10 tips for an effective business writing
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10 TIPS FOR AN EFFECTIVE BUSINESS WRITING Each day on the job, we always need to write: a report for the boss, an email to a colleague, a proposal to a customer... An effective writing can help you communicate efficiently with others. There are 10 tips that may help you. Complete Before writing, you analyze first your reader not to miss anything. You need to know: the purpose of the message the info that must be included the info that your reader already knows the info that your reader needs to know the action that you want from the reader if you’ve already had a word with the reader Concise Use as few words as possible. It is better to avoid meaningless expressions stock phrases Clear Your message does not need any interpretation to be understood. After writing, ask yourself: Have I considered the context for the word I used? Have I used any jargon? Is the information organized in a logic way? Personalized You write to a human. Please pay attention to the tone you use. Think about what you will say if you meet your reader face to face. Correct Read what you have written, make sure that the following items are correct: Name Infomation Format Title Spelling Punctuation Specific Write with concrete words. Explain exactly what it is. Avoid ambiguous words Avoid vague words Step 1 Step 2 Step 3 Step 4 Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator. Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator. Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator. Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator. Coherent Make sure that all the ideas are connected in your message. Use transitional words and phrases. Changing direction Continuing a thought Explaining cause/effect But Instead, In spite of, However, Nevertheless, On the contrary, In contrast, ... Besides, In addition, Moreover, Likewise, Also, Meanwhile, In the mean time, ... Because of…, Due to…, Thanks to…, As a result of…, Therefore, Consequently, It follows that, … Respectful Use positive words. Think from reader’s point of view. Focus on what is or can be rather than on what isn’t or can’t be. Credible Check carefully your information. Use reliable and valid sources to support your opinion. Surveys Experiments Books Articles Reports Considerate Make your message easy to read, with emphasis on the main purpose. NEWS THE LOREM IPSUM DOLOR SIT AMET LOREM IPSUM LOREM IPSUM Next Step Practice, Practice and Practice! Ask for feedbacks from your readers. With constant effort, you will master this skill! LIKE & SHARE this infographic so more people can learn the ten tips. Let me know what you think about this subject by LEAVING A COMMENT . Sources: https://hbr.org/2014/11/how-to-improve-your-busi- ness-writing http://www.forbes.com/2010/05/03/better-business-writ- ing-leadership-careers-tips.html http://www.lynda.com/Business-Skills-tutorials/Busi- ness-Writing-Fundamentals/147532-2.html Graphics: http://www.freepik.com/ http://pictogram2.com/ Created by Pengyuan Zhao oscarzhao.com Ex. I am writing to you ... Please feel free to ... Do not hesitate to ... Some expressions that you use over and over again.
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Transcript of 10 tips for an effective business writing
10 TIPS FOR AN EFFECTIVE
BUSINESS WRITING
Each day on the job, we always need to write: a report for the boss, an email to a colleague, a proposal to a customer...
An e�ective writing can help you communicate e�ciently with others. There are 10 tips that may help you.
CompleteBefore writing, you analyze �rst your reader
not to miss anything. You need to know:
the purposeof the message
the info that must be included
the info that yourreader already knows
the info that yourreader needs to know
the action that you want from the reader
if you’ve already hada word with the reader
ConciseUse as few words as possible.
It is better to avoid
meaningless expressions stock phrases
ClearYour message does not need any interpretation to be understood.
After writing, ask yourself:
Have I considered the context for the word I used?
Have I used any jargon?
Is the information organized in a logic way?
PersonalizedYou write to a human.
Please pay attention to the tone you use.
Think about what you will sayif you meet your reader face to face.
CorrectRead what you have written,
make sure that the following items are correct:
Name
Infomation
Format
Title
Spelling
Punctuation
SpecificWrite with concrete words.
Explain exactly what it is.
Avoid ambiguous words
Avoid vague words
Step 1
Step 2
Step 3
Step 4
Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.
Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.
Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.
Reference site about Lorem Ipsum, giving information on its origins, as well as a random Lipsum generator.
CoherentMake sure that all the ideas are connected in your message.
Use transitional words and phrases.
Changing direction
Continuing a thought
Explainingcause/e�ect
ButInstead,
In spite of,However,
Nevertheless,On the contrary,
In contrast,...
Besides,In addition,Moreover,Likewise,
Also,Meanwhile,
In the mean time,...
Because of…,Due to…,
Thanks to…,As a result of…,
Therefore,Consequently,It follows that,
…
RespectfulUse positive words. Think from reader’s point of view.
Focus on what is or can be rather than on what isn’t or can’t be.
CredibleCheck carefully your information.
Use reliable and valid sources to support your opinion.
Surveys Experiments Books Articles Reports
ConsiderateMake your message easy to read,
with emphasis on the main purpose.
NEWSTHELOREM IPSUM DOLOR SIT AMET
NO:1234 /11:12:2014
LOREM IPSUM DOLOR SIT AMET
LOREM IPSUM
Next StepPractice, Practice and Practice!
Ask for feedbacks from your readers.With constant e�ort,
you will master this skill!
LIKE & SHARE this infographic so more people can learn the ten tips.
Let me know what you think about this subject by LEAVING A COMMENT.
Sources:https://hbr.org/2014/11/how-to-improve-your-busi-ness-writinghttp://www.forbes.com/2010/05/03/better-business-writ-ing-leadership-careers-tips.htmlhttp://www.lynda.com/Business-Skills-tutorials/Busi-ness-Writing-Fundamentals/147532-2.html
Graphics:http://www.freepik.com/http://pictogram2.com/
Created by Pengyuan Zhaooscarzhao.com
Ex.I am writing to you ...Please feel free to ...Do not hesitate to ...
Some expressionsthat you useover and over again.
