Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEMSegment 1

(revised July 1, 2006)

Presentation Segments

• Segment 1– WSLS – ISES and Public Reporting– Preparing for the ISES Collection – ISES Data Elements

• Segment 2– ISES Data Entry– ISES Data Validation

• Segment 3– WSAS Roster – ISES Review and Revision– ISES Final Submission– ISES Support

WSLS – ISES and

Public Reporting

3rd Fri Sept Enrollment

(Eliminated PI-1290)

WI School Performance Report(Eliminated WI SPR collection of dropouts,

graduates, attendance, retention)

NCLB Requirements

(full d

isaggregatio

n, ESEA Report C

ard,

AYP, acquisit

ion of ELP,

grad rate fo

rmula)

WSAS Roster

(Eliminated WSAS roster file)

Coming Soon. . .

(IDEA Exit Report, Preliminary

Membership, transfer data . .)

Wisconsin Student Number Locator System (WSLS)

Individual Student

Enrollment System

(ISES)

Protecting Student Privacy

Consolidating Collections

Accounting for All Students

Valid, Comparable, Useful Data

Minimizing Burden

WSLS Common Functions

ISES Common Functions

WSLS and ISES Calendar(exact dates vary each year)

• Early September – WSLS should be up-to-date with current

student enrollment. ISES Initial Submission Period Opens.

• Early October -- WSAS Roster File #1 is sent to CTB and Districts use ISES data for Access for ELLs purposes.

• Mid-October – ISES Initial Submission Period Closes for the State-wide Validation.

• Late October - WSAS Roster File #2 is sent to CTB.

• Early November – ISES Review and Revision Period Opens

• Mid-November – ISES Closes – ALL STUDENT DATA IS FINAL

• Early December – WSAS Roster File #3 is sent to CTB

Preparing for the ISES Collection

Accessing the WSLS and ISES

– Authorization to access the WSLS and ISES is managed by each individual district.

– An individual must first request a WAMS ID (Wisconsin Web Access Management System) .

– The Local WSLS/ISES Administrator must separately grant access to the WSLS and ISES to each local staff member.

– The role selected by the Local WSLS/ISES Administrator will determine the functions which are available to each local staff member.

WAMS Profile Management

– Obtain a Wisconsin User ID, if new to the WSLS/ISES

– Verify profile includes current email address

Delegated Authority– Verify District Superintendent has access to the

Delegated Authority application; access transfers to new Superintendents when they submit their WAMS IDs to DPI

– Verify Local WSLS/ISES Administrator has been appointed and appoint an Assistant Administrator, if appropriate

– Delegate authorization to access local student data in WSLS/ISES for new staff

– Rescind authorization from staff that have left or no longer work in the WSLS/ISES

EXIT in the WSLS:

– High School Completers

– Students moving between Schools within your District

– Students transferring out of your District or WSLS and other withdrawals

ENROLL & UPDATE in the WSLS:

ENROLL in the WSLS:– Students moving between Schools

within your District – Students transferring to your

District– Students new to the WSLS

UPDATE in the WSLS:– Existing students, as needed

REVIEW in the WSLS:

– Use File Download Request to review the WSLS enrollment for the previous school term

– Use File Download Request to review the WSLS enrollment for Third Friday of September, the Count Date, of the current school term

ISES User Agreement

ISES Preferences

ISES Data Elements

Required Elements:All Records

• Grade • Primary Disability • Economic Disadvantaged

Status• English Proficiency Code• District of Residence • Third Party Provider

Required Elements:Count Date only

• Count Date Status• Migrant Status• Payer

Required Elements:Year End only

• Attendance Days (Possible & Actual)

• Completed School Term

• Grade – Program Schedule – Test Status – Section 504 Status– Long Term US Student

• Primary Disability – Educational Environment

Classification– Return to Regular Education

Conditional Elements

• English Proficiency Code– Native Language Code – Long Term US Student

• District of Residence– Reason Out of District– School in District of Residence

Conditional Elements

• Completed School Term– Promotion Higher Grade

• Exit Date– Exit Type

• Exit Type– High School Credential – Expected Transfer District &

School

Conditional Elements

Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEM

End Segment 1(revised July 1, 2006)

Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEMSegment 2

(revised July 1, 2006)

Presentation Segments

• Segment 1– WSLS – ISES and Public Reporting– Preparing for the ISES Collection – ISES Data Elements

• Segment 2– ISES Data Entry– ISES Data Validation

• Segment 3– WSAS Roster– ISES Review and Revision– ISES Final Submission– ISES Support

ISES Data Entry

Create Student Record List

ISES Record Types

Year End

Count Date

File Upload

ISES Data Validation

Reports

Individual Student Record

Individual Student Record

• Most elements are required when displayed; a few are displayed but are conditionally required based on the responses for related elements:– Native Language – Educational Environment Classification– Program Schedule– Exit Type– School in District of Residence

• Composite English Language Proficiency Level displays the result from the most recent Access for ELLs exam.

ISES Full Validation Request

Avoiding Common Errors• WSN is not valid for the submitted collection, district, school,

record type and enroll date.

• Invalid Exit Type

• Expected Inter-district Transfer

• WSLS or ISES Records do not exist

• Student Record List Error, Info or Warning Count does not match the total of counts for the individual students

• Count Date records are required for students not enrolled during 2005-06

• Year End records are required for students not enrolled during 2004-05

• Dropout Counts are lower/higher than expected

• Enrollment is lower/higher than expected

Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEM

End Segment 2(revised July 1, 2006)

Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEMSegment 3

(revised July 1, 2006)

Presentation Segments

• Segment 1– WSLS – ISES and Public Reporting– Preparing for the ISES Collection – ISES Data Elements

• Segment 2– ISES Data Entry– ISES Data Validation

• Segment 3– WSAS Roster– ISES Review and Revision– ISES Final Submission– ISES Support

Wisconsin Student Assessment

System(WSAS)Roster

ISES Review and Revision

Locking Student Data for submission to the DPI

Resolve All Errors Acknowledge or Resolve All Warnings Review Progress and Summary Reports Lock Individual Schools (Optional) Request a District Lock

Common ISES Reports•Third Friday of September Enrollment (formerly PI-1290)

•Graduation Rate (formerly in SPR)

•Dropout Summary (formerly in SPR)

•Attendance Rate (formerly in SPR)

•Retention Rate (formerly in SPR)

Third Friday of September Enrollment

Graduation Rate

Dropout Summary

Attendance Rate by Grade

Attendance Rate by Race/Gender

Retention Rate by Grade

Retention Rate by Race/Gender

File Download Request

ISES Final Submission

ISES Support

Help Desk Tool

ISES Web Tutorials

ISES User Manual

Wisconsin Department of Public Instruction

Getting Startedwith the

INDIVIDUAL STUDENT

ENROLLMENT SYSTEM

End Segment 3(revised July 1, 2006)