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Windmill Harbour Association 2nd Quarter 2016 Newsletter Page 1 of 6

President’s Report May 2, 2016

The first quarter of 2016 has been extremely

active in our community! In my new role as

President of your Property Owners Association, I

am excited about the opportunities for our

community and seeing some of the ongoing

issues being actively addressed: the

Maintenance Facility remediation and Route 278

Jenkins Island traffic to mention two.

First, I want to thank all the enthusiastic volunteers

that stepped up for the Boat Show and Spring

Fling/Blessing of the Fleet. These were very

successful events that included the Marina

Owners Association, Windmill Harbour Property

Owners Association and the South Carolina

Yacht Club. Volunteers from each of these

organizations all came together to make these

events so successful… THANK YOU! There will be

more community-wide events throughout the

year, and these can only be successful with your

help!

Our community has a wonderful and talented

Board. Each and every Board member brings

their own unique view and talent to take on the

stewardship of your community. I thank each

and every member of your Board and their

dedicated service.

We still have a need for volunteers on your

board’s committees. We have a lot going on in

our community and not enough people to

actively support these activities. Some of the

committees in need of more volunteers:

Traffic

Infrastructure and Long Range Planning

Security, Safety and Emergency Preparations

Nominating

Governing Documents (Convents, Rules &

Regulations and Bylaws)

We are being challenged with more projects

than we can handle with the volunteers who

have already stepped up and are actively

participating on our Association’s committees. If

we do not get the help we need, we may have

to set aside some of the projects or consider

hiring help to accomplish the projects on hand.

We have tremendous talent and experience in

our community and we hope you will consider

participating.

Your Board meets the fourth Tuesday each

month, except this July, November and

December. All POA members are welcome to

our meetings to observe the proceedings. After

each meeting, we have an open forum so our

guests can share what is on their mind regarding

our community. We may have openings for POA

board members this Fall.

If you are or know someone who may be

interested in volunteering on a committee or the

Board of Directors, please contact Jaime

([email protected]) or myself

([email protected]).

On another note, it has come to our attention

that nearly 160 property owners have not

provided email addresses. In an effort to have

email addresses for all of our property owners,

you will be contacted to provide/update your

email address in the near future. These email

addresses are critical for two reasons: (1) to be

able to notify you quickly and efficiently should

an emergency occur; and (2) it is currently

costing the community $2000 a year to mail out

newsletters and other information. These funds

could be better utilized for other purposes.

We live in a wonderful community that has a lot

to offer our members. I look forward to working

with everyone to keep our community a

wonderful place to live.

Don Baldwin

Windmill Harbour Association

2016 2nd Quarter Newsletter

mailto:[email protected]:[email protected]

of 6 Windmill Harbour Association 2nd Quarter 2016 Newsletter

Traffic Bulletin

On March 15, the Windmill Harbour POA Board of Directors and Traffic Committee met with Gary Kubic,

Beaufort County Administrator, Rick Caporale, Beaufort County District 8 Councilman and Colin Kinton,

Beaufort County Traffic Engineer to discuss the status of current planning efforts by Beaufort County

officials to improve the safe egress and ingress to and from US278 by residents and visitors of the four

communities on Jenkins Island. The meeting also included representatives of Blue Heron Point, Mariners

Cove and Hilton Head RV Park. Mr. Kubic reported that the alternative 2A: Modified Super Street solution with two traffic signals, has been

endorsed by Beaufort County Council and is currently in the hands of the Beaufort County Capital Project

Sales Tax Commission for inclusion in the sales tax referendum to be voted on by Beaufort County Council.

And, if approved, by the voters of Beaufort County in November of this year, construction funding would

be available for alternative 2A. Concurrent with this process, Beaufort County Administration is finalizing

efforts to select a qualified engineering firm in the very near future to complete all requisite design and

engineering documents in order to have the improvements ready for bidding by the end of this

year. Further, we have been assured by Mr. Kubic that if the referendum is unsuccessful, Beaufort County

Administration will pursue alternative financing to ensure that this high priority project continues to move

forward with completion projected by late 2017.

Also, with the projected opening of the Bluffton Parkway flyover in the summer of this year, the County

indicated that they will monitor the situation and determine what can be done to avoid further

deterioration of the level of service of the intersections on Jenkins Island

On March 25th, Gary Kubic, Beaufort County Administrator, assigned priorities to the project list submitted

to the Capital Sales Tax Commission for their consideration. The recommended Alternative 2A traffic

solution was prioritized as “immediate priority” which is the highest priority category. The Tax Commission

will submit their recommendation to the Beaufort County Council in May or early June for approval. If

approved, the Capital Request will be voted on in the November, 2016 election.

By: Mike Garrigan, Chairperson

Landscape News

Last June ValleyCrest merged with another

national landscape company, Brickman. Along

with the merger came rebranding and a new

name, BrightView. You will see the new name

and logo on maintenance vehicles and staff

uniforms. Account manager, Jonathan Sutton

has assured us that personnel will remain the

same and that Brightview is committed to

providing us with continued quality service.

Kudos to our color specialist Catrina Dickinson

and her crew for working so hard to make sure

that Windmill Harbour was bursting with spring

flowers in time for the boat show! Visitors and

residents alike are always impressed with

Catrina’s unique color and flower combination

designs … and Catrina enjoys the choices she

has due to our deer free environment. Now, if

only we could do something about those blasted

squirrels gone wild!

The Landscape Committee is working on plans

for a garden related community program which

will most likely be held in early June and we

would like your input. Those of you who are new

to the Lowcountry may have discovered that

gardening in our environment is just a “tad”

different, and probably more challenging than

you thought. We are here to help and welcome

your ideas for programs and field trips. Please

contact Nancy Bachelder at

[email protected].

By: Nancy Bachelder, Chairperson

During periods of heavy leaf fall from about February through April our maintenance crew uses a vacuum truck

which is designed to be driven on the opposite side of the street to work properly. The blower part of the truck is

on the driver’s side which blows the leaves off the curbs and under the truck into the path of the vacuum.

Vacuuming helps minimize the amount of leaf debris blown into common space, is less dusty and not as loud as

blowers. Please be extra cautious on our roads when the vacuum truck is in use.

mailto:[email protected]


Treasurer’s Report April 2016

Hello to all and here is hoping you are enjoying the beautiful spring weather on Hilton Head Island.

Starting in January, 2016 we had two new Board members elected to serve along with 3 previous

members re-elected. This started out the New Year with much less orientation required and allowed our

Board to start off very quickly with the tasks at hand. In regards to the financial position of our Association

as of March 31, 2016 here are some of the financial highlights:

Operating cash stood at $353,000 providing a solid position to handle current operating expenses.

The capital reserve fund balance, restricted for use on capital renovations and replacements, was at

$467,000. By December 31, 2016 we will have contributed an additional $180,000 to the fund and

project to spend approximately $330,000 for the year. This should give us a comfortable capital

reserve balance of approximately $446,000 at year end.

Accounts Receivable remains in good condition with a $56,000 balance and a $29,000 bad debt

reserve. So far this year there were several accounts that have been forced in to collection but we

anticipate appropriate recoveries with liens being filed.

From an income statement prospective we are positively ahead of budget in gate receipts by the

amount of $34,000. This is the results of commercial traffic for construction and remodeling projects by

owners. We are below budget in maintenance expense by $22,000 but expect that to reverse in the

2nd quarter. From an operating income stand point we are $95,000 favorable to budget as of March

31, 2016. All good things to report!

Our outside auditors, WebsterRogers LLP, completed their annual audit of the Association’s financial

records on April 28, 2016. There was a minor adjustment to depreciation expense for the year. There were

no noted deficiencies or material weaknesses in the internal control identified during the audit and an

unmodified opinion was expressed by the auditors. Another good thing!

Lastly, we have begun the process of updating our Capital Replacement Reserve Study with the outside

firm of Miller Dodson. This process is performed every 3 years to determine that our capital reserve funding

requirements is adequate to cover the repair, replacement or enhancements to the Association’s

common community facilities and infrastructure. The Finance Committee, along with assistance of IMC,

should have the results of the update by the end of the 2nd quarter so we will keep you posted on this

project. Dennis Miller

Project Posts INFRASTRUCTURE – Much of the construction work

for 2016 is completed, which largely included

drainage and curb work along Crosstree Drive &

surrounding areas. Road repairs at Indian Hill are

scheduled to begin week of May 16th.

Engineering of the remaining road surface repairs

has begun and implementation of those repairs

will be completed in 2017.

POOL – The swimming pool at Indian

Hill Ln. was resurfaced and retiled.

The bathrooms were renovated and

the bathhouse and trellises were

painted. The deck will be repainted

before Memorial Day weekend.

Thank you to Mike Thomas, Kitty

Sperry, and Dick & Lynn Schreiber

for your help with this project!

MAINTENANCE FACILITY – A landscape plan to

better screen the building was developed by

Wood + Partners Land Planners. The plan was

put out for bid to four contractors and The

Greenery was selected. Planting is anticipated

to start the first

week of June 2016.


Security Report

Owner decals expired December 31, 2015. If you have not already done so, please renew your decal at

the gatehouse. Vehicles with expired decals will be stopped at the gate and the officer will remove the

decal. Owners without valid decals will be required to get a guest pass using their PIN# until a new owner

decal is acquired.

To help reduce traffic congestion in the left entry lane, please get a transponder for your vehicle(s) to

allow you entry through the automatic gate lane. Transponders are available to property owners,

including boat slips, through security. The first transponder is free and additional transponders can be

purchased for $25 each.

After you sell your property and are no longer a member of Windmill Harbour, please remember to

remove the owner decal and transponder from your vehicles.

In follow up to the 1st quarter newsletter article, the Board and Security Committee reviewed the pros and

cons of the 20 hr. workforce reduction, the Board approved adding back the 20 hours, effective 3/1/16.

CONSERVE WATER: Too often the Association receives concerns

regarding irrigation run off into the streets and

walkways. Much of this water runoff is due to

overwatering or misdirected irrigation heads. Here

are some tips to conserve water:

Get a rain sensor for your irrigation system. The

irrigation doesn’t need to run when rainfall is

adequate,

Use mulch or pine straw around plantings. Mulch

helps eliminate weeds and holds moisture in the

soil.

Select native plants that are well adapted to our

climate and soils and will survive well without

supplemental watering.

Water during the cool part of the day to avoid

rapid evaporation.

Raise the mowing heights on your lawn mower.

This promotes healthier grass that can better

survive dry periods.

When watering is necessary, water slowly. If you

notice puddles or runoff, turn water off and wait

for water to soak in.

Inspect your irrigation periodically to be sure

there are no breaks and the sprinkler is putting

water where you need it---not on driveway,

sidewalks and roadways.

Governing Docs Updates

The Board amended section 1.H. of the Rules & Regulation. This “Entry of Process Servers” rule has been

amended to state:

“Federal, state and local law enforcement performing service of process to include without limitation

serving or executing any warrant, process, summons, complaint, rule, order, or notice will be allowed entry

into the Plantation.

Civilian process servers performing service of process will be allowed entry, only when in possession of a

summons, complaint, rule, order, notice or other document issued by or on behalf of a South Carolina Court

or Federal Court, or in connection with a case pending therein, containing a “clocked-in stamp” indicating

that the document has been registered with the appropriate clerk of court. Attempts will be made to

contact the resident prior to the process server’s leaving the gate. Civilian process servers not in possession

of an instrument described above may be allowed entry only after Security has contacted the resident and

authorization has been given.”

The revised rules and regulations can be found at www.windmillharbour.org

http://www.windmillharbour.org/


Harbour Happenings

The SPRING FLING AND BLESSING OF THE FLEET on April 3rd was a very successful gathering. Over 150

attended bringing their favorite foods and libations.

Reverend David Thurlow blessed the 11 boats

participating in the Blessing of the Fleet. The weather

was outstanding and the music added to the festive

event. There were 11 boats that participated in the

blessing of the fleet. The Windmill Harbour Property

Owners Association, Marina Owners Association and the

South Carolina Yacht Club worked closely together with

volunteers to host this wonderful event. Plans for future

community events may include Halloween and New

Year’s Day in addition to the annual 4th of July

celebration.

Thank you to the volunteers, participants and

attendees who made this event a success!

By: Nancy Baldwin

HERO DOGS - Golden Retrievers Luke and Ashley, owned by Mark and Georgia Cohen, are real hero dogs.

Luke rescued Georgia from drowning when she slipped into the lagoon behind their home on Sparwheel

Lane. Luke did this by pulling on the leash while Georgia held onto the other end. Luke held this position

for at least 5 minutes until Don and Lois Schuhrke arrived to assist Mark in pulling her out of the lagoon

since Georgia doesn’t swim.

Ashley ran a large deer from Sparwheel lane as soon as it appeared. Lois Schuhrke said Ashley was a real

hero dog as she thought the deer might attack her puppy. Not only do deer destroy gardens, but they

bring ticks. Apparently the deer feels unwelcome since there have been no further sightings of him.

Kudos to Luke and Ashley!

By: Mark Cohen

www.windmillharbour.org Please visit the community website. Log in and join the online member directory. Your neighbor may want to contact you to invite you over for cocktails! You can also

view approved minutes, financials and newsletters. Forgot your password?...contact [email protected]

http://www.windmillharbour.org/


ARB Blueprints The ARB meets on the 2nd Thursday of every

month. Applications are due by the 1st Thursday

of the month to be reviewed at that month’s

meeting.

Exterior alterations, including landscaping,

require ARB approval. Please direct questions

to [email protected].

Manny Peralta resigned from the Board of Directors due to health reasons. Per the by-laws, the successor

shall be the Board candidate who received the most number of votes at the most recent election without

being elected so long as such candidate received more than 10% of the votes cast. Jan Stasiek received

13% of the votes in the 2015 election and agreed to fill the vacant seat. Thank you Manuel Peralta for

your service on the Board.

Don Baldwin, President 843-422-2329

[email protected] Seat Expires: 12/31/17

Bill Peacher, VP 843-342-9902

[email protected] Expires: 12/31/18

Jose Llorens, Secretary 843-715-2170


Dennis Miller, Treasurer 843-682-3914

[email protected]

Seat Expires: 12/31/18

Al Graham, Director 843-342-5755


John Case, Director 843-422-7524


Jim O'Sullivan, Director 843-671-2079


Tom Crews 843-842-3736

[email protected] Expires: 12/31/18

Jan Stasiek, Director 843-422-1093

[email protected]

Seat Expires: 12/31/16

Next Meeting: May 24

July meeting was cancelled.

2016 Owners Mtg: Nov. 12

The Board meets on the 4th Tuesday of every month except for July or August, and November and December. The meetings start at

2:30p.m. at the SC Yacht Club and all members of the Association are welcome to attend and observe.

IMC RESORT SERVICES 2 Corpus Christi, Ste. 302

Hilton Head Island, SC 29928 www.IMCResortServices.com

Fax: 843-785-3901

Jaime Fenstermaker [email protected]

843-785-4775 ext. 110 Jaime is our community manager.

Please contact her with your questions and concerns.

Sean Cassone

[email protected] 843-785-4775 ext. 103

Sean assists with governing document compliance issues. Sean has site hours at the SCYC every Wednesday 8:30a.m. –

9:30a.m.

Melissa Fenstermaker [email protected]

Please contact Melissa to update your contact information or if you have

questions on logging into the website.

SECURITY 843-681-6405 Harbourmaster 843-681-9235 SCYC 843-681-4844 Sports Center 843-681-3100

Welcome to Windmill Harbour Sales: January 1 – March 31, 2016 59 Harbour Psg. Richard & Deane Henderson

99 Harbour Psg. John & Janet Pattillo

28 Millwright Dr. Lisabeth Cherrington

24 Spindle Ln. Marva Cummings

26 Spindle Ln. David & Jane Anderson

F-8 Boat Slip Gratitude LLC

J-164 Boat Slip Ketchel Family, LLC

K-171 Boat Slip Patricia Holma
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.imcresortservices.com/mailto:[email protected]:[email protected]:[email protected]

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