to the provisions stipulated in the AFSDP, the following guides areprescribed for compliance by scholarship grantees:

1. Basic policy and guidelines

1.1. It shall be the policy of the University to insure that scholarship

grantees shall enrol in institutions with known good quality

standards.

1.2. In no case shall units earned, a degree or training achieved by any

faculty/staff member be recognized by the University if such wasnot approved by the institution and/or higher government authority.

1.3. Privileges of grantees, especially as they relate to finances, shall be

covered by DBM, accounting and auditing rules and regulations.

In the case of book allowance, all books purchased from the book

allowance of a grantee must be submitted to the University library

after the grantee would have completed his degree.

The dissertation support shall be released only when the

thesis/dissertation proposal has been approved by the scholars

Advisory Committee and duly certified by the Adviser. A certification

to this effect and endorsed by the Chairman of the FSDP shall be a

required integral attachment to the thesis support request.

1.4. In no case shall a grantee working towards a degree be allowed to

change his/her field of specialization or to transfer to another

institution without approval by the University and/or the sponsoring

agency.

1.5. Personnel on study grant but not enrolled during summer or a

certain term must report to official work in the University otherwise

he/she be considered absent or on leave without pay.

1.6. Deferment of study leave is discouraged except on the following

cases:

a. Maternity Leave

b. Serious illness or accident which affects the mental physical

capacity of the grantee.

c. Absence of subject or course offered during a particular term for

the grantee to enroll in.


23/24

23

d. Cases beyond the control of the grantee and/or the University

(force majeur)

1.7. Scholarship, fellowships and other form of grants offered by

sponsors other than the University, whether local or foreign, shall

first be approved by the University President.

2. Obligation of the Scholars/Grantees to PSU

When an applicant is finally selected for the scholarship/grant, he shall, in

consideration of his acceptance, bind himself to a contract with the

University, with the following conditions.

2.1. Immediately upon receipt of the scholarship approval, the granteesshall accomplish the following documents:

2.1.1. Study leave (PSU Form) to be endorsed through channels

and acted upon by the FSDP Committee.

2.1.2. Approved admission form

2.2. Immediately after each school term, the grantee shall

submit/furnish photocopies of his grades and progress report as

certified correct by his adviser or Advisory Committee to the Human

Resource Management Office, Records Office, and the FSDC.

2.3. The scholar/grantee shall by all means carry the maximum

academic load prescribes by the course curriculum and shall keep

up with scholastic standards of the institution where he is enrolled.

2.4. Scholarship shall be for a period of 12 months without prejudice for

continuance, subject to budgetary capability. Hence, all scholarship

contracts shall be renewed annually.

2.5. After the termination of the scholarship grant, the grantees shallserve the University for:

2.5.1. Two years for every year or a fraction of not less than two

months, and one year for a fraction of less than two months

of grant

2.5.2. Three years for every year or fraction of not less than two

months, and one year for a fraction of less than two months

of a grant abroad with pay.

2.5.3. One year for every year or a fraction thereof grant on officialtime (OT).

2.6. The grantees shall refund in full to the University such amount as

may have been defrayed for his stipend, allowances and such other

scholarship privileges for any of the following:


24/24

24

2.6.1. Failure to render in full or in part the required length of

service on account on voluntarily resignation, retirement or

separations from the service through his own fault and othercauses within his school.

2.6.2. For being recalled following the cancelation of his

scholarship/grant due to his fault or willful neglect (e.g. failing

grades) and dismissal due to administrative delinquency.

2.6.3. Failure to finish the degree pursued.

2.6.4. Refund the thesis dissertation allowance for failure to submit

a copy of the research work to the FSDC.

. 3. Recall of Scholars/Grantees

Scholars/grantees shall be recalled for any of the following reasons:

3.1. Expiration of the tenure of the scholarship/grant3.2. Violation of the scholarship contract.

4. Extension of Scholarship/Grant

Scholarship maybe extended on official time on a semestral basis for not

more than two semesters for the following:

4.1. Those granted leave of absence by the university where grantee is

enrolled.

4.2. Type/nature of thesis/dissertation as required by the Advisory

Committee.

5. Special Provision

5.1. The prescriptive period for the scholar/grantee to finish his

thesis/dissertation after returning from grant, in case scholar/grantee

returns without completing his thesis/dissertation work shall be asfollow, after which the grantee is required to refund the amount

disbursed for his scholarship tenure.

5.1.1. For master scholarship three years after the normal duration of

the scholarship tenure.

5.1.2. For doctoral scholarship four years after the normal duration of

the scholarship tenure.

5.2. A grantee who stops pursuing the degree from the school where he isenrolled for any reasons shall be required to refund the University ofscholarship benefits received

.6. Effectiveness

These policies and guidelines shall take effect after its approval by theUniversity Board of Regents through the University President

AFSD Program

Documents

Transcript of AFSD Program