1Word 2007® Business andPersonal Communication

What kinds of documents can you create with Word 2007?

Newsletter

Business Report

1Lesson 1: Create a Document

With Microsoft Word 2007, you can creatememos, business letters, newsletters, and reports.

This presentation shows you the basics you need to know in order to create and organize Word files.

Business Letter

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•What are the parts of the Word screen?• How do I create and manage folders?• How do I name and save a document?• How do I key and edit text?• How do I print and close a document?• What vocabulary words should I review?

Lesson 1: Create a Document

View This Presentation to Answer the Following Questions:

1Lesson 1: Create a Document

The Word screen contains

Title bar

Quick Access Toolbar Ribbon

Document pane

Start button and Status bar

Scroll bars

1Lesson 1: Create a Document

The title bar displays the name of the current document or file.

The bar at the top of the screen is called the title bar.

1Lesson 1: Create a Document

The status bar displays the current page and total page count.

Scroll bars move a document up and down or left and right on the screen.

1Lesson 1: Create a Document

The Ribbon is a panel that organizes commands into tabs and groups.

The Ribbon is designed to help you quickly find a button, which is a small icon that can be clicked to perform various tasks.

Group

ButtonTab

1Lesson 1: Create a Document

The Quick Access Toolbar is a customizable toolbar for easy access to your most commonly used command buttons.

1What are some features of the Word screen?

TechCheckTechCheck

Answers include:• Title bar• Status bar• Menu bar• Scroll bars• Ribbon

Lesson 1: Create a Document

1Which feature of Word allows you easy access to your most commonly used command buttons?

TechCheckTechCheck

Answer:The Quick Access Toolbar allows you easy access to your most commonly used commands.

Lesson 1: Create a Document

1Lesson 1: Create a Document

By mastering good file management, you will be able to save time and prevent the

loss of information.

1Lesson 1: Create a Document

Naming and saving documents.

File management includes:

Creating and organizing folders so that work can be easily saved and located.

1Lesson 1: Create a Document

A folder is an item that helps you organize files.

To create a new folder, click the Office Button and choose Save As.

1Lesson 1: Create a Document

To save a document with its current name, click the Save button on the Quick Access Toolbar.

If you want to rename the document, use the Save As command.

1Lesson 1: Create a Document

You should save your document every 5 to 10 minutes to protect your work from being lost.

Use the Save As dialog box to name and save a document so that you can find it and work on it again.

1Why is good file management an important skill to master?

Academic Skills CheckAcademic Skills Check

Answers include:• Good file management helps save time.• Good file management helps prevent the loss of information.

Lesson 1: Create a Document

1What are some ways you can practice good file management?

Answers include:• Name and save documents.• Create and organize folders so that work can be easily saved and located.

Lesson 1: Create a Document

Tech CheckTech Check

1Lesson 1: Create a Document

In a Word document, you can…

Key and edit text.

Delete text.

Correct spelling errors.

Undo or redo actions.

Print and close a document.

1Lesson 1: Create a Document

To key, or insert, text into a document, click in the document where you want the new text to begin.

Then key the text into the document pane.

1Lesson 1: Create a Document

The insertion point is also known as the cursor.

The insertion point is the blinking vertical bar that showswhere the text you key will appear on the screen.

Insertion point

1Lesson 1: Create a Document

Word helps you find and correct spelling errors as you work on a document.

The use of proper spelling in a document is important to clear communication.

1Lesson 1: Create a Document

A wavy red line under a word indicates that the word may be misspelled.

Do not forget to proofread. A document with errors will not be well received by readers.

1Lesson 1: Create a Document

Printing a copy.

In addition to using Spell Check, you should edit a document by:

Reading it aloud.

Choosing a proofreading

partner to read the

document.

1Lesson 1: Create a Document

Sometimes you need to edit, or change, your documents by deleting text.

1Lesson 1: Create a Document

To restore a change, click Redo.

To erase a change you have just made to a document, click the Undo button.

1Lesson 1: Create a Document

To print a document, first choose Print Preview.

Print Preview allows you to see the page as it will appear when printed.

1Lesson 1: Create a Document

Once you are satisfied with the document, click Print to open the Print dialog box.

Use the Print dialog box to make choices such as the number of copies, or which printer you will use.

1Lesson 1: Create a Document

After you have finished and saved your work in a document, you can close it.

To close a document, use the Close command in the Office menu.

You can also close a document by clicking the Close button.

Close

1What are some ways to make changes in a Word document?

Tech CheckTech Check

Answers include:• Key text• Edit text• Delete text• Undo or Redo actions

Lesson 1: Create a Document

1In addition to using the Spelling and Grammar tool, what else should you do to proofread a document?

Tech CheckTech Check

Answers include:• Print a copy.• Read the copy aloud.• Choose a proofreading partner to read your document.

Lesson 1: Create a Document

1How do you erase a change you have just made in a Word document?

Tech CheckTech Check

Answer:To erase a change you have just made to a Word document, click the Undo button.

Lesson 1: Create a Document

1Why is it important to use proper spelling in a document?

Academic Skills CheckAcademic Skills Check

Answer:It is important to use proper spelling because a document with errors will not be received well by readers.

Lesson 1: Create a Document

1button

A small icon that can be clicked to perform a specific task.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1title bar

The bar at the top of the screen that displays the name of the current window.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1status bar

The bar at the bottom of the screen that displays information such as the current page or slide number and the total number of pages or slides in the document.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1scroll bar

A bar at the right side or bottom of the screen that allows you to move up and down or left and right in a document or a worksheet.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1Ribbon

A panel in Microsoft Office 2007 that organizes commands into tabs. The Ribbon changes depending on which applications and tools are activated.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1insertion point

A blinking vertical bar that indicateswhere the text you key will appear on the screen. Also known as a cursor.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review

1folder

An item that helps you organize files.

Lesson 1: Create a Document

Vocabulary ReviewVocabulary Review