Road show on Online Project Risk Assessment System (OPRAS)

21 November 2007

Office of Safety, Health and Environment

Welcome Note

Dr Peck Thian GuanDirector, OSHE

Agenda • Introduction – SMS@NUS

• How to do an online project risk assessment submission

• How online submissions via OPRAS would benefit you

• How online risk assessments would be reviewed by OSHE

• Migration timelines from manual to online submissions via OPRAS

• OPRAS vs Lab OH&S Certification Scheme

SMS@NUS

Current Manual Submission of Project Risk Assessments

(PRA)

Current Manual System - Limitations

• Handwritten PRA is illegible• Incomplete PRA are received by OSHE• Lack of attachments for PRA submitted• Routing time for approval – “lost in the mail”• Unable to have “dashboard” for all risk

assessments submitted to OSHE• Unable to verify status of approval

Reduce Your Administrative Workload so you can concentrate on your research!

How to do an online project risk assessment submission

Mr Jeffery Lau

CEO, EVO Hub Pte Ltd

Benefits of OPRAS

Mr Saravanan GunaratnamHead (Occupational Safety & Health

Management Division), OSHE

Benefits to PIs

1. Personalized dashboards showing PRA submissions

2. Allow other project members to submit a risk assessment on PI’s behalf

3. Guided workflow and validation to ensure all required fields are properly filled up upon submission, thus reducing processing time

4. Generate “Word” versions for the project risk assessment.

Benefits to PIs

5. Attachments feature – Allows SOPs, inventory lists, SDS to be submitted with the RA.

6. PIs able to track the process of each submission and clarify with the processing officer directly

7. “Copy Function” – Templates of personalized risk assessment can be created

OPRAS Approval Work Flow

Migration Timeline

From manual submission (hard copy) to OPRAS

Migration Timeline

• OPRAS Road show (21 Nov 2007)– 10.00 to 11.30am in LT2– 2.30 to 4.00pm in LT29

• Trial Period (22 Nov to 12 Dec 2007)– All submissions are not official and will be discarded

at the end of trial period

• System ready to be used (17 Dec 2007) – All Project Risk Assessments must be submitted

through OPRAS– Manual submissions will not be entertained

Useful OPRAS Resources

OPRAS Online Resources

Login Screen:https://wws.nus.edu.sg/osh/opras/login.aspx

FAQs:https://share.nus.edu.sg/osh/Lists/General%20Discussion/oprasfaq.aspx

Training Manuals:https://share.nus.edu.sg/osh/Shared%20Documents/OSHE_User_Manual_PI.doc

Comments & Feedbacks:https://share.nus.edu.sg/osh/Lists/oprasfeedback/NewForm.aspx

Request For OPRAS Access:https://share.nus.edu.sg/osh/lists/oprasreg/newform.aspx

OPRAS

Versus

Lab OH&S Certification Scheme

PRA

PRA

PRAPRA

PRA

Lab OH&S Certification Scheme• Estimated 3 years to complete all labs in

NUSIn the interim RA submission is required

NUS Laboratory Biorisk Management Manual

https://wws.nus.edu.sg/osh/manuals/bioriskmgt.pdf

NUS Ionizing Radiation Safety Manual

https://wws.nus.edu.sg/osh/manuals/radiationv2.pdf

Thank you

Q & A

FAQs

FAQ #1

Q: When can I be on the Laboratory OH&S Certification Scheme?

A: It is rolled out on a departmental basis, we will liaise with the HODs on proposed implementation timelines

FAQ #2

Q: Why do I still need to submit a hard copy?

A: For the following reasons: -• We have consulted HODs, and they would

prefer to sign off on hardcopy version.• Routing difficulties associated with Heads

as they may hold many email accounts.• Legal requirement (MOM) that risk

assessments be signed off.

FAQ #3

Q: Can my collaborators who are non NUS staff or students use this system?

A: No, they would need to apply for a guest account.

FAQ #4

Q: How is this system different from that of ORE “SAP - Research Mgt System”?

A: ORE system is to manage the grant application process. It would not incorporate approval application process from the clearance offices – OSHE, IACUC, IRB. The clearance offices would update ORE once the clearance offices give approval.