YSOFT SAFEQ 5 Private Cloud Security & access management · YSoft Payment System + YSoft SafeQ is...
Transcript of YSOFT SAFEQ 5 Private Cloud Security & access management · YSoft Payment System + YSoft SafeQ is...
YSOFT SAFEQ 5
Security
Print management
Monitoring & reporting
Scan management
Private Cloud
& access management
Key benefits
Economical Secure
Efficient Green
Economical With YSoft SafeQ you save an average of 30% on print costs
Eliminate Enforce
Comprehensive reports help you optimize usage and reduce costs across your organization.
! No tons of paper lying around the printers thanks to easy selection of which documents should be printed
Rule-based printing lets you control whether prints are made in color or B/W, simplex or duplex.
Optimize the unnecessary prints print environment economical printing
Secure A high degree of document security is an essential part of the YSoft SafeQ solution
document security Control Monitor
No prints, copies, or scans can be made without user authentication.
You can define print/copy/scan rights for users, departments, or roles based on individual job duties.
Every operation is monitored and stored for later reports and analysis.
Protect access rights every print, copy,
and scan
Efficient YSoft SafeQ increases employee productivity and the efficiency of corporate processes
Mobile print Scan management Users can pick up their prints at any printer in your organization – with no geographical limitation.
Users can send the common file formats (DOCX, XLSX, PDF, JPEG, etc.) to print from their smartphone or other mobile device and pick up the print later at any printer in your organization.
Scan to email with a single click. And you can create scan workflows that make everyday scanning tasks simple (for example, invoice processing).
Print Roaming
Green YSoft SafeQ helps reduce the use of natural resources and protect the environment
of paper and energy Track Statistics
YSoft SafeQ helps you reduce the use of paper, toner, and energy.
Green reports show the savings to the natural environment your company has achieved in terms of trees, electricity, and more.
Statistics of savings during the year for better taxes
Reduce the use eco-savings
Basic architecture
An essential concept of the software is that it is virtual. The software is not part of the individual printers – it is a server-based application.
Central server ! Extends the standard
functions of each printer ! Analyzes every print,
copy, and scan and applies configured rules
! Stores all print, copy, and scan operations
Security and access management YSoft SafeQ features
Access management ! Protect documents from
unauthorized access.
! Authorize users at printers via card, PIN, username/password or combinations of those methods.
! Monitor the who, what, and when of every print, copy, and scan.
! Assign print, copy, and scan rights to each user according to his/her needs. ! Allow color printing only for
the employees who need it.
! Provide web interface access rights according to the user’s job responsibilities. ! Full access rights for
administrator.
Security
YSoft SafeQ terminals enable user identification and easy access to users’ print jobs – and a high level of document security
Users can authenticate via PIN, ID card, username/password, or combinations of those methods. Users can easily complete the assignment of a new card by entering a card activation code or username/password at the printer.
Print management YSoft SafeQ features
Job management ! Increase the security of
sensitive documents.
! Enable members of departments or work groups to share print jobs by using shared queues.
! Release print jobs at any printer, anywhere in the company.
! Store frequently used documents as Favorite jobs for one-click printing.
! Select jobs to reprint directly at the MFP panel.
! Easily delete unneeded documents from print queues.
Print queues
Mobile print ! Force large documents to
be printed only on economical printers.
! Force emails to be printed only in black-and-white.
! Improve the security of confidential documents with automatic watermarks of the userʼs name.
! Send a print job from your mobile device via the YSoft SafeQ web interface or email. ! Multiple formats are
supported.
Rule-based printing
YSoft SafeQ manages all print jobs via its own print queues, with several types of queues that support specific functions ! Direct print queue ! Secure print queue (Print Roaming)
! Shared print queue
Assistant
YSoft SafeQ Print Roaming makes it possible for users to print their documents at any printer in the network – after they authenticate
Users can manage their print jobs directly at a YSoft SafeQ terminal
Document info and preview
Delete, print, reprint, favorite, scan, billing codes
Rule-based printing enables you to define a set of rules that manage jobs based on conditions and actions – and notify the user
With Mobile Print Server, jobs can be sent to YSoft SafeQ via smartphone or uploaded via the web interface – YSoft SafeQ then automatically converts the jobs into printable formats ! Print submission via email ! Print submission via web
! Supports multiple formats: .doc, .docx, .xls, .xlsx, .ppt, .pptx, .odp, .ods, .odt, .html, .htm, .mhtml, .jpg, .jpeg, .png, .txt, .pdf
! No additional software for printable format conversion needed.
Monitoring and reporting YSoft SafeQ features
Reporting ! Monitors all print, copy, and scan
operations on all MFPs and small network printers.
! Detailed, accurate accounting according to the specific type of MFP/printer.
! Comprehensive reports include information about all operations performed across the entire print environment.
! Standard, Customized, or Green reports provide exactly the information needed.
! Automatic reports can be generated at defined intervals and exported to .xml, .xls, .pdf.
Monitoring
Multilevel billing codes ! Billing codes enable accounting and
reporting of costs by project
! Support for multiple project levels
! Billing codes can be assigned to user or cost center
The YSoft SafeQ web-based dashboard shows crucial system management and monitoring information ! Configuration via widgets ! Compact mode
! Choice of layouts
Monitor Monitor
! Monitor users’ authentication to printers or the YSoft SafeQ web interface.
! Track the who/when/what for every print, including job preview and document backup.
! Monitor the entire system – printers, terminals, and services.
Monitor access operations system
YSoft SafeQ offers predefined reports that provide information per user, printer, cost center, or billing code
YSoft SafeQ lets you use filter settings to create customized reports
Management reports deliver a complete overview with one click and are specifically tailored to the needs of senior executives
Green reports provide information about how your use of YSoft SafeQ makes a positive effect on the environment ! Savings in terms
of CO2, water, trees, and electricity
Scan Management YSoft SafeQ features
The YSoft SafeQ solution – software + terminals – enables secure and easy scanning, along with detailed information for reports
Scan to folder Scan to script ! Scan and send
to the user’s email with one click
! Scan to the user’s home folder or other predefined folder
! Create scanning workflows that include operations to be automatically performed by external apps
Scan to email
With YSoft SafeQ Embedded Terminal, scans can include metadata ! For example, all scanned invoices can include a VAT number
and a total amount, and this information can be further processed for other purposes.
Private Cloud YSoft SafeQ features
Load balancing Central reporting
! Central management of the entire print environment
! Automatic distribution of configuration settings and updates to all locations
! Efficient and reliable print services with automatic workload distribution and server clustering ! Enables YSoft SafeQ to
manage millions of pages per month. During printing, YSoft SafeQ automatically determines which server should accept the job to optimally share the workload.
! Automatic collection of information across all your organizationʼs branches and offices ! Only the minimum
required information is transferred between headquarters and branches to optimize data transfer bandwidth/speeds.
Distributed technology and failover
Payment System YSoft SafeQ features
YSoft Payment System + YSoft SafeQ is the complete pay-for-print solution for educational institutions, public libraries, or any organization that charges for print, copy, and scan services. YSoft Payment System ! Standalone application that enables users to recharge their
accounts
! Easy to install
! Easy to integrate with YSoft SafeQ, third-party payment gateways (such as PayPal), or existing credit systems
Machine
Three methods available to recharge accounts – and others can easily be added
YSoft Payment PayPal gateway
Location staffed by an employee, equipped with a networked computer with access to Cash Desk and an optional USB card reader
Self-service YSoft Payment Machine, usually installed in a corridor, that accepts coins and bills of the selected currency
Users can use PayPal to recharge their account via their PayPal account or credit card
location recharging Staffed
With the YSoft SafeQ pay-per-print solution you can: ! Enable students and staff to deposit money in their account ! Enable students and staff to use the same credit account for
printing, copying, or other services across your organization
! Monitor printing, copying, and scanning costs
! Set up prices for every type of job ! Set up different prices for prints per user or groups of users
! Automatically recharge selected accounts or groups of accounts on a regular basis