What's next for SAP payroll?

NGA Human Resources - Confidential.

HR SummitSafeguarding your SAP Payroll in the future

Ivan Mostien – Pre-Sales Director Europe & Latam

23 October 2017

1


SAP Payroll – Overview

2

“People are very

afraid to move

away from what

seem to be fairly

stable payroll

solutions into a

cloud environment”

• 14000 On Prem SAP HCM customers, of which 9000

on Payroll (September 2017)

• Approx. 80 million employees paid by SAP Payroll


SAP Payroll – Threats & Drivers to change

3

Staff attrition in

Payroll Department

Lower cost

Compliance Guarantee &

GDPR

Consolidated Reporting

and Analytics

Capex vs OpexM&A’s

Carve OutInnovation


.... so what are the options if you have SAP onPrem?

1. Do nothing

• Respect earlier investments, stable

• No access to modern user interface, difficult to embed innovation

• No longer sustainable. Cost, compliance, skills, maintenance

2. Move to new platform (e.g. to EC Payroll)

• Modern user interface by moving HCM to SuccessFactors, e.g. PCC

• Compliance covered by Payroll provider when outsourced, predictable

costs

• New payroll implementation = risk

3. Outsource using existing platform (e.g. Lift &Shift )

• Modern user interface by moving HCM to SuccessFactors, e.g. PCC

• Compliance covered by Payroll provider, predictable costs

• No payroll disruption, maintain what works4


Offerings available today to safeguard your SAP Payroll

• SAP HR (or SFSF) Application Maintenance Outsourcing (AMO or AMS)

• Service Wrapper

• ‘Lift & Shift’,or rather ‘Transition & Transform’

• Cloudify Payroll

• SAP SFSF Managed Payroll

• EC Cloud Payroll

• SCPO, RCPO, MCPO, Global Payroll

• cleaHRsky

5




• Service Wrapper






• cleaHRsky

6


SAP Payroll and Cloud Application Maintenance Services

7

NGA Human Resources - Confidential. 8

SAP Payroll AMS Catalog




• Service Wrapper






• cleaHRsky

9


Service Wrapper

Client Readiness Assessment

Due Diligence Risk ManagementScope

ApplicationCommercials &

Contract

10

Client review of

current

documentation,

systems,

resources &

knowledge

Clarify

scope and

identify

areas of risk

Mitigation

of Risk

Build scope

based on

outcome

Service Wrapper offerings can carry great risk if the proper readiness review,

fact-finding and risk assessment are not completed. Often details are missed

or assumptions are made that have significant impact to the transition and live

services. Adherence to these five phases during the Sales cycle are crucial to

the success of the Transition process.

Agree

Commercials

& Contract


Client Readiness Assessment:

Service Wrapper

Documented processes in English

Documented work instructions in English

Availability of resource

Knowledge of resource

Reliance on 3rd party resources / knowledge

System automation versus manual

Data accuracy and completeness

Change Management Plan & Communications

Retained Organisation

11

Client review of processes, technology and resources to assess availability

and suitability. Action plan agreed to close gaps during Sales Phase and

early stage of the Implementation Phase


Critical SuccessFactor: Due Diligence

12


PIM: 5x phases




• Service Wrapper

• ‘Lift & Shift’,or rather ‘Service Transition & Transformation’





• cleaHRsky

14


Service Transition and Transformation

This approach is used by the market to manage different situations and

could be split in 2 major phases

• The first phase is related to the transition of legacy solutions & services

from customer to a external provider.

• This could include the transfer to the provider of the system’s hosting

• When the transition is limited to HR and payroll services the concept

of “service wrapper” is commonly used.

• The second phase is related to the transformation of the customer

solutions and processes and could include :

• Replacement of the legacy system by a new solution supported by the

provider and deployment of standard processes (best business

practices)

• Solution improvement by implementation of new configurations and

Tools on the legacy solution and/or enhancement of customer legacy

processes 15


Service Transition and Transformation :NGA Approach

Approach proposed in 5 major steps

1. Due Diligence standard approach => Methods and tools available

1. Due Diligence global approach

2. PIM Workbook DD

3. DD Template questionnaire

2. Definition of Scoping for Transition phase and transformation phase 1

3. Transition phase to allow the transfer of services to NGA including AMS and solution

hosting (if required)

4. Transformation phase 1 : In parallel with transition phase, roll-out of the required NGA

tools and processes (checklist)

5. Transformation phase 2 (optional) : “move to best practice” : To be scoped and

implemented after the service stabilization in order to allow the use of NGA Standard

processes and improve quality of services and productivity

16




• Service Wrapper






• cleaHRsky

17


NGA Cloudify Payroll

Taking advantage of NGA’s IP including standardization and integration capabilities

• NGA offers Cloudify Payroll for SAP HCM onPremise system landscapes.

• NGA’s Cloudify Payroll is a standardized lift & shift approach from a SAP OnPremise payroll solution

to the NGA Cloud, which extends the payroll solution with SAP SuccessFactors Employee Central.


5 Reasons to Cloudify Your SAP Payroll

19




• Service Wrapper






• cleaHRsky

20


SAP SFSF Managed Payroll is ...

21


On-Premise versus Managed Payroll

22


Overview HR & Payroll Services PackagesPayroll Data

Handling, Expert

(SME) Support,

Post payroll and

Processing

All Data Handling,

Service Center &

Expert Support,

Post payroll and

Processing

Corrective Data

Entry, Expert

(SME) Support,

Post payroll

and Processing

Payroll

Calculation,

Application

Maintenance &

Hosting

Comprehensive Payroll & HR Services

Managed Payroll Services

ManagedPayroll and Data Services

Payroll ProcessingServices

SAP SFSF Managed Payroll

Licenses,

Technical

Application

Support, Hosting

Voice support NGA Client Client Client Client Client

HR data entry NGA Client Client Client Client Client

Payroll data

entryNGA NGA Client Client Client Client

Post-payroll NGA NGA NGA Client Client Client

Payroll

processingNGA NGA NGA NGA Client Client

Configuration NGA NGA NGt NGA NGA Client

Infra & AMS SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA)

Hosting SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA) SAP (by NGA)

SAP Licenses SAP SAP SAP SAP SAP SAP

ConfigurationManagement

Ongoing

Functional

Application

Maintenance (new

wage types etc)




• Service Wrapper






• cleaHRsky

24


EC Cloud Payroll


Solution Landscape




• Service Wrapper






• cleaHRsky

27


NGA Global Payroll

Client benefits

• Improved productivity &

employee & NGA SME

collaboration through integrated

case management

• Improved data quality through

a single central repository,

providing in-depth insight in

global payroll and workforce

data

• Clear oversight of people

costs, turnover, regional

differences through analytics

• Certified in-country payroll

experts ensuring legal

compliance at every level

• 100% employee access,

uniform employee experience

Document & Knowledge Management

Organizational and global employee

master dataGlobal pay results & pay slip

Global data localized + time

& country payroll specific data

Payroll Calendar, Results

and Legal Reporting

Certified HRIS connectors & packaged integration

Payroll in 145+ countries

Enterprise & Employee Store

Payroll Exchange

Management and monitoring

of integration, data and

payroll services

NGA Payroll Engines | 3rd party software (operated by NGA) | 3rd party service partners




• Service Wrapper






• cleaHRsky

29


cleaHRsky components

cleaHRsky Hana

Extension Suite

NGA Global Payroll

Payroll Process Manager

HR-as-a-Service

Providing Comprehensive, Managed Data

or Managed Payroll service model options

Clo

ud

AM

S a

nd

In

fra

str

uctu

re S

erv

ice

s

HCP Extensions

Insights

Workforce

Payroll

Service

cleaHRsky Hana

Extension Suite

Dig

ita

l C

ore

Inte

gra

te &

au

tom

ate

Exte

nd

• SAP SuccessFactors : the world leading HR solution as the central experience

• SAP Cloud Platform: enabling a unified and seamless employee experience empowering them with self-service and easy-to-use apps

• myHRW : NGA’s state of the art and proven service center platform

• Payroll Exchange - PEX : advanced payroll integration and management for payroll in 145+ countries

• Payroll Process Manager: end-to-end control of payroll (and HR) processes, integrated with SAP Payroll Control Centre

• Insights: making data really powerful by combining HR, Payroll and employee service capabilities


Thank you

Ivan Mostien

Pre-Sales Director Europe & Latam

[email protected]

31

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What's next for SAP payroll?

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