Windows Rights ManagementSecurity for Microsoft Documents and Emails

Presented ByStephanie L. Moore, Ph.D.Patricia CantrellCenter for the Enhancement of Teaching & Learning

• Protect Individual Files– Tool: Windows Rights

Management

• Encrypt data (like locking an entire section of your hard drive)– Tools: PGP or TrueCrypt

Two ways to protect your data

Windows Rights Management

Encryption

The Difference

Windows Rights

ManagementEncryption

Can only use for Excel, PowerPoint, Word and Outlook emails

More like setting “permissions” on who can view, and what they can do

Intended to limit who can access

Can encrypt ANY file

More like locking a file – only a person with a key can open the file

Intended to keep everyone out but you

Why/When WRM?

• Sending sensitive information/data– Examples:

• Sending information, data or ideas that should have a limited audience– Examples:

• Sending content that should expire after a certain date– Examples:

Step 1: (UNC/enterprise solution)

Turn on Windows Rights Management

Already on your work machine as part of Windows

Place call to Help Desk

IT staff member will “turn it on”

Little time, No cost

Easy to use

WRM - How

WRM - How

Document Permissions Icon

Grayed out when not active

Red circle with “dash” or “minus sign”

WRM - How

staff.member@unco.edu

staff.member2@unco.edu

WRM - How

WRM - How

WRM – How - Email

WRM – How - Email

WRM – How - Email

Permissions either all on or all off

Overrides permissions set to attached documents

SO … let’s look at handling attachments

WRM – How – Email w/ Attachments

•Do you want to protect what’s in the attachment, or what’s being communicated in the email?– Sensitive information in the

email itself? – set permissions on the email

– Sensitive information only in the attachment? – set permissions in Word, Excel or PowerPoint, attach to email, but do NOT secure email

WRM – Let’s Practice!

•Word, Excel or PowerPoint

•Email – will have to practice on your machine