Workshop Part II: Subgrantee Monitoring Basics · Workshop Part II: Subgrantee Monitoring Basics...
Transcript of Workshop Part II: Subgrantee Monitoring Basics · Workshop Part II: Subgrantee Monitoring Basics...
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Workshop Part II: Subgrantee Monitoring Basics Victoria Rankin, Greta Colombi, and Alexandra WoodsNDTAC
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Workshop Agenda
• Brief Overview of Subgrantee Monitoring – What it is and why it is important
• Small Group Activity • Resources for Coordinators
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What Is Monitoring Review?
• Program monitoring involves the regular and systematic examination of program implementa-tion and administration.
• Monitoring of Title I, Part D (Part D)-funded programs is conducted to ensure compliance with applicable State and Federal laws.
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Where Does Monitoring Occur?
Monitoring reviews occur at three levels: • The U.S. Department of Education (ED) monitors SEAs
that receive funds (Federal monitoring). • SEAs monitor their SA and LEA subgrantees
(subgrantee monitoring). • SA and LEA subgrantees monitor the facilities and
programs to which they allocate funds (facility monitoring).
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Subgrantee Monitoring Review
• Per the Federal statute and regulations, State educational agencies (SEAs) represented by State coordinators are required to: – Monitor State agency (SA) and local educational agency (LEA)
subgrantees’ implementation of Title I, Part D (Part D)-funded programs.
– Implement a monitoring process that involves conducting reviews on a set schedule and developing related monitoring protocols and tools.
• In turn, SAs and LEAs are responsible for monitoring the facilities and programs to which they allocate funds.
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Conducting Subgrantee Monitoring Reviews
• Coordinators often conduct monitoring through: – Offsite review
Review documents (e.g., desktop review)
Administer self-assessment
– Onsite review Review documents
Interview SAs, LEAs (if SEA administers Subpart 2), and facilities
Conduct onsite reviews at facilities (e.g., classroom observations)
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Conducting Offsite Monitoring
• Two primary methods: – Desktop monitoring SEA requests information/data, subgrantees submit,
and SEA determines compliance. – Self-assessment Subgrantees complete and inform SEA of compliance.
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Steps for Offsite Monitoring Process
1. Set your offsite monitoring schedule.
2. Develop your tools/protocols.
3. Gather information/data.
4. Review information/data.
5. Respond to information/data provided.
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Checklist for Subgrantee Monitoring
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Subgrantee Monitoring Challenges
• Onsite monitoring reviews tend to be short and infrequent.
• Staff turnover tends to be high. • Title I, Part D, requirements can be challenging to
understand. • Offsite monitoring is often necessary, but can be
challenging without effective communication and tools that help to – Coordinate the receipt of appropriate materials – Coordinate between your team of reviewers – Address issues as they arise
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Questions About Subgrantee Monitoring?
?
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Resources for Coordinators
• NDTAC’s Guide to Meeting Compliance Requirements for the Title I, Part D, Program (http://www.neglected-delinquent.org/nd/topics/index2.php?id=6)
• ND Communities’ Monitoring and Compliance topic page for examples of subgrantee monitoring forms and protocols http://www.ndcommunities.org/index.php/ta-topics-resources-revised/monitoring-compliance/#subgrantee)
• Your NDTAC State Liaison!
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Small Group Activity
• In small groups, discuss findings that wouldresult from your scenarios and explain why (seehandout)
• Choose someone to report out for your group
• Discussion