Year 7Year 7

Guide to presenting for a Guide to presenting for a formal audienceformal audience

Use a consistent themeUse a consistent theme

Choose the ‘format’ menu and then Choose the ‘format’ menu and then ‘slide design’ if you choose to use a ‘slide design’ if you choose to use a preset theme.preset theme.

Use a consistent themeUse a consistent theme

For a consistent theme: avoid ‘multi For a consistent theme: avoid ‘multi colour’ slides!colour’ slides!

Use a consistent themeUse a consistent theme

For a formal audience: avoid For a formal audience: avoid ‘iridescent’ backgrounds!‘iridescent’ backgrounds!

Font choicesFont choices

Using only one font is recommend.Using only one font is recommend. Try and make sure that your font size is Try and make sure that your font size is

consistent.consistent. Use the ‘Replace Fonts’ option from the Use the ‘Replace Fonts’ option from the

format menu for quick updating of the format menu for quick updating of the fonts that you have chosen.fonts that you have chosen.

Although it can be fun, Although it can be fun, ‘Word Art’ often looks ‘Word Art’ often looks terrible! Use terrible! Use sparingly, if at all! For sparingly, if at all! For a formal audience, it a formal audience, it is normally is normally inappropriate.inappropriate.

PunctuationPunctuation

Only use one exclamation mark!Only use one exclamation mark!

!!!!!!!!

SpellingSpelling

Always use the spell checker!Always use the spell checker!

Clip artClip art

One image per page is ideal.One image per page is ideal.

Clip artClip art

A consistent theme for your clip art is A consistent theme for your clip art is important.important.

Clip artClip art

Aim for a consistent layout with your Aim for a consistent layout with your use of images.use of images.

One picture, in a similar location on One picture, in a similar location on each slide, can be effective.each slide, can be effective.

ImagesImages

Use the picture tool bar to crop Use the picture tool bar to crop images if you need to.images if you need to.

Wise advice…..Wise advice…..

Choice of colour schemeChoice of colour scheme

Keep your colour scheme consistent.Keep your colour scheme consistent. Avoid clashing colours.Avoid clashing colours. Ask yourself: how clear and easy to Ask yourself: how clear and easy to

read is my presentation?read is my presentation? Think about the intended audience: Think about the intended audience:

primary school children would primary school children would probably love lots of different bright probably love lots of different bright colours; older children and adults colours; older children and adults would probably prefer simple, but would probably prefer simple, but effective, colour schemes.effective, colour schemes.

Laying out textLaying out text

Be consistent!Be consistent! The ‘slide layout’ option may helpThe ‘slide layout’ option may help

TextText

Avoid having too much text.Avoid having too much text. Bullet points can be effective.Bullet points can be effective.

Using animationUsing animation

Completely avoid ‘wild’ animation. When Completely avoid ‘wild’ animation. When presenting for a formal audience: use very simple presenting for a formal audience: use very simple animation, if at all.animation, if at all.

No bouncing, whirling, spinning or other fancy No bouncing, whirling, spinning or other fancy animation; this can be very distracting and can animation; this can be very distracting and can make your presentation look amateurish.make your presentation look amateurish.

An animation scheme from the slideshow menu An animation scheme from the slideshow menu could be appropriate.could be appropriate.

TransitionsTransitions

Slide transitions can be useful for setting Slide transitions can be useful for setting up your show to run automatically, but for up your show to run automatically, but for a formal presentation: use sparingly, if at a formal presentation: use sparingly, if at all.all.

Remember: the purpose of your Remember: the purpose of your presentation is to present information, not presentation is to present information, not to show off your skills in creating to show off your skills in creating animation in PowerPoint!animation in PowerPoint!

Using soundUsing sound

For a formal presentation: sound will For a formal presentation: sound will probably be inappropriate.probably be inappropriate.

If you must use sound: choose your If you must use sound: choose your effects wisely.effects wisely.

Do not use sound just for the sake of Do not use sound just for the sake of it!it!