Hall Hire Request Form

I / we wish to hire the following facilities at WURC:

Number of Hours Required

Start Time

Main Hall onlyMain Hall & Rooms 4 & 5Side Rooms 4 & 5 only

Date(s) required: ………………………… Type of event…………………………………………

Please fill in ALL the boxes below with the Hirer’s details:NameAddress

PostcodeTelephone NumberMobile NumberE-mail Address

I / we have read and understood both the terms and conditions of hire and the Safeguarding Policy of Weybridge URC and agree to abide by them both. (available for download at http://www.weybridgeurc.org.uk/-church-hall-hire)

Signed: …………………………………………………Date: ………………………………………………………………

Please post this form back to Hall Management or e-mail it to hallhire@weybridgeurc.org.uk and we will advise on availability as soon as possible.

Payment Methods

Hall Management will invoice you for the amount payable.

You will be able to pay by cheque or on-line.

For one-off events, please make payment within 14 days of receiving the invoice. Potential regular hirers should discuss payment methods with us.

Some events incur a £50 returnable deposit – the invoice will show whether this is applicable to you.

The booking is not confirmed until payment has been received into the Church’s bank account.

Queens Road, Weybridge, KT13 9UX .   01932 560679 hallhire@weybridgeurc.org.uk

Terms and Conditions

1. The Hall Management and Church Elders reserve the right to refuse any application for hire and are not obliged to disclose the reason for doing so.

2. The Hall Management will use their best endeavours to open the hall at the agreed time and provide a key. If, however, for any reason, the premises are not opened, the Church’s liability will be limited to a refund of the monies already paid.

3. Smoking or the sale of alcohol is NOT allowed in Church premises.

4. Only members of the hirer’s group / organisation are to attend during the hire period. Members of the public are NOT to be admitted.

5. Applicants must be over 21 years old and may not sponsor or sub-let any event for anyone less than 21 years of age.

6. The hirer must comply with the relevant regulations in respect of food safety, the protection of children or vulnerable persons, Performing Rights Society Licences and other intellectual rights permissions, as applicable.

7. The hirer must arrange adequate insurance for any activity e.g. bouncy castle etc. brought onto the premises and record any accident in the First Aid log book, which is located in the kitchen.

8. Notices, posters and decorations may be attached to gloss surfaces (except glass) with Blu-Tak or similar products. Staples, drawing pins, adhesive tape or anything which may damage surfaces must NOT be used.

9. On vacating the premises, the hirer is to ensure that the Hall, Kitchen and Toilets are left in a clean condition, comparable to the condition at the beginning of the hire. The cleaning equipment cupboard with vacuum cleaner, brushes etc. is the tall cupboard opposite the toilets.

10. At the end of the hire period, the hirer is responsible for:

a. Ensuring that all windows and emergency doors are closed

b. Putting rubbish into the appropriate bins

c. Switching off all lights and kitchen equipment (excluding the fridge)

d. Locking the main door and depositing the key through the letter box in the CHURCH building – this letter box is in the door of the Church nearest to the car park entrance

Queens Road, Weybridge, KT13 9UX .   01932 560679 hallhire@weybridgeurc.org.uk

Weybridge URC, Queens Road, Weybridge, KT13 9UX. www.weybridgeurc.org.uk Tel 07561 437458 (Enquiries)