10 TIPS FOR AN EFFECTIVE

BUSINESS WRITING

Each day on the job, we always need to write: a report for the boss, an email to a colleague, a proposal to a customer...

An e�ective writing can help you communicate e�ciently with others. There are 10 tips that may help you.

CompleteBefore writing, you analyze �rst your reader

not to miss anything. You need to know:

the purposeof the message

the info that must be included

the info that yourreader already knows

the info that yourreader needs to know

the action that you want from the reader

if you’ve already hada word with the reader

ConciseUse as few words as possible.

It is better to avoid

meaningless expressions stock phrases

ClearYour message does not need any interpretation to be understood.

After writing, ask yourself:

Have I considered the context for the word I used?

Have I used any jargon?

Is the information organized in a logic way?

PersonalizedYou write to a human.

Please pay attention to the tone you use.

Think about what you will sayif you meet your reader face to face.

CorrectRead what you have written,

make sure that the following items are correct:

Name

Infomation

Format

Title

Spelling

Punctuation

SpecificWrite with concrete words.

Explain exactly what it is.

Avoid ambiguous words

Avoid vague words

Step 1

Step 2

Step 3

Step 4

Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.

Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.

Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.

Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.

CoherentMake sure that all the ideas are connected in your message.

Use transitional words and phrases.

Changing direction

Continuing a thought

Explainingcause/e�ect

ButInstead,

In spite of,However,

Nevertheless,On the contrary,

In contrast,...

Besides,In addition,Moreover,Likewise,

Also,Meanwhile,

In the mean time,...

Because of…,Due to…,

Thanks to…,As a result of…,

Therefore,Consequently,It follows that,

…

RespectfulUse positive words. Think from reader’s point of view.

Focus on what is or can be rather than on what isn’t or can’t be.

CredibleCheck carefully your information.

Use reliable and valid sources to support your opinion.

Surveys Experiments Books Articles Reports

ConsiderateMake your message easy to read,

with emphasis on the main purpose.

NEWSTHELOREM IPSUM DOLOR SIT AMET

NO:1234 /11:12:2014

LOREM IPSUM DOLOR SIT AMET

LOREM IPSUM

Next StepPractice, Practice and Practice!

Ask for feedbacks from your readers.With constant e�ort,

you will master this skill!

LIKE & SHARE this infographic so more people can learn the ten tips.

Let me know what you think about this subject by LEAVING A COMMENT.

Sources:https://hbr.org/2014/11/how-to-improve-your-busi-ness-writinghttp://www.forbes.com/2010/05/03/better-business-writ-ing-leadership-careers-tips.htmlhttp://www.lynda.com/Business-Skills-tutorials/Busi-ness-Writing-Fundamentals/147532-2.html

Graphics:http://www.freepik.com/http://pictogram2.com/

Created by Pengyuan Zhaooscarzhao.com

Ex.I am writing to you ...Please feel free to ...Do not hesitate to ...

Some expressionsthat you useover and over again.