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What will change? Effective January 2013, the eCheck/eTravel System will no longer use social security numbers. Rather than using SSNs, each record will be identified by a unique vendor number (VN) maintained within the Unified Vendor Database. VNs will only be used within procurement and payables processes. The UGAMart process is not changing. Vendors are already required to submit a vendor profile form before being synced for use in UGAMart.

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What will change? Vendor search function in eCheck and eTravel will include employees and individuals. Users can create a check request or travel authority without knowing the employee or non-employees TIN, SSN, or UGAID.

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Phase II Phase II will begin on December 20, 2012 The eCheck/eTravel system will go into maintenance mode at 11:00 on December 20, 2012. Users will be unable to create check requests or travel authorizations until January 2, 2013. Campus users should make personnel aware that any requests or authorizations using SSNs should be routed to Accounts Payable prior to December 20, 2012. On January 2, 2013, SSNs will no longer be accepted.

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Phase II continued January 2013 the Type of Request drop down menu on eCheck will be updated to only include the following choices: Customer Refund (refund to individuals from funds collected, i.e. chapel rental, conference/workshops hosted by UGA, etc.) Pymt to Non-Employee Employee Reimbursement Non-resident alien Petty Cash Registration Employee Group Travel Payment of Goods