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03www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices

YOU can make a differenceFundraising Pack


Each person fundraising for us makes a difference to patients with advance life-limiting conditions and their families.

0302 www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices


Welcome and thank you

As someone who has had a loved one cared for by Woking & Sam Beare Hospices, and who has had fi rst-hand-experience of the hospice’s support for myself and my fi ve-year-old son Max, I wanted to fi rstly thank you for choosing to fundraise for this hugely worthwhile charity.

I lost my Mum after her brave battle with Motor Neurone Disease. I would have been lost without the support of such a wonderful team of specialists at the hospice. After Mum passed, I benefi ted from the hospice’s bereavement services and as part of my healing process I wanted to be able to do something to give back. But it was actually Mum who inspired me to do the London Marathon as she left me £1,000 in sponsorship money as an incentive in her will.

I am proud to say I completed it in under six hours. It will go down as one of the best days in my life, as well as one of the hardest. But having Max there to cheer me on as I crossed the fi nish line - I cannot express what a special moment that was.

If you are anything like me, you are reading this now because you are keen to do something to support the hospice but perhaps unsure where to start. This pack offers ideas, guidance and to signpost things you might need in order to support you with your fundraising activities.

The standard of care, empathy, respect and compassion the hospice showed towards Mum was fabulous and everyone who needs this sort of specialist care should be able to access it. Your help and support will therefore make a huge difference to many families just like mine.

Emma MasonLocal Surrey resident and mum to fi ve-year-old Max

05www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices04


Years is the average time a patient spends under our care

What Impact can you have?

Referrals we receive from Surrey Boroughs £46024 hours ward care for one in-patient

At Woking & Sam Beare Hospices we are sincere when we say that any donation or offer of support all contributes to enable us to continue to deliver our care and support across Surrey.

Your efforts fund our ward, Wellbeing Centre and our community teams.

Sam Beare Community Team based in Weybridge, caring for over 300 people and their families in the area every day

We have a patient-centred ethos, which often means enabling patients to stay in their own home for as long as possible. Your support enables the care we are able to offer patients and their families, which really does make a difference

07

Dr Barry Quin, Director of Nursing, pictured here with some of the ward clinical team.

Shelagh MusokeClinical Nurse Specialist [CNS], who leads the Sam Beare Community Team based in Weybridge

You might be surprised to knowWe care for patients 24 hours per day, seven days per week, 365 days per year, without charging them or their families a penny.

Woking & Sam Beare Hospices is a patient-centred charity that delivers what is often described as uniquely special and very personal care, delivered with compassion, respect and empathy for adult patients of all ages. Our team of experts do not just alleviate physical symptoms, but the care we deliver is holistic. We are led by the needs of each individual patient, who have complex advanced conditions as the result of any life-limiting or terminal illness, to ensure patient wellbeing and support for the whole family.

While our hospice is a 20-bed facility our community teams care for over 800 patients at any one time in their homes. We are therefore much more than just a building and here we would like to share some key facts about the hospice that you and your fellow supporters might be interested to know.

06

Over 70%of our care is delivered in patient homes

6 Surrey boroughs

We receive referrals from six Surrey boroughs

We are specialists in care for patients with advanced complex needs

We care for adults of all ages

Our services are completely FREE of charge

We offer support services for carers and family members

We provide child and teenage bereavement counselling

For every £5 of cost we incur we need to raise £4

We deliver 8,760 hours of care and support each year

We care for people with life-limiting conditions

fabulous volunteers

Our Wellbeing Centre offers a range of therapies

We knowledge share with GPs and other clinicians

We have

816


Referrals we receive from Surrey Boroughs £100A Wellbeing Centre masterclass


Referrals we receive from Surrey Boroughs £45A children’s counselling activity


Referrals we receive from Surrey Boroughs £10An in-patient’s breakfast

In speaking to our patients, and in my years’ of experience, it is the attention to detail and often the small things that make the biggest difference.

HelenWard Manager

I am proud to say that I work at Woking Hospice.

SoniaHealthcare Assistant


AAuction

Abseil

FFace painting

Fashion show

K

P

Karaoke

Knock-out-competition

Pamper day

Photo/picture exhibition

UUnderground station fancy dress party

University Challenge night

BBring-and-buy-sale

Bungee jump

C E

G H

DCake sale

Coffee morning

Dove Ball

Dragon Boat Race

Endurance Challenge

Easyfundraising.co.uk

Golf day

Games night

Head shaving

Hiking challenge

IIndian curry night

It’s a knock-out!

JJewellery party

Juggling record attempt

M N OLLeg waxing

Loose change collection

Light up a Life

Midnight Walk

Mufti Day [school or work]

Nepal Trek

Nuts Challenge

Open house/garden

Old gold collection

QQuit something you love

Quiz night

RRideLondon [cycle challenge]

Running – Marathon

S

V W-X Y-Z

TSanta Fun Run

Skydive – Leap for Love

Sponsored silence

Tough Mudder

Tombola

Volunteer your time

Vintage car boot sale

Wing-walking

X marks the spot [treasure hunt]

Yacht boat race

Zip wire challenge

Be inspired: Fundraising A – Z

VVolunteer your time

night

Volunteer your time

Vintage car boot sale


We hope the A-Z gives you some inspiration for things you could do to raise money for us but each year we do also host a number of our own fundraising events, as well as having places on some well-known challenge events.

Hospice-led and challenge events

Each year we have a number of challenge event places, such as:

• The London Marathon• Prudential RideLondon• London to Paris Bike Ride • Surrey Hills Challenge • Skydiving• Nepal Trek

This list is not exhaustive and for more information about all the challenge event places we have please visit our website: www.wsbhospices.co.uk/events

Get in [email protected] or call 01483 881752

Year-on-year this is becoming an increasingly popular evening ladies’ event, which sees a trademark sea of flashing bunny ears parading through our local towns streets. The atmosphere is always fantastic and participation and/or volunteering at this event is highly recommended.

Midnight Walk

This event is a sight to behold and is a bit of festive funfor the whole family, withparticipants taking part in a5k course dressed as Santa.Like many of the hospicecommunity events, theatmosphere is fantastic andreally helps to get everyone into the spirit of Christmas.

Santa Fun Run

These are beautiful events, carefully and thoughtfully designed to remember and celebrate the lives of those we have lost. Each year the venues, dates and times are shared via our website and through special mailings

Light up a Life

10 www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices 11

Held during the summer on Goldsworth Park Lake, this annual family event has the elements of competition for the participating teams but is also a lot of fun for all. It doubles as an opportunity for local companies and organisations interested in team building.

Dragon Boat Race

This is an exclusive traditional dinner/dance held at a local prestigious venue, normally consisting of a drinks reception, full course dinner, auction and closing with music and dancing. Tickets are sold per person or per table and we aim to offer unique and money-can’t-buy auction items.

Dove ball


Above all it should be fun

If you are still undecided on what sort of fundraising you might like to do, then it is always best to play to your strengths and what motivates you personally.

It suits you!

The key to any event is planning and giving yourself the right amount of time to deliver. If you are doing a challenge event, then it is essential that you have a proper training and nutrition programme.

Planning is everything

Remaining motivated often is dependent on setting a fi nancial target that is realistic and achievable. Again, planning is important to allow yourself the time to successfully fundraise and/or achieve your challenge goals.

Set a realistic target

Before choosing your activity it is important to know who your fundraising audience will be and whether they will be interested in your activity and/or motivated to support you. Additional considerations could, for example, be whether you have priced your event at the right level.

Know your audience

Spreading the word can help to achieve your target. This also hugely helps to raise awareness about the hospice. Sharing updates on your training are great ways to inspire others to sponsor you.

Use the local press and social media

Your safety and the safety of those around you is paramount. It is therefore vital that any activity you plan has been appropriately assessed for risk and you have the correct health and safety offi cials present. Your local authority Safety Advisory Group [SAG] should be able to advice you accordingly.

Be safe

Things to consider It is fantastic that you have chosen to fundraise for your local hospice care provider.

The best events or activities are always those that are not over complicated and your audience can engage with and understand quickly and easily. Always keep your ask clear and simple.

Simple is always best

Please do not be discouraged or put off by this part, but it is important that you have checked whether you need any specifi c permissions or licence[s]. For example:

• Under 16 year olds must be accompanied by an adult

• For lotteries and raffl es please visit www.gamblingcommissions.gov.uk

• Adults selling alcohol should apply to your local authority licensing committee

• Entertainment [music and dancing] might require a Public Entertainment Licence

• Check Liability Insurance with the Fundraising Team

• Please use both of our registered charity numbers: 1082798 / 1115439

Your local council should be able to advice you accordingly and our Fundraising Team are here to help as much as possible. In addition the Fundraising Regulator is a good source of information and guidance: www.gamblingcomissions.gov.uk.

Keep it legal

11

Sharing your story and why you are committed to delivering a specifi c fundraising activity often helps to engage supporters.

Make it personal

12 13www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices


There are a number of different providers that offer fundraisers the oppor-tunity to set up a webpage with the details about their activity. The URL from this can then be shared with those you wish to request support from and they can make a payment towards your target securely online. Examples would include www.justgiving.com or www.virginmoneygiving.com.

Online

JustGiving offers JustTextGiving codes that allow your sponsors to send their donation to you with a simple text. Please note this is only for those living in the UK.

Text-to-donate

Many companies now offer Match Giving as part of their Corporate Social Responsibility [CSR] policy. It is worth speaking to your employer about this as they could double your fundraising efforts.

Match giving

Contained at the back of this pack is a sponsorship form you can print off. Alternatively get in touch with us and we will send these to you. Please return your completed donation forms to us, along with your cheque or postal order. This is to enable us to process the Gift Aid [page 16] from your sponsors who ticked the Gift Aid box on your sponsorship form.

Donation/Sponsorship form

Collecting sponsorship There are lots of ways you can collect and send us the money you have raised. We understand not all your sponsors will want to make their donation in the same way. Here we offer a few hints and tips on how you can collect sponsorship and send this to us.

Please do not send cash in the post for security reasons. It is therefore best to please bank any money you raise and then make a cheques payable to: Woking Hospice and send them to Woking & Sam Beare Hospices, Fundraising Department, Goldsworth Park Centre, Woking, Surrey, GU21 3LG

Cheque or postal order


With an extra 25% we can stretch your donation further

As a registered charity we can claim back the tax on your donation from Her Majesty’s Revenue and Customs. If you, or those who have sponsored you, pay UK Income Tax and/or Capital Gains Tax equal to the tax we can reclaim on your donation, then by choosing to Gift Aid your donation we can claim an extra 25p for every £1 donated.

If you are a UK tax payer you are eligible to authorise a registered charity to reclaim the tax by completing a Gift Aid declaration. Those who sponsor you can do the same as long as they complete the essential information on the sponsorship form or online portal [name, address, postcode and amount sponsored], and then tick the Gift Aid box.

You can fi nd out more about Gift Aid at www.hmrc.gov.uk/charities/gift-aid

Gift Aid it! For every £100 you raise - we could receive £125

£201 hour of in-patient care

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LG We have a small and very friendly Fundraising Team who will do as much as they possibly can to boost

your fundraising efforts.

We want to hear from you:[email protected] 881752www.wsbhospices.co.uk

We are here to help

Thank you

Other ways to support If after reading this fundraising pack you still feel you want to help and support your local hospice but nothing has really inspired you, then there are other ways you can get involved with your local community charity.

Donate your unwantedgoods to our shops

Become a volunteer

Do our lotteryBecome a regular giver

Purchase some raffl e tickets

Purchase some raffl e tickets

Make a one off donation

www.wsbhospices.co.uk @WSBHospiceswokingsambearehospices 19


Woking & Sam Beare Hospices is a patient-centred charity that delivers uniquely special and very personal care, with compassion, respect

and empathy for adult patients of all ages. Our team of experts do not just alleviate physical symptoms, but the care we deliver is holistic. We

are led by the needs of each individual patient, who have complex advanced conditions as the result of any life-limiting or terminal illness, to

ensure patient wellbeing and support for the whole family.

www.wsbhospices.co.uk | [email protected] | 01483 881752

To help our local hospice continue to deliver the best in specialist care across Surrey

You are invited to:

Date/Time:

Venue:

Cost per person:

£

RSVP:

Please support me to raise

£46024 hours ward care for one in-patient

£100A Wellbeing Centre masterclass

£45A children’s counselling activity

£10An in-patient’s breakfast

For those across the community fundraising for us, we can supply you with branded materials including:

• T-Shirts• Running vests• Balloons• Sponsorship forms [enclosed in this pack]• Template posters [example at the back of this pack]• Collection boxes and buckets

For larger events we do have banners and pop-ups and additional branded items. However, prior agreement would need to be made before we are able to lend these items to you.

Our fundraising team try wherever possible to support all those fundraising for the hospice. Please do get in touch with the team to discuss any queries you might have. Or visit our website for more information and to download additional support materials: www.wsbhospices.co.uk/resources.

Support and resources

If you have one of the hospice’s challenge event places the Fundraising Team will automatically make arrangements to supply you with branded merchandise and support materials.

20 Registered charities in England and Wales 1082798 & 1115439

Thank you

To fi nd out more please contact

[email protected]: 01483 881752www.wsbhospices.co.uk

Woking & Sam Beare HospicesGoldsworth Park Centre, Woking, Surrey, GU21 3LGRegister charity No. 1082798 / 1115439

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