Whatcom County Invitation to Bid Bid #18-25

Whatcom County Invitation to Bid

Bid #18-25

Invitation – Whatcom Co Bid #18-25

NOTICE IS HEREBY GIVEN that sealed bids will be received by Purchasing at their office in the

Whatcom County Administrative Services Finance Office in Whatcom County Courthouse, 311 Grand

Avenue Suite 503, Bellingham WA 98225 for the following:

RENTAL RATES FOR MAINTENANCE & CONSTRUCTION EQUIPMENT WITHOUT OPERATOR UNTIL: 2:30 PM Tuesday, April 17, 2018

At which time and place they will be publicly opened and the names of the submitters will be

identified. All bidders and any other interested people are invited to be present. Late submittals will

not be considered.

Whatcom County is requesting bids from firms and individuals who are interested in making their

maintenance and construction equipment available to the County at various job locations on an

occasional basis as needed, during the period May 1, 2018 through April 30, 2019.

The County intends to compile a list of available equipment from bids submitted. When equipment is

needed, the County will select it for rental from the list, based on availability and suitability for the

need, with preference to low bidders. All responsive and responsible bids will be accepted. A list of

available equipment will be compiled from bids submitted. This bid is for equipment only.

Electronic copies of the bid documents are available at no charge in PDF format; see “Related

Documents” at the bottom of this Bid Posting page to download. If you are unable to download the

bid documents from this website, contact Purchasing at [email protected]

(preferred), or phone (360) 778-5330.

Whatcom County reserves the right to reject any or all bids, and to waive any irregularities.

Publication Dates: April 4 and 11, 2018.

Whatcom County Bid #18-25

Rental Rates for Maintenance & Construction Equipment Without Operator Bid Response Forms

Page 1 of 22 – Whatcom Co Bid #18-25

Specifications and Instructions to Bidders

Whatcom County is requesting bids from firms and individuals who are interested in making their maintenance and construction equipment available to the County at various job locations on an occasional basis as needed, during the period May 1, 2018 through April 30, 2019.

The County intends to compile a list of available equipment from bids submitted. When equipment is needed, the County will select it for rental from the list, based on equipment availability and suitability for the need, with preference to low bidders.

Whatcom County may need to rent some of this equipment, particularly trucks, excavators, or loaders, during emergency circumstances such as snowstorms or floods. All bidders should be aware that the equipment could be used almost continually under arduous conditions for the duration of a storm or flood.

To be considered, bidders must supply the information requested on the attached bid response form, including:

• Make and Model available • Equipment location • Prices by the hour, day, week, and month.

This bid is for the rental of equipment only.

Provide an hourly or lump sum flat rate for the cost of delivery. This is to include both mobilization and demobilization of the equipment to and from the job location within Whatcom County, unless otherwise authorized in advance.

All other conditions for rental must be written on the form, except for Washington State Sales Tax. The County will pay sales tax on rental of equipment, but do not include sales tax in quoted prices. Prices quoted are to apply under conditions of continuous usage.

All equipment must be in first-class condition. Whatcom County reserves the right to inspect equipment prior to any rental order. The County may credit against rental payments any down time due to equipment malfunction that is not the result of County usage.

All service and maintenance costs (excludes fueling) will be the responsibility of the equipment owner on equipment bid.

The same piece of equipment may be listed in multiple groups if it has attachments that would make its use applicable to other groups.

Bidders may make equipment inventory adjustments during the year. Any changes to the equipment list must be made in writing and such correspondence sent to Purchasing.




Bids are requested for the following types of equipment:

Group Equipment Group Equipment 1 Gravel Dump Truck 22 Layton Box 2 Rock Dump Truck 23 Pavement Pulverizer 3 Side Dump Truck 24 Self-Loading Ditch Cleaner 4 Lowboy and Pup Trailer 25 Hydro-seeder 5 Semi Bottom Dump Truck 26 Backhoes 6 Off-Road Dump Truck 27 Tractor Mounted Mower & Brushcutter 7 Front End Loader 28 Skid Steer Mounted Mower & Brushcutter 8 Road Grader 29 Roadside Mower 9 Dozer 30 Walking Leg Type H D Brushcutter

10 Excavator 31 Sewer Jet 11 Mini Excavator w/Angle Blade 32 Water Truck 12 Mini Excavator w/6-Way Blade 33 Dust Retardant Truck 13 Track-type Ditching Excavator 34 Utility Boring Machine 14 Log Loader 35 Under Bridge Inspection Equipment 15 Scraper 36 Snow Removal Equipment 16 Shoulder Spreader 37 Man Lift 17 Broom 38 Gas Powered Breaker-Rock Drill 18 Roller 39 Forklift 19 Mobile Crane 40 Trailer 20 Pile Driver 41 Miscellaneous 21 Dragline or Clam

Any additional equipment available for use may be offered by listing it on attached sheets of paper. Include prices and any other conditions of rental, and submit attached sheets with the bid.

Prices quoted are to remain firm on any call during the period May 1, 2018 through April 30, 2019, subject to regulatory revision, if applicable.

All bidders must provide proof of current liability insurance in force by submitting a copy of the applicable insurance certificate with their bid. Bids not meeting this requirement will not be considered. Bidders must notify the County if their insurance is cancelled during the period May 1, 2018 through April 30, 2019. Proof of insurance must include the following minimum coverages:

• General liability insurance, naming County as additional insured with contractors insurance being primary and non-contributory with a waiver of subrogation. Minimum limits: Property damage, $500,000 per occurrence; Bodily injury, $1,000,000 per occurrence.

All equipment must be properly licensed in full conformity with state and local laws and regulations. Equipment owners must notify the County if required licenses are suspended or cancelled.

Trucks must be properly inspected in full conformity with state and local laws and regulations. Owners must notify the County if equipment fails to pass inspection. Trucks rented to haul rip-rap rock larger than 2 foot minus must have a rock gate rather than a regular tailgate.




SPECIAL CIRCUMSTANCES

Generally, the County will select the supplier submitting the lowest bid price for the specific material needed. However, under special circumstances, the County may select the supplier or suppliers that best meet the requirements for that particular job based on criteria other than lowest bid price.

Special circumstances which may be considered include: • Differences in ability to deliver • Delivery time • Availability of equipment • Special loading or unloading conditions • Total cost including transport and or labor, if not included with bid item • Performance of the delivered equipment • Location of the source • Coordination with other equipment required from the same owner • Proximity to the delivery point

SUBMITTAL

To be accepted, bids must be signed and filled out clearly and legibly in ink or typed.

Original documents must be submitted.

Submit bid in a sealed package, plainly marked on the outside as follows: • Bidders name and address • Bid #18-25 Equipment Rental Rates

Send or deliver the sealed package to: Attn: Sara Winger, Purchasing Coordinator Whatcom County AS Finance 311 Grand Avenue Suite 503 Bellingham WA 98225

Whatcom County does not consider faxed or emailed bids.

Responses must be received no later than 2:30 PM on Tuesday April 17, 2018.

Bids arriving after that time will not be considered. It is the bidder’s responsibility to deliver the bid to the proper address by the assigned time. Whatcom County accepts no responsibility for misdirected or lost bids.

The Bid Response Forms include a list of the equipment that the County tends to rent most frequently. Please use these forms for specific equipment listed. Bidders are requested to provide a price list of other available rental equipment.

For questions, please contact John De Lappe, email [email protected], or phone (360) 778-6408.




Bidder/Company Name (print or type)

Address Email Address Phone Cell Fax Completed By

Print Name & Title

Signature Occasionally other governmental agencies, including the State and the small towns in Whatcom County need to rent maintenance & construction equipment for local jobs. The County desires to make the rates specified in this bid available (see RCW 39.34, Interlocal Cooperation Act) to other agencies if requested. Please indicate by checking the box to the right, if the rates you bid apply to other agencies as well as to Whatcom County.

☐




Please indicate the groups that you are offering prices for:

Group Type of Equipment Check Here

(if offering prices) 1 Gravel Dump Truck ☐ 2 Rock Dump Truck ☐ 3 Side Dump Truck ☐ 4 Lowboy and Pup Trailer ☐ 5 Semi Bottom Dump Truck ☐ 6 Off-Road Dump Truck ☐ 7 Front End Loader ☐ 8 Road Grader ☐ 9 Dozer ☐

10 Excavator ☐ 11 Mini Excavator w/Angle Blade ☐ 12 Mini Excavator w/6-Way Blade ☐ 13 Track-type Ditching Excavator ☐ 14 Log Loader ☐ 15 Scraper ☐ 16 Shoulder Spreader ☐ 17 Broom ☐ 18 Roller ☐ 19 Mobile Crane ☐ 20 Pile Driver ☐ 21 Dragline or Clam ☐ 22 Layton Box ☐ 23 Pavement Pulverizer ☐ 24 Self-Loading Ditch Cleaner ☐ 25 Hydro-seeder ☐ 26 Backhoes ☐ 27 Tractor Mounted Mower & Brushcutter ☐ 28 Skid Steer Mounted Mower & Brushcutter ☐ 29 Roadside Mower ☐ 30 Walking Leg Type H D Brushcutter ☐ 31 Sewer Jet ☐ 32 Water Truck ☐ 33 Dust Retardant Truck ☐ 34 Utility Boring Machine ☐ 35 Under Bridge Inspection Equipment ☐ 36 Snow Removal Equipment ☐ 37 Man Lift ☐ 38 Gas Powered Breaker-Rock Drill ☐ 39 Forklift ☐ 40 Trailer ☐ 41 Miscellaneous ☐




Rates are for rental of equipment only.

The equipment listed is that which the County has most frequently had a need for. It is acceptable to attach additional sheets with rental prices for equipment other than that listed on these pages. To be considered the following forms must be completed. Providing a separate list for the items listed on these response forms is not acceptable.

Name of Bidder/Company

GROUP 1 GRAVEL DUMP TRUCK

Location of Equipment

Mobilization Cost

DESCRIPTION Legal Yardage Number of Units HOURLY DAILY WEEKLY MONTHLY

10-yard 3-Axle Dump Truck (No Auto-tarp)

(With Auto-tarp)


(With Auto-tarp) 18-yard 5-Axle Dump Truck & Pony Trailer

(No Auto-tarp) (With Auto-tarp)

22-yard 7-Axle Dump Truck & Pony Trailer


End Dump Tubs (greater than 15 yards)


GROUP 2 ROCK DUMP TRUCK


Mobilization Cost

DESCRIPTION Legal Yardage

Number of Units HOURLY DAILY WEEKLY MONTHLY


(With Auto-tarp)


(With Auto-tarp) End Dump Tubs (greater than 15 yards)






GROUP 3 SIDE DUMP TRUCK


Mobilization Cost

DESCRIPTION Legal Yardage Number of Units

HOURLY DAILY WEEKLY MONTHLY


(With Auto-tarp)


(With Auto-tarp) 18-yard 5-Axle Dump Truck & Pony Trailer


22-yard 7-Axle Dump Truck & Pony Trailer


End Dump Tubs (greater than 15 yards)


Group 4 LOWBOY & PUP TRAILER


Mobilization Cost



Lowboy Trailer

2-Axle (No Auto-tarp)

(With Auto-tarp)


(With Auto-tarp)


(With Auto-tarp) Pup Trailer


(With Auto-tarp) Pup Trailer with Truck


(With Auto-tarp)


(With Auto-tarp)


(With Auto-tarp)





GROUP 5 SEMI-BOTTOM DUMP TRUCK


Mobilization Cost



18-yard Belly Dump 2-Axle Trailer


20-yard Belly Dump 3-Axle Trailer


(No Auto-tarp)

(With Auto-tarp)

GROUP 6 OFF-ROAD DUMP TRUCK


Mobilization Cost











GROUP 7 FRONT END LOADER


Mobilization Cost


Mobilization Number

of Units


2-cubic yard

3-cubic yard

4-cubic yard

5-cubic yard

GROUP 8 ROAD GRADER


Mobilization Cost

DESCRIPTION Size by Weight & Make & Model

Size by Weight

Number of

Units HOURLY DAILY WEEKLY MONTHLY





GROUP 9 DOZER


Mobilization Cost

DESCRIPTION Make & Model & Weight

Rippers Yes/No


D-3

D-6

D-7

D-8

GROUP 10 EXCAVATOR


Mobilization Cost

DESCRIPTION Make & Model & Unit

Weight

Bucket Size

Lift Capacity

Thumb Yes/No

Number of






GROUP 11 121 KUBOTA MINI EXCAVATOR with ANGLE BLADE


Mobilization Cost

DESCRIPTION Make & Model

Unit Weight

Lift Capacity


GROUP 12 121 KUBOTA MINI EXCAVATOR with 6-WAY BLADE


Mobilization Cost


Unit Weight

Lift Capacity

Number of


GROUP 13 TRACK-TYPE DITCHING EXCAVATOR


Mobilization Cost


Number of


½ Yard

¾ Yard





GROUP 14 LOG LOADER with HYDRAULIC GRAPPLE


Mobilization Cost


Rippers Yes/No

Number of


GROUP 15 SCRAPER


Mobilization Cost


Unit Weight Yardage

Number of


GROUP 16 SHOULDER SPREADER


Mobilization Cost


Unit Weight Yardage

Number of






GROUP 17-A BROOM, REGENERATIVE AIR SWEEPER, VACUUM TRUCK SWEEPER,

SELF-PROPELLED BROOM


Mobilization Cost


Number of


GROUP 17-B BROOM, SIDE CAST with CAB


Mobilization Cost


Number of


GROUP 18-A ROLLER - STEEL


Mobilization Cost


Unit Weight

Roller Width

Vibrator Yes/No?

Number of






GROUP 18-B ROLLER - PNEUMATIC


Mobilization Cost


Unit Weight

Roller Width

Number of


GROUP 18-C ROLLER - SHEEPSFOOT


Mobilization Cost


Unit Weight

Roller Width

Number of


GROUP 19 MOBILE CRANE


Mobilization Cost


Size in Tons Boom Length HOURLY DAILY WEEKLY MONTHLY





GROUP 20 PILE DRIVER


Mobilization Cost


Size Number

of Units


GROUP 21 DRAGLINE OR CLAM


Mobilization Cost


Size Number

of Units


GROUP 22 LAYTON BOX


Mobilization Cost

DESCRIPTION Make & Model Size

Number of






GROUP 23 PAVEMENT PULVERIZER


Mobilization Cost


Number of


GROUP 24 SELF-LOADING DITCH CLEANER


Mobilization Cost


Number of


GROUP 25 HYDRO-SEEDER


Mobilization Cost


Size by Gallons

Number of






GROUP 26 BACKHOE


Mobilization Cost


Number of


GROUP 27 TRACTOR MOUNTED MOWER & BRUSH CUTTER


Mobilization Cost


Reach Length

Number of


Type Rotary/Rear Mount

Flail/Rear Mount

Rotary/Shoulder

Flail/Shoulder

Rotary/Long-arm

Flail/Long-arm





GROUP 28 SKID-STEER MOUNTED MOWER & BRUSH CUTTER


Mobilization Cost


Reach Length

Number of


GROUP 29 ROADSIDE MOWER


Mobilization Cost


Reach Length

Number of


GROUP 30 WALKING LEG-TYPE HEAVY DUTY BRUSH CUTTER


Mobilization Cost


Number of






GROUP 31 SEWER JET


Mobilization Cost


Number of


GROUP 32 WATER TRUCK


Mobilization Cost


Number of


GROUP 33 DUST RETARDANT TRUCK


Mobilization Cost


Number of






GROUP 34 UTILITY BORING MACHINE


Mobilization Cost


Number of


GROUP 35 UNDER BRIDGE INSPECTION EQUIPMENT


Mobilization Cost


Number of


GROUP 36 SNOW REMOVAL EQUIPMENT


Mobilization Cost

DESCRIPTION Type of Equipment and Make & Model

Number of






GROUP 37 MAN LIFT


Mobilization Cost

DESCRIPTION Type of Equipment and Make & Model and Capacity

Number of


GROUP 38 GAS POWERED BREAKER-ROCK DRILL


Mobilization Cost


Number of


GROUP 39 FORKLIFT


Mobilization Cost

DESCRIPTION Type of Equipment and Make & Model and Weight

Number of






GROUP 40 TRAILER


Mobilization Cost

DESCRIPTION Type of Equipment and Make &

Model GVWR Length Hitch

Number of


Fixed

Tilt

Lowboy

GROUP 41 MISCELLANEOUS EQUIPMENT


Mobilization Cost



Whatcom County Invitation to Bid Bid #18-25

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