2007 Annual Conference
“Paperless Board Meetingsor
How to Get Unlocked From Your Copier”
Regina DingerAL PE and PLS Board
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
How We Got Here• 5/6 Board Meetings per Year
• Shipped two 3” binders of material each board meeting
• Material being shredded after the meeting
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
Sample AgendaBoard Meeting Agenda
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
The Process• Prior to Board Meeting
– Agenda file stand-alone document– All other documents located in separate file– Hyperlink from the agenda
• At Board Meeting– Use multimedia system to project agenda– Update the agenda sheets with any comments and
who made the motion and vote
• Post Board Meeting– Save to CD
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
Equipment Needed• We purchased board member laptops
– Some use at home– Laptops set up for board meeting
• Jump drives– Others have used CD’s– Secure file transfer from board web site
• Multimedia System in Board Room
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
Implementation Issues• Board Member Resistance
– Looking at computer screen– Paging back and forth
• First few times we used CD’s– How to update the files and save their notes– Getting the CD’s back to destroy
• Need for Securing Data– Encrypt Files– Updating of laptops
Council on Licensure, Enforcement and RegulationAtlanta, Georgia2007 Annual Conference
Speaker Contact Information
Regina Dinger
AL Board of Licensure for PE and PLS
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