What’s New with Colleague Finance! - NWEUGfields were modified to no longer write to the database....

© 2017 ELLUCIAN. 1

What’s New with Colleague Finance!

Marilyn Mischel Molter

Senior Product Owner

© 2017 ELLUCIAN. 2

Statements about Ellucian products and services are

confidential and proprietary to Ellucian. This presentation

is not a commitment, promise or other obligation to deliver

any material code or functionality, and it should not be

relied upon in making any purchase decision.

Development and release of Ellucian products and services

may change, without prior notice, at Ellucian’s discretion.

2

Disclaimer

© 2017 ELLUCIAN. 3

3

Agenda

1 Banking Information Self-Service

2 Budget Officer Self-Service

3 Quality, Year-End Regulatory

4 Colleague Finance Direction

5 Stay Involved

© 2017 ELLUCIAN. 4

Banking Information Self-Service

© 2017 ELLUCIAN. 5

• Security features

• Verification of bank account number before able to edit

information

• Masking of bank account number

• Client request re Add Account workflow

• CRs around inability to edit bank information

• CRs around incorrect bank description showing

• MDDB – Merge Direct Deposit Banks

• Changes to CDDB, UDDB & EDDP

• Self-Service Changes

Self-Service 2.16 Updates

© 2017 ELLUCIAN. 6

Security: Verification of Account Number

© 2017 ELLUCIAN. 7

Security: Masking of Account Number

© 2017 ELLUCIAN. 8

Add New Account

© 2017 ELLUCIAN. 9

MDDB – Merge Direct Deposit Banks

© 2017 ELLUCIAN. 10

• CR-000140680 - Bank names/description do not match on WA Pay Advices and Self-Service Banking Information

• CR-000141401 - Self Service: Banking Information is not taking into consideration transit number on CDDB

• CR-000142527 - Self Service 2.13 Banking Information Error

• CR-000143543 – Not able to update eCheck account information on Self-Service

• CR-000143561 - Self-Service Banking Info - Acct Closed after Pay Period End Date but before Check Date

• CR-000143740 - Colleague SS Banking Information - Last 4 of account numbers not saving correctly (EMP_DEP_ACCTS_LAST4)

• CR-000145022 - Cannot Edit Unverified Bank Information for Refunds, Reimbursements & Payments

Banking Information Change Requests Addressed


• CR-000145403 / IDEA 47618 Banking Information Verification

• CR-000145404 / IDEA 47496 Masking/Entry of Bank Account in

Banking Information

• CR-000145570 - Unable to update your Bank Account Information

• CR-000146092 - Self Service 2.14 Unable to delete Bank Accounts

• CR-000147639 - Self Service Banking: Unable to add Bank

Account if Bank does not exist in UDDB

• CR-000147601 – DPAR: Terms and Conditions paragraph does not

include Banking Information can include merge variables

• CR-000149382 / IDEA 47462 – Change Self-Service Banking

Defaults to Off

Banking Information Change Requests Addressed


Beta Partners


Budget Self-Service


Have you checked the

financial health of your

cost center lately?

• Easy to use interface

• Monitor and control

budget dollars in real

time

• Cost center information is

at your fingertips

• Summary to source

documents

• Mobile and tablet ready

Budget Officer

Self-Service


Delivered May 2016

Self-Service 2.12

• Ability to view budget to

actuals spending data for

cost centers

• At the Summary level in

both a bar graph and a list

view

• At the Cost Center Detail

level

• For the current year and

up to five prior fiscal years

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Budget Officer Self-Service


Delivered August 2016

Self-Service 2.13

• Pooled Accounts

• General Ledger Detail

View

• Source Documents

• Purchase Order,

Requisition, Voucher,

Journal Entry, Blanket

Purchase Order,

Recurring Voucher

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Delivered November 2016

Self-Service 2.14

• Ability to filter the Bar Graph

and List Views by GL

component

• Ability to Export to .csv from

Bar Graph, List & Cost Center

Detail Views

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Delivered March 2017

Self-Service 2.15

• Ability to save filter criteria

• Ability to see at a glance filter

criteria applied

• Apply filter to Cost Center

Detail

• Default Bar Graph or List View

based on last used

• Revenue added to Bar Graph,

List, & Cost Center Detail



Delivered June 2017

Self-Service 2.16

• Object View

• Includes Assets, Liabilities and

Fund Balance

• GL Detail Page

• Includes estimated opening &

closing balances where

appropriate

• Export of GL Detail to .csv



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Budget Self-Service Focus Group and Betas

Alma College Contra Costa CC Onondaga CC

American University Elgin CC Passaic County CC

Amherst College Gannon University PA College of Technology

Anne Arundel CC Guilford Technical CC Red River College

Aquinas College Henry Ford CC Saint Joseph’s College, NY

Asheville-Buncome Technical CC John Brown University Saint Xavier University

Assiniboine CC Joliet Junior College Schoolcraft College

Augustana College Kalamazoo College Shenandoah University

Berklee College of Music Kirkwood CC Tarrant County CC

Brookdale CC Lambton College University of Charleston

Butte College Lee University Wabash College

Cape Fear CC Lincoln Memorial University Washington College

Carleton College Macomb CC Western Iowa Tech CC

Central Piedmont CC North Carolina Comm Colleges Willamette University

Coastal Carolina University North Central College

Columbus State CC N Ontario School of Medicine


1. “It has a nice look to it and very easy to read with descriptions.”

2. “This is great.”

3. “I love the added feature of being able to look back over the

years.”

4. Regarding filters – “This is a great feature when you have so

many accounts, like me.”

5. Regarding the export function – “TI have always printed out my

budgets. This is a great feature.”

6. “I love it!”

7. “Easy to understand access.”

8. “I am so excited for this rollout and the potential it has.”

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Budget Self-Service Feedback


“We have Self-Service 2.15.1 installed in production at

HFC. I’ve had the opportunity to train a few of our

Assistants to VP’s in production and their feedback

has been quite positive. They are now able to get

details that they have historically asked others to

provide (a win win for both them and the people

they have asked for the data).”

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Client Feedback

Bryan Bame

Budget Coordinator

Henry Ford Community College


Install Self-Service 2.16 in your Test Account.

Check it out.

Let us know what you think!

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Try It!


Quality & Year-End Regulatory


SU016771-1805*5 Delivered September, 2016

• 54102.59 WREQ/WPOE: Allows entry of invalid vendor

• CR-000117943 Purchase Orders Invoiced before Received Fail to

Display on Receive Goods and Services Web Form

• CR-000132752 FRXE: GL.SOURCE.CODES need to be included

when exporting

• CR-000135776 GLTB Export incorrect dates to Excel

• CR-000141838 GLTB: Detail Trial Balance does not balance in Excel

export

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Colleague Finance Quality Release 2016


SU017019-1805*8 Delivered December, 2016

Also SU017245-41.1.0*2 DMI Update

• CR-000136503 S.SEND.SFTP.REQUEST does not include carriage

returns in .txt files

• CR-000142278 CF Batch error reports reference Datatel

• CR-000142561 PATB output to Excel splits Title field when commas

included in title

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SU017444-1805*16 Delivered May, 2017

• Fixed Assets Depreciation Utility (FXDU) process allows users to

process reports and update any assets where the accumulated

depreciation amount does not equal the sum of their individual

depreciation expense amounts

• CF processes with hook subroutine calls were modified to be used by

Colleague SaaS clients

• CR-59347.67 ODWP: Regenerating BCRP04 fails

• CR-62223.33 VRAV - Incorrect void date assigned to related vouchers

• CR-000119776 FXDR should not allow depreciation of assets with

discrepancies between posted and accumulated depreciation amounts

• CR-000121729 GLBE: Budget entry marked as Complete, yet no

posting record was created

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SU017444-1805*16 Delivered May, 2017 (continued)

• CR-000133688 APCS, Approval Classes Summary: Vouchers not

showing the Maximum Amount

• CR-000143185 GLTB: Documentation needs to be updated for

Summary and Detail Mode

• CR-000145489 Unable to select values in Report Mode field on RVRS

• CR-000146933 DEPM - future depreciation date and calendar feature

don't match

• CR-000147916 GLBR report heading page number format issue with

UDT.OPTIONS 34 ON

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SU017405-1805*3 Delivered June, 2017

Clients can choose one of three subroutines for check printing in

Colleague Accounts Payable. The subroutine is specified in the Default

Print Subroutine and Print Subroutine fields on the AP Defaults (APDE)

form. The three Ellucian delivered subroutines, S.PRT.AP.CHK1,

S.PRT.AP.CHK2, and S.PRT.AR.CHK, which can be specified in these

fields were modified to no longer write to the database. Each subroutine

was modified to call a new subroutine, S.WRITE.AP.CHECKS, to perform

the write of data to the AP.CHECKS file during AP check printing in

Colleague.

This change allows clients to continue to customize subroutines

S.PRT.AP.CHK1, S.PRT.AP.CHK2, and S.PRT.AR.CHK for AP check

printing in a Colleague SaaS environment.

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Self-Service 2.14 Delivered November, 2016

• Permission codes to restrict access to 1095-C, W-2 and 1098

• 1098 Self-Service

• Electronic Consent

• View 1098 Consent History

• View 1098T tax form statements

Self-Service 2.14.1 Delivered December 15, 2016

• Tax Information – W-2, 1095-C and 1098-T

• Notification of consent add or change

• Notification of PDF view

• Option to Mask SSN in SS and on PDF forms

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Year-End Regulatory Self-Service


• View PDF statements using any browser or mobile device

• Open forms with one click without having to download a separate

reader like Adobe.

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1098T Improvements

Scheduled for Colleague API 1.17 / Self-Service 2.17

Can begin testing now, complete by end of the August.

Write to [email protected] if you are interested in

testing.

mailto:[email protected]


• PDF Improvements for W-2 and 1095-C

• Self-Service T4 Consent, PDF and Notification

• Self-Service T2202A Consent, PDF and Notification

• 1098T Proxy

• Self-Service W2 Administrator View

• Self-Service 1095C Administrator View

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Anticipated 2017 Year-End Regulatory Features


Colleague Finance Direction


Easy to rapidly

deploy – familiar

for ease of

adoption!

• Modernize the

Colleague

experience for all

constituents

• Tablet ready

The New Colleague UI Transformation is Available Now!


Budget Adjustment Panel


Budget Adjustment Comp – Initiate Step


Budget Adjustment Comp – Adjustment Step


Budget Adjustment Comp – Summary Step


“This is great. If we can have Budget Officers do this,

you would save my life. Very straight forward, not

complicated at all. Can’t imagine it being any

simpler.”

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Client Feedback

Nancy Lowery

Director of Institutional Budgets

Saint Joseph’s College


Planned September 2017 - Self-Service 2.17

• Budget Adjustment

• Create Budget Journal Entries that do not require approval

– i.e. within the same cost center, not salary or benefit accounts

Planned March 2018 - Self-Service 2.19

• Budget Adjustment

• Includes Approvals



• View prior year data side by side

• Draft Budget

• Multiple budget versions

• What If capabilities

• Timing – open/close

• Maintain & Modify Current Budgets

• Approvals

• Choose what columns to see

• Ability to show budget as of a point in time during year

• Rename/Copy Version 1 as a basis for Version 2

• Attachments

Anticipated Budget Development Features


• Budget Salaries & Benefits by Individual

• Budget at the slot level

• Budget for filled and vacant slots

• Enhanced budgeting for benefits

• Budget as a percent, flat amount, or both

• Update position budgeting with HR activity as positions are

changed, filled, vacated, eliminated or added

• See unspent funds for vacant positions

• Transfer budget dollars when transferring a person and/or slot

Anticipated Position Budgeting Features


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Budget Development


Choose & Order Columns


Product Calendar Dashboard with Real-Time Access

Available via the

Ellucian Support Center

Enhanced navigation

and search capabilities

Ability to view online

and to export for sharing


Stay Involved


• Knowledge Articles

• Documentation

• Ideas

• Change Requests

• Cases

• Customer to Customer

Collaboration

• Discussion Threads

• Hot Topics

• Announcements

The Ellucian Hub @ https://ellucian.okta.com


• Available to ALL users.

• If you have access to the Ellucian

Support Center you already have

access to eCommunities.

• Follow Colleague Financials

• Ask and Answer Questions

• Keep up on what’s new

• Option to subscribe to Digest

• New search engine

Join eCommunities


Budgeting/Position Budgeting Beta Partner

• Attend twice monthly meetings

• Receive new software regularly

• Typical 3 week cycle

• Test software and provide feedback

• Early Adopters

• Marketing Support

• Quotes, References, Presentations

Budgeting/Position Budgeting Focus Group Member

• Attend monthly meeting

• Opportunity for feedback on prototypes, workflows, scenarios

Email: [email protected]

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Agile Development = Collaboration


Test Drive

• Self-Service 2.16

• Budget Officer Self-Service

• Banking Information

• UI 5.3

Collaborate

• eCommunities

• Focus Group or Beta

• Network

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Action Items


Thank you.

Marilyn Mischel Molter

Senior Product Owner

Colleague Finance & Colleague HR

[email protected]

What’s New with Colleague Finance! - NWEUGfields were modified to no longer write to the database....

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Transcript of What’s New with Colleague Finance! - NWEUGfields were modified to no longer write to the database....