*Please pick up a handbook and handouts

office of student activities

Maggie Brandt, Student Organizations GALindsay Farris, Student Organizations

Student Specialist

Other important people to know…Jeremy Schenk, Director of Student ActivitiesCyndi Giacin, Administrative Assistant

annual registrationAnnually complete the Online Registration and Renewal to remain an active organization (see

p. 9)

Maintain a minimum of four student members and a full-time Missouri State faculty/staff advisor

Update your constitution and bylaws as needed

Attend an orientation meeting yearly

online registrationMust be completed annually to remain active

Keep your information current- We do not update your information

Updates and changes are the responsibility of each individual organization’s president or advisor

Update officers, purpose, key words, website etc.

automated emailsTypes of automated emails:

RenewalPersonal information changes (verification)

Please pay attention to automated emails! These help keep the renewal process going, making it easier for your organization

mailboxesMailboxes are located in PSU 111

Receive mailbox assignment and sign agreement in Office of Student Activities

Check your mailbox at least once a week

office space and lockersAvailable in PSU 111 complex for your

convenience

Annual registration for office space and lockers occurs in March

Locker space is still available

banking and financesAll student organizations may open a checking

account at Commerce Bank, located in the PSU (see p. 13)

Tax-exempt status (p. 14 in Handbook)If you operate with a social, charitable, or

educational purpose, your organization may be eligible for tax-exempt status

Visit http://www.irs.ustreas.gov/charities/index.html

about SOFACSOFAC assists in the funding of many student

organizations’ events, conference trips, etc. (see p. 15)

All submissions ONLINE!http://studentorganizations.missouristate.edu/sofac/

Contact Jeremy with questionsCall 836.7646Hours are available on website

public affairs grantPublic Affairs Grant Program (p. 15)

Sponsors events/speakers for campus community that share Missouri State’s public affairs mission to provide opportunities for dialogue, and that encourage faculty and students to explore topics of public concern

Apply one semester in advance Call 836.6900 for more information, or see

Handbook, page 15

other fundingReceive RHA co-sponsorship for programs

related to on-campus students (p. 15)Call 836.6880 or

http://studentorganizations.missouristate.edu/rha

Receive SAC co-sponsorship- up to $2000 (p. 15)Stop by the Office of Student Activities for co-sponsorship form

e-mail and websites EmailFill out form available in the Office of Student

Activities.

WebsitesFollow the instructions at

www.missouristate.edu/web/organizational.htm or contact webmaster@missouristate.edu

Link it to the Office of Student Activities web page

market your groupStudent E-Bulletin sent weekly

Submissions need to be sent by 2:00pm on Tuesdays at http://calendar.missouristate.edu

The Club is on online monthly newsletter for student organizationsSend submissions to Lindsay Farris at

farris765@missouristate.eduOffice of News Services can send press

releases for publicity in Springfield communityCall 836.6397

on-campus advertisingFlyers

May post on any public bulletin board in academic buildings

May receive permission for other boardsAny flyers for res halls must be submitted in

Hammons

ChalkingMay chalk at any timeChalk sidewalks only- no walls, benches, under

overhangs, etc.

conference services FAQsSet up an account with Conference Services

online at http://events.missouristate.edu/FAQ about making reservations:

Request on forms in our office or via email Include all basic info and call with questionsProcessing takes about 1 day in PSU and

about 2 days outside PSUStudent Organizations rarely pay for PSU

conference services policiesStanding meetings: max per organization is two

per week; no shows will be droppedAvoid charges by using rooms in standard set

upGood general rule is to reserve at least two

weeks prior to any event; 1-2 months for important or large events

Late Night/Large events require two weeks advance finalization of details

Catering requires orders two weeks prior to event and 48 hour confirmation of numbers

new student festivalSunday afternoon, August 23, 2009 in the

PSUAttended by new freshmen

Register for a table:http://www.missouristate.edu/activities/

52495.htm

homecomingAll organizations can get involved in

homecoming activities! Look for more info in the fall.

TailgatingStudent organizations can register to have a

tent for tailgating during home football gamesSee Cyndi in Office of Student Activities PSU

101 for a tailgating form

risk managementPolicies regarding alcohol at organization events

Organizations may NEVER purchase alcohol with organization funds

No open partiesAll events where alcohol is present must be done

through a third-party vendor (ex. restaurant, bar, club)

All laws apply (ex. minors may not consume alcohol)There are risks in ALL types of events

Has your group considered how they will handle potential risks?

travelTravel events require the following:

Trip Activity Release form to be completed by each participant and given to advisor

Trip Registration form to be signed by advisor and submitted to Office of Safety and Transportation

fundraisingOn-campus fundraisers:

Fill on fundraiser reservation request with Conference Services

Events that charge admission may be charged 10%

Concession stands at Missouri State athletic events

See handout for additional fundraising ideas

closing thoughtsUse your Handbook!

Leadership tips, budgeting tips, registration and renewal, and more!

If it isn’t in the Handbook, contact us!PSU 101 (across from Kaldi’s)brandt217@MissouriState.edu836.4386

questions and evaluationQuestions?

Please take a minute to complete an evaluation so we can better serve you.

Thank you for your involvement!!