Windows 7 Unit B PPT
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Transcript of Windows 7 Unit B PPT
Microsoft Windows 7 - Illustrated
Understanding File Management
2 Microsoft Windows 7 - Illustrated
Objectives
• Understand folders and files
• Create and save a file
• Explore the files and folders on
your computer
• Change file and folder views
• Open, edit, and save files
3 Microsoft Windows 7 - Illustrated
Objectives
• Copy files
• Move and rename files
• Search for files, folders, and
programs
• Delete and restore files
4 Microsoft Windows 7 - Illustrated
Understanding Folders and Files
• File management refers to the strategy
and tasks that you use to organize and
maintain the folders and files on a disk
• You need to develop a strategy that
enables you to quickly find the files
you need
• Windows provides a variety of file
management tools to assist you
in these tasks
5 Microsoft Windows 7 - Illustrated
Understanding Folders and Files
• You can use Windows 7 to create folders
for storing and organizing files
• Folders provide a location
for storing your important files
• Folders organize files into
smaller groups of related files
for ease of access and use
• When you create a folder, you give each
folder a unique folder name that identifies
the types of files you store in the folder
and the purpose of the folder
6 Microsoft Windows 7 - Illustrated
Understanding Folders and Files
• You can use Windows 7 to create folders
for storing and organizing files
• A folder can contain other
folders, called subfolders,
to further organize files into
smaller groups
• The term file hierarchy describes the logic
and layout of the folder structure on a disk
• Windows 7 provides a Documents folder on
the hard disk drive where you create folders
and subfolders for your files
7 Microsoft Windows 7 - Illustrated
Understanding Folders and Files
• You can use Windows 7 to create folders
for storing and organizing files
• Most programs automatically assume
you want to save and open files in the
Documents folder
• Windows 7 provides other folders
for other types of files, such as:
• Music
• Pictures
• Videos
8 Microsoft Windows 7 - Illustrated
Folder
Subfolders
File
File
Subfolders
Files
Example of a File Hierarchy
9 Microsoft Windows 7 - Illustrated
Creating and Saving a File
• Any document you create with a program
is temporarily stored in RAM
• If the power fails, then everything in RAM
is lost
• You must save your document to a disk,
either before you exit the program or
periodically while you use the program
• When you save a document,
it is recorded in a file on a disk
10 Microsoft Windows 7 - Illustrated
Creating and Saving a File
• The program you are using
will add a file extension at
the end of the filename you
provide
• The file extension identifies
the type of file, for example,
a document file, a video file,
or a music file
• The file extension is a three- or four-letter
sequence, preceded by a period
11 Microsoft Windows 7 - Illustrated
Saving a Document
You can use the following options to save a document:
File, Save
or
Save Button
• The first time you save a document, this
menu option or button displays a Save As
dialog box so that you can select the drive
and folder where you want to save the file
and so that you can enter a filename
• If you open a previously-saved document,
make changes to the document, and then
save it again, these options replace the
previous version of the document and save
the document in the same folder under the
same filename
12 Microsoft Windows 7 - Illustrated
Saving a Document
You can use the following option to save a document:
File, Save As • This menu option always displays a Save
As dialog box so that you can select the
drive and folder where you want to save
the file and so that you can enter a filename
• You can use this menu option to save a
previously-saved file:
• On a different disk
• In a different folder
• Under a different filename
• Some combination of these
three options
13 Microsoft Windows 7 - Illustrated
Save As Dialog Box
14 Microsoft Windows 7 - Illustrated
Using Windows 7 Libraries
• A library gathers files and folders from
different locations on your computer
and displays them in one location
• A library is not a folder that
stores files, but rather a way
of viewing similar types of
documents that you have
stored in multiple locations
on your computer
15 Microsoft Windows 7 - Illustrated
Exploring the Files and
Folders on Your Computer
• In a Windows Explorer window, you can
navigate through your computer
contents using the File list, the Address
bar, and the Navigation pane
16 Microsoft Windows 7 - Illustrated
Drive
Type
Drive
Icon
Friendly Name
Drive Name
Called
Hard
Disk
Drive
Local Disk C: Drive C
CD Drive CD-RW Drive,
CD-R Drive, or
CD-ROM Drive
Next available
drive letter,
for example, D:
Drive D
DVD
Drive
DVD-RW Drive,
DVD-R Drive, or
DVD-ROM Drive
Next available
drive letter,
for example, E:
Drive E
USB
Flash
Drive
[varies] Next available
drive letter,
for example, F:
Drive F
Drive Names and Drive Icons
17 Microsoft Windows 7 - Illustrated
Exploring the Files and
Folders on Your Computer
• Windows 7 lets you create a
homegroup, a named set of computers
that can share information
• If your computer is in a homegroup
with other Windows 7 computers, you
can share libraries and printers with
those computers
Sharing a
library
18 Microsoft Windows 7 - Illustrated
Opening, Editing, and Saving
Files
• Once you have created a file and saved
it with a name in a folder on a storage
device, you can easily open it and edit
it
Navigating in the
Open dialog box
19 Microsoft Windows 7 - Illustrated
Copying Files
• The ability to copy folders and files allows
you to create backups of important folders
and files in case you lose the original
folders and files
• If you lose your original folder or file,
you can copy it from your backup
20 Microsoft Windows 7 - Illustrated
Copying Files • When you use the Copy command, Windows 7
places a duplicate copy of the file on the
clipboard
• When you copy a file, the original file stays in
its current location and you have a duplicate
copy of the same file in another location
Hard Disk Drive USB Flash Drive
Copy
21 Microsoft Windows 7 - Illustrated
Copying Files
22 Microsoft Windows 7 - Illustrated
Copying Files
• You can use the Send To command to
quickly copy a file, a group of files, a
folder, or a group of files from one disk
drive to another
23 Microsoft Windows 7 - Illustrated
Moving and Renaming Files
• You can move one of more files or
folders
• When you move a file, the file is
transferred to the new location and no
longer exists in its original location
• You can move a file using the Cut and
Paste commands
• You can rename files to make the names
more descriptive or accurate
24 Microsoft Windows 7 - Illustrated
Moving and Renaming Files
• Drag and drop is a technique in which
you use your pointing device to drag a
file or folder into a different folder and
then drop it, or let go of the mouse
button, to place it in that folder
25 Microsoft Windows 7 - Illustrated
Searching for Files, Folders,
and Programs
• Windows Search helps you quickly find any file, folder, or program
• The search text you type is called the search criteria
• Search criteria can be a filename, part of a filename, or any other characters you choose
26 Microsoft Windows 7 - Illustrated
Searching for Files, Folders,
and Programs
• To search your entire computer, including its attached drives, you can use the Search box on the Start menu
• To search within a particular folder, you can use the Search box in a Windows Explorer window
27 Microsoft Windows 7 - Illustrated
Searching for Files, Folders,
and Programs
Searching on criterion “me”
28 Microsoft Windows 7 - Illustrated
Searching for Files, Folders,
and Programs
• You can perform advanced searches by using different search criteria such as:
• File extension
• First, last, or first and last name of the file creator
• Date of file creation
• Document title
• Person’s name to find his or her e-mail address
29 Microsoft Windows 7 - Illustrated
Deleting and Restoring Files
• If you no longer need a folder or file, you can delete it from the storage device
• By regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computer
• Windows 7 places files and folders you delete in the Recycle Bin
• If you delete a folder, Windows 7 removes the folder as well as all files and subfolders stored in it
30 Microsoft Windows 7 - Illustrated
Deleting and Restoring Files
Delete File dialog box
31 Microsoft Windows 7 - Illustrated
Deleting and Restoring Files
• If you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle Bin
• Emptying the Recycle Bin permanently removes the deleted folders and files from your computer
• Files and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restored
32 Microsoft Windows 7 - Illustrated
Deleting and Restoring Files
Restoring a file from the Recycle Bin