Zama Community Spouses' Association -...
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Zama Community Spouses' Association www.zacsa.org PSC 705 Box 22 APO AP 96338-0019 Revised 8/2014 2014-2015 ZaCSA Community Grant Request The Zama Community Spouses' Association (ZaCSA) contributes funds to organizations serving the Camp Zama Community. ZaCSA members volunteer their time for fundraising events and at the East Meets West Gift Shop to provide these funds. Applicants must agree to the following criteria: 1. Funds must be used as stated in the application. Any unused funds must be returned to ZaCSA. 2. If upon delivery the funds are no longer required for the purpose requested, the full amount of the grant must be returned to ZaCSA and a NEW funding request for the alternate purpose must be submitted. 3. Applicants requesting funds for a specific item with a cost greater than $1000 will be required to submit three estimates for the item. 4. Organizations receiving funds will submit proof of purchase no later than 30 days after the receipt of funds. Failure to submit proof of purchase may affect future funding requests. 5. If requesting funds for an event, approval must occur prior to the event. No funding will be awarded after the event occurs. 6. The Zama Community Spouses’ Association reserves the right to refuse funding to any organization at any time without cause or reason. Application Process & Policies: 1. The application process takes at least two months. Applications are received August through April. 2. Applications are due by close of business the third Wednesday of each month. Late applications will not be considered until the following month’s meeting. Please refer to the attached schedule. 3. Applications fulfilling all requirements are considered at ZaCSA’s monthly board meeting. 4. Upon approval, organizations will be notified by email and delivery of the award will be scheduled. 5. ZaCSA does not provide Community Grants for food, beverages, alcohol, gift cards, parties, gifts or prizes. When there is a request for charitable food donations, i.e. food bank, ZaCSA will consider the request. To be considered complete, an application must be: 1. Completed in full and signed by two authorized agents on behalf of the organization. 2. Signed by the Teacher and Principal and a request for funding from the corresponding PTO or PTA must be attached when a teacher applies for the grant. 3. Signed by the requester and Principal when the organization is a private organization within or affiliated with a DODEA school, i.e. PTO, PTA or Booster Club. 4. Signed by the Athletic Director and the Principal for DODEA related requests that also receive DODEA funding, i.e. Far East Sports and similar extracurricular clubs. A request for funding from the corresponding PTO, PTA or Booster Club must be attached. 5. Signed by the Troop Leader and Executive Director for the region when Boy Scouts or Girl Scouts applies for the grant.
Transcript of Zama Community Spouses' Association -...
Zama Community Spouses' Association www.zacsa.org
PSC 705 Box 22 APO AP 96338-0019
Revised 8/2014
2014-2015 ZaCSA Community Grant Request
The Zama Community Spouses' Association (ZaCSA) contributes funds to organizations serving the Camp Zama Community. ZaCSA members volunteer their time for fundraising events and at the East Meets West
Gift Shop to provide these funds.
Applicants must agree to the following criteria:
1. Funds must be used as stated in the application. Any unused funds must be returned to ZaCSA.
2. If upon delivery the funds are no longer required for the purpose requested, the full amount of the grant must be returned to ZaCSA and a NEW funding request for the alternate purpose must be submitted.
3. Applicants requesting funds for a specific item with a cost greater than $1000 will be required to submit three estimates for the item.
4. Organizations receiving funds will submit proof of purchase no later than 30 days after the receipt of funds. Failure to submit proof of purchase may affect future funding requests.
5. If requesting funds for an event, approval must occur prior to the event. No funding will be awarded after the event occurs.
6. The Zama Community Spouses’ Association reserves the right to refuse funding to any organization at any time without cause or reason.
Application Process & Policies:
1. The application process takes at least two months. Applications are received August through April.
2. Applications are due by close of business the third Wednesday of each month. Late applications will not be considered until the following month’s meeting. Please refer to the attached schedule.
3. Applications fulfilling all requirements are considered at ZaCSA’s monthly board meeting.
4. Upon approval, organizations will be notified by email and delivery of the award will be scheduled.
5. ZaCSA does not provide Community Grants for food, beverages, alcohol, gift cards, parties, gifts or prizes. When there is a request for charitable food donations, i.e. food bank, ZaCSA will consider the request.
To be considered complete, an application must be:
1. Completed in full and signed by two authorized agents on behalf of the organization.
2. Signed by the Teacher and Principal and a request for funding from the corresponding PTO or PTA must be attached when a teacher applies for the grant.
3. Signed by the requester and Principal when the organization is a private organization within or affiliated with a DODEA school, i.e. PTO, PTA or Booster Club.
4. Signed by the Athletic Director and the Principal for DODEA related requests that also receive DODEA funding, i.e. Far East Sports and similar extracurricular clubs. A request for funding from the corresponding PTO, PTA or Booster Club must be attached.
5. Signed by the Troop Leader and Executive Director for the region when Boy Scouts or Girl Scouts applies for the grant.
Zama Community Spouses' Association www.zacsa.org
PSC 705 Box 22 APO AP 96338-0019
Revised 8/2014
Community Grant Application
Date Submitted ____________________ Name & Address of Organization requesting the Community Grant
Point of Contact _______________________________________________________________________ POC Phone Number ______________________ POC Email Address ___________________________
Amount Requested $ ___________ Total Cost of Project $ ___________ Date required ____________ On a separate sheet of paper, please answer the following questions completely. Requests that do not use this form or are missing requested information may be delayed or denied.
Questions 1-4 pertain to your organization.
1. What is your organization’s Mission Statement?
2. What are your membership requirements or restrictions? What is your current total membership? Do your members pay dues? How are the dues used?
3. Is your organization eligible for financial support from other sources (i.e. MWR, Youth Services, PTO, Department of Defense Education Activity, Federal Funding)? If yes, list the source.
4. How is your organization funded?
5. What is the purpose of the requested funds? Provide a detailed breakdown of expenses.
Questions 5-10 pertain to the funding request.
6. What are the long-term benefits of this donation? Example, cap & gowns to be used for graduation by multiple year groups.
7. Has your organization secured funding from other sources? If yes, list sources and amount of funding received. If no, explain why.
8. What is your organization’s contribution to this project? List contribution and/or fundraising efforts.
9. How would these funds benefit the Camp Zama community? Be as specific as possible.
10. Add any additional information you feel might help the Community Grant Committee make its decision. Signatures of two authorized representatives:
__________________________________________________________________________________ Signature, Title, Date
__________________________________________________________________________________ Signature, Title, Date
--------------------------------------------------------------------------------------------------------------------------------------- Approved _____ Denied _____ Check # ________ Date ________ Budget Category___________________________
Zama Community Spouses' Association www.zacsa.org
PSC 705 Box 22 APO AP 96338-0019
Revised 8/2014
Community Grant Calendar of Due Dates
Application Deadline Details Due (if Requested) Result Notification
September 17, 2014 September 24, 2014 October 6, 2014
October 15, 2014 October 23, 2014 November 10, 2014
November 19, 2014 November 26, 2014 December 8, 2014
December 18, 2014 December 24, 2014 January 12, 2015
January 21, 2015 January 28, 2015 February 9, 2015
February 18, 2015 February 25, 2015 March 9, 2015
March 18, 2015 March 25, 2015 April 6, 2015
April 15, 2015 April 22, 2015 May 11, 2015
Applications may be submitted by mail to:
ZaCSA PSC 705 Box 22 APO AP 96338 - 0019 Attn: Community Grants
Or by email to: [email protected].
All applications will receive an email confirmation of receipt. If you have any questions please feel free to contact the Community Grants Chairperson, via email at: [email protected]
