Working Title: HAMI

(Holistic Asset Management Initiative)

Utilization and Donation (U&D) StudyOGP Lead Recommendations

• Fourteen U&D Study recommendations, of which OGP has lead on six (eight non-OGP lead recommendations in various stages of implementation). The six OGP-lead recommendations include stakeholders and implementation entities other than OGP

– Most comprehensive recommendation, termed HAMI (Holistic Asset Management Initiative), is conduct of comprehensive Government-wide asset management study on accomplishing Federal agency uniformity in capture of asset lifecycle data (e.g., acquisition, description, valuation, location, use, maintenance, disposition, condition), to allow interface to GSAXcess

• Project plan for each OGP-lead recommendation is being developed, which indicates:– Outcome– Measure– Implementation Steps

• Project co-chairs: Gary Thompson (MTP) and Myles Schulberg (MTV)• Project team: MTP Staff, MTL Staff, DOE/Helene Mattiello, NASA/Glenda Patrick,

Other agency and GSA associates• Each recommendation to be assigned an “owner” (one or more project team members) to

staff recommendation through to implementation

Mission

 To optimize the way the Federal Government acquires, manages, operates and disposes of all personal property assets through Federally integrated asset management standards and policies.

 Background

It is apparent that efforts to improve federal property management have made some improvements over time, but these efforts are typically focused on one or two aspects of the property management spectrum, not on the entire life-cycle of management from procurement planning through final asset disposal. (including record/funds disposition as appropriate).

Objectives

1. Directly integrate the utilization process into the acquisition process to promote procurement avoidance.

2. Develop data and business process standards that will facilitate the free flow of information within and outside the Federal Government.

3. Minimize and/or simplify the amount of paper work, redundant processes, and data entry required as assets move within the asset management lifecycle.

4. Build transparency and visibility in all stages of the asset management lifecycle.

5. Build and maintain a complete cradle-to-grave reporting environment for all assets that are acquired.

6. Offer policies, regulations, and guidelines that will promote and enforce efficient and effective personal property management.

Activity Completion Notes

Acceptance of U&D report and recommendations and assignment to OGP/MT.

April 1, 2004 Acceptance by OMB and GSA

 Implementation plans completed for U&D report “incremental enhancement” recommendations”

 May 1, 2004

If plans approved, action on each recommendation would start within the suggest time frame (0-3 months/3-6 months/6-12 months)

HAMI effort begun May 15, 2004  

HAMI interim report September 1, 2004  

HAMI final report May 1, 2005 (tent.)  

Milestone Plan

Utilization and Donation (U&D) Study Recommendations – for implementation

Summary of ALL Recommendations

Incremental Enhancements

No. Recommendation (sequenced by ease of implementation) Lead 1 Create “ask the expert” customer service interface FSS 2 Creation of “want lists” on GSAXcess (old FEDS) FSS 3 Leverage KnowNet or other system to build training curriculum OPM 4 Implement a nationwide U&D awareness campaign FSS 5 Develop standard product descriptions and condition codes OGP 6 Use historical data to segment asset screening times FSS 7 Create a central registration system regarding special property authorities OGP 8 Implementation of agency metrics and internal agency reporting Agency 9 Tie property management positions to training achieved OPM 10 Encourage agencies to use excess property in lieu of new procurement OGP

Breakthrough Enhancements No. Recommendation Lead 11 Implement the standard descriptions developed and defined in #5 above OGP 12 Conduct comprehensive governmentwide asset management study OGP 13 Definition and collection of data regarding use of assets OGP 14 OMB to compel agencies to determine program effectiveness and compliance OMB