Xerox MFD Guide
Transcript of Xerox MFD Guide
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CONTENTS
CONFIGURE & PRINT 2
HOW TO COPY 6
HOW TO SCAN 8
DOS & DONTS 14
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CONFIGURE & PRINT
Configuring Xerox MFD Printer
Step 1
For Windows XP Go to -- Start button -- Printers and Faxes
For Windows 7 Go to -- Start button Devices and Printers
Step 2
From the window, remove not required printers by right click and remove device.
Click on
Start
Select
Devices and
Printers
Right Click on Printer
for deleting
Select
Remove
Device
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Step 3
Go to Start click on Run
Type the print server address\\20.201.148.60 OR \\CSCPRTBLR001 and click OK
OR
Click on
Start
Select
Devices and
Printers
Click on
OK
Click on
OK
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Step 4
From the window, configure your respective floor printer by right click on printer and connect
On successful configuration below window appears.
Step 5
Follow Step 1 for viewing your configured printer.
From the window select the configured floor printer, right click and Set as Default Printer.
Click on
Connect
Right Click on Printer
for confi urin
Click on Set asdefault printer
Right Click on
Printer for Setting
as default
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Printing to Xerox MFD Printer
For taking printouts press Ctrl+P from keyboard or in your application go to File menu click on Print
After clicking Apply & Print button, you have successful printed.
For Secure Print,
choose Secure Print
from drop box and
enter Passcode.
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HOW TO COPY
Following steps helps users to Copier from Xerox MFD (Multi Function Device)
I) Normal Copy
II) ID Card Copy
Normal Copy. At the printer panel, on pressing Service Home button below window appears.
ClickonCopy
Choose the type of
Copy you required.
Choose 1->2 Sided for
both side copier in
single sheet.
On ready press
Start button in
the panel.
Place the
required paper
for Copy
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ID Card Copy At the printer panel, on pressing Service Home button below window appears.
Clickon ID CardCopy
Required output
can be adjusted
by pressing - / +
buttons
Place your Card
for Copy
On ready press
Start button inthe panel.
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HOW TO SCAN
Following steps helps users to scan documents from Xerox MFD (Multi Function Device)
I) Creating scan folder on MFD from users PC\Laptop
II) Scan the documents on MFD
III) Download the scanned documents to local PC\Laptop
Step 1: Creating scan folder on MFD
Open the respective printers URL in Browser. i.e http:\\printer name\scan\index.php
First floor - http:\\BLRPR001\scan\index.php orhttp:\\20.201.148.44\scan\index.php
Second floor - http:\\BLRPR002\scan\index.php orhttp:\\20.201.148.45\scan\index.php
Third floor - http:\\BLRPR002\scan\index.php orhttp:\\20.201.178.217\scan\index.php
1. In the browser select the radio button Mailboxes
2. Click on Create Folder.
3. Provide the Folder Name as ShortId (provide only yourShort ID to avoid name clash)
4. Enter Strong Password & confirm the same.
5. Click on Apply.
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Step 2: Scan the documents on MFD
At the printer panel, on pressing Service Home button below window appears.
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5
ClickonWorkflow
Scanning
Locate and
select on theMapped folder
shortid
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* Touch on Yes.* Type your Password,
which you entered in
portal while creating
folder.*Click on OK to
enter your folder.
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Choose an
name as
required.
Choose the type of
Scan you required.
Choose 2 Sided for
both side/multiple
pages scanning in file.
Confirm your
login by ensuringyour short ID
displayed here.
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Step 3 Download the scanned documents to local PC/Laptop
Access the MFD link via browser in your i.e., http:\\printer name\scan\index.php
1. In the browser select the radio button Mailboxes
2. Choose your folder.
3. Enter the password and click on OK
Place the
required papers
for Scanning.
On ready press
Start button in
the panel.
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You will be able to view the recently Scanned Docs in the Folder Contents. If found none Click on Update View button
to refresh the view.
Browse to a Local Folder on your PC and Save.
Select
Download and
click on GO.
Save the file to
your local PC.
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DOS & DONTS
Heres a list of dos and donts to help make effective MFD usage.
DOS
Do avoid taking unwanted print outs.
Do try using e-billing, emails, online forms, etc... wherever required.
Do think before you printing.
Do check for paper size set to A4 (210 x 297 mm)
Do avoid taking bulk printouts seek respective support team for the same.
Do follow procedures on configuring print, scan and copy.
Do create Scan folders only with your Short ID to avoid name clashes.
Do keep strong passwords for Scan folder credentials.
Do try keep deleting the files immediate after the Scanning.
Do ensure no stapled pins or paper pins on papers while Scanning or copying.
Do place Cards only in Glass tray while using ID Card Copy.
Do seek always concern team for any help.
Do use secure print for confidential printouts have strong passcode.
Do collect your Printouts immediate after triggering the print.
DONTS
Do not change any registered printer settings in case they are lost due to accident or malfunction.
Keep away liquids like coffee, water etc food items from printer.
Dont remove power cord from main power switch board or switch off the printer for any reasons
Do not turn off the power while the printer is in operation. See Turning On\Off the Power.
Do not turn the power off while the operation switch indicator is lit or blinking. Doing so may damage the hard
disk.
Do not try to open printer trays or any other internal parts.
Do not open the covers of the printer when it is in operation. If you do, misfeeds might occur. Do not move or tilt the printer when the power is on.
Do not allow small objects such as paper clips to fall into or become stuck inside the printer.
Do not knock the printer while it is operating (for instance, do not use the printer's surfaces to knock stacks of
paper into square).
Do not climb on the printer or place heavy stacks of paper or originals on it.
Do not climb on the printer or place heavy stacks of paper or originals on it.
Do not leave your printout at Printer, remember your data would have confidential information which may get
misused.